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2003-087-RES RATIFY APPLICATION FOR US FIRE ADMIN FROM FEMA TO PURCHASE EQUIPMENT -- RESOLUTION NO. 2003-087 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, RATIFYING AN APPLICATION FOR A U.S. FIRE ADMINISTRATION 2003 ASSISTANCE TO FIREFIGHTERS GRANT FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) TO PURCHASE FIFTY-FOUR (54) SELF-CONTAINED BREATIDNG APPARATUSES (SCBA) AND SIXTY-FOUR (64) SPARE CYLINDERS; AUTHORIZING THE EXPENDITURE OF FUNDS; ACCEPTING SAID GRANT AWARD UPON NOTICE THEREOF; AUTHORIZING THE EXECUTION OF ANY AND ALL DOCUMENTS NECESSARY FOR ACCEPTANCE AND IMPLEMENTATION OF SAID GRANT UPON NOTICE THEREOF; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the Federal Emergency Management Agency provides funding for the U.S. Fire Administration 2003 Assistance to Firefighters Grant Program; and, WHEREAS, the City Council of the City of Paris is desirous of processing a grant application for the Assistance to Firefighters Program, at a total cost of $271,978.00, with $244,781. 00 to be provided by grant and $27,197.00 to be provided by the City of Paris in the form of local matching funds to purchase fifty-four (54) self-contained breathing apparatuses (SCBA) and sixty-four (64) spare cylinders; and, WHEREAS, the City Council is desirous of approving a further condition of said grant, the same being in the form of an in-kind match whereby the City of Paris Fire Department would be required to donate its current fifty (50) self-contained breathing apparatus (SCBA) to the nineteen (19) volunteer fire departments scattered throughout Lamar County; and, WHEREAS, the deadline for actual fIling of the grant application occurred prior to the date of the next regular City Council meeting, and a timely application has been filed, subject to City Council ratification; and, WHEREAS, the City Council desires to authorize the Mayor, City Manager, Fire Chief, and other appropriate City staff to accept and implement said grant (if same is received) without further action of City Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. -- Section 2. That the fIling of an application to the Federal Emergency Management Agency for a U.S. Fire Administration 2003 Assistance to Firefighters Grant in the amount of $244,781.00, being approximately 90% of the estimated cost of the Assistance to Firefighters Program, with the City of Paris providing $27,197.00 in funds to purchase fifty-four (54) self- contained breathing apparatuses (SCBA) and sixty-four (64) spare cylinders, attached here as Exhibit A, is hereby in all things ratified. Section 3. That the Fire Chief of the City of Paris be, and he is hereby authorized, upon formal notification and receipt of grant funds and subsequent purchase of new equipment, to donate the City's fifty (50) current self-contained breathing apparatuses (SCBA) to the Lamar County Volunteer Fire Association on behalf of the nineteen (19) volunteer fire departments scattered throughout Lamar County, said donation being a condition of and a form of in-kind match for the City of Paris to receive said grant. Section 4. That the City Manager be, and he is hereby, appointed as the Authorized Official of said project. Section 5. That the Fire Chief be, and he is hereby, appointed as Project Director and is hereby authorized to execute and deliver, on behalf of the City of Paris, all reports, communications, assurances, and documents necessary for the completion of said project. Section 6. That the Director of Finance be, and he is hereby, authorized and directed to serve as the Financial Officer for said project and to receive and distribute funds for purposes of the Assistance to Firefighters Program. Section 7. That the Mayor, City Manager, Fire Chief, and the Finance Director be and they are hereby authorized and directed to execute, on behalf of the City of Paris, any and all documents necessary for acceptance and implementation of said grant upon notice of award thereof by the Federal Emergency Management Agency, under the terms and conditions and in the forms approved by the City Attorney, and to proceed with use of said funds upon receipt thereof for the purposes stated herein and in accordance with the grant conditions. Section 8. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 12th day of May, 2003. ATTEST: ~"''-~'''~~ Mattie Cunningham, City Clerk -- APPROVED AS TO FORM: Confirmation Page Page 1 of2 Submit Application Result Congratulations, you have successfully submitted your application to FEMA. All references to this application should include the following application number: EMW-2003-FG-14873. Please print and keep a copy of your completed application for your records. c> What's next? The application period is open from March 10 through April 11 ,2003. Once the application period ends, all applications will be scored according to the priorities established by FEMA for the Assistance to Firefighters Grant Program. Once the initial scoring is complete, the applications that are within the competitive range will be sent to panels for evaluation. The evaluation panels will review applications in April and May. The panelists will score the applications according to financial need and cost benefit criteria. Those applications th?