2002-153-RES AWARD BID FOR PERFORMING ALL WORK REQUIRED FOR GROUNDS MAINTENANCE ON SPECIFIED COP PRKS AND FACILITIES
RESOLUTION NO. 2002-153
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, AWARDING THE BID FOR FURNISHING LABOR,
MATERIALS, AND EQillPMENT AND FOR PERFORMING ALL WORK
REQillRED FOR GROUNDS MAINTENANCE ON SPECIFIED CITY OF
PARIS PARKS AND FACILITIES; AUTHORIZING THE EXECUTION OF
THE AGREEMENT FOR GROUNDS MAINTENANCE; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 12th day of
August, 2002, in Resolution No.2002-132, authorize the advertisement for bids for furnishing
labor, materials, and equipment and for performing all work required for grounds maintenance
on specified City of Paris parks and facilities, which bids were received until 3:00 p.m., Tuesday,
September 3,2002; and,
WHEREAS, the best bid for performing such work was made by Jack Ray Barton, and
he should be awarded the bid for the same; and,
WHEREAS, the form of the Agreement for Grounds Maintenance, attached hereto as
Exhibit A, should, in all things, be approved, and the Mayor of the City of Paris should be
authorized to execute the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid by Jack Ray Barton for furnishing labor, materials, ~nd equipment
and for performing all work required for grounds maintenance on specified City of Paris parks and
facilities, in the amount of $32,750.00, be, and the same is hereby, accepted and let.
Section 3. That the form of the Agreement for Grounds Maintenance between the City of
Paris and Jack Ray Barton, attached hereto as Exhibit A, be, and the same is hereby, approved.
Section 4. That the Mayor of the City of Paris be, and he is hereby, authorized and
directed to execute, on behalf of the City of Paris, the Agreement for Grounds Maintenance with
Jack Ray Barton for a term of five (5) years, beginning on October 1, 2002, and ending on
September 30, 2007, upon the terms and conditions and in the form shown in Exhibit A, attached
hereto. '
Section 5. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 17th day of September, 2002.
ATTEST:
~m.", .~~~
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
AGREEMENT FOR GROUNDS MAINTENANCE
STATE OF TEXAS
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KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF LAMAR
THAT, the CITY OF PARIS, PARIS, TEXAS, a municipal corporation, by and through
its Mayor, Michael J. Pfiester, duly authorized, hereinafter called CITY, and JACK RAY
BARTON, hereinafter called CONTRACTOR, do hereby contract and agree as follows:
1. CONTRACTOR agrees to provide grounds maintenance in accordance with the
specifications attached hereto as Exhibit A, together with those which may be issued as
supplements thereof.
2. That, in consideration of the faithful compliance with the terms and conditions of this
Agreement, the CITY shall pay to the CONTRACTOR, at the times and in the manner
provided in said specification, the total sum of Thirty-two Thousand Seven Hundred Fifty
and no/loo Dollars ($32,750.00), which sum is subject, however, to increase or decrease
in such proportion as the quantities named in said proposal are so changed.
3. That this contract shall be for a term of five (5) years, commencing on October 1, 2002,
and ending on September 30, 2007.
4. That the contract documents which are hereby made a part of this Agreement by the actual
attachment or by this reference thereto are as follows:
Exhibit A
Exhibit B
Exhibit C
Specifications
Invitation to Bid
Bid Form submitted by CONTRACTOR
5. That CONTRACTOR must, at all times during the term of this Agreement, keep and
maintain in full force and effect a policy or policies of insurance, providing at least
$250,000.00 per person and $500,000.00 for any single occurrence for bodily injury or
death and $100,000.00 for any single occurrence for injury to or destruction of property,
indemnifying all persons for any and all damages, personal injuries, or property damages
sustained as the result of the negligence of CONTRACTOR, its agents, servants, or
employees, and shall pay all premiums due thereon when due. It is expressly provided that
such insurance policy or policies shall and must be written and issued by a reputable
insurance company or companies, with CITY as an additional insured effective while
CONTRACTOR is on property owned by CITY, subject to approval by the City Attorney
of the City of Paris, and CONTRACTOR or its insurance carrier or carriers shall deliver
Page 1 of 3
EXHIBIT Pi
a copy of any such policies to the City Clerk of the City of Paris, 150 1st Street S.E.,
Paris, Texas 75460, or furnish to said City Clerk a current letter or certificate from such
company or companies, evidencing the fact that such insurance is in full force and effect
at all times during this Agreement, and any extensions hereof, and specifically noting
thereon that CITY is an additional insured while CONTRACTOR is on property owned
by CITY. All such policies shall be written so that the CITY will be notified of
cancellation or of any restrictive amendment of the policies at least thirty (30) days prior
to the effective date of such cancellation or amendment. Notice shall be by certified mail,
return receipt requested, addressed to the CITY at the following address: City Clerk, City
of Paris, P. O. Box 9037, Paris, Texas 75461-9037.
6. CITY and CONTRACTOR have the right to unilaterally terminate this agreement at any
time upon sixty (60) days written notice to the other party. CITY retains the right to
terminate this agreement upon thirty (30) days written notice to CONTRACTOR for failure
to perform the services required hereunder.
Executed on the dates shown in the acknowledgments below.
CITY OF PARIS, PARIS, TEXAS
By:
Michael J. Pfiester, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
CONTRACTOR
Jack Ray Barton
Page 2 of 3
STATE OF TEXAS )
)
COUNTY OF LAMAR )
BEFORE ME, the undersigned authority, on this day personally appeared MICHAEL J.
PFIESTER, Mayor of the City of Paris, Paris, Texas, known to me to be the person whose same
is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for
the purposes and consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this 17th day of September,
2002.
Notary Public, State of Texas
STATE OF TEXAS )
)
COUNTY OF LAMAR )
BEFORE ME, the undersigned authority, on this day personally appeared JACK RAY
BARTON, known to me to be the person whose name is subscribed to the foregoing instrument,
and acknowledged to me that he executed the same for the purposes and consideration therein
expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this _ day of
2002.
Notary Public, State of Texas
Page 3 of 3
SPECIFICATIONS
· The areas to be maintained (mowed) are as follows:
1. Medians:
A. 2200 blk. College St.
B. 19th SE & Neathery
C. 18th SE & Neathery
D. 18th NW & Shiloh
E. 24th S.E. & Clarksville
2. Skate Park and Farmers Market:
300 blk 1 st SWat Sherman
3. Martin Luther King Park:
1300 blk Johnson St.
4. Wade Park:
2400 blk. of E. Price
5. Gateway Park:
S. Church & 3rd SE (at Evergreen Cemetery)
6. Cherry St. Cemetery:
Between 4th NW & 5th NW at Cherry
7. Bywaters Park:
300 blk. South Main
8. Downtown Fountain Plaza:
Intersection of Hwy 82 and Hwy 271, downtown Paris
9. Paris Public Library:
326 South Main
EXHIBIT A
10. Chism Memorial Park:
1100 blk. of West Washington
11. Paris Police and Courts Building:
811 Bonham
12. 10th Street Park:
10th N.E., between Grove and Tudor
13. Cox Field Terminal Area:
FM 1508, between 271 South and 82 East
14. Paris Aquatic Facility:
1600 blk. of Clement Road
15. Oak Park:
2600 blk. of Bonham
1. During the growing season, all areas will have maintenance (mowing) performed a
minimum of one (1) time per week, or as needed basis determined by the Parks
Superintendent.
2. Contractor is responsible for the following: Mow all existing grass or turf on property;
weed-eat around all fence lines, trees, tables, pavilions, playground equipment or other
applicable structures on property; edge all applicable concrete including curb and
sidewalks; remove all clippings; blow dust, clippings and leaves off hard surface areas;
trim applicable hedges and shrubs on property; remove weeds, debris and leaves from
any applicable flower beds.
