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2004-085-RES AUTHORIZATION IN REGARDS TO SEEKING GRANT FROM US DEPT OF JUSTICE FOR FUNDING UNDER THE COPS IN SCHOOLS GRANT PROGRAM TO PROVIDE FUNDING FOR SALARY AND BENEFITS OF 1 SCHOOL RESOURCE OFFICER RESOLUTION NO. 2004-085 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, AUTHORIZING THE CITY MANAGER AND OTHER CITY OFFICIALS TO EXECUTE THE APPLICATION AND ALL OTHER NECESSARY DOCUMENTS INCIDENT TO SEEKING A GRANT FROM THE U. S. DEPARTMENT OF JUSTICE, OFFICE OF COMMUNITY ORIENTED POLICING SERVICES, FOR FUNDING UNDER THE COPS IN SCHOOLS GRANT PROGRAM TO PROVIDE FUNDING FOR SALARY AND BENEFITS OF ONE (1) SCHOOL RESOURCE OFFICER FOR CHISUM HIGH SCHOOL; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the U. S. Department of Justice, Office of Community Oriented Policing Services, provides funding for the COPS in Schools Grant Program; and, WHEREAS, the City Council of the City of Paris is desirous of processing a grant application to pay for salary and benefits of one (1) School Resource Officer for three (3) years, at a total cost of$125,000.00, with no matching funds; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That an application be made to the U. S. Department of Justice, Office of Community Oriented Policing Services, to provide funding for the COPS in Schools Grant Program, in the amount of $125,000.00, to pay for salary and benefits of one (1) School Resource Officer over a three (3) year period for Chisum High School. Section 3. That at the end of the three (3) year grant period the City of Paris on its own behalf, and with the approval of Chisum High School, agrees to continue the COPS In School Program for at least one (1) additional year, at the sole cost and expense of the participating entities. Section 4. That the City Manager be, and he is hereby, appointed as the Authorized Official of said project and is authorized and directed to execute, on behalf of the City of Paris, the application for grant under the terms and conditions and in the form shown in Exhibit A, attached hereto, and the grant acceptance notice at such time the grant is awarded. Section 5. That the Police Chief be, and he is hereby, appointed as Project Director and is hereby authorized to execute and deliver, on behalf of the City of Paris, all reports, communications, assurances, and documents necessary for the completion of said project. Section 5. That the Director of Finance be, and he is hereby, authorized and directed to serve as the Financial Officer for said project and to receive and distribute funds for purposes of paying for salary and benefits for one (I) School Resource Officer for Chisum High School. Section 6. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 10th day of May, 2004. (" ATTEST: ~~'.J~~~~ Mattie Cunningham, City Clerk APPROVED AS TO FORM: .' ' U.S. Department of Justice Office of Community Oriented Policing Services I) COPS ~---- U"'_IW~ COPS Instruction Booklet www.cops.usdoj.gov (J:OPS in ,Schools 2004 ..... ... '-"."" . ,..........., .,.... /j~;t,.;:':::r,'" "">:,,':""..', i:!:'[,: ",...,.,.... eki:;:~}~~;~:~~~~~~;;:~~~:~~~~~:~~~~~:;;i~f&. . ~ (}../ ;ch ols. r ( v<-oLfo ,Applicati9n Instruclions .'j:::':" .n . . . . .- . .. .. .... .n.. ,- .n.. :',-. '",""r . ""'" ",", . .. . .-... <.::'::-~ :, .? ':~;; ;;..,-'::;;'; ;;;:";".:,': "'., ..., ..,. ... u;s. Departmentof'Justice .~t;~?~;M'S~rinnun1lyr:~~~i~i~~~:e1~~~~~ . .,., .,01\1B Approyal Numk~r:ll03:"0027 .' , COPS in Schools 2004 Application Instructions The following application is designed to assist law enforcement agencies seeking to hire new, additional career law enforcement officers as school :r;esource officers to engage in community policing in and around primary and secondary schools. For more information about COPS grants, call the U.S. Department of Justice Response Center at 800.421.6770. I) U.S. Department of Justice Office of Community Oriented Policing Services 11 00 Vermont Avenue, N. W. Washington, D.C. 20530 COPS Online: http://www.cops.usdoj.gov Revised: March 2004 Previous versions of the COPS in Schools application and accompanying documents are no longer valid and will not be considered under the 2004 solicitation. " ' U.S. Department of Justice Office of Community Oriented Policing Services 1100 Vermont Avenue, N. W. Washington, D.C. 20530 . CIS 2004 Applieation Ch8eklist Agencies seeking funding to hire new, additional sworn school resource officers under the COPS in Schools (CIS) grant program xm.m complete the application and accompanying forms. Any additional officer position(s) requested through CIS must be new positions that supplement your agency's budgeted sworn force level. If you have any questions about your application, please contact your COPS Grant Program Specialist at 800.421.6770. rm COPS in Schools 2004 Application Form The hilP1est rankini law enforcement and government executives in the . jurisdiction must sign the Application Form. J COPS in Schools Training ~eq~irement The highest rankin~ law enforcement executive and one designated appropriate school official must sign the CIS training requirement. ri Certifications The same law enforcement and government executives who signed the CIS Application Form must sign the Certifications. ~ Assurances The same law enforcement mMi government executives who signed the CIS Application Form must sign the Assurances. ai Disclosure of Lobbying Forms (if applicable) J Retention Plan Certification A complete and signed Retention Plan Certification must be submitted at.the time of application. . By signing the Retention Plan Certification, your agency is committing to retain the increased number of officer positions with local (non-COPS) funds for at least one fu1llocal budget cycle following the expiration of the 36- month COPS grant funding period for each officer position (please see the Application Instructions on page 17). . The Retention Plan Certification must identify how your agency plans to secure and provide funding to continue the employment of the additional officer position(s) by specifying the anticipated source or sources of funding for the salary and benefits for the retained position(s). . The Retention Plan Certification must have original signatures of both the law enforcement executive and the government executive. These executives must be the same as the executives who signed the CIS Application Form. COPS _Ulfft"Y__..._ IL&~~~ ~ d ~ J ~ CIS Budget Information Worksheets COPS in Schools Narrative Addendum (Separate from MOV) Memorandum of Understanding (MOU) Form l~iln..II;..,.n.. .,.....1.\...11....,. .\pplic:ltions IIlust be posl marked 011 01' before \Ia~ 17, ':WO.t Remember to send an original and t\\O copies of all application matel'ials. Additional Partner Information Page Sheriffs, Start-up, and Special Department Questionnaires (if applicable) Based on the type of law enforcement agency indicated on page 4 of the application, you must submit the appropriate questionnaire with your Application Package. Contents Unless otherwise noted, failure to submit all required documentation at tbe time of application may delay processing and/or result in the denial of your application. Application Form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 COPS in Schools Training Requirement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Certifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Assurances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Disclosure of Lobbying Activities (if applicable). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Retention Plan Certification. , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Budget Information Worksheets ......................................... 21 COPS in Schools Narrative Addendum. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Memorandum of Understanding (MOU) Form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37 Additional Partner Page (if applicable). . . .. . . . . .. . . . .. .. .. . . . . . . . .. . . .. . . . .43 Sheriff's Department Questionnaire (if applicable). . . . . . . . . . . . , . . . . . . . . . . . . . . . 45 Start-up Department Questionnaire (if applicable). . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Special Department Questionnaire (if applicable) . . . . . . . . . . . . . , . . . . . . . . . . . . . . 49 Application Form COPS in Schools 2004 Application Form Postmark deadline date for COPS in Schools 2004 applications: May 17, 2004 Applications must be postmarked on or before May 17, 2004 to be considered for Fiscal Year 2004 funding. All grant awards are subject to the availability of funding. The following application pages and enclosed forms are to be completed by jurisdictions wishing to apply for a COPS in Schools grant to pay for entry- level salaries and benefits of newly hired, additional school resource officers to be deployed to work in and around primary and secondary schools. COPS in Schools funds also may be used to pay for new, additional swom officers who will take the place of locally-funded veteran officers that your agency d~lQYs as tl1~ ~~bc:>Ql :r~~Qm:9~ Qffi~~!'