~ are recommended for award will then be sent to FEMA for a final review. Grant awards will begin in May and continue until all funds are awarded. Please remember that this is a competitive grant program. Therefore, all applicants may not be awarded a grant. We plan to notify all applicants of the final disposition of their applications by December 31,2003. If you have submitted an email address to us, your award notification will be sent via email. If you have not submitted an email address to us and obtain an email in the next few months, please call the Helpdesk at 1-866-274-0960 to have your contact information updated. If we have no email address for you at the time of award, our correspondence will be through regular mail. Grant Requirements Those applicants who are awarded a grant must"satisfy both legal and regulatory requirements of the Assistance to Firefighters Grant Program. Some of the major requirements are: 1. Grantees must share in the cost of the grant activities. When a fire department submits their program narrative and budget information, the total project cost should include the federal portion and the fire department's match. The required match percentage is based on the population served. The matching requirement for a fire department whose population is less than 50,000 is 1 0 percent. The matching requirement for a fire department whose population served is 50,000 or more is 30 percent. You should provide adequate information on the source of thE: matching funds and the match must be a cash match. 2. Grantees must report to an incident reporting system either through their State or at the Federal level through the United States Fire Administration's National Fire Incident Reporting System (NFIRS) during the grant period. If you already report to USFA or to the State. that is sufficient. If you do not report to USFA or the State, you must start as soon as possible and report for a period of 12 months. USFA staff can assist you if you are awarded a grant and have questions about NFIRS. 3. Grantees must agree to maintain expenditures at the average of their departments' expenditures in the awarded grant program activity areas from the previous two years. Maintaining operating expenditures refers to the fact that these funds are meant to be a supplement to existing funds not a replacement of funds in the departments' current budgets. Therefore, on top of the federal grant (if selected) and the matching funds, grantees must maintain the average of the last two years' spending levels on items for which the grantees receive a grant during the grant period of performance. For example: Your department wins a grant that includes a Wellness and Fitness Program. You want your firefighters to get the complete physical instead of the rudimentary physical you normally provide. For the year of the grant, you have to pay what you normally would pay for your physicals first. Then, the grant funds can be used to cover the extra. Another example would be that your department received a training grant and your department usually spends 55,000 a year on training. The grant can be used to cover training expenses over that 55,000. 4. Grant recipients must maintain their grant files and supporting documents for three years after the closure of their grant. 5. All grantees must follow the audit requirements of OMS Circular A-133, Audits of States, Local Government, and Non-Profit Organizations. The main. requirement of this OMS Circular is that grantees who expend 5300,000 or more in Federal funds (from all Federal sources) must have a single audit or independent audit performed in accordance with the circular. EXHIBIT 1L https://portal.fema.go\"/firegraI1l/jsp/tire/sllbmi taction. do 4/10/2003 Contirmation Page Page 2 of2 Letters of Congressional Support Any letters of Congressional support should be forwarded to the following address: Assistance to Firefighters Grants Office "R" Building, NETC 16825 South Seton Avenue Emmitsburg, MD 21727 Questions Any questions should be directed to the Helpdesk, 1-866-274-0960. Thank you for participating in the FY 2003 Assistance to Firefighters Grant Program! Go To Print Page hups:1 Iportal, fema.go\'/firegrant/j sp/fire/ submi taction. do 4/1 0/2003 Print Application Page 1 of 13 Entire Application Applicant Information . Fire Department Name Paris Fire and Rescue . Type of Fire Department City If other. please enter the type of Fire Department . ~mplQY~[J9Ew!iJic::atiqDNL1mber 75-6000635 Physical Address . Headquarters' Physical Address 1 1444 North main Headquarters' Physical Address 2 . City Paris . State Texas . Zip 75461 - 9037 Mailing Address is the same as the Physical Address . Mailing Address1 1444 North main Mai!ing Address2 . City Paris . Stare Texas . Zip 75461 - 9037 Account information . Type of bank account . Bank routing number - ~Lc;llgit number on the bottom left rand corner of your check . Your account number Checking 111900578 0122705 Additional Information This fiscal year. are you receiVing Federal funding from any other grant program for the same