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2002-197-RES REPEAL RESOLUTION 2002-176 --- RESOLUTION NO. 2002-197 A RESOLUTION OF THE CITY COUNCILOFTHE CITY OF PARIS, PARIS, TEXAS, REPEALING RESOLUTION NO. 2002-176; APPROVING AND AUTHORIZING A GRANT APPLICATION TO THE OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION, THROUGH THE ARK-TEX COUNCIL OF GOVERNMENTS, FOR A VIOLENCE AGAINST WOMEN ACT GRANT IN THE AMOUNT OF $104,733.00, WITH THE CITY OF PARIS PROVIDING $26,183.00 IN THE FORM OF IN-KIND SERVICES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the Office of the Governor, Criminal Justice Division, through the Ark-Tex Council of Governments, provides funding for "Violence Against Women Act" Grants; and, WHEREAS, the City Council of the City of Paris did heretofore, on the 9th day of December, 2002, in Resolution No. 2002-176, approve and authorize a grant application to the Office of the Governor, Criminal Justice Division, through the Ark-Tex Council of Governments, for a Violence Against Women Act Grant; and, WHEREAS, the City has been advised by the Grantor the total amount of the project and the match listed in said Resolution No. 2002-176 should be adjusted; therefore, it is deemed appropriate that said Resolution No. 2002-176 be repealed and a new resolution be adopted reflecting said adjustments to the grant and matching amounts; and, WHEREAS, the City Council of the City of Paris is desirous of processing a grant application for a "Violent Crimes Against Women Unit Project" Grant, for the period beginning September 1,2003, and ending August 31, 2004, at a total cost of$104,733.00, with $78,550.00 to be provided by grant and $26,183.00 to be provided by the City of Paris in the form ofin-kind services; and, WHEREAS, the City of Paris assures that in the event ofloss or misuse of grant funds, such funds will be returned to the Criminal Justice Division in full; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS: Section 1. That the findings set out in the preamble of this resolution are hereby in all things approved. Section 2. That Resolution No. 2002-176 be, and the same is hereby, repealed and declared null and void and of no further effect. """ Section 3. That an application be made to the Office of the Governor, Criminal Justice Division, through the Ark- Tex Council of Governments, for a "Violence Against Women Act" Grant for the period beginning September 1, 2003, and ending August 31, 2004, in the amount of $78,550.00, being 75% of the cost of the "Violent Crimes Against Women Unit Project," with the City of Paris providing $26,183.00 in the form of in-kind services. Section 4. That the City Council of the City of Paris does hereby assure the Criminal Justice Division in the event of loss or misuse of grant funds, such funds will be returned to the Criminal Justice Division in full. Section 5. That the City Manager be, and he is hereby, appointed as the Authorized Official of said project and is hereby authorized and directed to execute, on behalf of the City of Paris, the application for said grant, under the terms and conditions and in the form shown in Exhibit A, attached hereto. Section 6. That the Chief of Police be, and he is hereby, appointed as Project Director and is hereby authorized and directed to execute and deliver, on behalf of the City of Paris, all reports, communications, assurances, and documents necessary for the completion of said project. Section 7. That the Director of Finance be, and he is hereby, authorized and directed to serve as the Financial Officer for said project and to receive and distribute funds for purposes of the "Violent Crimes Against Women Unit Project." Section 8. That the Mayor, City Manager, Chief of Police, and the Finance Director be authorized and directed to execute, on behalf of the City of Paris, any and all documents necessary for acceptance and implementation of said grant upon notice of award thereof by the Office of the Governor, Criminal Justice Division, through the Ark- Tex Council of Governments, under the terms and conditions and in the forms approved by the City Attorney, and to proceed with use of said funds upon receipt thereof for the purposes stated herein and in accordance with the grant conditions. Section 9. That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED this 17th day of December, 2002. ~ Michael J. Pfiest ayo ATTEST: , Mattie Cunningham, City Clerk ~ APPROVED AS TO FORM: ~~~f Larry . Schenk, City Attorney Gl o.4nt Application