(s} ~ ~ grr~~t!,e~tQfJw.sgrl.gl!. ,E1l9h SRO must devote at least 75 percent of his or her time to work in and around primary and secondary schools, in addition to the time that the agency would have devoted in the absence of the CIS grant. [For additional information, please see examples on page 8 of the Application Instructions.) By signing this form, your agency understands that the COPS in Schools program grant funds provide a maximum federal contribution of up to $125,000 per entry- level officer over the three-year grant period, with any remaining costs to be paid with local funds. There are no waivers of the local match under the COPS in Schools grant program. All budget calculations must be based on the salary and fringe benefits of an entry-level officer in your department. Note: please submit only one COPS in Schools grant application per law enforcement agency under the COPS in Schools 2004 open solicitation period, regardless of the number of schools or school districts involved in the partnership. COPS in Schools funding must be used to hire new, additional school resource officers, over and above the number of sworn officers that your agency would fund with state or local funds in the absence of this grant (including all officers locally budgeted and any officers already assigned to the schools). Your agency may not reduce its state, local, or Bureau of Indian Affairs funded level of sworn officers (including all officers locally budgeted and any officers already assigned to the schools) as a result of applying for or receiving COPS in Schools grant funding. [For additional information, please see page 15-17 of the Application Instructions) In addition to the demographic information collected on the application forms, applicants must also submit the enclosed Memorandum of Understanding (MOD) Form that outlines the roles and responsibilities of the collaborative effort between the law enforcement agency and the primary and/or secondary school(s). The MOD requires the original signatures of the law enforcement executive and appropriate school official(s). In addition, applicants must also submit a separate typed and double-spaced Narrative Addendum on department letterhead that addresses the four bulleted topics listed on page 35 of the Application Forms. COPS in Schools Application Forms 2 COPS in Schools grantees are required to retain all additional officer position(s) awarded for a minimum of one full local budget cycle following the expiration of the 36 months of COPS grant funding. The additional officer position(s) must be added to the agency's law enforcement budget with state or local funds for at least one full local budget cycle, above all other locally-funded officer positions (including other school resource officers) that would have existed in the absence of the grant. As a result of this requirement, all COPS in Schools applicants must submit the enclosed Retention Plan Certification. Failure to submit or accurately complete any of the application materials may adversely affect an agency's eligibility to receive funding. Application Form Please ensure all questions are answered completely, and typed in the spaces b~low. All documents submitted with the original copy of the application ~ have original signatures. Stamped or electronic signatures will not be accepted. Previous editions of this application may not be used (3/1/04). An incomplete application or missin~ documentation may result in the delay of processin~ and/or result in denial of vour application. I. General Information Applicant Organization's Legal Name: City: of Paris, Paris, Texas Applicant Agency OR! Number: 1-.!...L L L ~2_ The ORl number is assigned to your agency by the FBI for purposes of UCR crime reporting. It begins with your two letter state abbreviation followed by five digits. For further clarification, please refer to the Glossary of Common Grant Terms section of the Application Instructions, page 20. AlWlic~~t~~~~~y~m N!l~!>~r: 3::~~~~~~~~ The EIN number is assigned to your agency by the Internal Revenue Service (IRS) and consists of nine digits. However, if the Office of Justice Programs has assigned your department an EIN number, please use that assigned number. Otherwise, your IRS EIN number should be used. For further clarification, please refer to the Glossary of Common Grant Terms section of the Application Instructions. page 19. DUNS #: .Q. L. 1-1.. L L fL 4~_ Your Data Universal Numbering System (or DUNS) number is a nine-digit identification number, unique to your agency, that the federal government uses in an effort to better track and manage federal grant recipients and their data. If your agency does not yet have a DUNS number, you may obtain one by calling the DUNS Number Request Line at 866.705.5711. Federal Congressional District Number(s): IX District 1 Do not substitute state or local congressional districts. If your agency spans more than one congressional district, please list all of the districts above. Are you contracting for law enforcement services? C] Yes ~ No If 'yes," the government body should be named in the Applicant Organization:S Legal Name space above. For further clarification in determining if this applies to your agency, please refer to the Glossary of Common Grant Terms section of the Application Instructions, page 19. In the space below, please provide a brief description of your agency's inability to implement this project without federal assistance. Currently the City of Paris is not in a position to hire additional police officers. Ih fact, the force had to be reduced in the last fiscal year's budget. 3 COPS in Schools Application Forms II. Executive Information The law enforcement and government executives that appear in this section must be those individuals who will have ultimate financial and programmatic authority for this grant. Typically, these are the highest-ranking officials within a jurisdiction (chief of police, sheriff, or equivalent for law enforcement executives, and mayor, city manager, or equivalent for government executives). Listing individuals without financial and programmatic authority for the grant could delay the review of your application, or remove your application from consideration. Law Enforcement Executive's Name: Karl Louis Police Chief Title: Agency Name: Paris Police Department Address: 811 Bonham"Street -.... ,'d.. City: Paris State: TX Telephone~ 903):' .737 -4140 Email: k~Ruis@ci.paris.tx.us Zip Code: 75460 Fax~903} 737-4142 Type of Police Agency: Xl Municipal 0 State 0 County PD o Sheriff* 0 Tribal o School* 0 University/College. (0 Public or 0 Private) o Public Housing. 0 New Start-Up. (please specify): o Other. (please specify): * These agency types must complete the additional appropriate questionnaire found in these Application Forms, and submit it along with the application. Government Executive's Name: Terry Townsend Title: Interim CitY:lManaszer Name of Government Entity:' City of Paris, Paris, Texas Address: 135 1st Street S.E. City: Paris State: TX Telephone: (903) 784-9201 Fax: E .1 t townsend@ci.paris.tx.us mal: - Zip Code: 75460 (903) 785-8519 4 Application Form Type of Government Entity: a State ~ City a Borough a Township o Community 0 Pueblo o Village 0 Council o Other (please specify): o Town a Territory o Nation a County a Region o School District Contact Information: Name of contact person in your agency familiar with this grant application: Lisa Wright Title: Director of Community Development Telephone: (903) 784-9203Fax:(903) 784-1798 Email: l_wttght@cLparis.tx.us III. Partner Information Under the COPS in Schools grant program, applicants must enter into a partnership agreement with an official for a specific school or school district who has general educational oversight authority within that jurisdiction. **In the space below, please provide the information of the school official with general educational oversight who will be responsible for attending the m~datory COPS in Schools Training. If the proposed project affects an entire school district" then the official with general educational oversight over the entire school district should be listed below. In addition, this individual will be required to sign the attached COPS in Schools Training Requirement. Name of Partner Agency or School District: Chisum Independent School District School Official Name: Diane Steg;all Title: Administrator Address: 3250 Church Street City: Paris State: TX Zip Code: 75460 Telephone: (903) 737-2830 Fax: (903) 737-2831 Email: steg;alld@chisum.esc8.net **Jf there are multiple partners involved in this project, please provide the information listed above for each of the partners on the attached "Additional Partner Page" included with this application. At the present time, only one school official per grant award will be permitted to attend the CIS Training due to logistical constraints. 5 COPS in Schools Application Forms At the time an application is submitted, agencies must include two separate typed documents prepared in cooperation with the partner school(s), or school district(s), involved in the program. The first document is the Narrative Addendum that outlines the proposed project. For additional information on this requirement, please refer to page 35 of this Application Form. The second document is the Memorandum of Understanding (MOD) form that details the roles and responsibilities of the partners involved in this project. For additional information on this requirement, please refer to page 37 of this Application Form. In addition, the Retention Certification Form which outlines your agency's plan to retain all additional COPS-funded officer positions awarded for at least one full local budget cycle following the expiration of the COPS grant funding period must also be submitted. The law enfoR-ement-eHeUtWe and-govemment -uecu-tWe.listed--01l page 4 of thU Application Form must sign this form. COPS In Schools Additional Training Condition **Signabllesrequrred** Please have the Law Enforcement Executive and one designated School Representative sign the attached COPS in Schools Training Requirement on page 11. All agencies receiving awards through the COPS in Schools program are required to send the officer(s) deployed into the school resource officer position(s) as a result of this grant, and one individual designated as the school representative under the grant program, to one COPS in Schools Training. The COPS Office will reimburse grantees for training, per diem, travel, and lodging costs for attendance of the requrred participants up to a maximum of $1,200 per person attending. Agencies that receive a COPS in Schools grant will receive additional training information following notification of the grant award. The training requirement must be completed prior to the end of the 36 months of grant funding for officer positions. IV. Deparbnent Information: Do officers have primary law enforcement authority for the population to be served? lJI Yes [J No (check one). If "yes", what is the actual population for which your department has primary law enforcement authority? (In other words, the 2000 Census population minus the incorporated towns and cities that have their own police departments.) If "no," please explain below. 