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2004-128-RES APPLICATION FOR A GANG RESISTANCE EDUCATION AND TRAINING (G.R.E.A.T.) PROGRAM GRANT RESOLUTION NO. 2004-128 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, APPROVING AND RATIFYING THE EXECUTION OF AN APPLICATION FOR A GANG RESISTANCE EDUCATION AND TRAINING (G.R.E.A.T.) PROGRAM GRANT; AUTHORIZING THE EXPENDITURE OF FUNDS; ACCEPTING SAID GRANT AWARD UPON NOTICE THEREOF; AUTHORIZING THE EXECUTION OF ANY AND ALL DOCUMENTS NECESSARY FOR ACCEPTANCE AND IMPLEMENTATION OF SAID GRANT UPON NOTICE THEREOF; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the Department of the Treasury, Bureau of Alcohol, Tobacco, and Firearms provides funding for Gang Resistance Education and Training (G.R.E.A.T.) grants; and, WHEREAS, the City Council of the City of Paris is desirous of processing a grant application for gang resistance education and training, at a total cost of $41 ,040, with $41,040 to be provided by grant with no matching funds to be provided by the City of Paris; and, WHEREAS, the City Council desires to ratify the application and authorize the Mayor, City Manager, and appropriate City staff to accept and implement said grant (if same is received) without further action of City Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That an application made to the U.S. Department of the Treasury, Bureau of Alcohol, Tobacco, and Firearms for a Gang Resistance Education and Training (G.R.E.A.T.) grant in the amount of$41,040.00, requiring no matching funds by the City of Paris, as the same is attached hereto as Exhibit A and incorporated herein for all purposes, be, and is hereby in all things ratified. Section 3. That the City Manager be, and he is hereby, appointed as the Authorized Official of said proj ect and as such is authorized and directed to execute, on behalf of the City of Paris, any and all documents associated with the application for said grant, under the terms and conditions and in the form shown in Exhibit A, attached hereto. Section 4. That the Police Chief, be, and he is hereby, appointed as Project Director and is hereby authorized to execute and deliver, on behalf of the City of Paris, all reports, communications, assurances, and documents necessary for the completion of said project. Section 5. That the Director of Finance be, and he is hereby, authorized and directed to serve as the Financial Officer for said project and to receive and distribute funds for purposes of the G.R.E.A.T. Grant. Section 6. That the Mayor, City Manager, Police Chief, and the Finance Director be authorized and directed to execute, on behalf of the City of Paris, any and all documents necessary for acceptance and implementation of said grant upon notice of award thereof by the Department of the Treasury, Bureau of Alcohol, Tobacco, and Firearms, under the terms and conditions and in the forms approved by the City Attorney, and to proceed with use of said funds upon receipt thereof for the purposes stated herein and in accordance with the grant conditions. Section 7. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 12th day < 1--~_. . r> " ......-.- ATTEST: IJ~MAU ~~~ Sherian Dixon, Assistant City Clerk APPROVED AS TO FORM: Page 1 of2 APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION 3. DATE RECEIVED BY STATE State Application Identifier Application Non-Construction 4. DATE RECEIVED BY Federal Identifier FEDERAL AGENCY 5.APPLICANT INFORMATION Legal Name Organizational Unit City of Paris Police Department Address Name and telephone number of the person to be contacted on matters involving this 135 1st Street S.E. application P. O. Box 9037 Paris, Texas Wright, Lisa 75461-9037 (903) 784-9203 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 7. TYPE OF APPLICANT 75-6000635 Municipal 8. TYPE OF APPLICATION 9. NAME OF FEDERAL AGENCY iNew Bureau of Justice Assistance 110. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT NUMBER: 16.544 CFDA PART D-PREV /TREA TMENT PROG TO JUV. G.R.E.A.I. 2004 TITLE: GANGS 12. AREAS AFFECTED BY PROJECT Paris, Texas 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF Start Date: January 16, 2004 End Date: January 15, 2005 a. Applicant b. Project TXOl 15. ESTIMATED FUNDING 16. IS APPLICATION SUBJECT TO Federal $41,040 REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? Applicant $0 State $0 Program has not been selected by state for $0 reVIew Local Other $0 Program Income $0 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? TOTAL $41,040 N Ittps :// grants.ojp. usdoj .gov/ gmsextemal/applicationReview.do ?print=yes EXHIBIT A 7/9/2004 Page 2 of2 18. TO THE BEST OF MY KNOWLeDGE AND BELIEF, ALL DATA IN ThIS APPLICATION PRI;:APPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORlZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE A TT ACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED. 