2004-154-RES ACCEPTING AND APPROVING THE PARIS VISITORS AND CONVENTION COUNCIL CHAMBER OF COMMERCE OF LAMAR COUNTY BUDGET FOR THE FISCAL YEAR 10/01/2004 TO 9/30/2005
RESOLUTION NO. 2004-154
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, ACCEPTING AND APPROVING THE PARIS VISITORS
AND CONVENTION COUNCIL, CHAMBER OF COMMERCE OF LAMAR
COUNTY, BUDGET FOR THE FISCAL YEAR OCTOBER 1, 2004, TO
SEPTEMBER 30, 2005; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Paris Visitors and Convention Council, Chamber of Commerce of Lamar
County, has presented its budget for the fiscal year beginning October 1, 2004, and ending
September 30,2005; and,
WHEREAS, it is appropriate that said budget, attached hereto as Exhibit A, be accepted
and approved; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the fmdings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the proposed budget for the Paris Visitors and Convention Council,
Chamber of Commerce of Lamar County, for the fiscal year beginning October 1, 2004, and
ending September 30, 2005, be, and the same is hereby, accepted and approved.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 9th day of Septemb~r._2004.
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Curtis Fendley,
ATTEST:
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Sherian Dixon, Assistant City Clerk
ATTEST:
Sherian Dixon, Assistant City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
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Visitors & Convention Council
Income Budget
2004-2005
1 Motel Tax 352,326 307,400 317,471 300,000
2 Interest Income 3,500 0 0 0
3 Other Income/Souven.Sale 3,000 4,383 5,500 4,500
4 Tour de Paris 12,000 12,000 12,000 12,000
5 Visitor Guide 19,000 19,731 20,045 20,000
6 Sale of CD 17,594 17,594 0
7 BBQ Cook Off 1,123 1,123 2,000
------------------------------------- ----------------- ----------------- ----- -------
~~i~1~~Ullr.f~ittil!t\~'!11i}}~~~~iieJJ8IJiJj$...I~i11m!~f:f~ml~~tl~I~~i~~~tf1~~~~%~m~Wlf:i~liliIt~~~il
'C'h;~ki~'g'.Accou'ndVCC)' . . ........ ... . $75,680
Outstanding checks (34.863)
Checking Account Total 40,818
CERTIFICATES OF DEPOSIT:
First Federal S & L (#0100077 4f
Guaranty Bank CD
TOTAL SAVINGS
Rate
5.9%
Amount
17,586
33,771
$51,357
Total Current Asse .................... .................... ....................
$92,175
EXHIBIT A
Visitors & Convention Council
Expense Budget
2004-2005
1 Media Promotion 24,900 27,557 29,300 18,000
2 Events Promotion 25,000 23,823 25,000 18,000
3 Visitors/Conv. Materials 30,000 13,106 11,700 8,000
4 Convention Promotion 13,000 3,500 7,500 5,000
5 Arts Allocation 20,000 20,000 20,000 15,000
6 Membership Dues/Subs 3,400 1,778 2,500 2,000
7 Out of Town Travel 5,000 1,200 1,000 1,500
8 Operating Reserve 3,000 0 0 0
Program Expense
$124,300
$87,464
- ----------------------------------------- ------------------- ------------------- ------------------- -------------------
$97,000
$67,500
~~~j~~1~~~~~~~~*~~1~~~~~~~ili~l~f~~I~*~~~jj~~~~~~j~~1~1~~t.
9 Program Coordinator
10 Fica/Med Taxes
11 Unemp./Workercomp Ins
12 Group Ins.lRetirement
13 Auto Allow/ Intown Exp.
36,750
2,811
348
6,897
2,000
38,200
2,924
622
9,260
1,619
....
38,220
2,924
451
8,265
1,200
39,367
3,012
565
8,333
1,700
Administrative
$48,788
$52,602
- ----------------------------------------- --------------------------------------- ---------------------------------------
$51,060
$52,977
14 Office Overhead/supp. 37,398 37,398 37,398 37,398
15 Tour de Paris 12,000 12,000 12,000 12,000
16 Communications 7,500 7,000 7,000 6,000
17 Printing/Supplies 5,000 1 ,440 2,000 1,500
18 Equipment/Furnishings 3,500 310 0 0
19 Audit 800 800 750 800
20 Building Maintenance 1,000 0 0 0
21 Administrative Reserve 1,000 0 0 0
22 Visitor Guide 19,000 18,999 19,300 19,300
23 Civic Center Operations 150,000 136,102 136,102 128,571
24 Depot Expenses 31,716 12,065 10,000 1 0,454
25 BBQ Cook Off 1,633 2,000
Contracted Services
$227,747
- ----------------------------------------- --------------------------------------- ------------------- -------------------
$224,550
$218,023
Budget Notes
Paris Visitors and Convention Council
2004-05
INCOME
. Motel Tax: based upon the best estimate as ofthis date. Ifthe income is less than expected, it will be
necessary to reduce the budget.
