2002-176-RES APPROVE/AUTHORIZE GRANT APPLICATION TO OFFICE OF GOVERNOR ET AL FOR VIOLENCE AGAINST WOMEN ACT GRANT
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RESOLUTION NO. 2002-176
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING AND AUTHORIZING A GRANT
APPLICATION TO THE OFFICE OF THE GOVERNOR, CRIMINAL
JUSTICE DIVISION, THROUGH THE ARK-TEX COUNCIL OF
GOVERNMENTS, FORA VIOLENCE AGAINST WOMEN ACT GRANT IN
THE AMOUNT OF $100,180.00, WITH THE CITY OF PARIS PROVIDING
$21,630.00 IN THE FORM OF IN-KIND SERVICES; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the Office of the Governor, Criminal Justice Division, through the Ark-Tex
Council of Governments, provides funding for "Violence Against Women Act" Grants; and,
WHEREAS, the City Council of the City of Paris is desirous of processing a grant
application for a "Violent Crimes Against Women Unit Project" Grant, for the period beginning
September 1,2003, and ending August 31,2004, at a total cost of$100,180.00, with $78,550.00 to
be provided by grant and $21,630.00 to be provided by the City of Paris in the form of in-kind
services; and,
WHEREAS, the City of Paris assures that in the event ofloss or misuse of grant funds, such
funds will be returned to the Criminal Justice Division in full; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby in all things
approved.
Section 2. That an application be made to the Office of the Governor, Criminal Justice
Division, through the Ark- Tex Council of Governments, for a "Violence Against Women Act" Grant
for the period beginning September 1, 2003, and ending August 31, 2004, in the amount of
$78,550.00, being 75% ofthe cost of the "Violent Crimes Against Women Unit Project," with the
City of Paris providing $21,630.00 in the form of in-kind services.
Section 3. That the City Council of the City of Paris does hereby assure the Criminal Justice
Division in the event of loss or misuse of grant funds, such funds will be returned to the Criminal
Justice Division in full.
Section 4. That the City Manager be, and he is hereby, appointed as the Authorized Official
of said project and is hereby authorized and directed to execute, on behalf of the City of Paris, the
application for said grant, under the terms and conditions and in the form shown in Exhibit A,
attached hereto.
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Section 5. That the Chief of Police be, and he is hereby, appointed as Project Director and
is hereby authorized and directed to execute and deliver, on behalf of the City of Paris, all reports,
communications, assurances, and documents necessary for the completion of said project.
Section 6. That the Director of Finance be, and he is hereby, authorized and directed to serve
as the Financial Officer for said project and to receive and distribute funds for purposes of the
"Violent Crimes Against Women Unit Project."
Section 7. That the Mayor, City Manager, Chief of Police, and the Finance Director be
authorized and directed to execute, on behalf of the City of Paris, any and all documents
necessary for acceptance and implementation of said grant upon notice of award thereof by the
Office of the Governor, Criminal Justice Division, through the Ark- Tex Council of Governments,
under the terms and conditions and in the forms approved by the City Attorney, and to proceed
with use of said funds upon receipt thereof for the purposes stated herein and in accordance with
the grant conditions.
Section 8. That this resolution shall become effective from and after its date of passage.
PASSED AND ADOPTED this 9th day of December, 2002.
ATTEST:
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~~\.~~\.\............... ~r..
Mattie Cunningham, City Clerk
GraJlt Application Cover Sh_et
1. ENTER Legal. Name' of the' Org'an'iiatiorlAPplyrn(f~~~\;\;&Mtt:""
City of Paris, Paris, Texas
3. ENTER Division or Unit to Administecthe
Police Department
" .
5,a)IStheA~,plica ntoryan"afion~rrnquen~I" "No _
State or Fe<!~_",l!J<!!>!? (S~LEC:r OQ~):::;' ,~. -.
6. Fundinci Souie. (SELECT Ono): .'.; , ' ,.;,. '.
A ViolelJce,AQainsl Women Act Fund (federal CFDA-16.588) :,.:
galnst women i
8. ENTERG(antPerlod (ex :J.'1J~
'. .";';'F'r~';;:1 09101/03 I.' 08/31/04
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Categoriesliste;((BelOYiBas"ed on -Fuhdirn{SO~'}!f::; ,
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a)JJuyenile }fustiCeand Pieventfon'piOjec :It:r,:;;; ,-~
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b) Victim Services Projects. OR ...... .
