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2003-110-RES AWARD/AUTHORIZE EXECUTION OF CONTRACT FOR PARKS & FACILITIES RESOLUTION NO. 203-110 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, AWARDING THE BID AND AUTHORIZING THE EXECUTION OF A CONTRACT FOR THE FURNISHING AND DELIVERY OF LABOR, MATERIALS, AND EQUIPMENT AND FOR PERFORMING ALL WORK REQUIRED FOR GROUNDS MAINTENANCE (MOWING) ON CITY OF PARIS PARKS AND FACILITIES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Paris did heretofore, on the 8th day of May, 2003, in Resolution No. 2003-077, authorize the City staff to advertise for bids for furnishing labor, materials, and equipment and for performing all work required for grounds maintenance (mowing) on City of Paris parks and facilities, which bids were received until 3:00 0 I clock p.m. , Tuesday, May 20,2003; and, WHEREAS, the best bid for such grounds maintenance was made by Good Tree Service, Route 1, Box 2220, Detroit, Texas 75436, and it should be awarded the bid for such services; and, WHEREAS, the form of the contract for such services, attached hereto as Exhibit A, should, in all things, be approved, and the Mayor should be authorized to execute the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS: PASSED AND APPROVED this 16th day of June, 2003. ATTEST: 'i?a~~~~k ~~ APPROVED AS TO FORM: ~ ~~~g Larry W. enk, Ity Attorney AGREEMENT FOR GROUNDS MAINTENANCE STATE OF TEXAS ~ ~ ~ KNOW ALL MEN BY THESE PRESENTS: COUNTY OF LAMAR THAT, the CITY OF PARIS, PARIS, TEXAS, a municipal corporation, by and through its Mayor, Curtis Fendley, duly authorized, hereinafter called CITY, and JACKIE GOOD d/b/a GOOD TREE SERVICE, hereinafter called CONTRACTOR, do hereby contract and agree as follows: 1. CONTRACTOR agrees to provide grounds maintenance in accordance with the specifications attached hereto as Exhibit A, together with those which may be issued as supplements thereof. 2. That, in consideration of the faithful compliance with the terms and conditions of this Agreement, the CITY shall pay to the CONTRACTOR, at the times and in the manner provided in said specification, the total sum of Thirty-Eight Thousand and no/tOO Dollars ($38,000.00) per year, in twelve (12) equal monthly installments of$3,166.67 each, which sum is subject, however, to increase or decrease in such proportion as the quantities named in said proposal are so changed. 3. That this contract shall be for a term of five (5) years, commencing on July 1,2003, and ending on June 30,2008. 4. That the contract documents which are hereby made a part of this Agreement by the actual attachment or by this reference thereto are as follows: Exhibit A Exhibit B Exhibit C Specifications Invitation to Bid BM Form submitted by CONTRACTOR 5. That CONTRACTOR must, at all times during the term of this Agreement, keep and maintain in full force and effect a policy or policies of insurance, providing at least $250,000.00 per person and $500,000.00 for any single occurrence for bodily injury or death and $100,000.00 for any single occurrence for injury to or destruction of property , indemnifying all persons for any and all damages, personal injuries, or property damages sustained as the result of the negligence of CONTRACTOR, its agents, servants, or employees, and shall pay all premiums due thereon when due. It is expressly provided that EXIDBIT A Page 1 of 3 such insurance policy or policies shall and must be written and issued by a reputable insurance company or companies, with CITY as an additional insured effective while CONTRACTOR is on property owned by CITY, subject to approval by the City Attorney of the City of Paris, and CONTRACTOR or its insurance carrier or carriers shall deliver a copy of any such policies to the City Clerk of the City of Paris, 150 1st Street S.E., Paris, Texas 75460, or