2004-102-RES APPROVING CHANGE ORDER NO. THREE AND FINAL CONTRACT 31 WITH HILLIARD AND SONS CONTRACTORS
RESOLUTION NO. 2004-102
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING CHANGE ORDER NO. THREE AND FINAL
TO CONTRACT #1 WITH mLLIARD AND SONS CONTRACTORS, INC.
FOR CONSTRUCTION OF THE SOFTBALL FIELDS FOR THE PARIS
SPORTS COMPLEX; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 8th day of May,
2003, in Resolution No. 2003-081, award Contract #1 for construction of the softball fields for
the "Paris Sports Complex," to Hilliard and Sons Contractors, Inc.; and,
WHEREAS, MHS Planning & Design, acting as project engineer, recommends the
amendment of the contract for said project by Change Order No. Three, to delete hydro mulching,
lime, fertilizer and grass grow-in from four softball fields and to delete hydro mulching, lime,
fertilizer and grass grow-in from the pavilion area, and providing for a net decrease of $16,710.00
in the contract price; and,
WHEREAS, the form of Change Order No. Three and Contractor's Affidavit of Pinal
Payment and Release, attached hereto as Exhibits A and B, should, in all things, be approved, and
the Mayor should be authorized to execute the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby in all
things approved.
Section 2. That the form of Change Order No. Three to Contract #1 with Hillard and Sons
Contractors, Inc. for construction of softball fields for "The Paris Sports Complex," attached
hereto as Exhibit A, to delete hydro mulching, lime, fertilizer and grass grow-in from four softball
fields and to delete hydro mulching, lime, fertilizer and grass grow-in from the pavilion area, and
providing for a net decrease of $16,710.00 in the contract price, be, and the same is hereby,
approved.
Section 3. That the Mayor be, and he is hereby, authorized and directed to execute, on
behalf of the City of Paris, said Change Order No. Three, upon the terms and conditions and in
the form shown in Exhibit A attached hereto.
Section 4. That the Contractor's Affidavit of Final Payment and Release to Contract #1
with Hillard and Sons Contractors, Inc. for construction of softball fields for "The Paris Sports
Complex," attached hereto as Exhibit B, be, and the same is hereby, approved.
Section 4. That this resolution shall be effective from and after the date of passage.
PASSED AND APPROVED this14th day of April, 2004.
ATTEST:
S~~~k
APPROVED AS TO FORM:
\
65/21/2664 69:25
96~-'142429
PARIS PUBLr 'IORKS
PAGE El3
M,HS
I~LANN1NG 61 DESfGt"l ,
Order #3
',Dale: April 12! 2004
" ',9QNTRACT CHANGE ORDER
To:
Paris Sports Complex..; Contract #,1 Softball Fields
, City of Parts. Texas, ,', '
Hilliard and Sons Ccmtractors,ll:\C,
, : " ' :' :'" C~nlr8ctor
.' "
, "
, 'Contnict ,For:
own.r:
You are hereby requeat~d to compiy wit~',th,.f~,ilowlng changes from the contract plans and speclficatlona:
, ,Description o rEh8rg,es, " ::",-
Supplemental Plans & Sp~cHicetlons Atta~~ed
, Decreeee In
Conlract Price
Increase In
Contract Prioe
I
1)' Delete hydramulching/lIl1'19: 'artiljz~r and grll~ grow~n from four 8oftballllelda.
J
j .'
$1<4,SOO.00
-0-
'. :::, "
Oalele hydromulching, lime; fertilizer e~dgr8's grOw~l~ from the pavilion area.
$2~21 0,00
'~o-
12)
I
I
I
" '.
, "
I
Totals
($16,710.00
$0.00
NetCtlangeln Contract Pr1ce: ,(See Note Above)
($16,710.00
, , '
-.....--...-
IJUslifi~aljOn: To allow city t,o assume grll\lsing r'eS~n'$lbllille3 ".', '
The amount of lheoontract will be deoreased by the sum Of~ : ,SIxteen Thousand, Seven Hundred and Ten Oollln and no/100lhs.
, , , " " ,($16,710.00
, The contmct total including this lInd prav\ou~ chenge '(irde~ will be: One Hundred Forty-Sbr Thousand, Saven Hundred and Eilghty Dollara and nol
100ltls. ' ' ,"
. . '.
· I The contract period provided for completion will b~unohB~ed;,
,:I-contrad co~p'etion i'II therefore; 11/eI2003.' This d~~ment wili, become a $uP'
, ~.--------=::: ,'. ,,'
'I' '~,~,~" ,..",
:",ReQu'ested:, ' " " "" ' '", " ,
Accepted:
nt to lI\a contract and all provisions will apply hereto.
, Recommended:
Owoer's Consultant
EX!..!' r' 'T ^
. i,!-,..'I 'I -P-
..... .