Cover ~ueet 1. ENTERLegal Name oflt%Orlia~lzawnAppfylrig~G'G i:,," , 2, ENTER TI1Jj! oflneProject: ',/:, " :,:/''1d',',', '/::::, 1F,' City of Paris, Paris, Texas Violent Crimes Against Women Unit 3. ENTER Division or Unifto Admitlf~~eJ'<the 'prO.iecL~;>' Police Department 5. a)l~ th~:~Hlipantorg~riitflti()"::'~I!MU~~t:9? State or Fl1derai Debt? (S~'LECT'One): ' . G 6.Fu~ A VioleQce.AQainst Women Act Fund (federal CFDA-16.588) gamSI women " :1 No , " WF,02-V30-13420-05 9, Budget Information (will auto-fill from bud e f CJDFunds CasflMatch:o:;; ! $78.550' I $0 :, ,.., ~ - - : J: ' I ,~ 11'ForVAWAPrOjectS~NLY'E 'forEa~, , I 1 ... ' r a) Prosection I 80% J cJ v",..m 20% 12, a) LIST the Cities and - , ' ,", , , ' , , ,'" ':,: - , 8, ENTER Grant Pertod (ex MMI - From: I 09/01/03 10. sep:c;Tffi(i~E'roje~'.~;.~a:jrl PY:rpp:~T;'~;~~' C,atego.ri~~ ~i~J~g;:~eIOYf:~:~~~~::~f:~~~!r,g.~ a) Juvenile J~$iice andPre~i!Jntiotlerojedtsi b) VicUm Services OR, City of Paris. Lamar County 13; a} E~TER~e~'-Contact'f'ers()n,:f9TdjJ~~'tion;;,,;;::: Title{Mr:.'M~;(Di..JUdg~F~i~.);::: ~ Mr ;'><",':;:: Thomas POSition'~-::;,'" y;~:; Project Coordinator Addr~g;:t;.: ,.:st P.O Box 9037 Haynes 8/31/04 _.... ",.;.", .,,' CityISt~tEJZip; Paris TX 75461-9037 ," ,,~c:-, 903-785-7511 ~'2?: 903-784-1798 ~-t haVneS(i))CiOa~ ,". .. Titler':" r;;M~ i~ Judge;<~tc.): 'LV Mr. "-',:.::,::; Karl Louis Posii:ibh:';x'<';,; Chief of Police P.O Box 9037 ,,,,,.. CityfSta,te/Zip: Paris TX 75461-9037 ,::m%',j-, 903-737~142 T eleptiriri~::; -- f4. arPi~,the~p~licant~~~pd. Application Workshop? (SELEC One): ,,' _ 1;~. al)s'}h.is.~pgtjcation,mil~~s for Applications (RFA) as Publl Regist"~ (SELECT One):r <, 903-784-6688 Yes , "".-',."'. ',,, c) If thi'~)~:~pio!~Ct with,~~t~Wi ,;",:mp~j~<(;:7";, Review,and Comment System (1]~A9$J~::::\:;::::\~ 16, _::,n - C-, _::' _ . . .. ':' I", " , ' I IU) CPTN #:' I -- - ";.. - ;" "e~~ Dty 17, Eligible Applicant r Onel':"" I Yes 4. ENTER Agency's State Payee Identification NunibEliL{;;:' ..,,':' 1-75600006359000 ~I , eUTe" n... ^"h.' .0H.ul;': ,I"~ ,,' I 5, ,-...-.. ~"., yo ": ,-- . ;C,'_ '" :- t 9/30/02 7. If ContinuationProjecf,':ENTER ,(~i.iiTentt~ra'ntNU'mt>er'{15'()'0'().:o1f\':'. ~ - T -: , 1-- ;.1 Lamar jJ 48.499 13;b}'EN1E:R,ttie'f\uthcirii~'qOff.i9~llnfdmfa'ticih;:: :, Titfe'(Mr~l'Ms;. Dr:FJudg:k;'etc:{: Mr. Natn~~ <"J;:.::: Michael E. Malone , " ,/E::: City Manager '::+t' P.O. Box 9037 ciiY/state/ZIp: Paris TX , .'-:: 903-785-7511 r_ E-mail: "...mmalone(i))ci.oaris.tx.us 1:3;~"d)' E,N,..e:,~,thefinanci~f;.()ffj,~'(lnformaljoo~'.", -,' ,-' Uu -.-" Mr .._--, ' 'w E Anderson '-::':;'2; ,,.;-:<;": E'..:. Director of Finance , ",;.:r< P.O. Box 9037 .' ' '''''''u,. 75461-9037 903-785-8519 ,,' ' _..,.....'............. C'itYJst~:t~jzi~:: , 5 Paris TX 75461-9037 ~ 903-785-8519 903-785-7511 , E.mail;. , ' 14_ b) ENTER the Date and City,of the WorKshop Attended; ."" ;;+"," 10/24/02 Mt. Pleasant~TX ..I ~I" < " ':i,:,::I' A/1(-Tex Council Of Govemments 0500 , ',-- , ... edt~t~e I '- , .., " -, . , " ,-',,-"'- , "l,vV ~... i" City '! EXHIBIT ..1. Cover ~ CJD Grant Application - Page 7 V A W A PROJECT NARRATIVE & SUMMARY PARr 1: PROBLEM SrATEMENT AND DATA Need HelD?! Type the problem statement and data here... The specific problem to be addressed by this application is the increesed amount of violent crtmes against women (including domestic violence) in the City of Parts, Texas. Below is data compiled from the Parts Police Department Records Division from previous years: 1997 - 1288 cases investigated resulting in 303 arrests 1998 - 1347 cases investigated resulting in 2B1 arrests 1999 - 2000 - 1340 cases investigated resulting in 2B9 arrests 1271 cases investigated resulting in 473 arrests 2001 - 119B incidents reported to Parts Police Department The 2001 figures can be broken down further. Of 1198 cases investigated, 122 on-view arrests were made. 213 cases were investigated by the CAW officer, resulting in 43 arrests made by warrant. 130 cases were dismissed by the complainant. 