furnish to said City Clerk a current letter or certificate from such company or companies, evidencing the fact that such insurance is in full force and effect at all times during this Agreement, and any extensions hereof, and specifically noting thereon that CITY is an additional insured while CONTRACTOR is on property owned by CITY. All such policies shall be written so that the CITY will be notified of cancellation or of any restrictive amendment of the policies at least thirty (30) days prior to the effective date of such cancellation or amendment. Notice shall be by certified mail, return receipt requested, addressed to the CITY at the following address: City Clerk, City of Paris, P. O. Box 9037, Paris, Texas 75461-9037. 6. CITY and CONTRACTOR have the right to unilaterally terminate this agreement at any time upon sixty (60) days written notice to the other party. CITY retains the right to terminate this agreement upon thirty (30) days written notice to CONTRACTOR for failure to perform the services required hereunder. Executed on the dates shown in the acknowledgments below. CITY OF PARIS, PARIS, TEXAS By: Curtis Fendley, Mayor ATTEST: Mattie Cunningham, City Clerk APPROVED AS TO FORM: Larry W. Schenk, City Attorney CONTRACTOR Jackie Good d/b/a Good Tree Service Page 2 of 3 STATE OF TEXAS ) ) COUNTY OF LAMAR ) BEFORE ME, the undersigned authority, on this day personally appeared CURTIS FENDLEY, Mayor of the City of Paris, Paris, Texas, known to me to be the person whose same is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this 16th day of June, 2003. Notary Public, State of Texas STATE OF TEXAS ) ) COUNTY OF LAMAR ) BEFORE ME, the undersigned authority, on this day personally appeared JACKIE GOOD, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this _ day of 2003. Notary Public, State of Texas Page 3 of 3 SPECIFICATIONS . The areas to be maintained (mowed) are as follows: 1. Medians: A. 2200 blk. College St. B. 19th SE & Neathery C. 18th SE & Neathery D. 18th NW & Shiloh E. 24th S.E. & Clarksville 2. Skate Park and Farmers Market: 300 blk 151 SWat Sherman 3. Martin Luther King Park: 1300 blk Johnson St. 4. Wade Park: 2400 blk. of E. Price 5. Gateway Park: S. Church & 3rd SE (at Evergreen Cemetery) 6. Cherrv St. Cemetery: Between 4th NW & 5th NW at Cherry 7. Bywaters Park: 300 blk. South Main 8. Downtown Fountain Plaza: Intersection of Hwy 82 and Hwy 271, downtown Paris 9. Paris Public Librarv: 326 South Main EXHIBIT A. 10. Chism Memorial Park: I 1100 blk. of West Washington 11. Paris Police and Courts Building: :: 811 Bonham 12. 10th Street Park: 10lh N.E., between Grove and Tudor 13. Cox Field Terminal Area: FM 1508, between 271 South and 82 East 14. Paris Aauatic Facility: 1600 blk. of Clement Road 15. Oak Park: 2600 blk. of Bonham 1. During the growing season, all areas will have maintenance (mowing) performed a minimum of one (1) time per week, or as needed basis determined by the Parks Superintendent. 2. Contractor is responsible for the following: Mow all existing grass or turf on property; weed-eat around all fence lines, trees, tables, pavilions, playground equipment or other applicable structures on property; edge all applicable concrete including curb and sidewalks; remove all clippings; blow dust, clippings and leaves off hard surface areas; trim applicable hedges and shrubs on property; remove weeds, debris and leaves from any applicable flower beds. 3. The City of Paris will be responsible for fertilizing listed properties and pruning any existing trees. 4. Bidders must have a minimum of two (2) years experience in commercial.grounds maintenance operations. . 5. Bidders should include a list of references for whom they have performed grounds maintenance during the past two (2) years. 6. Bidders must have current liability and workman's compensation insurance. 