2. ENTER Title 'o(fh"Projo'd:'
Violent Crimes Against Women Unit
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4. ENTER Agency's State ' Payee IdentificaUor!,Num~'~::,
1-75600006359000
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7. If co',;'tiriuation'pro)ecl,' EN'rERti1iTefft'9ral1f'Num6er,(150002tHj'::~;
WF-02-V30-13420-05
9. B~dget",I.~f6"rw~~.or~.,(~II,~,~o.:fi!t;H,TJ)0Y~~~~
CJD Funds<'f"':'~>Cash Match -.'L; "~j;;::i$iOd
$78.550 r ;,$0.; "
c) La"lEnforcement Projects ~OR.;"
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d) Crime Stoppers AsSistance;prPj<!cls.. .', 'j' ; .,." :: .,,::1.
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Paris TX b5461-9037
903~784-6688Fax~~ 903-737-4142
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cj If,this.ls a f'roject With'Statel'{ide' mp
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17.' -Ellglbl~""APpiicant o~g;niZa~p~'f~~~1~~,(~~_~~~%j-'1
EXHIBIT .&
13:ii} .ENTER the ~ntact ~erso:i:Y of Paris. ~ '.__
TI'it~~(Mff;~:M~.n)L, jud~e. ete)~'.;\~ Mr.
~Thomas Haynes
.' ...t.,
:c~e:to::::~natoc
City/St;teizlp' Pac,. TX -J5461-9037
~ ~ 903-785-7511 Fax:" -/, ~I 903-784.1798
13. c} ~R\h~ p~:~:~aristxus ~. '.'
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Title'(Mr:;::Ms.;;'Dr.. Judge: etc.};' Mr.
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!J>:1z!7;.IKarl
,
Louis
';::~1':~ Chief of Police
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P.O. Box 9037
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Clty/StateJZip: .
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Title;,{Mrj.~'Ms;::'Dr..<it'd~~.;:,~;i~~): " Mr,
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'1-: Michael E.
;f>'~'l: City Manager
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: ,WO. Box 9037
Malone
~~::;:~~iP: pa::3_785_7511 TX .' ~5~;~~;::_8519
E-mail; ... ::' m malone@cLoaris.bcus
13.,drENTE8theFiDa"qgar'Qftlce{ln~()tOiatiori(-(!,~ c"" !-0;,,'1:" ~
Tilll Mr.::- . f.. f',,}:.;'_. Me.
Nar : ',;' W E
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Anderson
Director of Finance
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"<;:': P.O. Box 9037
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CitY/StateJiip:': Paris TX 75461-9037
Tei~ptlO~FkJi, 903-785-7511 ~ 903~785-8519
E"mail: ...:v~:.;.qanderson(cj)cLoaris.tx.uS
14. .b) ENTER the__D~tl;':,ancL9itYOf the.?vYo'rksh9P:;Atteh~ep:";;"(' ;^t';iit?-::
10/24/02 Mt. Pleasant. TX
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Cover
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CJD Grant Application - Page 7
VA W A PROJECT NARRATIVE & SUMMARY
PART 1: PROBLEM STATEMENT ANO DATA
eed Hel
Type the problem statement and data here...
The specific problem to be addressed by this application is the increesed amount of violent crimes against
women (induding domestic violence) in the City of Paris, Texas. Below is data compiled from the Paris
Police Department Records Division from previous years:
1997 - 1288 cases investigated resulting in 303 arrests
1998 - 1347 cases investigated resultin9 in 281 arrests
1999 - 1340 cases investigated resulting in 289 arrests
2000 - 1271 cases investigated resulting in 473 arrests
2001 - 1198 incidents reported to Paris Police Department
The 2001 figures can be broken down further. Of 1198 cases investigated, 122 on-view arrests were made.
213 cases were investigated by the CAW officer, resulting in 43 arrests made by warrant. 130 cases were
dismissed by the complainant. 40 cases were determined not-prosecutable.
A report generated by Family Haven indicates the Family Haven Uaison served 780 clients during the 9rant
riod.
PART 2: GOAL STATEMENT
Need HelD?!
Type the goal statement here...
To decrease the number of violent crimes against women by dedicating one officer and a Family Haven
Uaison to addressing this problem through enforcement action, community education, and an improved
working relationship between law enforcement and social services. .
"
PART 3: TARGET GROUP
Need weln?! '
Geographic Area: The City of Paris
Type of Victimization: Violent crimes and domestic violence
Gender: Women
Underserved PopUlation: nla
Age: 17 and older
Profession of Personnel to be Trained (if applicable): Legal personnel
PART 4: PROJECT ACTIVITIES
Need HelD?!