25,898 Population served (2000 U.S. Census):* If the population that your agency serves is not represented by U.S. Census figures (e.g., school district police departments), please indicate the size of the population served here: n/ a 6 " Application Form Square miles covered by your agency:* 43.23 '" Exclude the population and square miles primarily served by other law enforcement agencies within your jurisdiction. For example, a sheriff's department must exclude populations and areas covered by a city police department for which the sheriff's department does not have primary law enforcement authority. Current budgeted locally-funded sworn force strength as of the date of this application: Full-time officers: 63 Part-time officers: 0 The budgeted locally-funded sworn force strength is the number of sworn officers your department has funded in its budget, including state and locally- funded vacancies. Do not include unpaid/reserve officers, COPS-funded positions (unless they are in the locally-funded retention period), or detention/coun/correctionalstaJ.f, Cl!l,"r~J.lt aCtuallocaIly-ful14edsworn force strength as of the date of this application: Full-time officers: 62 Part-time officers: 0 The actuallocally-funded sworn force strength is the actual number of sworn officers employed by your department as of the date of this application. Do !1Q1 include vacant state or locally-funded positions, COPS-funded positions (unless they are in the locally-funded retention period), unpaid/reserve or detention/court/correctional positions. V. Officer Request Information: What is the total number of new officer position(s) which you are now requesting under this COPS in Schools application? Full-time: 1 Part-time: 0 Your request should be consistent with your agency's law enforcement needs. Do not request more positions than your agency can support and retain financially. *:Th.t!t.l amount of federal funds requested for all full-time and part-time officer positions: $125.000 *Th!!!I amount of non-federal matching funds required (local share, if required): $18,344 '" To answer these questions, complete the COPS in Schools 2004 Budget Information Worksheets provided in these Application Forms. The maximum amount offunding available per officer position is $125,000 (pages 21-33). The difference between $125,000 and the agencys total cost per officer position is the agency s local match. Please note the attached budget worksheets are to be completed for one officer; as a result, please remember to multiply by the total number of officers requested 7 COPS in Schools Application Forms I understand that prior to any grant award, the applicant must comply with all application and program requirements of the Public Safety Partnership and Community Policing Act of 1994 and other requirements of federal law. In addition, my signature certifies that this application requests funding only for positions that would not be otherwise funded in my agency's budget with state, local or Bureau of Indian Affairs funds. By signing below, I certify that the information provided on this form and the attached forms is true and accurate to the best of my knowledge. I understand that faIse statements or claims made in connection with COPS grants may result in fines, imprisonment, debarment from participating in federal grants or contracts, and/or any other remedy available by law to the federal government. It is not permissible for someone to sign application forms in place of the law enforcement and/or government executives named in the application. Applications with missing, incomplete, or inaccurate signatures or responses may not be considered fur funding. Stamped or ele-ctronic signatures also witl not be accepted. Date: 5 -/1- 0,/ Date: 7)r)y Date:s} 1/1) t( Section III "Partner Information" as the designated t program and the required training.) (Signature of person named un School Representative for this gr Please return one orieinaJ and two copies of all application materials. Please be sure to include all forms as outlined in the CIS 2004 Application Checklist and any additionaJ information necessary to complete this request for grant funding. Completed application forms should be mailed to: COPS in Schools Control Desk U.S. Department of Justice, COPS Office 1100 Vermont Avenue, N.W. 7th floor Washington, D.C. 20530 (please use 20005 zip code for overnight mail) 8 Application Form Note: Original signatures are required on the original application to process all funding requests. Faxed copies will HQI be accepted. Applications postmarked after the final application deadline date will not be considered. Due to events which have resulted in expanding process handling time for Department of Justice postal mail in the Washington, D.C. area, the COPS Office reminds you that when submitting your COPS in Schools Program application for consideration, you are welcome to send your application package via overnight mail, using any of the numerous overnight mail carriers available nationally. The zipcode that should be used for overnight mail deliveries to COPS is 20005. OMB Approval Number: 1103-0027 9 COPS in Schools Training Requirement COPS in Schools Training Requirement Award recipients of the COPS in Schools grant program are required to attend one COPS in Schools regionally-based training workshop. The Office of Community Oriented Policing Services (COPS) will be the sole provider of this training workshop should your agency receive a COPS in Schools grant. If awarded, this training requirement must be completed prior to the end of the 36 months of grant funding for the officer position(s). This training requirement will be a grant condition that requires your agency to send the specific COPS in Schools officer(s) who will be deployed into the schoo1(s) as a direct result of receiving the grant to this training should your agency be awarded. This condition also requires the school official with general educational oversight (as designated in Section ITI Partner Information of the Application Forms) attend this training along with the COPS in Schools officer(s) deployed in their school/school district. The sehool reprcsctltativemust be an aclmiBistr-at-el' with deeisien-making authority and be directly involved with the COPS in Schools program. Regardless of the number of schools or school districts involved in this partnership, only one school representative per grant will be permitted to attend the training. The COPS Office will pay for the training, travel, lodging and per diem for the required participants up to a maximum of $1,200 per participant. Due to space limitations, we regret that non-required participants will not be permitted to attend this training even at their own expense. Should your agency receive a COPS in Schools grant, information regarding training opportunities will be forwarded to the law enforcement executive following the official notification of the grant. Failure to comply with this grant condition by not attending the required training, or by sending incorrect personnel to attend training, may result in the withholding of future COPS grants or other federal funding, as well as any other available legal remedies. By signing this document, the signatory officials indicate their understanding of, and agreement to abide by, this grant condition, which is contingent upon the award of a COPS in Schools grant. KA2..L h.()UiS Printed Name of Law Enforcement Executive 11 ~... ~ Certifications Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements Coordination with Affected Agencies. Although the Department of Justice has made every effort to simplify the application process, other provisions of federal law require us to seek your agency's certification regarding certain matters. Applicants should read the regulations cited below and the instructions for certification included in the regulations to understand the requirements and whether they apply to a particular applicant. Signing this form complies with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," 28 CPR Part 67, "Government-Wide Debarment and Suspension (Nonprocurement)", 28 CPR Part 83 "Government-Wide Requirements for Drug-Free Workplace (Grants)," and the coordination requirements of the Public Safety Partnership and Community Policing Act of 1994. The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant. 1. Lobbying As required by Section 1352, Title 31 of the U.S. Code, and implemented at 2..8 CPR., PllIt 6~, fo~ persons ent~giIJto a grant or cooperative agreement over $100,000, as defined at 28 CPR Part 69, the applicant certifies that: A. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the making of any federal grant; the entering into of any cooperative agreement; and the extension, continuation, renewal, amendment or modification of any federal grant or cooperative agreement; B. If any funds other than federal appropriated funds have been paid or wiU be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LU., "Disclosure of Lobbying Activities," in accordance with its instructions; C. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, conttllcts under grants and cooperative agreements, and subcontracts) and that all sub- recipients shall certify and disclose accordingly; 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR ' Part 67, Section 67.440 - A. The applicant certifies that it and its principals: (i) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or volwltarily excluded from covered transactions by any federal department or agency; (u) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with ohtaining, attempting to obtain. or pmorming a public (fed~ state or local) or private agreement or. transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property, making false claims, or obsruction of justice, or commission of any offense indicating a Jack of business integrity or business honesty that seriously affects your present responsibility. (ill) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (fedet'al, state or local) with commission of any of the offenses enumerated in paragraph (A)(.t.i) of this certification; and (iv) Have not within a three-year period preceding this application had one or more public transactions (federal, state or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanadon to this application. 3. Drug-Fr.ee Workplace (Grantees Other Than Individuals) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CPR Part 83, for grantees, as defined at 28 CPR Part 83, Sections 83 and 83.510 - A. The applicant certifies that it will, or will continue to, provide a drug-free workplace by: (i) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance i.s prohibited in the grantee's workplace and ,. specifyiilg the actions that will be taken against employees for violation of such prohibition; (u) Establishing an on-going drug-free awareness program to inform employees about - (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug-free workplace; 13 COPS in Schools Application Forms (c) Any available drug counseling, rehabilitation and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug- abuse violations occurring in the workplace; (ill) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (i); (iv) Notifying the employee in the statement required by paragraph (~ that, as a condition of employment under the gr.mt, the employee will - (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (v) Notifying fhe- agency, .lh wrltlfig, wtthhl. 