05 Approval of Official Record of CouncilCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
12/02/08
Council Date:
12/08/08
Originating Department:
City Clerk
Presented By:
Janice Ellis
Agenda Item No.:
5-
RECOMMENDED MOTION:
Motion to approve as presented.
POLICY ISSUE(S):
Approval of Official Record of Council.
BACKGROUND:
Council Minutes from the meeting on November 24, 2008.
BOARD/ COMMISSION RECOMMENDATION:
EXHIBITS:
The attached minutes from the meeting
ACTION:
BUDGET INFO:
❑ Financial Report ~ Minute Order
Expense
$
❑ Department Report ❑ Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
y'I'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
~ Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Coutt ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris - n n(~ ~0-1 Revised 2/04/08
REGULAR MEETING
OF THE CITY COUNCIL, CITY OF PARIS
November 24, 2008
The City Council of the City of Paris met for a work session at 5:00 P.M. followed
immediately by meeting in regular session on Monday, November 24, 2008, at the City Council
Chamber, 107 E. Kaufinan, Paris, Texas.
Present: Mayor: Jesse James Freelen
Council Members: Joe McCarthy; Kevin Kear; Stephen Brown;
Will Biard; Edwin Pickle; and Rhonda Rogers
City Staff: Kevin Carruth, City Manager; Kent McIlyar,
City Attorney; Janice Ellis, City Clerk; Gene
Anderson, Finance Director; Shawn Napier,
City Engineer; Doug Harris, Director of
Utilities; Lisa Wright, Community
Development Director; Karl Louis, Police
Chief; and Ronnie Grooms, Fire Chief
Mayor Freelen called the work session to order at 5:00 p.m. and moved the work session to
the City Council conference room. Council discussed Agenda items and took no action during the
work session.
Opening Agenda
Call meeting to order.
Mayor Freelen called the regular meeting to order at 5:43 p.m.
2. lnvocation.
Pete Kampfer gave the invocation.
3. Pledge of Allegiance.
Council Member McCarthy led the pledge.
4. Citizens' foruin.
Scott O'Brien, 3195 Ridgeview - spoke in support of the Maxey Riflemen Club and asked
Council to consider extending the lease.
Dave Osborne, 258 Butternut Lane - spoke in support of the Maxey Riflemen Club and asked
Council to consider extending the lease.
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Regular City Council Meeting
November 24, 2008
Page 2
Regan Skaggs, 268 Butternut Lane - spoke in support of the Maxey Riflemen Club and asked
Council to consider extending the lease.
Don Holladay, 3935 Oleander - he said he had a problem with not being allowed to speak
longer than two monutes and talk about anything he wanted to talk about.
Jerry Dudley, 351 Bent Tree - spoke in support of the Maxey Riflemen Club and asked
Council to consider extending the lease.
Billy Bell, 2054 Cleveland Street - he opposed the increase in sanitation rates and the City
making a profit.
Jack Hoskins, Box 419, CR 35975 - he requested disannexation of 38 acres located on 31700
CR.
Consent Agenda
Mayor Freelen stated that City Council had covered the consent agenda items in the work
session and inquired if anyone desired to have additional discussion. No additional discussion was
requested. Council Member Biard made a Motion to approve the Consent Agenda and Council
Member Kear seconded the Motion. The Council voted seven (7) for and none (0) opposed to
approve and adopt Consent Agenda Items 5, 6, 7, 8, 9, 10, and 11.
5. Deliberate and act on the approval of minutes from the meetings on October 27, 2008;
November 10, 2008; and November 17, 2008.
6. Receive and deliberate on reports and/or minutes from the following boards, commissions,
and committees:
a. Building and Standards Commission. (6-16-08)
b. Paris Board of Adjustment. (7-8-08 and 9-2-08)
c. Historic Preservation Commission. (7-28-08; 8-13-08; 8-27-08; 9-22-08; and 10-9-08)
d. Paris Public Library Advisory Board. (9-17-08 and 10-29-08)
C. Planning and Zoning Commission. (11-3-08)
f. Lake Pat Mayse Study Committee. (10-2-08)
7. Deliberate on Casa Bonita demolition project.
Lisa Wright informed Council that Intercon anticipated a start date of December 15th
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Regular City Council Meeting
November 24, 2008
Page 3
8. Deliberate on update of One Oak.
Lisa Wright said the owners of the property were found guilty in municipal court for failing
to comply with a demolition order. She further said the City was in the process of getting estimates
on the cost of demolition.