4.1 Projects must meet at least one of the eligible purpose areas established by the federal Violence ."
Against Women Office. Please select one or more of the eleven federally legislated purpose
areas below that our . ect will address:
Trainin Criminal Justice Personnel
Sial Units wlin Criminal Justice
Pr rams Addressin Indian Tribes
Statewide Multidisci Iina Efforts
Grant Budget
"Legal Name of Organization:. City of Paris, Paris, Texas
," Title of Project: . Violent Crimes Against Women Unit
, ..' Grant Period: . --:: -c-, . I From: I 911/03 I To: I 8/31/04 I.
, '. . ',: . Grant Number:' . WF-02-V30-13420-05
"""';""j'" ,', ." " ....BUDGET.DETAIL:. ,......''--c- .', "
, ", Minimum Cash Match Percentage':, " 25% '.; ENTERCJD,RequestedAmountl $0
, :.',.': ,',:ENTER prog'iam Income (If Applieable): $0 <.' ,",;" ',;' ,,;; ,;'.
P~RSON~~~' -, Minimum ca,shMatch: "I'OT ~a~:O .. ..: - .," _.~~taJ proje~ Costs:, '" ~
. ",;;:"",' ""',';r,,,. . ,;,' Salary" CJDFunds . Match In-kind' Teal:';,
Salary and fringe benefit-Police OfficerNolunteers 'w
,>eYe:'::," ":
$21,630 $72,99,1
-
In,kind' Tola(' ;,.
$0$27,189
"
I .. T .tiIl'.'/::
.; . . '1$0
EQUIPMENT "'M' ". .' . ": " -;-:c" " CJD FU~~S .' ""'"h ',I "'~n-kind'" -'~ Total ;;..
;;;~;~~;;;~~;;~::"::: ';;:~q:;;~ ":;;~:, -".~ - t~"
"'~ ";:;>"":BUD~~~MMARY . . ~ ..' '!.~
B~~:s~~~~TEGORIES .' '=:~ ':;:j::'$5~:~1 .', ~,ATCH r; . ;~;~~~~' $;~~~~~~~
<;:ONTRACTUALANDPROFESSIONALSERVICES'; ; ,,'. $27,189', . 1,- '$0. $27,189':;'"
TRAVEL AND TRAINING '.:.',.' ;,' '$0 . I,.." $0' $0':;
. EQUIPMENT " ~-:-;-: .. ;. .,' $0 $0 ..' $0 $0 ,,'
SUPPLIES AND DIRECT OPERATING EXPENSES ", ,.., .$0 . $0 . $0 $0';
TOTAL DIRECT COSTS: ....,' $78,550' $0'" $21,630 $100,180
.INDIRECTCOSTS '. :-. --;:-::, ~ ..', . ' $0' $0 $0 $0 .'':'
TOTAL: ,{ , . ' ,-' '; ".: '..' $78.550 "'~U ': ." '$21;630 .' $100,180;
Total Match:;:;' ;:$21,630 ,,'.
Actual Cash Match Percentage: ' ".;' .
100%
$51,361
$0
, '
$0
CONTRACTUAL AND PROFESSIONAL SERVICES ,;, ..
",' "
Contract with Family Haven for one employee , 100
~"'-",~'" ~ .'~ ,.,-.
TRAVEL AND TRAINING ...... ,. .', ;"~ '';'.,; . r,:.:
CJD Funds.
$27,189
" ,"
"CJD Funds, '"
.,
Page 1 of 1
Budget
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CJD Grant Application - Page 8
4.2 In addition to the purpose areas listed in 4.1, projects must address at least one of the following state
priorities developed in coordination with the STOP Violence Against Women Planning Council. Please
select one or more of the following priorities that your project will address:
Priorities for Victim Services Pro eets
Projects will provide essential victim services related to family violence, sexual assault, stalking and
datin violence.
Project will promote outreach and services into under-served communities for family violence,
sexual assault, stalkin and datin violence.
Pro'ects will rovide or im rove trainin for victim advocates.
Projects will establish or maintain a family violence, sexual assault, stalking, and/or dating violence
task force that romotes a coordinated communi res nse, includin multi-'urisdictional efforts.
Priorities for Law Enforcement Pro eets
Projects will promote or improve training for law enforcement agencies related to family violence,
sexual assault, and datin violence ,
Projects will develop specialized family violence, sexual assault, stalking, dating violence and/or
victim service dMsions within law enforcement encies.
Projects will collaborate, plan and initiate unified policies among the different law enforcement and
social services a encies for famil violence, sexual assault, stalkin and datin violence.
