2004-097-RES AWARDING BID FOR EMPLOYEE UNIFORMS TO G&K SERVICES, COPPELL, TX
RESOLUTION NO. 2004-097
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, AWARDING THEBm FOR EMPLOYEE UNIFORMS FOR
VARIOUS CITY DEPARTMENTS; AUTHORIZING THE EXECUTION OF
THE CONTRACT FOR FURNISHING AND SERVICING EMPLOYEE
UNIFORMS; MAKING OTHER FINDINGS AND PROVISIONS RELATED
TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 8th day of March,
2004, in Resolution No. 2004-052, authorize the advertisement for and receipt of bids for
furnishing and servicing employee uniforms for various City Departments, and bids for such
service were received until 3:00 o'clock P.M., Tuesday, April 6, 2004; and,
WHEREAS, the best bid for the furnishing and servicing of employee uniforms was made
by G&K Services, Coppell, Texas, and it should be awarded the bid for the same; and,
WHEREAS, the form of the contract for furnishing and servicing employee uniforms,
attached hereto as Exhibit A, should in all things be approved, and the Mayor should be authorized
to execute the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of G&K Services, upon the terms and conditions shown on the
contract attached hereto as Exhibit A, is hereby accepted and let conditioned upon said uniforms
meeting all of the terms and specifications included in the bid documents.
Section 3. That the Mayor of the City of Paris be, and he is hereby, authorized and
directed to execute, on behalf of the City of Paris, the contract with G&K Services for furnishing
and servicing employee uniforms for various City Departments, upon the terms and conditions and
in the form shown in Exhibit A, attached hereto.
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 14th day of June, 2004.
~~
ATTEST:
4t~ (Utrn
S1ienan Dixon, Assistant City Clerk
APPROVED AS TO FORM:
EMPLOYEE UNIFORMS CONTRACT
STATE OF TEXAS
COUNTY OF LAMAR
}
}
KNOW ALL MEN BY THESE PRESENTS:
THAT, the CITY OF PARIS, Paris, Texas, a municipal corporation, acting by and through
its Mayor, Curtis Fendley, duly authorized, hereinafter called CITY, and G & K SERVICES, by
and through its Account Manager, Tims Frazier, 603 Airline Drive, Coppell, Texas 75019,
hereinafter called G & K, do hereby contract and agree as follows:
1. G&K will furnish and service used uniforms on a weekly basis, replace lost or
damaged garments, including name plate and City emblem and preparation for new employees.
2. G&K will pick up and deliver at the following locations in the City of Paris: I) Water
Treatment Plant, 2) Wastewater Plant, 3) Wise Field, 4) City Hall Annex, 5) Water Billing Office,
and 6) Department of Public Works, said locations subject to change to best serve the employees of
CITY.
3. The term of this contract is for a period of two (2) years beginning July 19,2004, and
ending July 18, 2006. CITY shall reserve the right to terminate the contract at any time due to non-
performance or poor service by G&K. However, CITY has the right to exercise an option for an
additional one (1) year upon the same terms and conditions, which year would begin July 19, 2006,
and end on July 18, 2007.
4. G&K will furnish monthly invoices for services rendered in accordance with the
"Invitation to Bid for Furnishing and Servicing Employee Uniforms for VariOllS City Departments,
The City of Paris, Paris, Texas 75460, March, 2004," attached hereto as Exhibit A, and G&K's bids,
attached hereto as Exhibit B; provided, however, in the event of conflict between the terms of
.
EMPWYEE UNIFORMS CONTRACT - Page 1
EXHIBIT A.
Exhibit B and the terms of the City's invitation to bid or this Agreement, this Agreement and the
invitation to bid shall control.
5. G&K will furnish uniforms in accordance with the bid specifications attached hereto
as Exhibit A.
EXECUTED this 14th day of June, 2004.
CITY OF PARIS, PARIS, TEXAS
By:
Curtis Fendley, Mayor
ATTEST:
Sherian Dixon, Assistant City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
G&K SERVICES
By:
Tims Frazier, Account Manager
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared CURTIS
FENDLEY, Mayor of the City of Paris, Paris, Texas, known to me to be the person whose name is
subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the
purposes and consideration therein expressed and in the capacity therein stated.
EMPWYEE UNIFORMS CONTRACT - Page 2
GIVEN UNDER MY HAND AND SEAL OF OFFICE this 14th day of June, 2004.