purpose for which you are applying for this grant? This fiscal year, are you receiving Federal funding from any other grant program regardless of purpose? . Is tre applicant gelingLle_nt gn ~nyJ~deral debt? If yes type explanation in space provided below No No No Contact Information Alternate Contact Information Number 1 . Title Salutation . First Name Fire Chief Mr. Ronnie https:! portal. fema.go\'/firegrant/j sp/fire/print_ app.j sp?print=true&app _number= 4/10/2003 . Print Application Middle Initial . Last Name . Day Phone "Evening Phone Cell Phone Fax Email Page 2 of 13 Grooms 903-7849208 Ext. 903-784-3018 Ext. 903-249-4233 903-784-5304 Cgrooms@cLparis,tx.us Alternate Contact Information Number 2 Fire Marshall/Asst. rire Chief Mr. Rick " Title Salutation . First Name Middle Initial . Last Name " Day Phone 'Evening Phone Cell Phone Fax Email Evans 903-784-9222 Ext. 903-784-0939 Ext. 903-739-0383 903-784-5304 r _grooms@cLparis.tx.us Department Characteristics (I) . Are you a member of a Fire Departm~.olor authorized representative of a fire department? . Are you a member of Federal Fire Department or contracted by the Federal government and solely responsible for suppression of fires on Federal property? " What kind of Department do you represent? . If you answered combination. above. what is the percentage of career firefighters in your department? . What is the square mileage of your primary response 43 area? "What percentage of your response area is protected by hydrants? " How much of your jurisdiction is zoned for agriculture? . How much of your jurisdiction is zoned for commercial or industrial? . How many structures in your jurisdiction are more than four stories tall? . What is the permanent resident population of your primc;lrylfir!?t-re.?'pQnl;e c;lJ~c;l or. jLJrL~gJgJjQn ?~rved? . How many agliYe firef19hter.s are in the operations/EMS diviSion of your department? Yes No All Paid/Career % 75% 30% 20% 10 25000 54 hnps:/ /portal. fema.gO\Hiregrant/j sp/fire/print_ app.j sp?print=true& app _ num ber= 4/1 0/2003 . What is the total number of fire related fatalities in your jurisdiction over the last three years? , What is the total number of fire related firefighter injuries in your jurisdiction over the last three years? , In an average year. hmv many times does your department receive mutual/automatic aid? . In an average year. how many times does your department provide mutual/automatic aid? . What was your department's estimated average operating budget over the last three years? . What percentage of your annual operating budget is dedicated to personnel costs(saiary. overtime and fringe benefits)? . What percentage of your annual operating budget is derived from: Taxes? 100 % Print Application . How many stations are in your department? . Do you currently report to the National Fire Incident Reporting System (NFIRS)? If you answered yes. above, please enter your EDIN? . What services does your department provide? Structural Fire Suppression Basic Life Support Department Characteristics (II) Grants? Donations? Fund drives? Page 3 of 13 4 Yes PG606 Airport Rescue Fire Fighting (ARFF) Hazmat Operational Level Rescue Operational Level o 24 100 145 2500000 84 % 0% 0% 0% 'How many vehicles does your department have in each of the categories below? Enter numbers only and enter o if you don't have any of the vehicles below a Engines (or pumpers) b. Aeria! Apparatus c Tankers d Rescue Vehicles e. Brush/Quick attack. First Line Reserve 4 1 1 0 0 0 0 2 0 3 0 f. Other Provide in the space below the following information only if you are applying for a firefighting vehicle: List all your vehicles by type (for example, engines/pumpers, brush, rescue, etc.). Then provide the year each was manufactured. If the department has more than two of any type, provide the total number of vehicles in that category and the years the oldest and the newest were manufactured. Department Call Volume https://portal.fema.go\'/firegrant/jsp/fire/print_ app.j sp?print=true&app _ number= 4/1 0/2003 Print Application Page 4 of 13 . How many responses per year by category? Enter whole numbers only: If you have no calls for any of the categories, enter zero Structure Fires Vehicle Fires Vegetation Fires EMS 138 57 42 378 322 4 125 162 318 Rescue Hazardous Condition/Materials Calls Service Calls Good Intent Calls/False Alarms Other Calls and Incidents Request Information . 1. Select the program for which you are applying. Remember. you can apply for only one program this year. Within a program you may apply for as many activities as are required. If you modify your selection. you will lose data entered under the original activity Program Name Fire Operations and Firefighter Safety . 