10 c:alendlt days I1fter receiving notice under subparagraph (iv)(b) from an employee or otherwise receiving actual notice of sllch conviction. Employers of convicted employees must provide notice, including position title, to: COPS Office, 1100 Vermont Ave., NW, Washington, D.C. 20530. Notice shall include the identification number(s) of each affected grant (vQ Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (iv)(b), with respect to any employee who is so convicted - Grantee Agency Name and Address: City of Paris, Paris, Texas (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health, law enforcement or other appropriate agency; (vii) Making a good faith effort to continue to maintain a drug- free workplace through implementation of paragraphs (i), (ii), (iii), (iv), (v) and (v~. B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Phl:c;..cl" performance (street address, city, county, state, zip code) 32.:>0 Church Street Paris. TX 75460 Check 0 jf there are workplaces on file that are liot identified here. 4. Coordination The Public Safety Partnership and Community Policing Act of 1994 requires applicants to certify that there has been appropriate coordination with all agencies that may be affected by the applicant's grant proposal if approved. Affected agencies may include, among others, the Office of the United States Attorney, state or local prosecutors, or correctional agencies. The applicant certifies that there has been appropriate coordination with all affected agencies. Grantee IRS/ Vendor Number: 75-6000-635 False statements or claims made in connection with COPS grants (I!lcluding cooperative agreements) may result in fines, imprisonment, disbarment from participating in federal grants or contracts, and/or any other remedy available by law. I certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant. Typed Name and Title of Law Enforcement Executive (or Official with Programmatic Authority, as applicable): Karl .L1uiS s;gn._ \L~...., ~~ .~ 0."" 'S - 11- O~ Typed Name and Title of Government Executive (or Official with Fin 14 Authority, as applicable): D''"0~:/ Assurances Assurances Several provisions of federal law and policy apply to all grant programs. We (tbe Office of Community Oriented Policing Services) need to secure your assurance that the applicant will comply, with these provisions. If you would like further information about any of these assurances, please contact your state's COPS Grant Program Specialist at (800) 421-6770. By dle applicant's authorized representative's signature, the applicant assures that it will comply with all legal and administrative reguirements that govern the applicant for acceptance and use of federal grant funds. In particular, the applicant assures us that: 1. It has been legally and officially authorized by the appropriate governing body (for example, mayor or city council) to apply for this grant and that the persons signing the application and these assurances on its behalf are authorized to do so and to act on its behalf with respect to any issues that may arise during processing of this application, 2. It will comply with the provisions of federal law which limit certain political activities of grantee employees whose principal employment is in connection with an activity financed in whole or in part with this grant. These restrictions are set forth in 5 US.c. $ 1501, et seq. .. 3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, if applicable. 4. It will establish safeguards, if it has not done so already, to prohibit employees from using their positions for a purpose that is, or gives the appearance of being, motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business or other ties. 5. It will give the Department of Justice or the Comptroller General access to and the right to examine records and documents related to the grant. 6. It will comply with all requirements imposed by the Department of Justice as a condition or administrative requirement of the grant, including but not limited to: the reguirements of 28 CFR Part 66 and 28 CFR Part 70, or the Federal Acquisition Regulations, as applicable (governing cost principles); OMB CirC1:uar A-133 (governing audits) and other applicable OMB circulars; the applicable provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; 28 CFR Part 38.1; the current edition of the COPS Grant Monitoring Standards and Guidelines; and with all other applicable program requirements, laws, orders, regulations, or circulars. 7. If applicable, it will, to the extent practicable and consistent with applicable law, seek, recruit and hire qualified members of racial and ethnic minority groups and qualified women in order to further effective law enforcement by increasing their ranks within the sworn positions in the agency. 8. It will not, on the ground of race, color, religion, national origin, gender, disability or age, unlawfully exclude any person from participation in, deny the benefits of or employment to any person, or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal funds. These civil rights requirements are found in the non- discrimination provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 US.c. ~ 3789(d)); Title VI of the Civil Rights Act of 1964, as amended (42 US.c. $ 2000d); the Indian Civil Rights Act (25 US.c. $$ 1301-1303); Section 504 of the Rehabilitation Act of 1973, as amended (29 US.c. ~ 794); Title II, Subtitle A of the Americans with Disabilities Act (ADA) (42 US.c. $ 12101, et seq.); the Age Discrimination Act of 1975 (42 US.c. $ 6101, et seq.); and Department of Justice Non- Discrimination Regulations contained in Title 28, Parts 35 and 42 (subparts C, D, E and G) of the Code of Federal Regulations. A. In tlle event that any court or administrative agency makes a finding of discrimination on grounds of race, color, religion, n.ai:ioriaJ origIn, g:encfei; disability or age aglUnstthe applicant after a due process hearing, it agrees to forward a copy of the finding to the Office of Civil Rights, Office of Justice Programs, 810 7th Street, N\v, Washington, D.C. 20531. B. Grantees that have 50 or more employees and grants over $500,000 (or over $1,000,000 in grants over an eighteen-month period), must submit an acceptable Equal Employment Opportunity Plan C'BEOP") or EEOP short form Qf grantee is required to submit an EEOP under 28 CFR 42.302), that is approved by the Office of Justice Programs, Office for Civil Rights within 60 days of the award start date. For grants under $500,000, but over $25,000, or for grantees with fewer than 50 employees, the grantee must submit an EEOP Certification. (Grantees of less than $25,000 are not subject to the BEOP requirement.) 9. Pursuant to Department of Justice guidelines Oune 18,2002 Federal Register (Volume 67, Number 117, pages 41455-41472)), under Tide VI of the Civil Rights Act of 1964, it will ensure meaningful access to its programs and activities by persons with limited English proficiency. 10. It will ensure that any facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmt.'Otal Protection Agency's (EPA) list of Violating Facilities and that it...1ll notify us if advised by the EPA that a facility to be uSed in this grant is under conside.tll.tion for such listing by the BPA. 11. If the applicant's state has established a review and comment procedure under Executive Order 12372 and has selected this program for review, it has made this application available for review by the state Single Point of Contact. 12. Pursuant to Executive Order 13043, it will enforce on-the-job seat belt policies and programs for employees when operating agency-owned, rented Or personally-o..x:ned vehicles. 15 COPS in Schools Application Forms 13. It v;>ill not use COPS funds to supplant (replace) state, loca.l, or Bureau of Indian Affairs funds that otherwise would be made a\rai.1able for the purposes of this grant, as applicable. 14. If the awarded grant contains a retention requirement, it will retain the increased officer staffing level and/or the increased officer redeployment level, as applicable, with state or local funds for a minimum of one full local budget cycle following expiration of the grant period. 15. It will not use any federal funding directly or indirectly to influence in any manner a Member of Congress, a jurisdiction, or an official of any government, to favor, adopt, or oppose, by vote or otherwise, any legislation, law ratification, policy or appropriation whether before or after the introduction of any bill, measure, or resolution proposing such legislation, law, ratification, policy or appropriation as set forth in the Anti- Lobby Act, 18 U.S.c. 1913. False statements or claims made in connection with COPS grants (including cooperative agreements) may result in fines, imprisonment, disbarment from participating in federal grants or contracts, and/or any other remedy available by law. I certify that the assurances provided are true and accurate to the best of my knowledge. 16 Date r7k,f/ Dat / Disclosure of Lobbying Activities Disclosure of Lobbying Activities Instruotlons for Completion of SF-LLl. Dlsolosure of Lobbying Aotlvltles This disclosure form shall be completed by the reporting entity, whether subawardee or prime federal recipient, at the initiation or receipt of a covered federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered federal action. 2. Identify the status of the covered federal aeaon. 3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered federal action. 4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District number, iflmown. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. ldentify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks "Subawarc1ee," then enter the full name, address, city, state and zip code of the prime federal recipient. Include Congressional District, iflmown. 6. Enter the name of the federal agency making the award or loan commitment. Include at least one organizational level below agency name, ifknown. For example, Department of Transportation, United States Coast Guard. 