9. Deliberate on update of Westgate.
Lisa Wright said Capital One had taken possession of the abandoned property and were going
to secure it against further vandalism.
10. RESOLUTION NO. 2008-100: A RESOLUTION OF THE CITY COUNCIL OF THE CIT'Y
OF PARIS, TEXAS, APPROVING AND AUTHORIZING THE EXECUTION OF A
PROFESSIONAL MANAGEMENT SERVICES AGREEMENT TO IMPLEMENT A
CONTRACT ADMINISTRATION SYSTEM UNDER THE GENERAL DIRECTION OF
THE TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT STEP PROGRAM;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTNE DATE.
11. RESOLUTION NO. 2008-101: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT BETWEEN THE CITY OF PARIS AND HAYTER ENGINEERING, INC.
TO PROVIDE PLANS AND SPECIFTCATIONS FOR THE BELMONT WATER LINE
REPLACEMENT PROJECT; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
Regular Agenda
A Motion to move items 17, 18 and 19 forward was made by Council Member Pickle and
seconded by Council Member Rogers. Motion carried, 7 ayes - 0 nays.
17. Convene into Executive Session pursuant to:
a. Section 551.071 of the Texas Government Code, Consultation with Attorney, to
receive legal advice from the City Attorney about pending or contemplated litigation
andlor on matters in which the duty af an attorney to his client under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas, clearly conflict
with this chapter as follows: to receive Attorney advice on legal issues related to the
proposed extension of the Memorandum of Understanding with the City of Irving
dated January 14, 2008.
Regular City Council Meeting
November 24, 2008
Page 4
b. Section 551.087 of the Texas Government Code to discuss and deliberate on an offer
of a financial or other incentive to Campbell Soup Supply Company, LLC to locate,
stay, or expand in Paris and consider any commercial and financial information related
to the business prospect.
Mayor Freelen convened City Council into executive session at 5:55 p.m.
18. Reconvene in open session:
a. To possibly deliberate on the proposed extension of the Memorandum of
Understanding with the City of Irving dated January 14, 2008.
b. To deliberate and possibly act on an offer of a financial or other incentive to Campbell
Soup Supply Company, LLC to locate, stay, or expand in Paris and consider any
commercial and financial information related to the business prospect.
Mayor Freelen convened City Council into open session at 6:25 p.m.
a. Mayor Freelen stated that Irving had requested an extension of the Memorandum of
Understanding and that an item would be brought back to Council for consideration
at the December 8'h meeting.
b. Mayor Freelen said Council discussed a tax abatement for Campbell Soup and further
discussion would take place during the next agenda item.
19. Public hearing; deliberate and possibly act on RESOLUTION NO. 2008-104: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, RE-
ADOPTING AND EXTENDING THE POLICY STATEMENT CRITERIA AND
GUIDELINES FOR TAX ABATEMENTS FOR AN ADDITIONAL TWO YEARS; AND
APPROVING AND AUTHORIZING A TAX ABATEMENT AGREEMENT WITH
CAMPBELL SOUP SUPPLY COMPANY LLC FOR A NEW JUICE MANUFACTURING
LINE; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND PROVIDING AN EFFECTIVE DATE.
Mayor Freelen opened the public hearing and asked anyone wishing to speak in favor of this
item, to please come forward. PEDC Director Pete Kampfer spoke in support of this item and
introduced Mike Winkler and Mike Novack from Campbell Soup, both of whom expressed
appreciation for Council's consideration of this item. Ray Banks, 3450 Robin Road, stated these were
very good jobs. He also supported the agreement, but was interested in the value of the abatement.
Don Taylor of 515 Bunker said he also supported the agreement, but thought there should be a
reyuirement that a percentage of the jobs should be for Paris and Lamar County residents. Mayor
Freelen asked for anyone wishing to speak in opposition of this item, to please come forward. With
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Regular City Council Meeting
November 24, 2008
Page 5
no one else speaking, Mayor Freelen closed the public hearing.