40 cases were determined not-prosecutable. A report generated by Family Haven indicates the Family Haven Uaison served 7BO clients during the grant pertod. PART 2: GOAL STATEMENT lIIIeed Help?! Type the goal statement here... To decrease the number of violent crimes against women by dedicating one officer and a Family Haven Liaison to addressing this problem through enforcement action, community education. and an improved working relationship between law enforcement and social services. . PART 3: TARGET GROUP Need HelD?! Geographic Area: The City of Parts Type of Victimization: Violent crimes and domestic violence Gender: Women Underserved Population: n1a Age: 17 and older Profession of Personnel to be Trained (if applicable): Legal personnel PART 4: PROJECT ACTIVITIES Need Help?! 4.1 Projects must meet at least one of the eligible purpose areas established by the federal Violence. Against Women Office. Please select one or more of the eleven federally legislated purpose areas below that our r 'ect will address: Trainin Crtminal Justice Personnel S ecial Units w/in Crtminal Justice Pr rams Addressin Indian Trtbes Statewide Multidisci Iina Efforts Grant Budget City of Paris, Paris, Texas Violent Crimes Against Women Unit From: 9/1/03 WF-02-V30-13420-05 8/31/04 -, "/MinimLlmCashMatch Percentage: ENtER Program Incorne(lf Applicable): Minimum Cash Match: - ENTER PERSONNEL CJD Funds Salary and fringe benefit-Police OfficerNolunteers EQUIPMENT $51.361 CJD' Funos . $27,189 -CJD Funos CClNTRACTUALAND PROFESSIONAL SERVICES Contract with Family Haven for one employee TRAVELANDtRAINING CJD FUQas SUPPIlIES'ANDOIRECT:OPERAtING EXPENSES INDIRECT COSTS (the Direct Costs Against - Which-the Inoirect Rate is Char' eo $78 550 Total Match: Actual Cash Match Percentage: Page 1 of 1 Budget ~ CJD Grant Application - Page 8 Develooino Policies and Protocols Trainina SANE Staff Data Collection and Communication Svstems Addressino Older or Disabled Women Victim Services Proarams Immioration Matters Proorams Addressino Stalkino 4.2 In addition to the purpose areas listed in 4.1, projects must address at least one of.the following state priorities developed in coordination with the STOP Violence Against Women Planning Council. Please select one or more of the following priorities that your project will address: Priorities for Victim Services pro'ects Projects will provide essential victim services related to family violence, sexual assault, stalking and datin violence. Project will promote outreach and services into under-served communities for family violence. sexual assault, stalkin and datin violence. Pro' ects will rovide or im rove trainin for victim advocates. Projects will establish or maintain a family violence. sexual assault. stalking, and/or dating violence task force that romotes a coordinated communi res onse. includin multi-'urisdictional efforts. Priorities for Law Enforcement Pro ects Projects will promote or improve training for law enforcement agencies related to family violence. sexual assault, and datin violence Projects will develop specialized family violence, sexual assault, stalking, dating violence and/or victim service divisions within law enforcement a encies. Projects will collaborate. plan and initiate unified policies among the different law enforcement and social services a encies for famil violence. sexual assault, stalkin and datin vioience. Projects will establish or maintain a family violence, sexual assault. stalking, and/or dating violence task force which romotes a coordinated communi res onse. includin multi-'urisdictional efforts. Priorities for Prosecution Pro'ects Projects will develop specialized family violence, sexual assault. stalking, dating vioience and/or victim service divisions within rosecutors' offices. Projects will provide or improve training for prosecution agencies related to family violence, sexual assault. stalkin . and datin violence. Projects will promote outreach and services into under-served communities related to family violence. sexual assault, stalkin ,and datin vioience. Projects will establish or maintain a family violence. sexual assault. stalking, and/or dating violence task force which romotes a coordinated,communi res onse. includin multl-'urisdictional efforts. Priorities for Court pro'ects Projects will promote or improve training for judges and court personnel related to family violence, sexual assault, stalkin . and datin violence. Projects will provide specialized courts and/or court services aimed at family violence. sexual assault, stalk!n ,and/or datin violence. Projects will provide in-court victims assistance for family violence, sexual assault, stalking and datin violence victims. Projects will promote outreach and services into under-served communities related to family violence, sexual assault, stalkin . and datin violence. our ro'ect does not rovide direct services to victims, CHECK HERE and SKIP to Question 4.4 Issue Oate: October 2002 CJD Grant Application - Page 9 4.4 