2003-003-RES AUTHORIZING GRANT APPLICATION TO CRIMINAL JUSTICE DIVISION TEXAS NARCOTICS CONTROL PROGRAM FOR A REGIONAL CONTROLLED SUBSTANCE APPREHENSION PROGRAM GRANT
RESOLUTION NO. 2003-003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING AND AUTHORIZING A GRANT
APPLICATION TO THE OFFICE OF THE GOVERNOR, CRIMINAL
JUSTICE DIVISION, TEXAS NARCOTICS CONTROL PROGRAM, FOR
A REGIONAL CONTROLLED SUBSTANCE APPREHENSION PROGRAM
GRANT IN THE AMOUNT OF $441,954.00, WITH THE CITY OF PARIS
PROVIDING $15,500.00 IN MATCHING FUNDS; AUTHORIZING THE
EXECUTION OF AN INTERAGENCY AGREEMENT; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council finds it to be in the best interests of the citizens of the city
of Paris, Texas, that the Regional Controlled Substance Apprehension Program be operated for
the year beginning June 1,2003, and ending May 31, 2004; and,
WHEREAS, the City Council of the City of Paris has considered the proposed application
for State and Federal Assistance for said project, in the amount of $441,954.00, to be submitted
to the Office of the Governor, Criminal Justice Division, Texas Narcotics Control Program; and,
WHEREAS, the City Council of the City of Paris has agreed to provide matching monies
for the said project in the amount of $15,500.00; and,
WHEREAS, the City Council of the City of Paris has agreed that, in the event of loss or
misuse of the Criminal Justice Division funds, the City Council of the City of Paris assures that
the funds will be returned to the Criminal Justice Division in full; and,
WHEREAS, the City Council desires to authorize the Mayor, City Manager, and
appropriate City staff to accept and implement said grant (if same is received) without further
action of City Council; and,
WHEREAS, in conjunction with said grant application, it is deemed appropriate that the
City of Paris and the County of Lamar enter into an Interagency Agreement agreeing to be bound
by the requirements of said grant; and,
WHEREAS, the form of the Interagency Agreement, attached hereto as Exhibit A, should,
in all things, be approved, and the City Manager should be authorized to execute the same; NOW,
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
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Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That submission of a grant application for the Regional Controlled Substance
Apprehension Program to the Office of the Governor, Criminal Justice Division, be, and the same
is hereby, approved for the project entitled "Regional Controlled Substance Apprehension
Program" for the period beginning June 1,2003, and ending May 31,2004, in the total amount
of $607,131.00, same being n.8 % federal funds totaling $441,954.00 and 27.2 % local matching
funds totaling $165,177.00, said local matching funds being divided by six entities, with the City
of Paris's share of such matching funds being $15,500.00.
Section 3. That the City Manager be, and he is hereby, appointed as the Authorized
Official of said project and is authorized and directed to execute, on behalf of the City of Paris,
the application for grant under the terms and conditions and in the form approved by the City
Attorney.
Section 4. That the Chief of Police be, and he is hereby, appointed as Project Director and
is hereby authorized to execute and deliver, on behalf of the City of Paris, all reports,
communications, assurances, and documents necessary for the completion of said project.
Section 5. That the Director of Finance be, and he is hereby, authorized and directed to
serve as the Financial Officer for said project and to receive and distribute funds for purposes of
the Regional Controlled Substance Apprehension Program.
Section 6. That the City Manager, the Chief of Police, and any other appropriate City
officials are hereby authorized to execute any and all necessary documents incident to the grant
application approved herein and to apply for, accept, reject, alter, or terminate the grant.
Section 7. That the Mayor, City Manager, Chief of Police, and the Finance Director be
authorized and directed to execute, on behalf of the City of Paris, any and all documents necessary
for acceptance and implementation of said grant upon notice of award thereof by the Office of the
Governor, Criminal Justice Division, under the terms and conditions and in the forms approved
by the City Attorney, and to proceed with use of said funds upon receipt thereof for the purposes
stated herein and in accordance with the grant conditions.
Section 8. That the form of the Interagency Agreement between the City of Paris and the
County of Lamar wherein the agencies agree to be bound by the requirements of said grant,
attached hereto as Exhibit A, be, and the same is hereby, approved.
Section 9. That the City Manager be, and he is hereby, authorized and directed to execute,
on behalf of the City of Paris, the Interagency Agreement, under the terms and conditions and in
the form shown in Exhibit A, attached hereto.
Section 10. That this resolution shall be effective from and after its date of passage.
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PASSED AND APPROVED this 13th day of January, 2003.