Council Member Pickle left the meeting at 6:34 p.m.
A Motion to approve this item was made by Council Member Brown and seconded by Council
Member McCarthy. Motion carried, 6 ayes - 0 nays.
12. Presentation by Chairman Reeves Hayter on Lake Pat Mayse.
Chairman Hayter gave an update of the Lake Pat Mayse Study Committee. He also said due
to the large amount of documentation to be reviewed, the Committee would be unable to get a report
to City Council until March 2009. Chairman Hayter recommended a six month extension of the
study.
13. First reading, deliberate and possibly act on an ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF PARIS, TEXAS, PROVIDING THAT THE CODE OF ORDINANCES OF
THE CITY OF PARIS, TEXAS, BE AMENDED BY REVISING SECTIONS 16-28(a) OF
SAID CODE; PROVIDING FOR AN INCREASE IN COLLECTION RATES FOR THE
PICKUP OF RESIDENTIAL TRASH; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY
CLAUSE, A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
This was a first reading and no action was taken.
14. Second reading, deliberate and act on ORDINANCE NO. 2008-046: AN ORDINANCE OF
THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE
CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE LOT 1,
CITY BLOCK 307-A, CITY OF PARIS, LAMAR COLINTY, TEXAS, FROM A
COMMERCIAL DISTRICT (C) TO A LIGHT INDUSTRIAL DISTRICT (LI) DIRECTING
A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF DIRECTING A
CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY;
PROVIDING A REPEALER CLAUSE, A SAVINGS CLAUSE, A SEVERABILITY
CLAUSE, A PENALTY CLAUSE, AND AN EFFECTIVE DATE.
A Motion to approve this item was made by Council Member Brown and seconded by Council
Member Rogers. Motion carried, 6 ayes - 0 nays.
15. RESOLUTION NO. 2008-102: A RESOLUTION OF THE CITY COLINCIL OF THE CITY
OF PARIS, TEXAS, APPROVING AND AUTHORIZING THE EXECUTION OF A NEW
LEASE AGREEMENT WITH THE MAXEY RIFLEMAN GUN CLUB, FORMERLY
KNOWN AS THE MAXEY BLACK POWDER RIFLE CLUB OF PARIS, FOR A 34.83
ACRE TRACT OF LAND NEAR LAKE CROOK; MAKING OTHER FINDINGS AND
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Regular City Council Meeting
November 24, 2008
Page 6
PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
A Motion to approve this item was made by Council Member Biard and seconded by Council
Member Kear. Motion carried, 6 ayes - 0 nays.
16. RESOLUTION NO. 2008-103: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS, APPROVING AND AUTHORIZING A TRAINING
REIMBURSEMENT AGREEMENT FOR NEW POLICE OFFICER RECRUITS AND
FIREFIGHTER RECRUITS; MAKING OTHER FINDINGS AND PROVISIONS RELATED
TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
Mayor Freelen said there had been a pattern reflecting that once police officers and firefighters
were trained and hired in Paris, they moved to other cities to make more money. Mayor Freelen said
the City had been burdened with the training and salary costs while the recruits were in the training
process. Under the agreement, he said the recruit would be required to reimburse the City one-
hundred percent of the training costs if the recruit did not stay on the job for twenty-four months.
Mayor Freelen also said if the recruit was on the job between twenty-four and thirty-six months, the
recruit would be required to reimburse the City seventy-five percent of the training costs.
A Motion to approve this item was made by Council Member Biard and seconded by Council
Member McCarthy. Motion carried, 6 ayes - 0 nays.
20. Consider and approve future events for City Council and/or City Staff pursuant to Resolution
No. 2004-081.
None were referenced.
21. Deliberate on possible future agenda items.
Council Member Biard asked for a discussion item on the dust free parking ordinance to be
on a December or January Agenda. It was a consensus of Council to place an action item on the next
Agenda to consider the Council Member Agenda Item Request form and process.
22. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member McCarthy
and seconded by Council Member Brown. Motion carried, 6 ayes - 0 nays. The meeting was
adjourned at 7:08 p.m.
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Regular City Council Meeting
November 24, 2008
Page 7
JESSE JAMES FREELEN, MAYOR
JANICE ELLIS, CITY CLERK
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