7. Enter the federal program name or description for the covered federal action (item I). Iflmown, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments. 8. Enter the most appropriate federal identifying number available for the federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the federal agency). Include prefixes, e.g., "RFP-DE-90-001." 9. For a covered federal action where there has been an award or loan commitment by the federal agency, enter the federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. 10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting registrant identified in item 4 to influence the covered federal action. (b) Enter the full name(s) of the individua1(s) perfonning services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). 11. The certifying official sha1l sign and date the form, print his/her name, title and telephone number. Public reporting burdenfor this collection ofiriformalion is estimated to average 30 minutes per response, including timefor reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of iriformation, including suggestions for reducing this burden. to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20530. 17 COPS in Schools Application Forms Disclosure of Lobbying Activities Approved by OMB 0348-0046 (as amended) Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 (See reverse for instructions and public burden disclosure) 1. Type of Federal Action: _ a. contract b. grant c. cooperative agreement d. loan e. loan guarantee f. loan insurance 2. Status of Federal Action: a. bid/offer/application b. initial award c. post-award 3. Report Type: _ a. initial filing b. material change For Material Change Only: Year: Quarter: Date of last report 4. Name and Address of Reporting Entity: o Prime 0 Subawardee Tier ~ if known: 5. If Reporting Entity in No.4 is Subawardee, Enter Name and Address of Prime: Congressional District (number), ifknown:_ Congressional District (number), ifknown:_ 6. 'Federal Department/Agency: 7. Federal Program Name/Description: CFDA Number, if applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: $ 10. a. Name and Address of Lobbying Registrant (if individual, last name, first name, MI): 10. b. Individuals Performing Services (including address if different from No. lOa) (last name, first name, MI): 11. Information requested through this form Is authorized by Title 31 U.s.C. Section 1352. This disclosure oflobbying activities Is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered Into. This disclosure Is required punuant to 31 U.S.C. 1352. This Information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Print Name: Title: Interim City Manager Telephone No.:(903) 784-9201 Date: 5-17-04 Federal Use Only: Authorized for Local Reproduction, Standard Form - LLL Updated: February 14, 2002 e02021440 18 Department of Justice Office of Community Oriented Policing Services (COPS) u.s. Retention Plan Certification All agencies applying for COPS in Schools grant monies to hire additional officer positions must submit this Certification with their application. Please review the COPS retention requirements thoroughly in the "How to Apply" section of the Application Instructions before signing this form. If you have questions, please call the U.S. Department of Justice Response Center at 800.421.6770, and ask to speak with your Grant Program Specialist. Instructions: COPS in Schools grantees are required to retain all additional officer positions awarded for at least one full local budget cycle following the expiration of COPS grant funding for each COPS-funded officer position. The additional officer positions should be added to your agency's law enforcement budget with state or local funds for at least one full local budget cycle, over and above all other locally-funded officer positions (including other school resource officers) that would have existed regardless of the grant, from the time that the 36-months of grant funding for each COPS position expires. Absorbing COPS in Schools officers through attrition (rather than adding the extra positions to your budget with additional funding) does not meet the retention requirement. I. certifY that we have read and understand the COPS Office retention requirements. our agency plans to comply City of Paris, Paris, Texas (Applicant Legal Name) we certify that if awarded, We, Furthermore, in full with those requirements. n. Use the space below to explain how your Department currently plans to retain any additional officer position(s) awarded. Please be as specific as possible about the anticipated source( s) of retention funding (General Fund revenues, local ballot item, etc'.) your agency plans to utilize. If additional space is needed, please continue your explanation on Department letterhead. A missing or incomplete response could affect your ability to receive funding. The one new olice off!cer wi Q to of Paris and Chisum ISD have agreed the fourth In fund and ISD funds~' will come from the The fundiit rogram. cost in order to continue the (both signatures are required) Government Exe~utive Law Enforcement Executive III. Terry Townsend Name: Karl Louis Name: Interim City Man?,ger Title: Date: Police Chief Title: Date: Signature: -" (0 . u.s. Department of Justice Office of Community Oriented Policing Services COPS in Schools 2004 Budget InfonnaUoo! Texas ORI Code (Assigned by FBI): .! ~ ~ ~9 _0 ~ _ Paris, TIlls worksheet will assist your agency in properly organizing and estimating your costs and providing the necessary details for fmancial revie\v. Complete Parts I and ill if you are requesting funds for full-time officer positions, Parts II and III if you are requesting part-time officer positions, and all three parts if you are requesting full and part- time officer positions. Your agency is required to list the entry-level salary and fringe benefits for an officer position within your agency. The maximum federal funding permitted per full-time officer position through the CIS program is $125,00(t.- All budget figures should be rounded to the nearest whole dollar. City of Paris Applicant Legal Name: is available from the U.S. Department of JustiCI' Assistance in completing this information information you provide will be used to calculate your grant amount. 800.421.6770. 1103-0027 The budget Response Center at OMB Approval Number: Part ~ eo_to If y_ unoy. is rOlJlostbJu ful-tine Om.. Instructions: Please indicate the Law Enforcement Please do n()t include employee contribution costs. currendy Enter the base annual salary that your department pays a new, entry-level officer. Agency's cost for each of the following categories. % of base salary .00 $ '2'9 ;;88:8 1. Cost Per Full-Time Officer - Year 1 Current Annual Entry-Level Base Salary a Cost for Social Security may not exceed 6.2%. If exempt check here Cost for Medicare may not exceed 1.45%. If exempt check here a Costs toward health insurance coverage; please indicate if aYes 19 No % .% % 6.2 1.45 .00 .00 .00 $ 1,853 $ 433 $ 5, 400 Annual Fringe Benefits: *Please refer to Part ill, Question 4. *Social Security *Medicare Health Insurance this is for Family:Coverage Costs toward life insurance coverage. Vacation costs, if not included in base salary. # of hours annua11y: 120 Sick leave costs, if not included in base salary. # of hours annual.ly~ Contribution to retirement benefits. Costs of worker's ,compensation. (See Part III, Question 4) Costs of unemployment insurance. (See Part III, Question 4) Costs of equipment, training, uniforms, vehicles and overtime are not permitted. % % % % % % % % .00 .00 .00 .00 .00 .00 .00 .00 $. $. $. S 3,535 S 1,058 $ $ $ Life Insurance Vacation Sick Leave Retirement *Worker's Compo *Unemployment Ins. Other, Other 1. Sum of department's annual fringe benefits for Year Year 1 base salary, plus Year 1 fringe benefits. 12,279 .00 42,167 .00 $ $ Total Fringe Benefits Total Year 1 Salary and Benefits 21 and should not be used. (1/04) are obsolete Previous editions Applicant Legal Name: ORT (Assigned by FBI): T- ..x.... -.L -1 -9 --D-.2 c Enter the base annual sal~ that your department currendy pays a new, entry-level officer in the second year of service. % of base salary .00 180 2. Cost Per Full-Time Officer - Year 2 $}6 Annual Entry-Level Base Salary Current Cost for Social Security may not exceed 6.2%. If exempt check here CJ Cost for Medicare may not exceed 1.45%. If exempt check here (] Costs toward health insurance coverage; please indicate if this is for Family Coverage (] Yes XI No Costs toward life insurance coverage. Vacation costs, if not included in base salary. # of hours annually: 120 Sick leave costs, if not included in base salary. # of hours annuallyPO Contribution to retirement benefits. Costs of worker's compensation. (See Part III, Question 4) Costs of unemployment insurance. (See Part ill, Question 4) Costs of equipmeJ!lt, training, uniforms, vehicles and overtime are not permitted. % % % % % % % % % % % 6.2 1.45 2,243 .00 525 .00 5 , 400 .00 .00 .00 .00 4, 280 .00 1,280 .00 .00 .00 .00 $ $ $ $ $ $ $ $ $ $ $ Annual Fringe Benefits: *Social Security *Medicare Health Insurance Life Insurance Vacation Sick Leave Retirement *Worker's Camp. *Unemployment Ins. Other. Other Sum of department's annual fringe benefits for Year 2. Vear 2 base salary plus Year 2 fringe benefits. .00 .00 $ 13,728 $ 49,908 Total Fringe Benefits Total Year 2 Salary and Benefits Enter the base annual salary that your department currendy pays a new, entry-level officer in the third year of service. Cost for Social Security may not exceed 6.2%. If exempt check here CJ Cost for Medicare may not exceed 1.45%. If exempt check here (] Costs toward health insurance coverage; please indicate if this is for Family Coverage (] Yes 10 No Costs toward life insurance coverage. Vacation costs, if not included in base salary. # of hours annually: 120 Sick leave costs, if not included in base salary. # of hours annually~20 Contribution to retirement benefits. Costs of worker's compensation. (See Part III, Question 4) Costs of unemployment insurance. (See Part III, Question 4) Costs of equipment, training, uniforms, vehicles and overtime are not permitted. % of base salary % % % % % % % % % % % 6.2 1.45 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 286 2,312 541 5.400 4,410 1.320 $ _37 $ $ $ $ $ $ $ $ $ $ $ Per Full-Time Officer - Year 3 Annual Entry-Level Base Salary Annual Fringe Benefits: *Social Security *Medicare Health Insurance Life Insurance Vacation Sick Leave Retirement *Worker's Camp. *Unemployment Ins. Other. Other 3. Cost Current 3. annual fringe benefits for Year plus Year 3 fringe benefits. Sum of department's Year 3 base salary 23 .00 .00 $ 13,983 $.51.269 and Benefits Total Fringe Benefits Total Year 3 Salary ..I-X..l..l...2.J!...z. ORI (Assigned by FBI): Texas Paris of Paris eit Applicant Legal Name: full-time equivalent officer. Part- n/a Note; There is a funding cap for part-time officers in proportion to the number of hours worked (e.g., 20 hours/40 hour week = .5 time federal share cap = 0.5 x $125,000 (maximum allowed) = $62,500). If YOII' a_v Is MIQlllsUng part-time offlc8rs PART I: COmplete What is the average number of hours per week that your part-time COPS officer will work? How many hours per week is considered full-time employment? What is the average number of hours per year that your part-time COPS officer will work? What is the hourly rate for the part-time COPS officer? Multiply the hourly rate by the average number of hours per year that the part-time COPS officer will work, and enter this amount below on the base salary line (A). Part-time Hours; 1. Instructionsz Please indicate the Law Enforcement include employee contribution costs. currendy Enter the base annual salary that your department pays a new, entry-level part-time officer. Please do not Agency's cost for each of the following categories. % of base salary .00 2. Cost Per Part-Time Officer - Year 1 Current Annual Entry-Level Base Salary (A)$ Cost for Social Security may not exceed 6.2%. If exempt check here [] Cost for Medicare may not exceed 1.45%. If exempt check here [] Costs toward health insurance coverage; please indicate if this is for Family Coverage [] Yes [] No Costs toward life insurance coverage. Vacation costs, if not included in base salary. # of hours annuaIly:_ Sick leave costs, if not included in base salary. # of hours annuaIly:_ Contribution to retirement benefits. Costs of worker's compensation. (See Part III, Question 4) Costs of unemployment insurance. (See Part III, Question 4) Costs of equipment, training, uniforms, vehicles and overtime are not permitted. % % % % % % % % % % % .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 $ $ $ $ $ $ $ $ $ $ $ Annual Fringe Benefits: * Please refer to Part III, Question 4. *Social Security *Medicare Health Insurance *Worker's Camp. *Unemployment Ins. Other. Other Life Insurance Vacation Sick Leave Retirement 1. Sum of department's annual fringe benefits for Year Year 1 base salary plus Year 1 fringe benefits. .00 .00 $ $ Total Fringe Benefits Total Year 1 Salary and Benefits 2 Please note that in order to effectively utilize all COPS funds for part-time posnions during the 36-month grant funding period, it is necessary fof agencies to commn such part-time posnions to the number of weeklylyearly hours listed above. 25 ORI (Assigned by FJ3I): -I- ....x. -L 3- -2- JL -2 Texas Applicant Legal Name: eft of Paris 3. Cost Per Part-Time Officer - Year 2 Enter the base annual salary that your department currently pays a new, entry-level part-time officer in their second year. % of base salary .00 Cost for Social Security may not exceed 6.2%. If exempt check here (] Cost for Medicare may not exceed 1.45%. If exempt check here 0 Costs toward health insurance coverage; please indicate if this is for Family Coverage (] Yes (] No Costs toward life insurance coverage. Vacation costs, jf not included in base salary. # of hours annually:_ Sick leave costs, if not included in base salary. # of hows annually:_ Contribution to retirement benefits. Costs of worker's compensation. (See Part III, Question 4) Costs of unemployment insurance. (See Part III, Question 4) Costs of equipment, training, uniforms, vehicles and overtime are not permitted. % % % % % % % % % % % .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 (A)$ $ $ $ Base Salary Current $ $ $ $ $ $ $ $ Life Insurance Vacation Sick Leave Retirement *Worker's Camp. *Unemployment Ins. Other. Other Annual Entry-Level Annual Fringe Benefits: *Social Security *Meclicare Health Insurance Sum of department's annual fringe benefits for Year 2. Year 2 base salary plus Year 2 fringe benefits .00 .00 $ $ Total Fringe Benefits Total Year 2 Salary and Benefits Enter the base annual salary that your department currently pays a new, entry-level part-time officer in their third year. % of base salary .00 4. Cost Per Part-Time Officer - Year 3 Annual Entry-Level Base Salary (A)$ Current Cost for Social Security may not exceed 6.2%. If exempt check here 0 Cost for Medicare may not exceed 1.45%. If exempt check here (] Costs toward health insurance coverage; please indicate if this is for Family ClIlverage (] Yes (] No Costs toward life insurance coverage. Vacation costs, if not included in base salary. # of hours annually:_ Sick leave costs, if not included in base salary. # of hours annually:_ Contribution to retirement benefits. Costs of worker's compensation. (See Part III, Question 4) Costs of unemployment insurance. (See Part III, Question 4) Costs of equipment, training, uniforms, vehicles and overtime are not permitted. % % % % % % % % % % % .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 $ $ $ , $ $ $ $ $ $ $ Annual Fringe Benefits: *Social Security *Medicare Health Insurance Life Insurance Vacation Sick Leave Retirement *Worker's Compo *Unemployment Ins. Other. Other Sum of department's annual fringe benefits for Year 3. Year 3 base salary plus Year 3 fringe benefits. 27 $ $ Total Fringe Benefits Total Year 3 Salary and Benefits FBI):'L ~ L 2. -2. ~ --1. ORI (Assigned by Texas Paris, of Paris, Applicant Legal Name: applicants must co'-uti this SBctionJ After completing Part I and/or Part II of this form, answer the following questions. If necessary, attach an explanation of how you computed salaries and benefits for the worksheet. Be sure to answer EVERY question. Missing or erroneous information could significantly delay the review of your agency's COPS in Schools request. 1. PARr 01: Budgot SUmmary [All why CJ Other (attach an explanation) 2. Many state and municipal agencies that receive federal grants are required to have audits of those grants forwarded to a single federal agency (e.g., Justice, HUD, HHS, Transportation, etc.). Please do not enter state or local auditor information. The single federal agency where such audits are sent is known as your "Cognizant Federal Agency." Please enter the name of your Cognizant Federal Agency (typically the fedetal agency that provides your department with the most federal funding) in the space provided. If your department does not receive federal funds, enter "U.S. Department of Justice." 3. Starting date of your fiscal year: check. the reason(s) 2 09 / 30 / Month Day than the first year, in benefit costs Ending date: and/ or fringe benefits are greater m Changes 2004 Year m Step raises 01 Day for salaries / If your department's second and third-year costs in the space below: rJ Cost of living adjustment (COLA) / 10 Month Year AND/OR 4) UNEMPLOYMENT *IF NO FUNDS WERE BUDGETED FOR 1) SOCIAL SECURITY, 2) MEDICARE, 3) WORKER'S COMPENSATION, INSURANCE, YOUR AGENCY MUST PROVIDE AN EXPLANATION FOR EACH OMISSION BELOW: Unemployment is Eaid dollar for dollar, but olice officers rarel drawunemplo ment. 29 4. City of Paris, OR! (Assigned by FBI):::"- ~ 1 3 9 i 0, 2.' ----- 5. Please complete the following 3-year projection, showing how the federal share and your local matching share (if applicable) will change year by year for one officer. These figures are projections only and may be adjusted by the grantee throughout the grant period as long as the local share (if applicable) increases each year as the federal share decreases. If your total 3-year project cost per officer is $125,000 or less, your agency does not have a local match. However, if your total 3-year project cost per officer is greater than $125,000, then your agency's local match is the difference between the total project cost and $125,000. If a local match is required, the federal share for the total salary and benefits must decrease each year leading to full local funding of the gr:a.nt officer's position at the conclusion of the 36-month grant period. In contrast, your local match must increase each year. The percentage of one officer's salary and benefits paid with federal funds must be less in Year 2 than in Year 1, and less in Year 3 than in Year 2. In contrast. the percentage of total officers' salaries and benefits paid with local funds must be more in Year 2 than in Year 1, and more in Year 3 than in Year 2. Texas Paris, Applicant Legal Name: YEARS TOTAL - 3 YEAR 3 YEAR 2 1 YEAR Three-year salary and benefit costs per full-time position .00 000 $ 125 .00 ,40,813 .00 $44,038 .00 $ .40,149 Federal Amount *The Federal Share may not exceed $125,000 (percentage must decrease each year) 18.344 .00 143,344 .00 $ 10,,456 .00 $ .00 5.870 $ 2 . 018 .00 $ Local Amount (if applicable) (percentage must increase each year) $ .00 $51,269 .00 908 $49 .00 $ ,42,167 Total Salary & Benefits (Federal Amount plus Local Amount) TOTAL - 3 YEARS YEAR 3 YEAR 2 1 YEAR Three-year salary and benefit costs ner oart-time position Federal Amount (percentage must decrease each year) .00 $ .00 $ .00 $ .00 $ Local Amount (if applicable) (percentage must increase each year) .00 .00 $ $ .00 .00 $ $ .00 .00 31 $ $ .00 .00 $ $ Total Salary & Benefits (Federal Amount plus Local Amount) Applicant Legal Name: COP PT OR! (Assigned by FBI):..T... -X. 1- .J- .,9- -0. 