'f&Y~l~~#zJ https:llgrants.ojp.usdoj .govl gmsextemal/applicationReview.do ?print=yes 7/9/2004 U.S. Department of Justice/Office of Justice Programs Bureau of Justice Assistance GANG RESISTANCE EDUCATION AND TRAINING FUNDING APPLICATION FULLY READ INSTRUCTIONS FOR THIS FORM BEFORE COMPLETION. Please Fill Out The Application Form Completely. DO NOT LEAVE ANYTHING BLANK. Forms Will Be Processed And Scored As Received. If You Have Anv Questions, Please Call The G.R.E.A.T. Team at 202-514-9354. SECTION A - AGENCY INFORMATION 1. Name of Agency 2. Address 3. Head of Agency Name Paris Police Department 811 Bonham Street, Paris, Texas 75460 Karl Louis 4. Title 5. Telephone Number 6. Contact Person Name and Title Chief of Police (903) 784-5252 Lt. Randy Tuttle 7. Contact Person's 8. Contact Person's Fax 9. Contact Person's Email 10a. Amount of Funding Telephone Number Number Address Requested (903) 737-4130 (903) 782-1220 r tuttlefii>ci.Daris.tx.us $41,040.00 10b. If You Received G.R.E.A.T. Funds Last year, Please List The Amount Of Funds Spent To Date. If You Did Not Receive G.R.E.A.T. Funds Last Year, Leave Blank. Funds Soent To Date For Last Award Period $39.203.28 as of 01/15/2004 (Date) 11. WHAT IS THE POPULATION OF YOUR SERVICE AREA?* (For county or State applicants, please list only the population for those areas in which you teach the G.R.E.A.T. Program) 25,100 12a. HOW MANY FULL-TIME SWORN OFFICERS ARE 12b. HOW MANY PART-TIME SWORN OFFICERS ARE IN IN YOUR ENTIRE AGENCY? YOUR ENTIRE AGENCY? 63 0 13a. HOW MANY OFFICERS ARE CURRENTLY ASSIGNED TO YOUR G.R.E.A.T. PROGRAM? 2 13b. OF THOSE OFFICERS, WHAT IS THE TOTAL NUMBER OF HOURS SPENT ADMINISTERING THE G.R.E.A.T. PROGRAM PER YEAR? (Include classroom time, preparation, parent programs, the summer component, administration, and officer training.) 367 14a. WHAT IS THE CURRENT TOTAL 6TH GRADE POPULATION IN YOUR SERVICE AREA? (If your school year has not yet begun, estimate the population for the coming school year.) 503 14b. WHAT IS THE CURRENT TOTAL 7TH GRADE POPULATION IN YOUR SERVICE AREA? (If your school year has not yet begun, estimate the population for the coming school year.) 547 14c. WHAT IS THE CURRENT TOTAL 8TH GRADE POPULATION IN YOUR SERVICE AREA? (If your school year has not yet begun, estimate the population for the coming school year.) 573 15a. HOW MANY 6TH GRADE STUDENTS WILL YOUR AGENCY TEACH THE G.R.E.A.T. PROGRAM TO IN THE CURRENT SCHOOL YEAR? (Estimate total if school year is not complete. If your school year has not yet begun, estimate the population for the coming school year.) 503 15b. HOW MANY 7TH GRADE STUDENTS WILL YOUR AGENCY TEACH THE G.R.E.A.T. PROGRAM TO IN THE CURRENT SCHOOL YEAR? (Estimate total if school year is not complete. If your school year has not yet begun, estimate the population for the coming school year.) 269 15c. HOW MANY 8TH GRADE STUDENTS WILL YOUR AGENCY TEACH THE G.R.E.A.T. PROGRAM TO IN THE CURRENT SCHOOL YEAR? (Estimate total if school year is not comolete. If your school vear has not yet begun, estimate the population for the coming school year.) 250 16a. WHAT WAS THE TOTAL 6TH GRADE POPULATION FOR THE LAST SCHOOL YEAR? 547 16b. WHAT WAS THE TOTAL 7TH GRADE POPULATION FOR THE LAST SCHOOL YEAR? 573 16c. WHAT WAS THE TOTAL 8TH GRADE POPULATION FOR THE LAST SCHOOL YEAR? 563 17a. HOW MANY 6TH GRADE STUDENTS DID YOUR AGENCY TEACH THE G.R.EAT. PROGRAM TO IN THE LAST SCHOOL YEAR? 560 17b. HOW MANY 7TH GRADE STUDENTS DID YOUR AGENCY TEACH THE G.R.EAT. PROGRAM TO IN THE LAST SCHOOL YEAR? 160 17c. HOW MANY 8TH GRADE STUDENTS DID YOUR AGENCY TEACH THE G.R.EAT. PROGRAM TO IN THE LAST SCHOOL YEAR? 250 18. HAS YOUR AGENCY SUPPLIED NATIONAL TRAINING TEAM (NTT) MEMBERS FOR G.R.EAT OFFICER TRANINGS? IF SO? INDICATE HOW MANY WEEKS OF TRAINING. HAS YOUR AGENCY PARTICIPATED IN G.R.EAT. SPONSORED WORKSHOPS OR SEMINARS? NTT MEMBERS SUPPLIED 0 GREAT. Workshops 0 19. PLEASE LIST THE LIFE SKILLS BASED PROGRAMS THAT YOUR AGENCY, SCHOOL, OR COMMUNITY CURRENTLY OFFERS THAT WOULD REINFORCE THE EFFECTIVENESS OF THE G.R.EAT. MIDDLE SCHOOL CORE CURRICULUM. IDENTIFY ELEMENTARY, MIDDLE, AND HIGH SCHOOL PROGRAMS AS WELL AS SUMMER, PARENT/FAMIL Y, AFTER SCHOOL PROGRAMS AND COMMUNITY PARTNERSHIPS (SUCH AS WITH THE POLICE ATHLETIC LEAGUE OR THE BOYS AND GIRLS CLUBS OF AMERICA). IN YOUR DESCRIPTION, BE SURE TO INCLUDE THE PERFORMANCE PERIOD FOR YOUR PROGRAM. FOR INSTANCE, IS IT A ONE OR TWO DAY SUMMER CAMP OR A 3 WEEK SUMMER CAMP. IN THE NARRATIVE SECTION BELOW, PROVIDE A SHORT DESCRIPTION OF THE PROGRAMS AND THE LIFE SKILLS THEY TEACH. YOU MUST PROVIDE A SHORT DESCRIPTION OF YOUR PROGRAM. PROGRAM TYPE YEAR PROGRAM TYPE YEAR After school - After school ~ Summer - Summer - DARE Parent - 1992 Police Athletic Parent 1993 Elementary School ~ League Elementary School_ Middle School - Middle School High School_ High School _ After school - After school - Summer - Summer - GREAT Parent Parent ~ 1999 Parent - Program Elementary School _ Elementary School _ Middle School - Middle School - High School_ High School_ After school - After school - Summer - Summer - Parent Parent - Elementary School _ Elementary School_ Middle School - Middle School - High School_ High School_ After school - After school - Summer - Summer - Parent - Parent - Elementary School_ Elementary School_ Middle School - Middle School - High School _ High School _ After school - After school - Summer - Summer - Parent - Parent - Elementary School_ Elementary School _ Middle School Middle School High School_ High School _ . Population figures may be obtained from the Census Bureau's web site at www.census.gov/population/www/estimates or by contacting the Census Bureau at 301-457-2422. Additional Narrative (If Necessary): G.R.E.A.T. Budget Worksheet Complete the budget worksheet, with computations. A. Personnel $28.728 (Salaries cannot exceed 70% of your total award. Salaries for clerical personnel are also included in this cap.) Name Computation Cost Robert Milton Mike Boaz $20,847 x 70% $20.193 x 70% $14,593 $14.135 TOTAL $41,040 x 70% $28,728 B. Fringe Benefits $10.773 Name Computation (Rate) Cost Robert Milton Mike Boaz 14,593 x .375 14,135 x .375 $5,472 $5,301 C. Travel Purpose Location Item Computation Cost D. Equipment (Capital expenditures cannot exceed 20% of your total award.) Item Computation Cost E. Supplies $1.539 Supply Item Computation Cost Workbooks $3.08/book x 500 $1,539 F. Construction (Unallowable) G. Consultants/Contracts Consultant Fees Name Service Computation Cost Contracts Item Cost H. Other Description Computation Cost Total Direct Costs I. Indirect Costs TOTAL PROJECT COSTS $41.040 Federal Request $41.040 G.R.E.A.T. Grant Application Narrative The Paris Police Department implemented the GREAT program in 1996. Since that time we have added additional GREAT Officers. With the help of grant money supplied by federal funding, we have been able to expand our program dramatically. With this money, we have been able to include activities in our program such as the Summer Component, Parental Involvement, and even add a second school district. This would not have been possible without the GREAT grants that we have received. The Paris Police Department currently provides DARE officers to the local school districts for their school-based DARE programs. The DARE core curriculum is taught at the 5th grade level, with the DARE Officers teaching shorter lessons to the lower grades. The Police Athletic League provides positive after school activities for the youth of our community. They provide a game room, karate classes, boxing classes, and a spring basketball league for boys and girls. The Police Athletic League also offers an opportunity for the students to do their homework on-site. A local teacher is on hand to give assistance if needed. GREAT Officers volunteer at the Police Athletic League as basketball coaches and members of the Board of Directors. The Police Athletic League allows the GREAT program to use various equipment during the summer program. The Police Athletic League is open year round with expanded hours during the summer. We were not able to do our Summer Program this year because of the delay in the funding process. Our Summer Program in the past consisted of two sessions each lasting two weeks. The Summer Program is offered to 7th & 8th grade students. Short lessons reinforce the life skills taught in the core curriculum. Students also enjoy outings to amusement parks, baseball games, and other field trips. We are working with the local Junior College to present a program in the Summer Program to allow students to explore the career opportunities obtained through higher education. The Summer Program is staffed by GREAT and DARE Officers and provides for positive interaction between the officers and students. It is our intent to continue the program in the future. The Paris Police Department has been conducting a Parent program for the last five years. This is done along with our Summer Program. The GREAT Officers are available to provide parent programs to the local Parent-Teacher Organizations as well as other groups. The Paris Police Department has one GREAT Officer that is certified to facilitate the GREAT Family Component. Our GREAT Officers attend the GREAT National Conference annually and will continue to do so in order to maintain their proficiency in the GREAT Program. The Paris Police Department will continue to be committed to the youth of our community and therefore to the GREAT Program.