Notary Public, State of Texas
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared TIMS FRAZIER,
Account Manager of G&K Services, known to me to be the person whose name is subscribed to the
foregoing instrument, and acknowledged to me that he executed the same for the purposes and
consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _ day of June, 2004.
Notary Public, State of Texas
EMPWYEE UNIFORMS CONlRACf - Page 3
INVITATION TO BID
FOR FURNISlllNG AND SERVICING
EMPLOYEE UNIFORMS
FOR
VARIOUS CITY DEPARTMENTS
THE CITY OF PARIS
PARIS,TE~S75460
MARCH, 2004
EXHIBIT A
.~
Publish dates:
March 21,2004
March 28, 2004
LEGAL NOTICE
The City of Paris will receive sealed bids at the Office of the City Manager, City of
Paris, P.O. Box 9037, Paris, Texas 75461-9037 for furnishing and servicing
UNJFORMS for use by various City Departments.
Bids will be received until 3:00 P.M., Tuesday, April 6, 2004, at which time all bids
received will be opened, read aloud, tabulated and referred to the City Manager. Bids
will then be referred to the City Council for consideration.
Information, specifications and bid forms may be obtained at the Office of the City
Manager, City Hall, Paris, Texas 75461-9037.
Those submitting bids are notified of city exemption from otherwise applicable sales
and excise taxes.
The City of Paris reserves the right to reject any or all bids, to waive any informality
in bidding, and to award bids as may be advantageous to the City.
Mattie Cunningham,
City Clerk
BID FORM
TO:
MAYOR AND CITY COUNCIL
CITY OF PARIS
POST OFFICE BOX 9037
PARIS, TEXAS 75461-9037
FROM:
(NAME OF BIDDER)
(ADDRESS)
(ADDRESS)
RE: FURNISH AND SERVICING UNIFORMS
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICA nONS FOR
FURNISHING AND SERVICING NEW AND USED UNIFORMS, WE BID THE FOLLOWING:
Clothing Weekly Rental Rate Replacement Rate
Merchandise (for 5 items)
New Used
Work Shirt - Short Sleeve
Work Shirt - Long Sleeve
Denim Shirt - Short Sleeve
Denim Shirt - Long Sleeve
Pull-over Knit Shirt
Wear Guard Denim Jeans
Wear Guard Denim Shorts
Work Pant R/C -regular cut
Work Pant W IC - western cut
Work Shorts
Work Coverall
Lab Coat
Lab Frock
Miscellaneous Weekly Biweekly Every 4 Weeks Replacement
Merchandise Rental Rate Rental Rate Rental Rate Rate
3X4 Entry Mat
4X6 Entry Mat
3XI0 Entry Mat
3X5 Anti-Fatigue Mat
3X5 Scraper Mat
20" Dust Mop
24" Dust Mop
36" Dust Mop
Dust Mop Handle
Wet Mop
Wet Mop Handle
Air-Freshener
Air-Freshener
Dispenser
Hand Soap
Hand Soap Dispenser
Continuous Roll
Towel
CRT Cabinet
Red Shop Towel
Bath Towel 5.5#
Wash Cloth 1.0#
Cotton Bar Towel
Special Charges One Time Charge Per Item
1.5 X 3.5 Name Tag
1.5 X 3.5 City of Paris
Uniform Preparatory Charge
Embroidery Charge for Knit Shirts
DEVIATIONS BELOW THE MINIMUM SPECIFICATIONS WILL NOT BE CONSIDERED.
BY:
TITLE:
TELEPHONE: (
)
DAY OF
, 2004.
ALL ITEMS TO BE DELIVERED WITHIN
RECEIVING ORDER.
CALENDAR DAYS AFTER
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS
FOR FURNISIDNG AND SERVICING
UNIFORMS
It is estimated that 140 employees will require uniforms from the following departments: Public
Works, Engineering, Community Development, Parks, Utilities, Water Business Office, Purchasing
and Custodial Employees for the Police Department. Uniforms will be furnished for the period
beginning May 1,2004 through April 30, 2006.
Exact quantities cannot be determined, but estimates are given as show above. Quantities may be
increased or decreased to meet the requirements of the various City Departments during the period
shown above.
All merchandise needs to be bid on a 50% billing process.
The successful bidder will be notified in writing once the bid is awarded. Also, a contract will be
prepared by the City of Paris and awarded to the successful bidder.
PICKUP, DELIVERY AND SERVICES
Pickup and delivery points will be at the following locations within the City of Paris:
(1) Water Treatment Plant
(2) Wastewater Plant
(3) City Hall Annex
(4) Water Billing Office
(5) Department of Public Works
(6) Custodial Office of the Police Department
These locations are subject to change to best serve the employees of the City of Paris. The service
provided will be on a weekly basis.