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
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L . Schenk, City Atto ey
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INTERAGENCY AGREEMENT
STATE OF TEXAS ~
COUNTY OF LAMAR' ~
This Agreement is entered into by and between the COUNTY OF LAMAR, a political
subdivision of the State of Texas, hereinafter referred to as "County," and the CITY OF PARIS,
PARIS, TEXAS, a municipal corporation situated in Lamar County , Texas, hereinafter called "City,"
pursuant to Chapter 791 of the Texas Government Code, concerning interlocal cooperation contracts.
WITNESSETH:
WHEREAS, the City and County wish to file a joint grant application with the Criminal
Justice Division of the State of Texas, for total funding (including matching funds) in the amount
of$607, 131.00 for the period to commence June I, 2003, and to continue twelve (12) months as The
Regional Controlled Substance Apprehension Program; and,
WHEREAS, the City has agreed to contribute $15,500.00 and the County has agreed to
contribute $15,500.00 in matching funds if said joint application is approved; and,
WHEREAS, the source of funds would not normally be used for this purpose; and,
WHEREAS, the City and County believe it to be in their best interests to join in the
application to develop a Regional Controlled Substance Apprehension Program; and,
WHEREAS, the City and County agree to each accept the responsibility to adhere to all
pertinent federal, state, and local laws or regulations;
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
ARTICLE I
PURPOSE
1.01 The purpose of this Agreement is to allow the City of Paris to file joint application for a
Texas Narcotics Control Program Grant with the Criminal Justice Division, which creates the
Regional Controlled Substance Apprehension Program, which application is attached hereto as
Exhibit "A" and made a part hereof for all purposes, and which will be submitted to the Governor's
EXHIBIT A
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Office, Criminal Justice Division.
ARTICLE II
TERM
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2.01 The te~ of this Agreement is to commence on the execution of this Agreement and to end
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May 31, 2004,
ARTICLE III
CONSIDERATION
3.01 As codsideration for this Agreement, the City and the County, and the other governmental
entitles referenced herein, agree to contribute a total of $165,177.00 in matching funds for the
enhancement of the Regional Controlled Substance Apprehension Program in the amounts as
follows:
Fannin County $15,500.00
City of Bonham $15,500.00
Red River County $15,500.00
City ofParis $15,500.00
Lamar County $15,500.00
City of Clarksville $15,500.00
Texas Department
of Public Safety $72,177.00
ARTICLE IV
ALLOCATION OF FUNDS
4.01 The specific allocation of the City and the County fund is set out in the attachments to this
Agreement, marked as Exhibit "A," and made a part hereof for all purposes.
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ARTICLE V
OWNERSHIP OF EOUlPMENT
5.01 Upon termination of this Agreement, ownership of equipment, hardware, and other non-
expendable items will revert to the applicant for which it was acquired, subject to the approval of
the Criminal Justice Division of the Governor's Office.
ARTICLE VI
AMENDMENTS
6.01 This Agreement may be amended by the mutual agreement of the parties hereto in writing
to be attached to and incorporated into this Agreement.
ARTICLE VII
LEGAL CONSTRUCTION
7.01 In case anyone or more of the provisions contained in this Agreement shall be held to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall
not affect any other provision hereof, and this Agreement shall be construed as if such invalid,
illegal, or unenforceable provision had never been contained herein.
ARTICLE VIII
ENTIRE AGREEMENT
8.01 This Agreement supersedes any and all other agreements, either oral or in writing, between
the parties hereto with respect to the subject matter hereof, and no other agreement, statement, or
promise relating to the subject matter of this Agreement which is not contained herein shall be valid
or binding.
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EXECUTED IN DUPLICATE ORIGINALS, EACH OF WHICH SHALL HAVE THE
FULL FORCE AND EFFECT OF AN ORIGINAL, ON THIS THE 13TH DAY OF
JANUARY, 2003.
CITY OF PARIS, PARIS TEXAS COUNTY OF LAMAR
Michael E. Malone, City Manager
ATTEST:
M. C. Superville, Jr., County Judge
Commissioner, Precinct I
Mattie Cunningham, City Clerk
Commissioner, Precinct 2
APPROVED AS TO FORM:
Commissioner, Precinct 3
Larry W. Schenk, City Attorney
Commissioner, Precinct 4
ATTEST:
Kathy Marlowe, County Clerk
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Grant Application Cover ~deet
1. ENTER LBoal Namebfthe-omarilzatlort Applyind:" !o..c/.>........ 2,J:NTERTitf801the Prof"""" ............ cc........ +"'...ill
CITY OF PARIS REGIONAL CONTROLLED SUBSTANCE APPREHENSION
PROGRAM
3. ENTER' Division or Unit to Administer the Proled:'~ . .... .. 4. ENTER Aoeneys State PaVae IdentlftcatiOn Nurnbel : ... ;!o.