Describe the manner in which you will perform the above selected activities, purpose areas, state priorities, and direct services, and any other information that allows a reader to understand the specifics of the project's regular activities. Type the manner in which you will perform the direct services, etc. here... This project would consist of a cooperative effort between the City of Paris Police Department and Family Haven. A full-time. licensed police officer will conduct follow-up investigations related to violent crimes and family violence incidents. The officer will work closely with Family Haven, the County Attorney's Office and other community resources to see that victims receive the services they need. The officer and Family Haven representative will conduct community education programs to better inform the local population of the seriousness of the problem. Additionally, the officer and Family Haven representative will keep the victim informed of the status of her case and see the victim throuah the criminal iustice svstem. Issu. Dal.: October 2002 CJD Grant Application - Page 10 4.5 Provide a summary of any training activities for outside agency staff including who will be trained and on whattooics thev will be trained. Type a summary of training activities here... The Lamar County Family Violence Task Force annuallraining, geared toward all professionals who support the victim of domestic violence. including law enforcement officers, physicians, nurses, social workers. counselors, family members. Reinforce the participant's awareness,of domestic violence as a community problem that requires the cooperation of multiple disciplines to effectively intervene and support the victims of familv violence. 4.6 Provide a summa of an relevant curricula for VAWA trainin ro'ects. Type a summary of relevant curricula here... Train participants in ways to assess, identify and intervent in family violence situations. Educate these community members about the services available for victims. Describe Texas laws regarding dating violence. Discuss benefits of protective orders. 4,7 Provide a list of work roducts of staff. if an Type a list of work products here.. Program brochure. safety plan brochures, posters. reference materials. PART 5: PROJECT OBJECTIVES Need HelP?! Ta t Level 2000 140 _' Outcome Measures - Reauired for Proiects Providino Current Data Tamet Level Tralnina and for All Criminal Justice-Related Proiects Victims served: 197B 2000 TraininQ for communitv: 120 140 Issue Date: October 2002 CJD Grant ,",pplication - Page 11 PART 6: PROJECT SUMMARY: Need Help?! Type the project summary here.. The City of Paris. Texas, has a population of approximately 25,000 people. The police department responded to more than 1200 calls involving domestic violenceJviol!lnce against women in 2000. The police department has found in the past that the specialization of units within the police department has been successful. When the auto theft division was started, there was a 33% reduction in auto thefts the first year and approximately 60% reduction over the first four years of the division. Specialization does work. Admittedly. with a domestic violence unit, a reduction may not be seen for several years due to the fact that there is a stigma associated with domestic violence that makes it more difficult for these victims to report the crimes that they are victims of. The Crime Against Women Unit's goal, through community education presentations, will be to eliminate the stigma and provide victims with information to remove themselves from the violence. Domestic violence is often under reported since the perpetrator often resides with the victim and the victim may love the perpetrator, thus, making it more difficult for the victim to come forward than if this crime were perpetrated by a stranger that the victim does not have to face. As the existence of this program becomes more well known and the community is educated and gains confidence in the unit,' a rise in the number of reported domestic violence cases will be seen. Due to the rise in the reports of violence. the police officer will work diligently to increase the number of follow-up reports done, to insure prosecution for the perpetrator and justice for the victim. Through the continuing community education, the Family Haven liaison and the officer would seek to build the necessary public confidence that is so necessary to have a successful program combating domestic violence. The Family Haven liaison