Interest Income: not calculated as interest rates are low.
Other income: from the sales of souvenirs, maps, etc.
Tour de Paris: registration fees from the participants.
Visitors Guide: as publisher of the guide, collections from advertisers.
EXPENSES
1. Print advertising to promote Paris in general include:
TxDOT (Texas Highways &
State Travel Guide)
9,941.00
4,659.00
ETTA
TOTAL. . . . . . . . . . . . . . $18,000
2. Event Promotion Assistance is for events held locally to encourage out-of-town attendance.
TOTAL. . . . . . . . . . . . . . $18,000
3. Visitor and convention promotion materials are so popular and well used in the sollcitation and
servicing of groups.
TOTAL... . ..... .. .... $8,000
4. Convention Promotion provides assistance to conventions held in Paris and the promotion of Paris to
groups for meetings such as the Chaparral Square Dance, TxDOT District Meetings, Texas State Cushman &
National Mustang Meets.
TOTAL.. ... ..... . . . .. $5,000
5. Arts Allocation in support ofthe Paris Area Arts Alliance ($5,000) and the Paris Municipal Band
($10,000).
TOTAL.............. $15,000
.:..0.---. ._._____-,---,..._ ..' _...." -.-
6. Professional Association Members Dues in Texas Association of Convention and Visitor Bureaus,
Texas Travel Industry Association, Texas Hotel/Mote1 Association, Red River Valley Tourism
Association, Northeast Texas Tourism Association, DallaslFort Worth Regional Tourism Council
TOTAL. . . . . . . . . . . . . . .. . $2,000
7. Out of town Meeting Expenses. Regional Meetings only
TOTAL. . . . . . . . . . . . . . . . . $1,500
8. Operating Reserve would be available in the event of unexpected promotional opportunities.
TOTAL. . . . . . . . . . . . . . . . . $0
9. Staff salary.
TOTAL.. ........... .. $39,367
Reflected is a 3% increase in salary.
10. FICA
TOTAL. . . . . . . . . . . . . . .. $3,012
11. Unemployment TaxIW orkers Compensation
TOTAL ... . . . . .. . . .. . . ..$ 565
12. Group InsurancelRetirement.
TOTAL. . . . . . . . . . . . . . . . .$8,333
13. Auto allowancelIntown Expenses.
TOTAL. . . . . . . . . . . . . . . . $1,700
14. Office Overhead and support.
TOTAL. . . . . . . . . . . . . . . . $37,398
15. Tour de Paris expenses are generally off set by registration fees of participants.
TOTAL. . . . . . . . . . . . . . . . $12,000
16. Communications.
TOTAL. . . . . . . . . . . . . . . . . $6,000
17. Printing and supplies.
TOTAL. . . . . . . . . . . . . . . . . $1,500
18. Equipment and furnishings.
TOTAL. . . . . . . . . . . . . . . . $0
19. Audit required by city contract.
TOTAL................ $ 800
20. Building Maintenance.
TOTAL. . . . . . . . . . . . . . . . $0
21. Administrative Reserve.
TOTAL. . . . . . . . . . . . . . . . $0
..
22. Cost for the printing ofthe Visitors and Newcomers Guide to Paris. It is offset by the ad revenue
generated.
TOTAL. . .. . . . . . . . . . . . . $19,300
23. In accordance with the Contract with the City of Paris, 317ths of the motel tax collections received
from the City is transferred into the operating budget of the Love Civic Center. The Love Civic
Center budget is approved by the Governing Board of the Love Civic Center, Paris Visitors and
Convention Council, Chamber Board of Directors and the City of Paris.
TOTAL. . . . . . . . . . . . . . . $128,571
24. The Depot Maintenance Fund in accordance with written agreement with City.
TOTAL. . . . . . . . . . . . . . . $10,454
25. Barbeque Cookoffand Search for the Great Pumpkin.
TOTAL.... ....... .. .. $ 2,000