Projects will establish or maintain a family violence, sexual assault, stalking, and/or dating violence
task force which romotes a coordinated communi res nse, includin multi.'urisdictional efforts,
Priorities for Proseeutlon Pro ects
Projects will develop specialized family violence, sexual assault, stalking, dating violence and/or
victim service divisions within rosecutors' offices.
Projects will provide or improve training for prosecution agencies related to family violence, sexual
assault, stalkin ,and datin violence.
Projects will promote outreach and services into under-served communities related to family
violence, sexual assault, stalkin ,and datin violence.
Projects will establish or maintain a family violence, sexual assault, stalking, and/or dating violence
task force which romotes a coordinated,communi res nse, includin multi-'urisdictional efforts.
Priorities for Court Pro ects
Projects will promote or improve training for judges and court personnel related to family violence,
sexual assault, stalkin ,and datin violence.
Projects will provide specialized courts and/or court services aimed at family violence, sexual
assault, stalkin ,and/or datin violence.
Projects will provide in-court victims assistance for family violence, sexual assault, stalking and
datin violence victims.
Projects will promote outreach and services into under-served communities related to family
violence sexual assault stalkin ,and datin violence.
Trainin SANE Staff
Addressin Older or Disabled Women
Immi ration Matters
II:] If your project does not provide direct services to victims, CHECK HERE and SKIP to Question 4.4
rovided for this . act
Justice Su
Eme en
Eme en L al Advoca
Assistance in Filln Com nsation Claims
Personal Advocac
Tele hone Contact Information and Referral
rt
. here
Issue Dale: Octobar 2002
CJD Grant Application - Page 9
4.4 Describe the manner in which you will. perform the above selected activities, purpose areas, state
priorities, and direct services, and any other information that allows a reader to understand the
specifics of the project's regular activities.
Type the manner in which you will perform the direct services, etc. here...
This project would corisist of a cooperative effort between the City of Paris Police Department and Family
Haven. A full-time, licensed police officer will conduct follow-up investigations related to violent crimes and
family violence incidents. The officer will work closely with Family H~en, the County Attomey's Office and
other community resources to see that victims receive the services they need. The officer and Family Haven
representative will conduct community education programs to better inform the local population of the
seriousness of the problem. Additionally, the officer and Family Haven representative will keep the victim
informed of the status of her case and see the victim throuah the criminal iustice svstem.
"
Issue Date: October 2002'
CJD Grant Application - Page 10
4.5 Provide a summary of any training activities for outside agency staff including who will be trained and
on what tODies thev will be trained.
Type a summary of training activities here...
The Lamar County Family Violence Task Force annual training, geared toward all professionals who support
the victim of domestic violence, including law enforcement officers, physicians, nurses, social workers,
counselors, family members. Reinforce the participant's awareness.of domestic violence as a community
problem that requires the cooperation of multiple disciplines to effectively intervene and support the victims of
familv violence.
4.6 Provide a summa of an relevant curricula for VAWA trainin ro'ects.
Type a summary of relevant curricula here...
Train participants in ways to assess, identify and intervent in family violence situations. Educate these
community members about the services available for victims. Describe Texas laws regarding dating violence.
Discuss benefits of protective orders.
4.7 Provide a list of work roducts of staff, if an
Type a list of work products here..
Program brochure, safety plan brochures, posters, reference materials.
PART 5: PROJECT OBJECTIVES
~eed HelD?!
Provide s ific out ut and outcome as r uired measures for this r' ect:
Ou ut Measures - R ulred for All Pro ects Current Data
Victims Served: 1978
Personnel Trained identi 120
I """' ,.- -. "'owo
Ta t Level
2000
140 <'
Outcome Measures - Reaulred for Proiects Provldina Current Data T arollt Level
Tralninn and for All Criminal Justice-Related Prelects
Victims served: 1978 2000
Trainina for community: 120 140
Issue Dele: Oclober 2002
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CJD Grant Application - Page 11
PART 6: PROJECT SUMMARY:
Need Heln?l
Type the project summary here..
The City of Paris, Texas, has a population of approximately 25,000 people. The police department
responded to more than 1200 calls involving domestic violencelviolence against women in 2000. The police
department has found in the past that the specialization of units within the police department has been
successful. When the alJto theft division was started, there was a 33% reduction in auto thefts the first year
and approximately 60% reduction over the first four years of the division. Specialization does work.