BASIS OF AWARD
The City of Paris reserves the right to reject any and all bids, to waive any informality in bidding and
to award the bid as may be advantageous to the City of Paris.
The successful bidder will be awarded a two (2) year contract beginning May 1, 2004 through April
30,2006. The City of Paris shall reserve the right to terminate the contract at any time due to non-
performance or poor service by the vendor.
PRICE AND PAYMENT
Bidder is hereby notified that the City of Paris is exempt from State and Local Sales Tax; exemption
number is 1-75-6000-635-9. A certificate will be furnished upon request.
The City of Paris will be furnished a monthly invoice for services rendered. This invoice shall
include all services rendered for the proceeding month. Payment will be made by the City of Paris
within thirty (30) days after receipt and approval of monthly invoice.
BID FORM
1. All bids must be submitted on an Official City of Paris "BID FORM".
2. The City of Paris will receive an alternate bid for "USED UNIFORMS".
GENERAL:
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
UNIFORMS SPECIFICATION FOR USE IN VARIOUS DEPARTMENTS
It is the purpose of these specifications to describe "NEW UNIFORMS"; however, the City of Paris
will receive an alternate bid for PRESENTABLE, DURABLE, and WEARABLE "USED
UNIFORMS" complying with the specifications. A uniform sample must be furnished with the bid.
Eleven (11) sets of uniforms will be provided per employee; where applicable, cotton uniforms will
be provided at no additional charge. Preparation charges will include measurements, installing name
and city emblems, and identification tags on garments. These charges will not be applied to existing
employees at the beginning of the contract. The City of Paris shall be exempt from the extra Iswing
set charge, special sizing charge and any minimum billing quantities for the length of the contract.
Each bidder shall provide three (3) references of customers presently being served by their company.
All uniform work pants are to be pressed. Any flaws found in uniforms will be corrected at no
cost to the City of Paris.
MEN'S UNIFORMS:
REGULAR WORK PANTS and REGULAR WORK SHORTS:
Style:
1.
2.
3.
4.
Fabric:
1.
Two slack-style front pockets;
Set-in hip pockets;
Slightly tapered cut;
Heavy- duty brass ratcheting zipper.
2.
A 65% polyester 135% combed cotton blend, pants are 7.75 oz. per square yard of
material while shorts are 7.5 oz. weight;
In the case where man-made materials cannot be worn, the fabric shall be 100%
cotton, 8.5 oz. per square yard of material, preshrunk.
DENIM WORK PANTS and DENIM WORK SHORTS:
Style:
Fabric:
1.
2.
3.
Heavyweight cotton denim;
Double-stitched seams
Classic 5-pocket styling
100% cotton with 14 oz. per square yard of material, durable press finish;
WOMEN'S UNlF~S:
REGULAR WORK PANTS:
Style: Half-elastic or side elastic industrial straight leg pant with heavy duty ratcheting
zipper, hook and eye closure;
Fabric: A 65% polyester 135% combed cotton material, 7.5 oz. per square yard, durable
press.
UNISEX UNIFORMS:
REGULAR WORK SIDRT:
Style:
Shirts shall be either long or short sleeves as designated by the employee.
1. Six-button front with a snap at the neck;
2. Two button-thru pockets with bartack stitching and pencil slot
3. Lined collar and cuffs; fully cut with two-piece yoke.
Fabric:
1.
2.
A 65% polyester I 35% combed cotton material, 4.25 oz. per square yard, durable
press and soil release finishes;
In the case where man-made materials cannot be worn, 100% cotton material, 5.25
oz. per square yard will be provided.
DENIM WORK SIDRTS:
Style:
Fabric:
1.
2.
3.
4.
5.
Six pearlized snaps down the front;
Flapped pockets on chest;
Pointed front and back yolk;
Lined collar and cuffs are top-stitched;
Button closure at neck.
65% polyester/35% cotton with 4oz. per square yard.
SHORT SLEEVE KNIT WORK SIDRT:
Style:
Fabric:
1.
2.
3.
Front chest pocket;
Three-button placket;
Hemmed sleeves.
50% Cotton/50% Polyester with 5.4 oz. per square yard.
LAB COATS
1. An 80% polyester, 20% combed cotton material, 5.25 performance blend poplin;
2. Durable press with soil release;
3. Five buttons, two-piece lined collar with left breast pocket, two lower pockets;
4. Knee length
COLORS:
Uniform colors wIll be chosen by each Department Head.