2. Will this grant benefit more than one department? Yes 3. If you answered Yes to Question 2 above. please specify how? (You can only enter 4000 characters) With the purchase of new SCBA our old models will be made available to the surrounding volunteer departments. One of the most important needs in our county departments is the need for breathing apparatus. Request Details Activity FireFighting Equipment Modify Facilities Personal Protective Equipment Wellness and Fitness Programs Training Number of Entries Total Cost o o 2 o o $0 $0 $ 271,978 $0 $0 Additional Funding $0 $0 $0 $0 $0 Personal Protective Equipment Personal Protective Equipment Details "1. Select the PPE that you propose to acquire SCBA-30 minutes If you selected other above, please specify https://portal.fema.go\'/firegrantljsp/fire/print_app.j sp ?print=true&app _ number= 4/10/2003 Print Application Page 5 of 13 *2. Number of units 54 *3. Cost per unit 4207 *4. What percentage of your "on-duty" active firefighters has 100 % personal protective equipment that meets current NFPA and OSHA standards? -S. What percentage of your "on_duty" active firefighters will have 100 % personal protective equipment that meets ~urrent NFPA and OSHA standards if the grant is awarded? -6. What is the purpose of this request? to replace old/obsolete equipment If you selected "to replace old/obsolete equipment" (from question More than 10 years 6) above, please specify the age of equipment in years -7. If purchasing a PASS device, what type of pass devices will Not applicable you be purchasing? -S. Is this PPE : For protection use against fire Personal Protective Equipment Personal Protective Equipment Details -1. Select the PPE that you propose to acquire .. SCBA--30 minutes If you selected other above, please specify *2. Number of units 64 -3. Cost per unit 700 *4. What percentage of your "on-duty" active firefighters has 100 % personal protective equipment that meets current NFPA and OSHA standards? "5. What percentage of your "on_duty" active firefighters will have 100 % personal protective equipment that meets current NFPA and OSHA standards if the grant is awarded? -6. What is the purpose of this request? to replace old/obsolete equipment If you selected "to replace old/obsolete equipment" (from question More than 10 years 6) above, please specify the age of equipment in years *7. If purchasing a PASS device, what type of pass devices will Not applicable you be purchasing? *8. Is this PPE : For protection use against fire Total Budget fiuc;:lelQbjectC1.cIsj) hnps:/ /portal. fema.go\"/firegrant/jsp/tire/print_ app.jsp?print=true&app _ number= 4/1 0/2003 , Print Application Page 6 of 13 a. Personnel $0 $0 $0 $ 271,978 $0 b. Fringe Benefits c. Travel d. Equipment e. Supplies f. Contractual $0 g. Construction $0 h. Other so SO i Indirect Charges Indirect Cost Details Agency Indirect Cost Agreement with Indirect Cost Rate Agreement Summary Federal and Applicant Share Federal Share Applicant Share Federal Rate Sharing (%) . NQJ1~f~deraJ~e~9urCeS (The combined Non-Federai Resources must equai he Appiicant Snare 0' S 27.197) % $ 244,781 S 27,197 90/10 a. Applicant b. State $ 27197 SO $0 SO c. Local d Other Sources If you entered a value in Other Sources, Please identify the source of your cost share, i.e., fund reserves, savings, fund-raisers.. donations, etc, Total Budget $ 271,978 Narrative Statement Project Description Please provide your narrative statement in the space provided below: "Our Congressional leadership and the President have provided unprecedented resources for America's fire service." U.S. Fire Administrator R. David Paulison said. "I encourage every fire department to identify their grant program eligible needs to us in an application, so that we can effectively distribute these funds for the benefit of the Nation's firefighters and the American public." The leaders of our country have provided a way to meet the vast needs of the nation's firefighters and public served by these often 'un-sung' heroes. And we are thankful, because we are in need! The City of Paris Fire Department, located in rural Northeast Texas, is seeking $271,978.00 from the FEMA Fire hnps:/ /portal. fema. go\' /firegrantlj sp/fire/print_ app.j sp ?print=true& app _ number= 4/10/2003 Print Application Page 7 of 13 Operations and Firefighter Safety Program to purchase the following personal protective equipment: 54 Self- Contained Breathing Apparatus (SCBA), 64 spare cylinders. The addition of this important safety equipment will allow us to provide equipment that is in total compliance to OSHA, NIOSH and NFPA standards, which in turn will assist our efforts in better protecting our valued personnel and in serving the people of our community and the surrounding area. For the last two years, the Paris t"ire Department has been working toward a total transition from the old BMR (Belt Mounted Regulator) style SCBA to the newer. more technologically-advanced MMR (Mask Mounted Regulator) style of SCBA that meets NIOSH approval and the requirements of NFPA 1981. With the ever-increasing risk of possible terrorist action within the United States and the associated dangers to first responders, it is important that we provide our staff with SCBA equipment that has a high resistance to chemical penetration and permeation and that is appropriate for use against CBRN agents. However, procuring the necessary funds at the local level to complete such a transition has been impossible given the economic strain of our area. That is why this grant is so important to us. We average approximately 150 to 180 structure fires out of an average annual total call