Admittedly, with a domestic violence unit, a reduction may not be seen for several years due to the fact that
there is a stigma associated with domestic violence that makes it more difficult for these victims to report the
crimes that they are victims of. The Crime Against Women Unit's goal, through community education
presentations, will be to eliminate the stigma and provide victims with information to remove themselves
from the violence. Domestic violence is often under reported since the perpetrator often resides with the
victim and the victim may love the perpetrator; thus, making it more difficult for the victim to come forward
than if this crime were perpetrated by a stranger that the victim does not have to face. As the existence of
this program becomes more well known and the community is educated and gains confidence in the unit,a
rise in the number of reported domestic violence cases will be seen. Due to the rise in the reports of
violence, the police officer will work diligently to increase the number of follow-up reports done, to insure
prosecution for the perpetrator and justice for the victim. Through the continuing community education, the
Family Haven liaison and the officer would seek to build the necessary public confidence that is so
necessary to have a successful program combating domestic violence. The Family Haven liaison will
continue to work hand in hand with the officer, providing emergency legal advocacy, emergency shelter,
counseling and many other necessary services for those victims who require it and give those victims an
option to leave their situation. The officer assigned to this unit will dedicate full time to the investigation of
violent crimes against women and assist the victims of these crimes. Since most of these victims are
female, many of them may find a police officer, especially a male officer in uniform, intimidating. The Family
Haven liaison will continue to assist the police officer by acting as a buffer between the often fragile victims
and the criminal justice system. Additionally, the officer will act as a liaison for the victims and the victims'
advocates to the justice system to see that the victims get the best results possible. The officer will continue
to work with the local county attorney's office, judges. and other local law enforcement officers to ensure the
safety of the victim is the priority to all facets of the system.
'"
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Issue Date: Oelober 2002
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CJD Gram Application - Page 12
COMPREHENSIVE CERTIFICATION
AND ASSURANCES - FEDERAL
FuNDs
!Need Help?!
OFFICE OF THE GOVERNOR
CRIMINAL JUSTICE DIVISION'
P.O. Box 12428
Austin, Texas 78711
512/463-1919
Fax: 512/475-2042
Www.Slovernor.state.tx.u5
This document Is a material representation of fact upon which reliance was placed with the
agency determined to award the grant. If it Is later determined that the grantee knowingly
rendered an erroneous certification, the agency, In addition to any other remedies available to the
federal government, may take available action.
ASSURANCES
The epplicant hereby assures and certifies compliance with any and alf applicable federal and state
statutes, regulations, policies, guidelines and requirements, including, but not limited to, OMS Circulars
No. A-21, A-110, A-122, A-87, A-133; Office of Justice progrems (OJP) Financial Regulations; Education
Department General Administrative Regulations (EDGAR); E. O. 12372 Uniform Administrative
Requirements for Grants and Cooperative Agreements - 28 CFR, Part 66, Common Rule; the Uniform
Grant Management Standards (UGMS); and TiUe 1, Part 1, Chapter 3 of/he Texas Administrative Code,
that govern the application, acceptance and use of Federal and State funds for this project. In instances
where multiple requirements apply to a grantee, the more restrictive requirement applies.
1. LEGAL AUTHORITY - It possesses legal euthority to apply for the grant A resolution, motion or similar action has been duly
edopted or passed as an official ect of the applicant's goveming body, authorizing the filing of the application, Including all
underetandings and assurances contained therein, and directing and authorizing the pereon,identified as the official
representative, or their designee of the organization to act In connection with the application and to provide such edditional
Information as may be required. State agencies are not required to adopt a resolullon.
2. DISPLACED PERSONS - It will comply with requiramenls of the provisions of the Uniform Relocation Assistance and Real
Property Acquisitions (42 USC 55 4601 - 4655) which provide for fair and equitable treatment of pereons displaced as a result
of Federal and Federally essisted programs.
3. POLmCAL ACTIVITY -It will comply with provisions of Federal low which Iimll certain political activities of employees of State
or local unit of government whose principal employment is in connection with an activity financed in whole or in part by Federal
grants, (5 USC 5 1501, et seq.)
4. LABOR FAIR STANDARDS ACT - It will comply with the minimum wage and maximum hours provisions of the Federal Fair
Labor Standards Act (29 usc 55 201 - 219) if applicable.
5. CONFLICT OF INTEREST - It will establish safeguards to prohibit employees from using their positions for a purpose that is, or
gives the eppearance of being motivated by a desire for private gain for themselves or others, particularly those with whom
they have family, business, or other ties.
