2003-085-RES AWARD BID TO EXECUTE ASBESTOS ABATEMENT FOR UARCO BLDG
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RESOLUTION NO. 2003-085
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, AWARDING THE BID AND AUTHORIZING THE
EXECUTION OF A CONTRACT FOR ASBESTOS ABATEMENT AT THE
BUILDING KNOWN AS THE UARCO BUILDING AND AT THE CITY
HALL/OLD CENTRAL FIRE STATION; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 10th day of
February, 2003, in Resolution No. 2003-037, approve the City Engineer to solicit proposals and
negotiate a contract in accordance with State law for asbestos removal at the UARCO Building
which will be converted to a law enforcement center for police, court, and jail facilities, and at
the City Hall/Old Central Fire Station, which proposals were received until 3:00 o'clock p.m.,
Monday, the 21st day of April, 2003; and,
WHEREAS, the City has retained ERI Consulting, Inc. as the City's special consultants
to prepare the City's bid package for abatement services; to assess the bid responses of the
respective entities seeking to perform the asbestos abatement; and, based on the review of the
respective bids, and the consultant's research regarding past performance of the respective bidders,
their record of compliance with State regulatory authorities, and their general compliance with
rules and regulations for performing such important service, to make a recommendation to the City
of Paris as to the lowest, responsive, responsible bidder for said service; and,
WHEREAS, the aforesaid ERI Consulting, Inc., having reviewed the respective bids
received by the City, and based on their assessment of the respective bidders thereto, determined
that Empire Environmental, Inc. of Dallas, Texas, based on said bidder's compliance history,
work history, prior experience, and other related factors, had submitted the lowest, responsive,
responsible bid; and,
WHEREAS, based on the aforesaid recommendation of ERI Consulting, Inc., the City
Council fmds and determines that although a lower price bid was submitted, the lowest,
responsive, responsible bidder for said project was Empire Environmental, Inc. of Dallas, Texas,
at a bid price of $33,303.75; and,
WHEREAS, based on said fmding, the City Council further finds and determines that
Empire Environmental, Inc. of Dallas, Texas, should be awarded the bid for said abatement
project in the total amount of $33,303.75; and,
WHEREAS, the form of the contract for such asbestos abatement project, attached hereto
as Exhibit A, should, in all things, be approved, and the Mayor should be authorized to execute
the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of Empire Environmental, Inc. of Dallas, Texas, for asbestos
removal at the old UARCO building, which will be converted to a law enforcement center for
police, court, and jail facilities, and for similar asbestos removal at the City Hall/Old Central Fire
Station, in the amount of $33,303.75, is the lowest, responsive, responsible bid, and the same is
hereby accepted and let conditioned upon said contractor meeting all of the terms and
specifications included in the bid documents.
Section 3. That the form of the contract with Empire Environmental, Inc., of Dallas,
Texas, attached hereto as Exhibit A, be, and the same is hereby, approved.
Section 4. That the Mayor be, and he is hereby, authorized and directed to execute, on
behalf of the City of Paris, the contract with Empire Environmental, Inc. of Dallas, Texas, upon
the terms and conditions and in the form shown in Exhibit A, attached hereto.
Section 5. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 12th day of May, 2003.
ATTEST:
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Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
ERI Consulting, Inc.
Page 1 of2
CONTRACTOR AGREEMENT
This Agreement made the _ day of in the year 20_, by and bet\veen
_ , , hereinafter called the Contractor, and The City of Paris, hereinafter called the
O\\ner,
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\VITNESSETH, that the Contractor and the Owner for the consideration hereinafter named aaree
o
as follows:
ARTICLE 1. SCOPE OF WORK: The Contractor shall furnish all of the materials and perform
all of the \'lork sho\\n on the drawings and described in the specifications entitled "Asbestos Abatement-
DARCO Building and City Hall/Old Fire Station Building, Paris, Texas," prepared by ERI Consulting,
Inc., Consultant for the Owner, acting as and in these Contract Documents entitled the Consultant and
shall do everything required by this Agreement, the General Conditions of the Contract, the Supplemental
General Conditions, Special Conditions, Addenda, the Specifications, and the Drawings.
The following is enumeration of the Specifications, Drawings, and Project Manual:
SPECIFICATIONS:
I. Attachments
II. Contract Conditions
General
Supplemental
Special
III. Technical Specifications
Part 1 General
Part 2 Materials and Equipment
Part 3 Execution
Part 4 Support Activities and Personnel
HOLD HARMLESS AGREEMENT: Attached
DRAWINGS: 1.1
Work to be accomplished is enumerated for the areas covered under this contract in Sections il of the
Scope of Work.
AL TERNA TES: The following Alternates, fully described in the Specifications are included as a part
of this Contract: NONE
EXHIBIT .fL
ERI Consulting, Inc.
AGREEMENT Page 2 on
ARTICLE 2. TIi\1E OF COMPLETION: The \vork to be performed under this Contract shall
be commenced as specified in the Proposal, and completed \\ithin that time frame. The time set forth
for completion of the work is an essential element of the Contract.
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ARTICLE 3. THE CONTR.A.CT SUM: The O\\oner shall pay the Contractor for performance of the
Contract, subject to additions and deductions provided therein, the sum of
( $ ), and make payments on account as hereinafter provided.
For purposes of State Tax Exemptions, the follo\';ing breakdown is submitted:
(l) Labor, overhead, profit: $
(2) Materials to be incorporated into the construction project: $
IN \VITNESS \\'HEREO F, the parties hereto have executed this Agreement as of the day and year
first above written.
Contractor
By:
Title:
City Manager
City Hall Offices
135 First Street Southeast
Paris. TX 75460
Owner
By:
Title: