2003-010-RES LETTER OF AGREEMENT WITH THE TEXAS HISTORICAL COMMISSION TO QUALIFY THE CITY FOR ELIGIBILITY TO CONTINUE TO PARTICIPATE IN THE MAIN STREET GRADUATE CITY PROGRAM
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RESOLUTION NO. 200l-010
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING AND AUTHORIZING A LETTER OF
AGREEMENT BY AND BETWEEN THE CITY OF PARIS AND THE
TEXAS mSTORICAL COMMISSION TO QUALIFY THE CITY FOR
ELIGIBILITY TO CONTINUE TO PARTICIPATE IN THE MAIN STREET
GRADUATE CITY PROGRAM; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the City of Paris has been extended the opportunity to continue to participate
as a graduate city in the Texas Main Street Program; and,
WHEREAS, in order to continue to participate in said program, the City is required to
enter into a Letter of Agreement with the Texas Historical Commission which represents a
commitment on the part of the City to continue as an "Official Graduate Main Street City"; and,
WHEREAS, the aforesaid commitment contains mutual obligations on the part of the City
and the Texas Historical Commission incident to said desiguation; and,
WHEREAS, the City Council desires to accept said offer of official designation and to
continue to participate in the aforesaid program; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the [mdings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the City Manager be, and he is hereby, authorized and directed to execute,
on behalf of the City of Paris, and the City Clerk to attest to a Letter of Agreement, a copy of
which is attached hereto as Exhibit A and for all purposes incorporated herein, by and between
the City of Paris and the Texas Historical Commission to authorize the City to continue as an
"Official Graduate Main Street City" and to participate as a graduate city in the Texas Main Street
Program.
Section 3. That this resolution shall be effective from and after its date of passage.
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PASSED AND APPROVED this 13th day of January, 2003.
ATTEST:
Mattie CuIDlingham, City Clerk
APPROVED AS TO FORM:
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Michael J. Pfie , or
TEXAS
HISTORICAL
COMMISSION
RICK PERRY, GOVERNOR
JOHN L. NAU, III, CHAlR,'1AN
F. LA WERENCE OAKS, EXEClmVE DIRECTOR
The State Agency for Historic Preservation
LETTER OF AGREEMENT
The City of Paris has the opportunity to be a graduate city in the Texas Main Street Program. This Letter
of Agreement represents your commitment to continue as an "Official Graduate Main Street City" for
2003.
The following is a list of services your community will receive as a Graduate Main Street City:
. Securing a Main Street Manager
Should a replacement manager be needed, resumes of screened, qualified managers will be provided to
the City manager by request.
. Project Manager Training
Specialists in the areas of organization, design, promotion and economic restructuring will provide
training for local Main Street Managers.
THC shall provide five training opportunities. As an Official Graduate Main Street City you agree to
send your Main Street manager to at least two of these training sessions each year:
New Manager or Graduate Manager Training (JanuarylFebruary);
Texas Historical Commission Annual Conference in the spring;
Texas Downtown Association Mid-year Conference in the spring;
Main Street Summer Training; and
Texas Downtown Association I Main Street Annual Conference (fall).
Another training opportunity is National Town Meeting in the spring..
If a replacement manager who has not attended Main Street training is hired in an Official Graduate
Main Street City, the Main Street Manager will be required to attend the Texas Main Street Training in
January and February. A stipend for this training will be charged to the graduate city.
. Main Street Program Network
The "Monthly Update," the Main Street communique is sent each month to all Texas Main Street cities.
In addition, the Main Street Manager is subscribed to the Main Street list serve, an email network
available only to Official Main Street cities.
. Reporting
As an Official Graduate Main Street City, the Main Street Manager for the City of Paris will submit
Monthly Reports by the 10th of the following month. Quarterly reinvestment figures will be submitted
for the months of June, April, July and October. A Ten Criteria Survey submitted to the Texas Main
Street Center will also be required by August 29, 2003.
. Service
Upon request, one on-site staff visit will be made during the year to the City of Paris. The type of
assistance that may be requested includes strategic planning, board training, economic development
assistance and merchandising assistance. On-site design visits are not available to graduate cities.
EXHIBIT A..
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www.thc.stalt:.tx.llS
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Letter or Apeement - 2003
Paris- Page 2
The City of Paris is. in tum, expected to commit to and adopt the Main Street strategy, as developed by
the Texas Main Street Center of the Texas Historical Commission, which consists of the following ten
criteria:
1. Broad.based public support for the commercial district revitalization process, with strong
support from both public and private sectors. By involving a broad range of interests and
perspectives in the revitalization process, the Main Street program leverages the community's
collective skills and resources to maximum advantage. The goal is for all sectors to understand
and be philosophically committed to the revitalization process and commit maximum resources
possible to achieve commercial district revitalization.
2. Vision and mission statements relevant to community conditions and to the local Main
Street program's organizational stage. A mission statement crystallizes the program's sense of
purpose and overall direction, A vision statement communicates the organization's long-term
hopes and intentions for the commercial district.
3. Comprehensive Main Street work plan providing detailed blueprint for activities, reinforcing
program's accountability and providing measurable objectives by which program can track
progress.
4. Historic preservation ethic. Historic preservation involves not only the process of rehabilitating,
restoring or renovating older commercial buildings, but also the process of adopting planning and
land use policies which encourage full use of existing commercial centers before new development
takes place, and removing the regulatory and other barriers which sometimes make it difficult to
attract investment to historic commercial districts.
5. Active board of directors and committees. The direct involvement of an active board of
directors and committees is key to changing the community's attitude about its commercial district.
The Main Street director is responsible for facilitating volunteers, not for single-handedly
revitalizing the commercial district.
6. Adequate operating budget. To be successful, a Main Street program must have the financial
resources necessary to carry out its work plan. The size of a program's budget will change as the
program matures, and is likely to vary according to regional economic differences and community
size.
7. Paid, professional program Manager. Coordinating a successful program requires a trained,
professional staff person who in most cases, works full time. The most successful program
Managers are those who are gQ9d communicators, good volunteer motivators, and possess good
organizational and management skills, which keep the program's many activities moving forward
on schedule and within budget.
8. Program of ongoing training for staff and volunteers. Both staff and volunteers need different
skills in different phases of the revitalization process, and as staff and volunteer turnover occurs,
they will need basic Main Street training. Participants also should stay current on issues affecting
commercial districts as well as new revitalization techniques and models.
9. Reporting of key statistics. Tracking statistics, such as reinvestment, job and business creation,
and so on, provides a tangible measurement of the local Main Street program' s progress and is
crucial to garnering financial and programmatic support for the effort. Statistics must be collected
on a regular, ongoing basis.
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Letter or Agrecmc:nl- 2003
Paris -Pap 3
10. Current member of the National Main Street Network. Participation in the National Main
Street Network connects local programs to their counterparts throughout the nation, providing
them with valuable information resources. Membership in the National Main Street Network is
compulsory in order to receive national recognition through the National Main Center.
These Ten Criteria are mandatory for eligibility as a Texas Main Street city.
The City of Paris's Main Street Manager will attend at least two of the training opportunities.
The City of Paris is accepting Official Graduate Main Street City status with the understanding and
agreement that they will apply the Main Street approach in their downtown revitalization program for the
period, January 1, 2003 through December 31, 2003.
The appropriate stipend is due by December 31, 2002.
The Texas Main Street Center and the City of Paris's relationship described above is hereby agreed to by
the undersigned:
City Manager, City of Paris
Date
Kay Harvey-Mosley, State Coordinator
Texas Main Street Program
Community Heritage Development Division
Date
F. Lawerence Oaks, Executive Director
Texas Historical Commission
Date