6. EXAMINATION OF RECORDS - It will give the sponsoring agency, the Office of the Governor, or the Comptroller General,
through any authorized representative, access to and the right to examine all records, books, papers, or documents related to
the grent
7. COMPLIANCE WITH REQUIREMENTS -It will comply with all requiremenls Imposed by the Federal sponsoring agency, the
Office of the Govemor, or the Comptroller General, concerning special requirements of law, program requlremenls, end other
administrative requirements.
8. EPA VIOLATING FACILITIES -It will Insure that the facilities under its ownership, lease or supervision, which shall be utilized
In the eccomplishment of the project, are not listed in the Environmental Proteclion Agency's (EPAs) list of Violating Facilities,
end that II will notify the Federal grantor agency of the receipt of eny communication from the Director of the EPA Office of
Federal Activltleslndicating that a facility to be usad In the project Is under consideration for listing by the EPA
g. FLOOD INSURANCE -It will comply with the flood Insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act (SO USC 5 4001), which stales that, on or after March 2, 1975, communities must purchase flood Insurance,
where such Insurance Is available in those communities. This requirement Is a condition for the receipt of any Federal financial
assistance for construction or ecqulsition purposes for use In any area that had been Identified by the Secretary of the
Department of HOUSing and Urban Development as an area having speelal flood hazards. The phrase -Federal financial
assistance-Includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant,
or any other form of direct or Indirect Federal assislance.
10, HISTORIC PRESERVATION -It will assist the federal grantor agency in its complianca with Section 108 of the Nalional
Historic Preservation Act of 1966, es emended (16 USC 5 470), Executive Order 11593, and the Archeological and Historical
Preservation Act of 1974, as amended, (16 USC 5 46ga-l, et seq,) by (a) consulting with the State Historic Preservalion Officer
(SHPO) on the conduct of Investigations, as necessary, to identify properties listed In or eligible for Inclusion In the National
Reglstar of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal
grantor agency of the exlstence of any such properties, and by (b) complying with all requirements established by the Federal
grantor agency to evoid or mlligate adverse effecls upon such properties.
11. COMPLIANCE WITH LAWS AND GUIDES -It will comply, and assure the compliance of ell Its subgrant..s and conlractors,
with the applicable provisions of TIlle I of the Omnibus Crime Control end Safe Streels Act of 1968, as amended, the Juvenile
Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriale; the provisions of the current adition of the
Issue Date: October 2002
CJD Gra Application - Page 13
Office of Justice Programs Financial and Administrative Guide for Grents, M7100.1; and all other ,applicable Federal laws,
orders, drculars, or regulations.
12. COMPLIANCE WITH CODE OF FEDERAL REGULATIONS - It will comply with the provisions of 28 CFR applicable to grants
and cooperative agreements Including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information
Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Crlmlnallntelllgei1ce Systems
Operating Policies; Part 30, Intergovemmental Review of Department of Justice Programs and Activities; Part 42,
Nondiscrlmlnationl Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National
Environmental Policy Act; Part 63, Floodplain Management end Wetiand Protection Procedures; and Federal laws or
regulations applicable to Federal Assistance Programs. . .
13. NONDISCRIMINATION-
A. H will comply with aD State and Federal statutes relating to nondiscrimination.
B. It will comply. and ell Its contractors will comply, with the nondiscrimination requirements of the Omnibus Crime Control
and Safe Streets Act of 1968, as amended, (42 USC 5 3789(d)), or Victims of Crime Act (es appropriate); Titie Vi of the
Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, es amended; Subtitie A, Trtle II of the
Americans With Disabilities Act (ADA) (1990); Titie IX of the Education Amendments of 1972; the Age Discrimination Act
of 1 975; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, SUbparts C, 0, E, and G; and
Department of Justice regulations on disabilUy discrimination, 28 CFR Part 35 and Part 39.
C. In the event a federal or state court or federal or state administrative agency makes a finding of discrimination after a due
process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the
recipient will IolWard a copy of the finding to the Office of Justice Programs, Office for Civil Rights.
D. It will provide an Equal Employment Opportunity Program (EEOP) W required to maintain one, where the application is lor
$500,000 or more.
14. COASTAL BARRIERS -It will comply with tha provisions of the Coastal Barrier Resources Act (16 USC 5 3501, et seq.) which
prohibits the expendUure of most new Federal funds within the unUs of the Coastal Barrier Resources System.
15. SUPPLANTING PROHIBITION -It will use funds to supplement existing funds for program activities and may not replace
(supplant) non-Federal funds that have been eppropriated lor the same purpose. The epplicant understands that potential
supplanting will be the subject of monlloring end euall. Violations can result In e range of penalties, Including suspension of
fUture funds under this Program, suspension or debarment from Federal grants, recoupment of monies provided under this
grant and civil ancllor criminal penalties.