volume of 1550 to 1650 calls. Our SCBA experience heavy use as we service a city of 43.5 square miles with a population in excess of 25,000. The city has a large concentration of older homes and structures. a large downtown square area with old (1916-era) multi-story buildings, two major hospital facilities of five and seven stories, multiple hospital service and medical aide buildings. seven nursing home facilities, six major industrial complexes, a large ammonia nitrate and agriculture fertilizer facility, an agricultural chemical retailer and a host of other commercial and light industrial businesses. Though the City of Paris has a formal Mutual Aide agreement with Lamar County, in the event of a major disaster, the city would be and is the primary source of expertise, mitigation equipment and staffing. The following table gives a visual representation of cities that are of comparable size to Paris and statistical information in regards to population, fire department budget, nLlmber of personnel. number of total alarm responses and number of structure fires during last fiscal year: Paris 25,8983.286.60856 1615179 Big Spring 25,233 3,700.000 64 249 48 Corsicana 24,600 3.531,632 59 266 105 Farmers Branch 27,9006,178,70064 3,596 23 Greenville 25,051 3,517,63948 Unavailable Of the cities compared. Paris has the least budget and next to least number of personnel, but responded to the most structure fires. This should help to validate the need for the SCBA. The overall goal of this department is to purchase sufficient SCBA with extra bottles so that we can efficiently equip 100 percent of our entire firefighting staff. Currently,we are forced to equip only first-line personnel and keep other SCBA in reserve. We are a smaller department with minima! staffing. Because the City of Paris is geographically isolated from any city and fire department of comparable size we are forced to be self-sufficient. On many occasions we have had to call in additional staffing (from our off-duty ranks) to support suppression/mitigation efforts. The ability to provide each employee with his/her own NIOSH approved,SCBA would greatly increase the overall safety capabilities of this department. expedite mitigation efforts. provide the necessary SCBA for use with Haz-Mat and CBRN incidents and assist us in providing better service for our community and area. Budget Activity Explanation The City of Paris Fire Department will utilize the $271,978.00 in FEMA funding to purchase the following personal protective equipment to efficiently equip 100 percent of our entire firefighting staff: . 54 Self-Contained Breathing Apparatus (SCBA) . 64 spare cylinders We realize that the overall request of 5271 ,978.00 represents an extensive amount of funding (if you say it real fast it doesn't seem quite so bad though!). However, given the increased purchase price of new SCBA due fo the manufacturers' efforts at complying to mandated changes and enhancements as required by NFPA and other regulatory agencies, the total number of packs needed and the total number of extra cylinders needed, we truly feel that the request is warranted. This extensive cost is the very reason we have not been able to accomplish the wholesale transition to the newer and safer SCBA through the standard city budgetary process. If we cannot procure this much needed grant, then this department will not be able to complete the wholesale transition for several years as we try to replace the equipment a little at a time. Such action would force us to utilize SCBA of at least two (2) different brands and types, which could greatly compromise personnel safety. The most important aspect of this request is that it will allow for a 100 percent - one time transition in which this department can replace all our current SCBA with a new more technologically advallced model. We are currently on course in our efforts to provide specialized training to our personnel to enhance our ability to respond to and properly mitigate incidents related to WMD, CBRN and terrorist actions, and our total success hnps:l/portal. fema. go\'/tiregrant/j sp/tire/pri n t_ app.j sp ?prin t==true&app _ num ber== 411 0/2003 . Print Application Page 8 of 13 hinges on the success of this grant. It is paramount that we receive the necessary funding. Community/Department Benefits Not only will the FEMA funding greatly benefit the immediate city, but will also provide benefits to the entire county. The City of Paris and Lamar County have recently entered into a mutual aid agreement (Resolution No. 2002-196). The purpose of the agreement is to provide mutual aid between the city and county in meeting any emergency or disaster from enemy attack or other cause, natural or otherwise and recognizes that the prompt, full and effective utilization of the resources of the respective city and county is essential to the safety, care and welfare of the people thereof in the event of a major emergency or disaster. In addition to mutual aid benefits, the procurement of this much-needed equipment will have a widespread effect on area volunteer fire departments. As a gesture of local assistance, the City of Paris is pledging to donate all 50 of our current SCBAs to the 19 volunteer fire departments scattered throughout Lamar County. These volunteer departments are located in the rural areas of our county and are in serious need of this type equipment. They receive limited financial support from the county and are forced to purchase their own equipment primarily with out-of-pocket funds or by relying on donations. The SCBA that the City of Paris would donate are currently operational, within the manufacturer's standards, and have been well maintained. However. the manufacturer plans to discontinue sales of this model SCBA by December 31. 