will continue to work hand in hand with the officer, providing emergency legal advocacy. emergency shelter, counseling and many other necessary services for those victims who require it and give those victims an option to leave their situation. The officer assigned to this unit will dedicate full time to the investigation of violent crimes against women and assist the victims of these crimes. Since most of these victims are female, many of them may find a police officer, especially a male officer in uniform, intimidating. The Family Haven liaison will continue to assist the police officer by acting as a buffer between the often fragile victims and the criminal justice system. Additionally, the officer will act as a liaison for the victims and the victims' advocates to the justice system to see that the victims get the best results possible. The officer will continue to work with the local county attorney's office, judges. and other local law enforcement officers to ensure the safety of the victim is the priority to all facets of the system. <' Issue Date: October 2002 CJD Gran. ,Jplication - Page 12 COMPREHENSIVE CERTIFICATION AND ASSURANCES - FEDERAL FUNDS INeed Help?1 OFFICE OF TilE GOVERJ'\OR CRIMINAL JUSTICE DIVISIO;'ol' P.O. Box 12428 Austin, rexas 78711 512/463-1919 Fax: 512/475-2042 www.!lovernor.sinte.tx.us This document is a material representation of fact upon which reliance was placed with the agency determined to award the grant. If it is later determined that the grantee knowingly rendered an erroneous certification, the agency, in addition to any other remedies available to the federal government, may take available action. ASSURANCES The applicant hereby assures and certifies compliance with any and all applicable federal and state statutes, regulations, policies, guidelines and requirements, including, but not limited to, OMB Circulars No. A-21, A-110, A-122, A-87, A-133; Office of Justice Programs (OJP) Financial Regulations; Education Department General Administrative Regulations (EDGAR); E.O. 12372 Uniform Administrative Requirements for Grants and Cooperative Agreements - 28 CFR, Part 66, Common Rule; the Uniform Grant Management Standards (UGMS); and Titie 1, Part 1, Chapter 3 of the Texas Administrative Code, that govern the application, acceptance and use of Federal and State funds for this project. In instances where multiple requirements apply to a grantee, the more restrictive requirement applies. 1. lEGAL AUTHORITY -It possesses legal authority to apply for the grant. A resolution. motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, Including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative, or their designee of the organization to act in connection with the application and to provide such additional Information as may be required. State agencies are not required to adopt a resolution. 2. DISPLACeD PERSONS - It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions (42 use ~~ 4601 - 4655) which provide for fair and equitable treatment of persons displaced as a result of Federal and Federally assisted programs. 3. POLITICAL ACTIVITY -It will comply with provisions of Federal law which limit certain political activities of employees of State or local unit of government whose principal employment is In connection with an activity financed in whole or in part by Federal grants. (5 USC ~ 1501, et seq.) 4. LABOR FAIR STANDARDS ACT - It will comply with the minimum wage and maximum hours provisions of the Federal Fair labor Standards Act (29 USC ~~ 201 - 219) if appiicable. 5. CONFLICT OF INTEREST - It will establish safeguards to prohibit employees from using their positions for a purpose that is, or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 6. EXAMINATION OF RECORDS -It will give the sponsoring agency, the Office of the Governor, or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the grant. 7. COMPLIANCE WITH REQUIREMENTS -It will comply with all requirements imposed by the Federal sponsoring agency, the Office of the Governor, or the Comptroller General, concerning special requirements of law, program requirements, and other administrative requirements. 6. EPA VIOLATING FACiliTIES -It will insure that the facilities under its ownership, lease or supervision. which shall be utilized In the accomplishment of the project, are not iisted in the Environmental Protection Agency's (EPAs) iist of Violating Facilities. and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used In the project is under consideration for listing by the EPA 9. FLOOD INSURANCE - It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act (50 USC ~ 4001). which states that. on or aller March 2. 