2- Certification and Contact Information for Budget Questions The undersigned attests to the accuracy of the budget information provided in this worksheet. I certify that the information provided on this form is true and accurate to the best of my knowledge: Authorized Official's Typed Name: Terr Townsend Title: Interim Cit - Phone: - Fax: - - Date: 33 Narrative Addendum COPS in Schools Narrative Addendum (Submissions should not exceed 10 pages. Documentation submitted beyond this limit may not be considered in the review process. Charts/graphs will not count against the lO-page limit.) Agencies that seek funding under this program are required to submit a s~arate typed double-spaced Narrative Addendum addressing each of the following four areas. Agencies may provide supporting documentation in the following areas if relevant information is available. Please do not include any confidential data or reports with your application. This Narrative Addendum will be taken into consideration during the application review and approval process. . Problem Identification and Justification: Problem Identification: Please provide information on current problems occurring in and around the primary and secondary partner school(s) involved in this grant proposal (for example, drug use or gang activity within the schools). Justification: Documentation such as crime data as it relates specifically to the partner schools, information on gang members in a particular school, the number of suspensions and expulsions related to identified problems, school specific surveys, complaints from the community, etc. . Community Policing Strategies: Please provide information on the proposed activities to be performed by the SRO(s). Please outline specific examples and provide as much detail as possible. Some strategies may include conflict mediation, mentoring activities, gang mediation, problem solving projects, truancy programs, etc. . Quality and Level of Commitment to the Program: Please confirm that the officer(s) employed under this program will be assigned to work in and around primary or secondary schools 75 percent of his or her time, the number of years over which the proposed program will be implemented, and discuss evidence of previous successes in schools or conducting collaborative problem solving with youth in the community. Please also include a description of the impacted or targeted areas, including the number of schools, number of students, and demo~phic information for the student population. . Link to Organizational Community Policing: Agencies that seek funding under this program must provide information on how the community policing strategies proposed for the school resource officer as outlined above will link to the overall organizational community policing strategy of the agency. 35 NARRATIVE ADDENDUM The City of Paris, Texas Police Department will hire one (1) police officer to be assigned as a community oriented school resource officer within the Chisum Independent School District (CISD), which was recently annexed into the City of Paris, Texas. The CISD is comprised of 894 students and housed in three buildings located in one geographic area. The students are fairly diverse, coming from both rural and urban areas and mainly made up of middle class youth. The Paris City Council and the CISD School Board have approved this application and all of the assurances attached to it. Problem Identification and Justification: The most pressing and serious problem within the CISD is that of safety. As previously mentioned, with 894 students housed in three buildings all within one geographic area, the logistics of policing is a challenge. The Paris Police Department responded to 104 total police caBs at the school from March of2003 to March of 2004. The caBs include but are not limited to: assault, aggravated assault, criminal mischief, thefts, criminal trespassing, harassment, suspicious persons, traffic offenses, civil standbys, offenses against family, and others. The Paris Police Department made 2 arrests on the CISD campus during this time period. The Paris Police Department will work with the CISD in an attempt to bring about a holistic approach to community policing both within and outside the school district. The school resource officer will be trained in specialty areas such as: Drug Abuse Resistance Education (DARE), Gang Resistance Education and T~ining (GREAT), Student Crime - Stoppers, Criminal Justice Classes, etc. The officer will work with students aged S - 18 and grade levels 1 - 12. The officer wiD interact in the class - rooms and in the hallways. He I She will attend school functions and athletic events. The officer will also meet regularly with the school administrators and parent - teacher organizations. The will enforce truancy and curfew regulations. He I She will make themselves available for any law enforcement need or counseling which arises and work as a team with the CISD to enhance the safety of aD concerned. Oualitv and Level of Commitment to Profrnlm: The officer assigned to this project will devote 100% of their time to this project. The officer will work at least 40 hours a week and will also make themselves available for needed extracurricular activities of the school Any overtime accumulated will be paid for by the City of Paris and the CISD. Our plans are to use this grant as a springboard to begin this project for four years and then beyond. We were able to receive previous grants for the Paris ISD and the North Lamar ISD. Both of these projects have been continued after the grant. But, they would have never been able to begin without the grant funding. This funding really improves the life of our youth at school It has significantly impacted our community and student I faculty safety, both in reality and in the minds of students and parents. It is truly appreciated. Link to Communitv Policine:: H the school resource officer is approved through the funding of this grant, he I she will complete the circle of community policing in our cities' schools. Over the years, we have been fortunate enough to add officers to our department through the COPS Fast and COPS In Schools and other funding through grants to enable us to reach out to our community in various ways such as: 1. Officers assigned to specific high - crime rate areas. 2. Officers assigned to problem - oriented policing projects (such as a specialized narcotics unit). 3. A Police Athletic League with personnel hired to work with at - risk kids. 4. Officers who have worked with the public housing units and the NAACP to bring about a positive change in some previously crime ridden areas. 5. Juvenile gang officer who worked to prevent criminal gang activities. 6. Violence Against Women Unit. 7. A State Recognized Crime Prevention Unit. 8. And our school resource officers. As you can see, we believe in and attempt to immerse ourselves in the concepts of community policing. In the last year (2003) we were fortunate enough to see a 9.5 percent decrease in violent crimes in our city. This accounts for 445 fewer violent crimes committed against our citizens. So, as you can see the programs initiated over the last few years are having substantial effects. Again, we do not take this funding for granted and have tried to sustain every program granted as much as possible. You have our sincere gratitude and we want to thank you for considering this application. .~~~ Karl oui Chief of Police Paris Police Department Paris, Texas 75460 ~~ ianne Stega Superintendent of Schools CISD Paris, Texas 75460 Memorandum of Understanding Memorandum of Understanding Requirement Please note: The following information is the minimum amount that is required to fulfill the COPS in Schools Memorandum of Understanding requirement. The COPS Office strongly encourages agencies to work collaboratively with your school partner(s) to formulate additional information that will help successfuly implement the overall school safety plans. Please feel free to provide any additional information that may be pertinent to the grant program or its management, and note that all information must be typed. The COPS in Schools grant program offers law enforcement agencies the opportunity to perform community policing while in school buildings or on school property. SROs who perform their duties in primary or secondary school buildings and/or on school grounds will enhance the services provided to the school population, including students and faculty/staff. To ensure collaboration between the law enforcement agency and the educational community, all applicants must submit a Memorandum of Understanding (MOV) for the CIS grant program. The MOU is an agreement among parties that defines the roles and responsibilities of the individuals and partners involved, including School Resource Officers (SROs), school officials, law enforcement and education departments, students and parents. Please complete this MOU form in a cooperative effort to ensure input from all partners involved in the program. If additional space is necessary to address any of the lettered sections, please attach additional pages to the MOD form that are clearly marked with the appropriate section letter (A,B,C, etc.) to which the information corresponds. Failure to respond to any of these criteria/questions may delay the processing of your application~ and could ultimately result in the denial of your application. Agency Legal Name: City of Paris, Paris, Texas School Partner(s) Name: Chisum Independent School District Agency OR!: !.- ~ ~;~ ~ Q:.' ~., , 37 COPS in Schools Application Forms A. Mission Statement (This statement may already exist within your on-going partnership, or may need to be developed jointly to assist in defining the primary purpose of your partnership, and the differences your mission will make within your community.) The mission of this grant project is to hire one school resource officer to work with the students, citizens, and faculty members of the Chisum loS.D. in:,a manner:::cansistent with community policing, to enhance the safety of all concerned and to focus on improving the relationship between law enforcement and youth. B. Desaiption of General Duties (This brief description should highlight the proposed programs, daily activities, and/or projects, etc. that the SRO will develop and/or administer. A more detailed description of your community policing strategies is also required to be included in your Narrative Addendum, which will be reviewed independently.) The school resource officer's, general duties will include: maintaining. a visible law enforcement presence during j school hours (and special events) to deter crime""and "" " create an atmosphere of safety. The officer will enforce the law and work with the faculty to improve relation- ships between law enforcement and the student body. C. Desired Outcomes (This information should outline the goals and objectives of your partnership that your agency hopes to achieve should it receive a CIS grant.) The desired outcomes of this grant are: enhanced school safety, a reduction in campus crime, animproved relationship between law enforcement and youth and to educate the students in ways to reduce gang activities, illegal substance abuse, and crime in general. 