POLICE DEPARTMENT 1-7560006359000
5, a) Is the Applicant Organization Delinquent on "1 ~ ... '.
No 5. b) ElfTER Date oftheLastAudft: .' ,...... 11/07/2001
State or Federal Debt? (SELECT One):. .. . ..... .....
6. Funding Source (SELECT One): ... 7. If Continuation Proiect. ENTER Current Grant Number (15000-01): ........
Edward Byrne Memorial Fund (federal CFDA-16.580) T DB.02-A 10.13854.04
8. ENTER Grant Period (ex: MM/ddlyyyy): 9. Budget Information (will auto-fill from budget form) ;
From:! 06/01/03 I To:1 05/31/04 CJD Funds Cash Match If}-Kind Total
10. SELECT th<! ProJecl'sMaln PUlJlose Aiea from ONEOfthe FOUR .....,
Categories Listed Below Based on "Funding Source": - $441,954 .... $16S.177 N/A... $607,131'
a) Juvenife Justice and Prevention Proiects OR c) Law Enforcement Projects OR . :
TI I MJlti-Jurisdictional Task Forces .:J ...
b) Victim Services Projects OR d) Crime Stoppers Assistance Projects I.
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.........
11. For VAWA Projects ONLY, ENTER the Appropriate Percentage for Each:
a) proseCtionl 1-.bfLawEnfOrc~1 I-C)\IjCti~se~1 I d)courtl
12. a) UST the Cities and Counties in the SelViceArea: .' ; .' b) SELECT Headquarters County: Larrar TI
... ...
CITY OF PARIS, CITY OF CLARKSVILLE, CITY OF BONHAM c) ENTEil;Population of HO Cnty:
LAMAR RED RIVER & FANNIN COUNTIES 43,949
.
13. a) ENTER the Contact Personlnfonnation: ... .. 13. b) ENTER the Authortzed OffIcial Information: ..... ..
Trtle (Mr.. Ms., Dr., Judge. etc.): MR Tille (Mr.; Ms.. Dr.. Judge. etc.): MR.
Name: THOMAS ALMOND ~. MICHAEL MALONE
position:.... COMMANDER =:f..'+ CITY MANAGER
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Address:" P.O. BOX 30620 : p.o. BOX 9037
City/StatelZip: PARIS TEXAS 75462 C""ISI~;' PARIS TEXAS 75461
Telephone: .. . 903.784.5081 Fa,," .<. 903.784.1182 felenhone; . 785.7511 X 201 Fax: . 903.785.8519
E-mail: ....... rcsap((i)nelo.com E-mail"""! m malone((i)ci. paris. Ix. us
13. c) ENTER the Project Director Information: . . 13. d) ENTER the Financial Officer information: ..... . .........
Title (Mr., Ms.. Dr.. Judoe. etc.': MR Title (Mr.; Ms.: Dr.. Judoe, etc.): MR
Name: .. KARL LOUIS Nome' WE ANDERSON
Position: CHIEF OF POLICE Position: DIRECTOR OF FINANCE
Address: P.O. BOX 9037 Address: P.O. BOX 9037
City/State/Zip: PARIS TEXAS 75460 Ci1viStatelZiD' ..... PARIS TEXAS 75461
....
Telephone: 785.7511 x 239 Fax: 903.737.4142 Teleohone: 785.7511 X241 Fax: 903.785.8519
E-mail: k louis((i)ci.pari5.lx.us E-maH: q anderson((i)ci. paris. tx. us
14. a) Old the Applicant Attend an I Ye, .:J t4. b) ENTER the Date and City of the Workshop Attended: .......-
Application Workshop7 (SELECT
One): ." 09/10/2002 KERRVILLE
15. a) Is this Application in Response to a Request b) If a Ltx;lIl/R"9ional project, SELECT the COG toWhich the rr
for Applications (RFA) as Published in the Texas . ApplicatiOn Was Submitted: '.
Register? (SELECT One)' I V~C: Ark.Tex Council Of Govemrrents .0500 ~
c) If this Is a Project with Statewide Impact. ENTER the Date thti AppllcationWasSUbmlttedtothe Texas .....