16. ~ -It will comply will aD State and Federal laws and are solely responsible for filing all required State and Federal tax
Iorms.
17. GRANT ADMINISTRATION - It will maintain an appropriate grant administration system to ensure that all terms, conditions
and specifications of the grant, Including these standard assurances, are mat.
18. PUBLIC INFORMATION -It will ensure that all Information collectad, assembled or maintained by the appncant relative to a
project will be sveDable to the pu)>lic during normal business hours In compliance with Texas Govemment Code, Chapter 552,
unless otherwise expressly prohlblled by taw.
19. CHILD SUPPORT PAYMENTS -It will comply with Section 231.006, Texas Family Code, which prohibits payments to a
person who Is In arrears on child support payments.
20. SUSPECTED CHILD ABUSE -It will comply with Section 261.101 of the Texas Family Code, which requires reporting of all
suspected cases of child abuse to local law enforcement authorities and to the Texas Department of Child Protective and
Ragulatory Services. Grantees shall also ensure that all program personnel are property trained and aware of this requirement
21. RELATIVES -It will comply with Texas Government Code, Chapter 573, by ensuring that no officer, employee, or member of
the applicanfs goveming body or of the applicanfs contractor shall vote or confirm the employment of eny person related
within the second degree of affinity or the third degree of consanguinity to any member of the governing body, or to eny other
ofllcer or employee authorized to employ or supervise such person. this prOhibition shall not prohibit the employment of a
person who shall have been continuously employed for a period of two years, or sucl).other period stipulated by local Jaw, prior
to the election or eppolntment of the officer. employee, or govemlng body member related to such person In the prohibited
degree.
22. OPEN MEETINGS -lithe epplicant Is a govemmentalentlty, II will comply with Texas Government Code,.Chapter 551, which
requires all regular, special or called meeting of governmental bodies to be open to the public, except as othelWlse provided by
law or specifically excluded In the Texas ConstiMion.
23. HEALTH. HUMAN SERViCES. PUBLIC SAFETY OR LAW ENFORCEMENT AGENCY -If the applicant is a health and
human services egency or public safety or law enforcement agency, D will not contract with or Issue a ncense, certificate or
permlt to the owner, operator or administrator of ~ faCIlity W the license, permit or certificate has been revoked by another health
and human services agency or public safety or law enforcement agency.'
24. LAW ENFORCEMENT AGENCY -If the applicant Is a law enforcement agency regulated bY Texas Government Code,
Chapter 415, D will comply with all rules,adopted by the Texas Commission on Law Enforcement Officer Standards and
Education pursuant to Texas Government Code, Chapter 415, or D must provide the Criminal Justice Division with a
certification from the Texas Commission on Law Enforcement Officer Stendards and Education stating that the agency Is In the
process of achieving compliance with such rules. '
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Issue Date: October 2002
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CJD Gran. Application - Page 14
CERTIFICATIONS
1. The applicant certifies that ft will provide a drug.free workplace by:
B. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of
a controlled substance Is prohibited In the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition.
b. Establish a drug-free awareness program to Inform employees about:
I. the dangers of drug abuse In the workplace;
Ii. the applicanfs policy of maintaining e drug.free workplace;
IU. any available drug counseling, rehabilitation, and employee assistance programs; and
Iv. the penalties that may be Imposed upon employees for drug abuse violations.
c. Making ft a requirement that each employee to be engaged In the performance of the grant be given a copy of the
statement required by paragraph (a).
d. Notifying the employee In the statement required by paragraph (a) that, as a condition of employment under the grant, the
employee will:
I. abide by the terms of the statement, and
U. notify the employer of any criminal drug statute conviction for a violation occurring In the workplace not later than five
days after such conviction.
e. Notifying the agency within ten days after receiving notice under subparagraph (d)(i1) from an employee or otherwise
receiving actual notice of such conviction. '
f. Taking one of the following actions with respect to any employee who Is so convicted:
I. Taking appropriate personnel action against such an employee, up to and Including termination; or
n. Requiring such employee to participate satisfactorily In a drug abuse assistance or rehabilitation program approved for
such pUlposes by a federal, state, or local haalth, law enforcement, or other appropriate agency.
g. Making a good tafth effort to continue to maintain a drug-free workplace through the Implementation of paragraphs (a), (b),
(c), (d), (e), and (f).