2003 and the sale of parts after 2009. Though use of this equipment will gradually diminish (because of non-availability of parts after 2009). the volunteer departments could greatly benefit in the short term and over the next few years with free availability now. Donating the SCBAs to the volunteer departments would provide them with much-needed safety equipment that they simply do not have the funds to purchase otherwise. The donated SCBA will greatly enhance their ability to provide service for their communities by providing necessary equipment for interior attack fire mitigation and the ability to respond to a larger number of hazards, provide for the individual protection of the volunteer firefighters themselves and in the event of a large scale disaster could enhance their ability to provide mutual assistance to the City of Paris. By helping them, we help ourselves. Need for Additional Funding Given the poor economic condition of our area, l;>rocuring the necessary funds at the local level has been impossible. The FEMA funding is crucial to us' The overall projected cost to purchase the new SCBA equipment needed for our 54 person suppression staff is S271,978.00. The city does not have the funding available to cover an expenditure of that magnitude in the overall budget. That is why this grant is so vitally important to us. Furthermore, the City of Paris implemented a reduction to fire department staffing last fiscal year and, as a means to further reduce expenditures, is researching the possibility of further reducing current emergency services staffing if the projected budget shortfall for 2003/2004 does not diminish. In addition, the State of Texas has directed a seven percent budget reduction across the board in discretionary spending and the federal government is proposing a 10 percent reduction in discretionary spending for the upcoming year. All this translates into a potential reduction of services for the City of Paris with very minimal funds available for equipment purchase. In preparing for and equipping ourselves for 'i1 possible terrorist act. CBRN incident. and/or a Weapons of Mass Destruction (WMD) incident, we are desperate for the funds to complete a wholesale transition from the old BMR (Belt Mounted Regulator) style SCBA to the newer, more technologically-advanced MMR (Mask Mounted Regulator) style of SCBA, which meets NIOSH approval and the requirements of NFPA 1981. Additional Information The City of Paris Fire Department first applied for FEMA funding during the last fiscal year (2002-2003). Our plan then was the same as it is now, to procure sufficient funding to complete this very necessary SCBA transition. Yes, we failed to be successful last year, but our need for this life-saving equipment has not changed nor has it diminished! For the last two years. we have presented our case to city management during the budgetary process, but again have not been able to procure the funds necessary to obtain the equipment. However, there is good news! We have been able to procure the matching funds necessary to help secure this grant. City management supports the need for this SCBA change and is willing to commit to providing the matching fund portion of the overall cost, but simply has not been able to provide funding for the project in totality. Gentlemenlladies, we have a small window of opportunity in which to complete this very necessary project. As stated earlier, our current SCBA ma~ufacturer plans to discontinue the model of SCBA that we are using and will not provide replacement parts after a few years. For this department to progress and to be able to provide the services that this community and area are in vital need of depends, to a great deal, on the success of this grant process. We implore you to consider the urgency of our request and respond in a positive and expeditious manner. Please help us help our neighbors. If you received a grant award in the 2002 process, does https://portal.fema.go\'/firegrant/jsp/fire/print_appj sp ?print=true& app _ num ber= 4/10/2003 Print Application Page 9 of 13 your current request relate to your 2002 award? If you answered yes, above, which of the following apply? This request enhances the 2002 award This request continues the 2002 award This request completes the 2002 award Assurances and Certifications FEMA Form 20-16A You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an . are required. Assurances Non-Construction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers. or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions far a purpose that constitutes or presents the appearance of personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration) 5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination an the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101- 6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment hnps:/ /portal. fema.go\./tiregrant/jsp/fire/print_ app.j sp?print=true&app _ number= 4/1 0/2003 . Print Application Page 10 of 13 and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 ofthe Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 and 290-ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and U) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P. L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8.. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328), which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. Sections 276a to 276a- 7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333), regarding labor standards for federally assisted construction sub agreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.): (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93- 523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). . 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544. as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching. or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. https://portal.fema.go\'/tiregrant/jsp/fire/print_appj sp ?print=true& app _ num ber= 4/10/2003 Print Application Page 11 of 13 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. FEMA Form 20-16C You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an . are required. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibilities Matters; and Drug-Free Workplace Requirements. Applicants should refer to the regulations cited below to determine the certification to which they are required to atLest. Appiicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18. "New Restrictions on Lobbying: and 28 CFR Part 17. "Government-wide Debarment and suspension (Non-procurement) and Governmel1't-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Federal Emergency Management Agency (FEMA) determines to award the covered transaction. grant. or cooperative agreement. 1. LOBBYING A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons into a grant or cooperative agreement over S 100,000, as defined at 44CFR Part 18, the applicant certifies that: (a) No federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal Grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency. a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities". in accordance with its instructions. Standard Form LLL Disclosure of Lobbying Activities Attached (This form must be attached to certification if non-appropriated funds are to be used to influence activities.) (c) The undersigned shall require that the language of this certification be included In the award documents for all the sub awards at all tiers (including sub grants. contracts under grants and cooperative agreements and sub contract(s)) and that all sub recipients shall certify and disclose accordingly. 2. Debarment. Suspension and Other Responsibility Matters (Direct Recipient) As required by Executive Order 12549, Debarment and Suspension. and implemented at 44CFR Part 67. for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the h nps ://portal. fema. go\' ltiregrant/j sp/fire/print_ app.j sp ?print=true&app _ number= 4/1 0/2003 , Print Application Page 12 of 13 applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within a three-year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1 )(b) of this certification: and (d) have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug-Free Workplace (Grantees other than inpividuals) As required by the Drug-Free Workplace Act of 1988, and implemented at 44CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A) The applicant certifies that it will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug free awareness program to inform employees about: . (1) The dangers of drug abuse in the workplace; (2) The grantees policy of maintaining a drug-free workplace: (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of hnps:/ /portal. fema.goy/firegrant/j sp/fire/print_ app.j sp?print=true& app _number= 4/1 012003 Print Application Page 13 of 13 such conviction. Employers of convicted employees must provide notice, including position title, to the applicable FEMA awarding office, i.e. regional office or FEMA office. (f) Taking one of the following actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (t). (8) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip Action If your place of performance is different from the physical address provided by you in the Applicant Information, click on Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for FEMA funding. States and State agencies may elect to use a Statewide certification. Only complete if applying for a grant for more then $100,000 and have lobbying activities. See Form 20-16C for lobbying activities definition. Form SF-LLL This form is not applicable hnps ://portal. fema. go\'/firegrantlj sp/fire/print_ app.j sp?print=true&app _ number= 4/1 0/2003