NAME TAG. CITY OF PARIS EMBLEM
The name tag and City of Paris emblem shall be approximately 1-112" high and 3-112"
wide (see example below). All name tags and City emblems shall be styled/colored the same for each
color combination of uniforms.
~
First Name
City of Paris
Details of name plate and City of Paris emblem.
CITY OF PARIS BID LIS~
FOR
FURNISHING AND SERVICING EMPLOYEE UNIFORMS
FOR VARIOUS CITY DEPARTMENTS
1. ARAMARK. UNIFORM SERVICES
Hwy. N., Rt. 1 Box 645
Paris, Texas 75460
Attn: Alan Fouse
(903)784-8470
2. G & K SERVICES
1204 Cherokee Trace
White Oak, TX 75693
Attn: Patrick Cunneen
3. UNlFIRST CORPORATION
3067 E. Commerce
San Antonio, Texas 78220
Attn: Irene
. . .,-\....... .~.~..
-__'A
,
BID FORM
TO:
MAYOR AND CITY COUNCn.
CITY OF :PARIS
POST OFFICE BOX 9037
PARIS, TEXAS 75461-9037
G...}-Ic .s ~ r \l ~ 0(. ~ oS .. (NAME OF BIDDER)
/ ~ 0 if ChJ{I'~l<~~ T~AC.Jt (ADDRESS)
~ki+~ O/Jk t-rx is,,3 (ADDRESS)
RECEIVED
APR. 0 6 200~
CITY MANAGER
PARIs. TEXAS
FROM:
.~
RE: FURNISH AND SERVICING UNIFORMS
PURSUANT TO AND IN COMPLIANCE WITII YOUR BID SPECIFICATIONS FOR
FURNISIllNG AND SERVICING NEW AND USED UNIFORMS, WE BID TIrnFOLLOWING:
Oothing Weekly Rental Rate Replacement Rate
Merchandise (for 5 items)
New Used
Work Shirt - Short Sleeve J.7S '.7S 9.So
Work Shirt - Long Sleeve i .1:s '.7 S' ~.S~
Denim Shirt - Short Sleeve 1.C>S" :J. . os I O.s~
Denim Shirt - Long Sleeve ~ .(lS" :;2.~S- . 1C>.So
Pull-over Knit Shirt 2.'S" ~.,"S" {S.6~
Wear Guard Denim Jeans ~. ?S' ~.~S 11f. 0'9
Wear Guard Denim Shorts ~IA ~/A tJlA
Work Pant R1C -regular cut '~Cfo ./.Cfc, ~ . S'"~
Work Pant W/C - western cut 1,'10 /.90 8.S"~
Work Shorts 1,70 /, cro V.G\\
- I r ' 04
Work Coverall 3..'0 '3. <<10
Lab Coat 3.Goq 1.-- ,(, ()<:l
Lab Frock "3,OClo '3.0"lla /~ . ~
Jf AJ.d,+I~t1pl b~ftf't\"~T, O~"JI rT~(r\. S ~,vc.t ~ .J.J.lQ.J U/:J (uS<
J'A"
ON AJc:\~Nc\,<>..rY' .
EXHIBIT .:a
--_.,...,'>~
Miscellaneous Weekly Biweekly Every 4 Weeks Replacement
Merchandise Rental Rate Rental Rate Rental Rate Rate
3X4 Entry Mat I" ~<:J ~.I() :l.SS ;1.7. :)"0
4X6 Entry Mat ~,1-{O' '3 . 2..S '1,0'1 38, O~
3XIO Entry Mat 3.00 L{ ,j..o S,IO '-f'.~o
3X5 Anti-Fatigue Mat I. 00 ~.<:.4 ~ ,0" J S. "...
.'
3X5 Scraper Mat . I.. o~ ~..O~ 4.b- 1.:5", ~4.
20" Dust Mop ..?t/ I, /tt I. ~ 9 1;1 f ,..
24" Dust Mop , '8' L.{ / /" I.f?' 1.2, ",,0
36" Dust Mop {.0'1 1..1./1 J../'f IS". 'eoro
Dust Mop Handle f'J Ie tJle tJ Ie /0. ~~
. .
Wet Mop ..~, I ~ 31 2. .LJ s IJ.....~
Wet Mop Handle tJl< N/c rJ(<. lo.q"'ll
Air-Freshener L<fS 'l.<iS 3.95 f:. . .0<:;.