If application Is In excess of $1 00,000, I certify to the best of my knowledge and belief to the following:
1. No federal appropriated funds have been paid or will be paid to any person for Influenclng or attempting to Influance an officer
or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of
Congress In connection with the awarding of any federal contract, the making of any federal grant, the making of any federal
loan, the entering into of any cooperative agreement. and the extension, continuation, renewal, amendment, or modification of
any federal contract, grant, loan, or cooperative agreement.
D Check here If any non-federal funds have been paid or will be paid to any person for Influencing or attempting to
Influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress In connection with this federal contract, grant, loan, or cooperative agreement. You
must also notify the Criminal Justice Division (CJD) or your local council of govemments for the 'Disclosure Form to
Report Lobbying'.
2. The undersigned shall require that the language of this certlflcation be Included In the award documents for all sub-awards at
all tiers and that all sub-reclplents shall certify accordingly.
AUDIT CERTIFICATION (SELECT THE APPROPRIATE CHOICE)
I certify: <
~'
D
The applicant agency currently expends combined federal funding of $300,000 or more and, therefore, is
required to submit an annual single audit by an Independent auditor made In accordance wfth the Single Audit
Act Amendments of 1 gga and OMB Circular A.133.
The applicant agency currentiy expends combined federal funding of less than $300,000 and, therefore, Is
exempt from the Single Audft Act and cannot charge audft costs to a CJD grant. I understand, however, that
CJD may require a Iimfted scope audft as deflned In OMB Circular A-133.
EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATION (SELECT THE APPROPRIATE CHOICE)
Definitions:
TVDe I EntllY
EducatlonaVmedicaVnon-profit inslitutionlNative American Tribe - certification required (select appropriate choice below);
EEOP NOT required.
Tvoe II EntllY
All other recipients receiving more than $25,000, but not more the $500,000 - certification required (select the appropriate
choice below); organizations must maintain EEOP on flle for possible audit W the organization has more the 50
employees.
Tvoe III EntllY
For profit entities and state and local govemments receiving $500,000 or more - certification required (select the
appropriate choice below); the organization must submit an EEOP to the Office for Civil Rights (OCR) for approval.
Issue Date: October 2002
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CJD Gr<.,. Application - Page 15
If your oraanization is a Tvpe I. II or III Entity. select one of the followlna:
o
I certify this organization Is a Type I Entity. This entity will compty with the prohibitions against discrimination in
any program or activity (28 CFR 5 42.203), Is not required to maintain an Equal Employment Opportunity Plan,
but will comply with equal employment opportunity program guidelines of the Department of Health and Human
Services (28 CFR 5 42.302).
I certify this organization Is a Type II Entity that employs less than 50 peopla. This entity will comply with the
prohibitions against dlscriminalion in any program or activity (28 CFR 5 42.302), but Is not required to maintain
an Equal Employment Opportunity Plan (28 CFR 5 42.301 ef .aq).
I certify this organization Is a Type II Entity that employs 50 or more people. This entity will comply with
prohibitions against discrimination in any program or activity (28 CFR 5 42.302), an has formulate an Equal
Employment Opportunity Plan (28 CFR 5 42.30 af .aq), that Is on fila in the office of Finance Director.
I certify this organization Is a Type iii Entity. This entity will comply with tha prohibitions against discrimination
in any program or activity (28 CFR 5 42.302), and has fonnulated an Equal Employmant Opportunity Plan (28
CFR 5 42.301 at .aq), that will be submitted to the Office for Civil Rights, Office of Justice Programs,
Departmant of Justice, for approval upon award of a grant.
o
IZI
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Debarment Certification {SELECT THE APPROPRIATE CHOICEl
If this aDDllcatlon is In excess of $25.000, I certify that:
IZI By submission 01 this proposal, that neither the applicant agency nor Its principals are presently debarred,
suspended, proposed for debannent, declared ineligible, or voluntarily excluded from participation in this
transaction by any federal department or agency; or,
o I am unable to certify the above statement and have attached an explanation to the application.
Applicants must complete, sign and submit this form It to CJD before they will receive state andlor federal
funds. Recipients of state andlor federal funds must fully understand and comply with the requirements
listed for Federal and State Assurances on pages 1 and 2 of this document Failure to comply may result In
the withholding of funds, termination of the award, or other sanctions.
City of Paris, Paris, Texas
Applicant's Organization
Violent Crimes Against Women Unit
Project Trtle
Michael E. Malone, City Manager
Printed Na,!"e and Title of Authorized Official
Signature of the Authorized Official
11/26/02
Date
Issue Dete: October 2002