7. Bidders must use the attached bid form. 8. Bidders must currently own or operate landscape company at the time of bid and equtpment capable of performing the work required. 9. Upon bid award I the total annual payment shall be divided by 12 months and paid to the contractor on a monthly basis. ~ 10. Bidders are encouraged to contact the Superintendent of Parks or the Director of Public Works at 784-9289 for assistance determining property boundaries. 11. The City of Paris reserves the right to reject any or all bids, to waive any informality in bidding, and to award the bid as may be advantageous to the City. PUBLISH: The Paris News May 11 & 18,2003 LEGAL NOTICE -:. The City of Paris will receive sealed bids at the Office ofthe City Manager, City of Paris, 135 151 SE, P.O. Box 9037, Paris, Texas 75461-9037, to furnish and delivery of labor, materials, and equipment, and for performing all work required for grounds maintenance (mowing) on City of Paris parks and facilities. Bids will be received until 3:00 P. M. on Tuesday, May 20, 2003, at which time all bids received will be publicly opened, read aloud, tabulated, and forwarded to the City Manager. All bids will then be referred to the City Council for consideration at its meeting on Monday, June 9, 2003 at 6:00 _ _ P.M.. All bids must be submitted on City of Paris bid form(s). Information, specifications, and bid forms may be obtained at the Office of the City Manager, City Hall, 135 SE pI Street, Paris, Texas, telephone (903) 784-9202. The City of Paris reserves the right to reject any or all bids, to waive any informality in bidding, and to award the bid as may be advantageous to the City. Those submitting bids are notified of City exemption from otherwise applicable sales and excise taxes. Delivery time may be a consideration in the awarding of this bid. Mattie Cunningham City Clerk EXHIBIT .B... 06/06/2003 09:08 9037842429 PARIS PUBLIC WORKS PAGE 02 RECEIVED MA1f'Q:o 2003. CITY MANAGER. p~CJtPs BID FORM HONORABLE MAYOR 'AND MEMSEASOF THE CITY COUNCILOF THE CITY OF PARIS Go"d.ne~ 5erLl/~e -(Heme o1Person or Comp.ny B~ddlng) . . Rf. r# 1/3" y ~ ~ J~ De ff'lt) If. Tv.~7 51/36" (AddNl"). ..... ~ ? g ~ . . I . 903- g71..j.~Treef'03-?39-.j:lJ~ (Phone Number) . . I/We hereby submit the following bid in accordance with the attached specifications for the furnishing of labor, materials and equipment; and forperforming all work required for grounds maintenance (mowing) on City of Paris parks and facilities: Total Bid ANNUALl-Y ~ 00 $ SO'O ';::" , . 00 SQ. c)t1..Q~ $ 1.; ~ 00 .g.o $3, ~ 0 "gp $.2, f:; lJ ft) &(11 , o..ti :~~~:~ io $;:(. c> () 0 ~ . . ./1 S.!2 OOQ~ $ 21,0 tJ f) ..@ $~ 0 Q. D ~~ 'I 52 00-11 ~ . IS . o~ $^1 0 0 g $~t 0(0 . S.~ 0 0 "0 ~ , . t> ~3~~OO~ 1.. Medians 2. Skate Park and Farmers Market 3 . Martin Luther KiIig Park 4. Wade Park S. Gateway Park 6. . Cherry St. Cemetery 7 . Bywaters Park 8. Downtown FountaiD Plaza 9. Paris Public Library.. 10. Chism Memorial Park 11. Paris Police and Courts Building 12. 10th Street Park . . 13. Cox Field Terminal.Area 14. Paris Aquatic FaciIity .15. Oak Parle Liability insurance in effect X yes no (attach copy) Workman's Compensation in effect yes no (attach copy) NOTE: All items requested on this form must be completed in order for tbe bid to be valid. . s- /9- 03 Dace. EXHIBIT ~ , 06/0~/2003 09:08 9037842429 PARIS PUBLIC WORKS PAGE 03 DATE .5'-:2 0-03 CITY OF PARIS . REOUEST TO WAIVE WORKERS' COMPENSA nON GooJ. J;ee Service . . :NAME OF COMPANY Jlf#; JOY 2:<:<0 . ADDRESS OF COMPANY /)rir/(il h 7~f'3b ..' CITY, ~TATE ZIP 903 -b?f-cY?3 3 . PHONE NUMBER . . am requesting that WORKER'S ENSA nON be waived. I have no employees. RECE,"EO ",~,{2 0 2003 C11~S The individual(s) afeall theOWNERS/PARTNERS of this company and will be the ones working on our job site(s).