Air-Freshener Nl,
Dispenser Nlc.. f'11c. /:J..,bO
Hand Soap t . Cj s 1.So 3.~6 , . ~'e
Hand Soap Dispenser Nlc. f'11 <. NI~ 1:;1..'''-
Continuous Roll
Towel 1.9S" 1.. . J.. SO 3 .~s ,jZ. 9 . '3<:)
CRT Cabinet Nk. rJl<- tJ/<. i:J.o.t.'O
Red Shop Towel ..01.4 .OS _O~ ,,:l1
Bath Towel 5.5# ,"3S , J"" ,3'l 3 , ~S"
Wash Cloth 1.0# ..0'1 , 10" .lOll ,,~ y .
Cotton Bar Towel ,,01 ..10 , Ii .. j i
Special Charges
1.5 X 3.5 Name Tag
1.5 X 3.5 City of Paris PARIS. TEXAS
Unifonn Preparatory Charge
Embroidery Charge for Knit Shirts
One Time Charge Per Item
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ADDENDUM "A"
**Addltlonal Garment and Dust Items
..
CLOTHING Weekly Rental Rate Replacement Rate
MERCHANDISE (for 5 items)
New Used ,w;.
Edwards Casual Denim Shirt - S8 $3.20 $3.20 $16.00
Edwards Casual Denim Shirt - LS $3.20 $3.20 $16.00
Bia Ben Heaw Denim Work Shirt - ~S $3.20 $3.20 $16.00
Dickies Work Jean - Black $3.40 $3.40 $14.00
Wrangler 13MWZ $5.25 $5.25 $19.50 ,
.
Logo Mats Weekly Biweekly
Rental Rate Rental Rate
3 X 5 Entry Mat $2.95 $3.95 $95.00
4 X 6 Entry Mat $4.75 $5.75 $145.00
3 X 10 Entrv Mat $5.95 $6.95 $185.00
",
ADDED VALUE
Scheduled Quarterly Visits by Account Manager
Repairs and Upgrade Reports
Turn In History Report
Call In History Report
t\i.ti.'''ttl
~~R 0 Q 1~~~
~~O~~
Crr~s.~
Weekly Value Items
Accutrak Weekly Delivery Summaries
Repair Weekly Delivery Summaries
Uniform Service Order Book
24-Hour Call tn Response
No Prep, Replacement, Emblem, Name Tag Charges for Term of Contract
US Flag (Opitional) for each Uniform Shirt
Garment Lockers
Free Embroided Cap With City of Paris Logo for each Uniformed Employee
Serviced Weekly by Super Route - Tenured Route Sales Representative with Full-Time Helper
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Proof Sketch Viewer
Page 1 of 1
Proof Sketch For A
'.
Design N ame PARIS TEXAS
Design No 291622
File Name PARISTEI
Background 120 - SANDALWOOD
2nd Color 107 - ROYAL BLUE
3rd Color NI A
Classic: Creations
Size/Style 4' X 6', B
Date 4/2/2004 12:33:23 PM
4th Color NI A
5th Color NI A
6th Color NI A
Note: Colors on computer generated artwork do not accurately match actual mat colors. Please refer to
actual color samples.
Please checkfor spelling and typographical errors as text is generally re-set on our designs.
It is the responsibility of the orderer to get authorkation to use copyrighted or trademarked designs. Any
licensingfees are the responsibility of the orderer.
I Authorized Customer Signatu...,
Date:
I
G&K Services
603 AIRLINE DRIVE
COPPELL. IX 75019
972-393-1764
Delivery Day: I
Route: I
Account Name: I
Account #: I
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Circulating Inventory
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Longview Asphalt
Orr Nissan and Patterson Nissan
Bossier Parish Schools
References
~ichaelIlenigan
Gary Carson
Jennifer Reesor
903~J58-4428
903-649-2661
318-549-5022
i"-
"
DEVIATIONS BELOW THE MINIMUM SPECIFICATIONS WILL NOT BE CONSIDERED.
BY: fJ.~ ~ . TITLE: M.a,\'C\(' ~(.'f:..o""'rST' 6'.x~t.l>.T i ,)ft/6+K. S~r\) u"~J
TELEPHONE: (i()o) :J..:5"Cf - , ~~ S
b +~ DAY OF .A..pC'~ \
. 2004.
ALL ITEMS TO BE DELIVERED WITIDN
RECEIVING ORDER .
4S"
CALENDAR DAYS AFTER
....
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