3. The City of Paris will be responsible for fertilizing listed properties and pruning any
existing trees.
4. Bidders must have a minimum of two (2) years experience in commercial grounds
maintenance operations.
5. Bidders should include a list of references for whom they have performed grounds
maintenance during the past two (2) years.
6. Bidders must have current liability and workman's compensation insurance.
7. Bidders must use the attached bid form.
8. Bidders must currently own or operate landscape company at the time of bid and
equipment capable of performing the work required.
9. Upon bid award, the total annual payment shall be divided by 12 months and paid to the
contractor on a monthly basis.
10. Bidders are encouraged to contact the Superintendent of Parks or the Director of Public
Works at 784-9289 for assistance determining property boundaries.
11. The City of Paris reserves the right to reject any or all bids, to waive any informality in
bidding, and to award the bid as may be advantageous to the City.
Publish Dates: August 18, 2002
August 25, 2002
NOTICE TO BIDDER
The City of Paris will receive sealed bids at the Office ofthe City Manager, City of Paris, 135 1 sl SE,
Post Office Box 9037, Paris, Texas 75461-9037 for the furnishing of labor, materials, and
equipment, and for performing all work required for grounds maintenance (mowing) on City
of Paris parks and facilities.
Bids will be received until 3:00 P.M. on Tuesday, September 3,2002, at which time all bids will
be publicly opened at the City of Paris City Hall Building, 135 pI SE, Paris, Texas, read aloud,
tabulated and referred to the City Council for consideration. All bids must be submitted on City
of Paris bid form(s).
Information, specifications and bid forms may be obtained at the Office of the City Manager, City
Hall, 135 I sl SE, Paris, Texas 75460.
Those submitting bids are notified of city exemption from otherwise applicable sales and excise
taxes.
The City of Paris reserves the right to reject any and all bids, to waive any informality in bidding,
and to award bids as may be advantageous to the City. Time may be a consideration in awarding of
this bid.
All bids should be submitted on the City of Paris bid form.
Mattie Cunningham
City Clerk
EXHIBIT ~
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BID FORM
SEP 0 3 2002
FROM:
CITY 1\'lf\NAGER
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL OF\RIS. "11.::\:/\5
THE CITY OF PARIS
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(Name of Person or Company B'ddinS)B
S{))<?{l ~lLQWe.f( t:: 7c;4-lJ;1
(Address) .., ~
qV3- q~5-()[)L3
(Phone Number)
TO:'
l!We hereby submit the following bid in accordance with the attached specifications for
the furnishing of labor, materials and equipment; and for performing all work required
for grounds maintenance (mowing) on City of Paris parks and facilities:
Total Bid
ANNUALLY
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$ I tlDD cD
$ ;). 'tf] f) n ~
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$ I 5 /'! f) c.9-
$ ')..IjDD~
~o
$ 0 DDD ..-
$ l.:t S"D ~
$ J;>' ~C>~
$ lO(,)D~,
$ f ~ oD ~
$ 1.1.5DeE
$ a Dt)O~
$ 15{j~
$ lhx.5D~.
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$ ,3 ~ 7'iG1)~
1 . Medians
2. Skate Park and Farmers Market
3. Martin Luther King Park
4. Wade Park
5. Gateway Park
6. Cherry St. Cemetery
7. Bywaters Park
8. Downtown Fountain Plaza
9. Paris Public Library
10. Chism Memorial Park
11. Paris Police and Courts Building
12. 10th Street Park
13. Cox Field Terminal Area
14. Paris Aquatic Facility
15. Oak Park
Liability insurance in effect
yes
V
no (attach copy)
V no (attach copy)
Workman's Compensation in effect
yes
NOTE: All items requested on this form must be completed in order for the bid to
be valid.
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EXHIBIT ~