1975, communities must purchase flood insurance, where such Insurance is available In those communities. This requirement is a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that had been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase -Federal financial assistance-includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. 10. HISTORIC PRESERVATION - It will assist the federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of 1966. as amended (16 USC ~ 470), Executive Order 11593. and the Archeological and Historical Preservation Act of 1974, as amended. (16 USC ~ 469a-1, et seq.) by (a) consulting with the State Historic Preservation Officer (SHPO) on the conduct of investigations, as necessary, to Identify properties listed in or eligible for Inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.6) by the activity. and notifying the Federal grantor agency of the existence of any such properties. and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 11. COMPLIANCE WITH LAWS AND GUIDES. It will comply. and assure the compliance of all Its subgrantees and contractors, with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1966. as amended. the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Issue Dale: October 2002 ~ CJD Gral" 'pplication - Page 13 Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1; and all other applicable Federal laws, orders, circulars. or regulations. 12. COMPLIANCE WITH CODE OF FEDERAL REGULATIONS - It will comply with the provisions of 28 CFR epplicable to grants and cooperative agreements including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Stati$ticallnformation; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination! Equai Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs. 13. NONDISCRIMINATION- A. It will comply with all State and Federal statutes relating to nondiscrimination. B. It will comply. and all its contractors will comply, with the nondiscrimination requirements of the Omnibus Crime Control and Sare Streets Act of 1968, as amended, (42 USC 5 37B9(d)), or Victims of Crime Act (as appropriate): TiUe VI ofthe Civit Rights Act of 1964, as amended: Section 504 of the Rehabilitation Act of 1973, as amended; SubtiUe A, Tille II ofthe Americans With Disabilities Act (ADA) (1990); TiUe IX of the Education Amendments of 1972: the Age Discrimination Act of 1975: Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C. 0, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39. C. In the event a federal or state court or federal or state administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office of Justice Programs, Office for Civil Rights. D. It will provide an Equal Employment Opportunity Program (EEOP) if required to maintain one. where the application Is for $500,000 or more. 14. COASTAL BARRIERS -It will comply with the provisions of the Coastal Barrier Resources Act (16 USC 5 3501, et seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. 15. SUPPLANTING PROHIBITION -It will use funds to supplement existing funds for program activities and may not repiace (supplant) non-Federal funds that have been appropriated for the same purpose. The applicant understands that potential supplanting will be the subject of monitoring and audit. Violations can result In a range of penalties, including suspension of future funds under this Program, suspension or debarment from Federal grants, recoupment of monies provided under this grant, and civil and/or criminal penalties. 16. TAXES -It will comply will all State and FederallalVs and are soiely responsible for filing all required State and Federal tax forms. 17. GRANT ADMINISTRATION - It will maintain an 2ppropriate grant administration system to ensure that all terms, conditions and specifications of the grant, including these standard assurances, are met. 1 B. PUBLIC INFORMATION - It wili ensure that all information collected, assembled or maintained by the applicant relative to a project will be available to the pu.blic during normal business hours in compliance with Texas Government Code, Chapter 552, unless othelWise expressly prohibited by law. 19. CHILD SUPPORT PAYMENTS -It will comply with Section 231.006. Texas Family Code, which prohibits payments to a person who Is in arrears on child support payments. 