38 , Memorandum of Understanding * *Please provide the name of the agency within your partnership that will be responsible for overseeing the following roles and responsibilities as they pertain to grant requirements and administrative procedures: D. Receipt and Disbursement of Grant Funds (This entity will be responsible for oversight of grant funds to ensure they are used appropriately as outlined by the grant conditions. This ll1W1. be the legal applicant of the CIS grant.) City of Paris, Paris, Texas (Name of the law enforcement agency or governing jurisdiction that will be responsible for this task.) E. Programmatic Reporting (Progress reports are required on a periodic basis, and request information on the status of your program, to include officer hiring, training, and school-related community policing activities performed by your officer(s).) City of Paris, Police Department (Name of the law enforcement agency and/or school partner that will be responsible for this task.) F. Financial Reporting (Financial Reports (SF-269) are required on a quarterly basis and outline the amount of monies spent, including federal expenditures, local matching contributions, and the un-obIi~ated balance of the award This l111Ji.l be conducted by the legal applicant of the CIS grant.) City of ~aris, Paris, Texas (Name of the law enforcement agency or governing jurisdiction that will be responsible for this task.) Please address the following grant program issues: G Information Sharing (This section should address the policies/procedures, type, and the extent to which information will be shared between the law enforcement agency and school or school district partner(s) throughout the course of the grant. For example, the type of information that the school is permitted/wilIing to share with law enforcement, as well as information flow from law enforcement to the school partner(s).) The Paris, Police Department will (and does) share information relating to any student's criminal activities either on or off campus. Additionally any statistical data needed for this project or to assist in school safety, shall be provided. By law, the school must report any known criminal 'activities involving children to law enforcement. 39 COPS in Schools Application Forms H. Supervision Responsibility and Chain of Command for the SRO (This section should clearly establish a definitive chain of command for the SRO, including the individual(s) responsible for the supervision of the SRo. With rare exception, this responsibility lies with the law enforcement executive or their law enforcement designee.) The school resource officer answers immediately to the Lieutenant of the Criminal Investigation Division, who in turn answers to the Chief of Police. I. Decision-Making Authority Regarding Enforcement of Applicable Laws and Procedures by the SRO (This section outlines the mutual understanding between the law enforcement agency and school or school district partner(s) with regard to the scope of authority of the SRO(s) to enforce state, local, and federal laws.) The school resource~officer is employed by, and will be directed and supervised by the City of Paris Police Department and will fairly and objectively enforce, the law. However, the SRO will also work with the Chisum I.S.D. to assist with any policy and enhancing school safety as long as it does not conflict with established law enforcement pOlicy/regulations. J. Evaluation of the Program/Grant Project (This section identifies the partner(s) responsible for any evaluation of the overall effectiveness of the SRO program.) The Chief of Police and designated school official will meet with the SRO and commanding Lieutenant as needed to observe the progress of the grant and see to compliance of the project. 40 Memorandum of Understanding The MOU must be signed by both the highest-ranking law enforcement executive and the school official(s) who will have general educational oversight and decision-making authority for this grant program. My signature certifies that the SROs deployed into the schools as a result of receiving a COPS in Schools grant will spend at least 75 percent of their time in and around primary or secondary schools. . sJ!l/f!J 1 ~~(L0/f ~ **If partneringwitb more than one school or school district, you are required to provide, additional signatures. School Official's Signature ' Date School Official's Signature Date School Official's Signature Date School Official's Signature Date 41 COPS in Schools Additional Partner Page Additional Partner Information Page (If applicable) This form is only required if your agency is partnering,with schools from more than one school district. If your partnership involves multiple school partners, your agency must provide the attached information for each school district. This form must be signed by both the school official and the law enforcement executive and returned at the time of application. Name of Partner Agency or School District: School Official Name: Title: Address: City: Telephone: Email: State: Fax: Zip Code: (Signature of School Official) Date (Signature of Law Enforcement Executive) Date 43 Sheriff's Department Questionnaire Sheriffs Department Questionnaire n/a Please answer the following questions if the legal applicant is a sheriff's department (established or start-up) as defined in the Application Instructions booklet on page 5. Attach additional pages as needed. 1. Does your agency have primary law enforcement authority over the partner school(s) into which you plan to deploy the SRO? If not, please list the name of the agency that has the primary authority over the school(s). 2. In the space below, please break down the time spent by your entire department on the following types of activities. For example: 50 percent law enforcement duties; 30 percent courthouselbaiIiff duties; 20 percent jail duties (total should equal! 00 percent). 3. Of tlle total amount of time spent on law enforcement duties (as indicated in question #2), what percentage of that time is spent specifically on community policing activities? 4. Please briefly describe some of the community policing activities your department participates in and/or coordinates. If you have questions about applying for officer position(s) under the CIS program, please contact your COPS Grant Program Specialist through the U.S. Department of Justice Response Center at 800.421.6770. 45 Start-up Department Questionnaire Start-up Department Questionnaire n/a Please answer the following questions if the legal applicant is a start-up agency (of any type) as defined in the Application Instructions booklet on page 5. Attach additional pages as needed. 1. a. Are any law enforcement services currently provided to your jurisdiction by an existing agency, such as a sheriff's department or a neighboring jurisdiction's police department? CJ Yes Cl No (check one). b. If the answer is yes, what is the name of the other agency, and is it considered a contractual agreement? For additional information on contractual agreements please see page 19 of the Application Instructions. 2. Has your jurisdiction passed an ordinance, law, or other resolution formally establishing a law e).1forcement agency? Cl Yes Cl No (check one). If yes, please attach a copy of this ruling or legislation. Ensure that this legislation is signed and approved by the member(s) of your governing body with the authority to do so. If "no," your application cannot be funded until a resolution establishing a law enforcement agency has been passed and submitted to the COPS Office. 3. Why is your jurisdiction now creating a start-up agency? 47 COPS in Schools Application Forms Start-up Deparbnent Questionnaire (page 2) n/ a 4. Does your jurisdiction have a written community policing plan? l:::J Yes l:::J No (check one). If yes, please include a copy of that plan. Ifnot, please specifically outline the community policing activities currently occurring in and around your primary and secondary schools, or list activities that your agency plans to implement should this grant be awarded. 5. If your jurisdiction is required to contribute a local match (only if your total project for the three-year grant period exceeds $125,000 per entry- level position), does your agency have funding available for this match? DYes 0 No (check one). If yes, what source of funding does your agency plan to utilize for the loc~l match? 6. Please provide a brief explanation of the following (include supporting documentation if appropriate): a. Department budget plan b. Equipment purchase plan (cars, weapons, uniforms, etc.) c. Training plan for the officer(s) d. A timetable for the implementation of these plans If you have questions about applying for officer position(s) under the CIS program, please contact your COPS Grant Program Specialist through the U.S. Department of Justice Response Center at 800.421.6770. 48 Special Department Questionnaire Special Department Questionnaire n/a Please answer the following questions if the applicant is a special department (established or start-up) as defined in the Application Instructions booklet on page 5. Attach additional pages as needed. 1. Do officers have primary law enforcement authority for the population to be served? Cl Yes 0 No (check one). Ifnot, what is the name of the agency that has primary jurisdiction? 2. What legislation authorizes officers to have police officer status and enforcement authority? Check all that apply: o State o Local o Both ..Please Note: Your agency must attach a copy of the legislation documenting your enforcement authority. 3. Do officers have fun-and unrestricted arrest authority? If not, what are their limitations? 4. Do officers have full police authority over the entire jurisdiction? Ifnot, to what area(s) are they restricted? (e.g., parks, campus, etc.) 5. Do officers provide full police services 24 hours a day, 7 days a week? Ifnot, what are their hours? If you have questions about applying for officer position(s) under the CIS program, please contact your COPS Grant Program Specialist through the U.S. Department of Justice Response Center at 800.421.6770. 49 FOR MORE INFORMATION: u.s. Department of Justice Office of Community Oriented Policing Services 1100 Vermont Avenue, N.W. Washington, D.C. 20530 To obtain details on COPS programs, call the U.s. Department of Justice Response Center at 800.421.6770 Visit COPS Online at the address listed below. e02042203_appform Created Date: March 29, 2004