2001-044-RES ACCEPTING PROPOSAL OF MHS PLANNING & DESIGN FOR PROFESSIONAL SERVICES
ATTEST:
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Thomas E. Haynes, Assistant Cit Clerk
Section l. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the proposal ofMHS Planning & Design, attached hereto as Exhibit A, be,
and the same is hereby, accepted.
Section 3. That the City Manager be, and he is hereby, authorized and directed to execute,
on behalf of the City of Paris, a professional services contract with MHS Planning & Design, under
the terms and conditions and in a form approved by the City Attorney.
Section 4. That this resolution shall be effective from and after the date of passage.
PASSED AND ADOPTED this 9th day of April, 2001.
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Michael 1. Pfies , ay
WHEREAS, the City of Paris is in need of consulting services for the development of a
Sports Complex; and,
WHEREAS, MHS Planning & Design has made a proposal for such services, and the City
Council finds and determines that the services are necessary to the development of a successful sports
center and MHS Planning & Design should be awarded a professional services contract for the same;
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
RESOLUTION NO. 2001-044
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, ACCEPTING THE PROPOSAL OF MHS PLANNING &
DESIGN FOR PROFESSIONAL SERVICES FOR THE DEVELOPMENT OF
A SPORTS COMPLEX AND AWARDING A PROFESSIONAL SERVICES
CONTRACT; MAKING OTHER FINDINGS AND PROVISIONS RELATED
TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
'"
EXHIBIT A
Phase II Fee: $3,625.00 (one trip to Paris included)
Based on the local needs established through the Sports Complex Master
Plan, the city-wide plan will be revised. Not only will the revisions reflect
updated priorities, but other key elements believed to be beneficial to the
city's grant award chances will be made. Please understand that the plan
will be written to reflect the true needs in Paris, which is the basis of grant
award.
l'arks and Open Space Master Plan Revisions
l'hase II:
Phase I Fee: $ 9,250.00 (two trips to Paris included)
Using boundary plats, topography and flood maps provided by you, we will
prepare a base map showing the park acreage to be used for the complex.
We will then meet with you and representatives of the youth/adult sports
leagues to determine the types of facilities that should be included at the
complex. Once the contents of the park have been determined, we will
prepare a preliminary plan for the park. The plan will graphically show all
improvements including roads, parking and recreational facilities, and will
be drawn to scale on standard 24" x: 36" sheets. The preliminary plan will
be accompanied by a preliminary cost estimate for development. Once the
overall plan for development has been finished, we will determine which
portions of the plan should be included in the first phase. The park plan
will then be modified to accurately reflect Phase I development and a
preliminary budget will be prepared. The Phase I plan and budget will be
the basis of the grant application to Texas Parks and Wildlife.
[~ O. Box 7455
Tyler, Texas 75711
903-597 -6606
903-597-0517 Fax
Sports Complex Master Plan
Phase 1
It is with pleasure that I present this proposal to prepare a park master plan for the
Paris Sports Complex. This proposal is packaged to include all of the elements I believe
to be necessary for the City to proceed with the development of such a complex.
RE: Paris Sports Complex
Dear Terry:
Mr. Terry Townsend
Director of Public Works
POBox 9037
Paris, TX 75460
March 9, 2001
MHS
I'I.A N NING & DESIGN
Approved and Accepted
Date
MHS/pg
Sincerely,
Based on the above stated scope of services, I propose to complete the work
outlined for a lump sum fee of$21,125, which includes all personnel, travel and a $750
allowance for expenses. If this is agreeable, please sign on the space below, keep one copy
of this agreement for your records and return a copy to me. We can commence work
immediately. If you desire, we can put this scope of services in a formal contract form.
If you have any questions or need anything additional, please give me a call.
Terry, I believe the outlined process will not only provide a great park for the City,
but I believe we can be successful at Texas Parks and Wildlife with a grant application.
As you know, currently about 25-30% of all projects are awarded funding through the
TP&W grant program. My firm has prepared over 75 applications to Texas Parks and
Wildlife and all but two have received full funding.
Phase III Fee: $7,500.00 (one trip to Paris included)
The findings in Phase I and II will be used to prepare a first class grant
application to Texas Parks and Wildlife under the Texas Recreation and
Parks Account Program. Our services will include the preparation of all
material needed for a complete application. We will need your assistance
in this phase to approve the required resolution as well as to provide letters
of public support and/or documentation needed from any other public or
private entity involved in the project.
Preparation of Texas Parks and Wildlife Grant Apolication
PhasdII:
Mr. Terry Townsend
March 9, 2001
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