Review and Comment SyStem (TRACS): . . ,~..- ","
16. FOR COG USE ONLY a) Is this Application Shared with Another CQ(>? (EN~ 'Yes'or'No'): ....':
b) CPTN #: I I c) Priority #:1 I .... d) COG Application 10:
.. ICily TIm
17. Eligible Applicant Organization Type (SELECT One):
~r II "A" -Cover
EXHIBIT A.
Grant Budget
...... leaal Name of Oraanization: . . . CITY OF PARIS
'. Title of Proiect: .. REGIONAL CONTROLLED SUBSTANCE APPREHENSION PROGRAM
Grant Period: From:1 06/01/2003 I To: I 05/31/2004 I
. . Grant Number. DB-02-A 10-13854-04
...... .. ...... ............ BUDGET DETAIL .
Minimum Cash Match percenlaoe: 25% ENTER CJD Requested Amount:
ENTER Program Income (If Applicable): $0
Minimum Cash Match: $0 Total Project Costs: $0
PERSONNEL % Olllase
Salary CJD Funds Match Total
Commander - City of Paris 100% $47,938 $15,979 $63,917
Assistant Commander - City of Paris 100% $36,034 $12,011 $48,045
Administrative Secretary - City of Paris 100% $27,587 $9,195 $36,782
Secretary - City of Paris 100% $24,183 $8,061 $32,244
Special Prosecutor - Lamar County 100% $49,377 $16.459 $65,836
Investigator - Red River County 100% $25,114 $8,371 $33,485
Investigator - Lamar County 100% $31,363 $10.455 $41,818
Investigator - City of Clarksville 100% $24,516 $8,172 $32,688
Investigator - Fannin County 100% $26,936 $8,978 $35,914
Investigator - City of Bonham 100% $37,566 $12,522 $50,088
Investigator - Dept of Public Safety 100% $54,133 $18,044 $72;177
CONTRACTUAL AND PROFESSIONAL SERVICES .. CJD Funds Match T otal.<
Drug Testing $243 $81 $324
TRAVEL AND TRAINING CJD Funds Match Total.
Basic Narcotics School . $956 $319 $1,275
.
Tactical Operations & Planning $495 $165 $660
Grant Management Workshop $600 $200 .. $800
Intrastate lnv. Travel $75 $25 . ... $100
Interstate Inv. Travel .... $75 $25 .'. $100
EQUIPMENT CJD Funds Match Total.::
> $0
SUPPLIES ANO DIRECT OPERATING EXPENSES .. CJOFunds .. Match Iy
Communication Costs $7,605 $2,536 $10,141
Cost for Space $15,291 $5,097 $20,388
Vehicle Operating Costs $14,653 $4,885 $19,538
Seizure Expense $188 $62 $250
Field Supplies $937 $313 . . $1,250
Office Supplies $3,894 $1,298 $5,192
Confidential Funds $23,339 $7,780 $31,119
Fidelity Bond and Insurance $2,250 $750 $3,000
INDIRECT COSTS (the Direct Costs Against CJD Direct Match Direct TotalWr
Which the Indirect Rate is Charoed' Costs Costs Indirect Rate
$0
BUDGET SUMMARY .:
BUDGET CATEGORIES CJD MATCH TOTAL .}
PERSONNEL . $371,353 $141,641 $512,994
CONTRACTUAL AND PROFESSIONAL SERVICES $243 $81 $324 r-
TRAVEL AND TRAINING . $2,201 $734 $2,935 ,ilt
EQUIPMENT $0 $0 $0
SUPPLIES AND DIRECT OPERATING EXPENSES I }$68,157 $22.721 $90,878
TOTAL DIRECT COSTS: $441.954 $165177 $607 131
INDIRECT COSTS $0 $0 $0 ii;i
TOTAL: $441 954 $165177 $607131
Total Match: $165,177
I Actual Cash Match Percentage: 27.2% ..'-
Page 1 of 1
EXHIBIT "A"
Budget
Cash Ma(ch and Pro2ram Income Form
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gN~~iBt~i~!\l:m'#~jl:!:IIIIIIIII: REGIONAL CONTROLLED SUBSTANCE APPREHENSION PROGRAM
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t1) Texas Dept. of Public Safety $
t~F City of Paris $
t~~~. City of Bonham $
~~1;'. City of Clarksville $
H~) Lamar County $
t~~ Fannin County $
17J' Red River County $
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15,500
15,500
15,500
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15,500
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The information requested below is not calculated in the computations as part of this grant application. It
is for reporting purposes to CJD only. Even though some program income may be listed as "CASH
MA TCH" within the Budget Form, ~ program income on-hand must be shown below,
'1IIIIIIIIIlillll"~1111111IN
$0
Cash Match Program Income