20. SUSPECTED CHILD ABUSE -It will compiywith Section 261.101 of the Texas Family Code. which requires reporting of all suspected cases of child abuse to local law enforcement authorities and to the Texas Department of Child Protective and Regulatory Services. Grantees shall also ensure that all program personnel are properly trained and aware of this requirement. 21. RELATIVES.lt will comply with Texas Government Code, Chapter 573, by ensuring that no officer, employee, or rnember of the applicant's governing body or of the applicant's contractor shall vote or confirm the employment of any person related within the second degree of affinity or the third degree of consanguinity to any member of the governing body. or to any other officer or employee authorized to employ or supervise such person. This prohibition shall not prohibit the employment of a person who shall have been continuously employed for a period of two years, or such.other period stipulated by local law, prior to the election or appointment of the officer, employee, or governing body member related to such person in the prohibited degree. 22. OPEN MEETINGS -If the applicant is a governmental entity. it will comply with Texas Government Code, Chapter 551, which requires all regular, special or called meeting of governmental bodies to be open to the public, except as otherwise provided by law or specifically excluded in the Texas Constitution. 23. HEALTH. HUMAN SERVICES. PUBLIC SAFETY OR LAW ENFORCEMENT AGENCY -If the applicanlis a heallh and human services agency or public safety or law enforcement agency, It will not contract with or issue a license, certificate or '. permit to the owner, operator or administrator of C! facility if the license, permit or certificate has been revoked by another health and human services agency or public safety or law enforcement ~gency. 24. LAW ENFORCEMENT AGENCY -If the applicant Is alaw enforcement agency regulated by Texas Government Code, Chapter 415. it wiU comply with aU rules adopted by the Texas Commission on Law Enforcement Officer Standards and EducaUon pursuant to Texas Government Code, Chapter 415, or it must provide the Crimina' Justice Division with a certification from the Texas Commission on Law Enforcement OffICer Standards and Education stating that the agency Is In the process of achieving compliance with such rules. Issue Date: October 2002 CJD Grar.pplication - Page 14 CERrlFICATIONS 1. The applicant certifies that It will provide a drug.free workplace by: a. Publishing a statement notifying employees that the unlawful manufaclure, distribution, dispensing. possession, or use of a controlled substance Is prohibited In the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition. b. Establish a drug-free awareness program to intorm employees about: I. the dangers of drug abuse in the workplace: ii. the applicant's policy of maintaining a drug-free workplace; iii. any available drug counseling, rehabilitation, and employee assistance programs; and iv. the penalties that may be imposed upon employees for drug abuse violations. c. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a). d. Notifying the employee In the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: I. abide by the terms of the statement. and Ii. notify the employer of any criminal drug statute conviction for a violation occurring In the WOrkplace not later than five days after such conviction. e. Notifying the agency within ten days after receiving notice under subparagraph (d)(ii) from an employee or otherwise receiving actual notice of such conviction. f. Taking one of the following actions with respect to any employee who Is so convicted: I. Taking appropriate personnel action against such an employee, up to and Including termination; or Ii. Requiring such employee to participate satisfactorily In a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement. or other appropriate agency. g. Making a good faith effort to continue to maintain a drug-free workplace through the Implementation of paragraphs (a). (b). (c). (d). (e), and (n. If application is In excess of $100,000,1 certify to the best of my knowledge and belief to the following: 1. No federal appropriated funds have been paid or will be paid to any person for innuencing or attempting to Influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress In connection with the awarding of any federal contract, the making of any federal grant, the making of any federal Joan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. D Check here if any non-federal funds have been paid or will be paid to any person for influencing or attempting to Influence an officer or employee of any agency. a member of Congress, an officer or employee of Congress, or an employee of a member of Congress In connection with this federal contract, grant, loan, or cooperative agreement. You must also notify the Criminal Justice Division (CJO) or your local council of governments for the -Disclosure Form to Report Lobbying". 2. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers and that all sub-recipients shall certify accordingly. AUDIT CERTIFICATION (SELECT THE APPROPRIATE CHOICEl I certify: < o o The applicant agency currently expends combined federal funding of 5300,000 or more and. therefore, Is required to submit an annual single audit by an independent auditor made In accordance with the Single Audit Act Amendments of 1996 and OMS CircularA-133. The applicant agency currently expends combined federal funding of less than $300,000 and, therefore, Is exempt from the Single Audit Act and cannot charge audit costs to a CJO grant. I understand. however, that CJO may require a limited scope audit as defined in OMS Circular A-133. EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATION (SELECT THE APPROPRIATE CHOICE) Definitions: Tvoe I Entitv Educationallmedicallnon-profit institutionlNative American Tribe - certification required (setect appropriate choice below); EEOP NOT required. Tvoe II Entltv All other recipients receiving more than 525.000, but not more the $500,000 - certification required (select the appropriate choice below): organizations must maintain EEOP on fiie for possible audit If the organization has more the 50 employees. Tvoe III Entltv For profit entities and state and local governments receiving $500,000 or more - certification required (select the appropriate choice below); the organization must submit an EEOP to the Office for Civil Rights (OCR) for approval. Issue Dale: October 2002 ,~ CJD Gr~ II.pplication - Page 15 o If Your oraanizatlon Is a TVDe I, II or III Entitv. select one of the followina: o [gJ o I certify this organization Is a Type I Entity, This entity will comply with the prohibitions against discrimination in any program or activity (28 CFR i 42.203), Is not required to maintain an Equal Employment Opportunity Plan, but will comply with equal employment opportunity program guidelines of the Department of Health and Human Services (28 CFR i 42.302). I certify this organization Is a Type II Entity that employs less than 50 people. This entity will comply with the prohibitions against discrimination in any program or activity (28 CFR 6 42.302), but is not required to maintain an Equal Employment Opportunity Plan (28 CFR i 42.301 at .aq). I certify this organization is a Type II Entity that employs 50 or more people. This antity will comply with prohibitions against discrimination In any program or activity (28 CFR i 42.302), an has formulate an Equal Empioyment Opportunity Pian (28 CFR i 42.30 at seq). that Is on file In the office of Finance Director. I certify this organization Is a Type III Entity. This entity will comply with the prohibitions against discrimination In any program or activity (28 CFR i 42.302). and has tormulated an Equal Employment Opportunity Plan (28 CFR i 42.301 at seq), that will be submitted to the Office for Civil Rights, Office of Justice Programs. Department of Justice. for approval upon award of a grant. Debarment Certification (SELECT THE APPROPRIATE CHOICE) If this aDDlicatlon is in excess of $25.000. I certlfv that: cg] By submission of this proposal, that neither the applicant agency nor its principals are presenUy debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation In this transaction by any federal department or agency: or, o I am unable to certify the above statement and have attached an explanation to the application. Applicants must complete, sign and submit this form it to CJO before they will receive state andlor federal funds. Recipients of state andlor federal funds must fully understand and comply with the requirements listed for Federal and State Assurances on pages 1 and 2 of this document. Failure to comply may result In the withholding of funds, termination of the award, or other sanctions. City of Paris, Paris, Texas Applicant's Organization Violent Crimes Against Women Unit Project Title 11126102 Date Michael E. Malone, City Manager Printed Naf"e and Title of Authorized Official Issua D.t.: Octobar 2002