PAR I S PUBLI (' . 'DRKS
OS/27/2004 09:25 90?~~42429 "
nr~-oo-~~ J~:l~ FROM:~lL. ,~:CbNTRACTORS 903~7e5-es6~ TO:903 597 0517'
, "
l-IlL L 1 A R D A:'Nul) ,SONS CON T .R A C l' 0 R. S ,1 N C . '
" -
'. , "
ApDl 5, 2D04
M..li; Spcacu.
MHS PtiOl1i4g & ~li~,
, l~a ~ 7455 '
Trle't, TX 7,')711
,('.i103) ~974~ Ph,
(903) 597'()H7 Fa'
, ,
BE: P.o.'Spom Compla ,
peu Matk '
, , ,
" We p~e !fie foilo.nag~:';' ~puj6ed bVo.; Co, me Otyto eompic~ liar pusint of 6dds and
, p.-villon.. ~ City C8lIIprig ~~~at ~r option. , , '
. . . " .
~co-a.NIUI;"1:o ~ ';ut Fc~~ at Ficlc1s
Dc.cll,,: I 514,500.00
, ,
, 'H)dro.~~lto LJQc.. llid ~g~( P..woo
Dfdutt 12.210.00
, S&.ocerc'r;
~ --y
, , ,._-----"' ,
~ .
~~~~toD. Inc,
'. "
. ..
4'~',.'i.:I'..:"I\,..~V,'I!)lVI! . rARU . "u..'
PKO"'I!,"t.6al.!U.t"~ . PAX: ('03) 1a~.OSo~
,"0'. _~.._.... .____.._..__.._.,.. ..
.........--.-------
''t'/
PAGE e4
PAGEl 002"1302
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1HESTA1EOFTEXAS
COUNIY OF LAMAR
BEFORE ME, the uodeI'sigoed auIhaity, <Xl 1his day pecsooaIly ~ Gary HiDimd C'affidaot''), who, afkr being by me duly swan,
depa;es and~ 1hatbeis SeaetmylI'reaua-ofHiIIiardand 8m; UdlaJu:., Jm, a capcxationof Lamar County, State ciTexas (1be
CoohU1''), wbichsaid Conh...b was awarded the CCIlIm::t dated 1he _11th_day of_July ~ 2003, firtheOOllllndioo. eX Paris Spats
Complex, Caira:t#lat Paris, Texas (1he "WaX''), fir a 1dal c.<eideratioo of One hundredjOrty;6ix t1KJusmd, ~hundredeif!Jttyam
00/100 - Mars ($146,780.00) 10 be pUd to the said Conh...b (1he "Cmtract''), and 1hatAffiant liadun pooa-to aulhcritytolnal<e 1bis
affidavit
CONIRACIOR'SAFFIDA VITOF
FINAL PAYMENT AND RELEASE
That the City afParis (the "0W1rr'? la; appuved the final eStimaIe <Xl said Wale, and 1hatthe said Cwb....b la; fully satisfied and paid any
mxl an claims that may be CXMred by 0IaI*r 53 afthe Texas,puperty Code, and AIticJe 5160 eXthe Revised Coo StaIures of the Stale of
Texm, a any aJrr applicable sIatuffs a char1fr p.uvisicm, and that an just bills fa Iahr and malaials have been pUd and discharged by said
Coohoc.b: insofar as 1heypertain 10 1he Wale in questiaL
That in OOdition to anyfimds whrh may have been peviOU5ly pDd by1he Ownec, the C'.ootnda' Irreby axqis the amowt of _Sixty--5eWn
thousazd, ~ hundredsix/y tni 00/100 - Mars ($67.760.00) a; roIL AND FINAL PAYMENT under1he afimnentiooed Cootrac:t,
aOO Irreby waives and ~ anyrigbtAffiant andIathe CotlhaJu may hme to pmsue claims of any nature agaimtthe Ownec arising oot
of a in any IDlIllm" connedOO with the perfinnance eX the Wale andIa the Camat, itrluding bt net limiled 10 claims eX third pries 1hat
'supplied mataial andIa la1xr fir the Wale fir a 1hrough the Coub.aJu C'Subcootra::lm''), a; well as claims fir delay, aMition91
~ afirrecovay ofliquidaffd ~ \Wichmay have been wiIhldd by the Ownec. The C<mafu: shall defend, Irld harmless
aOO indemnifY the Ownecfum any such claims eX Slrh SubconInars. The Cootraiafiu:tber~ 1he Ownecfum any claim a liability
ariWg fum any act a neglect of 1he Owner related to a ~ with the This affidavit, is given pursuant to 1he final plyJllfllt
puvisiom of tile ConIrat, and shall net be deemed to aJrec amodilYthe1ams . . of said Cootm:t.
"
1.B
SUBSCRIBEDANDSWORNTOBEFOREME,TIllS1HEZ4 DAY OF --'lJA'1
. AD. 2004
C40 Q. rn~~
(N00ily Seal)
(Naary Puboo, in and fir the Stale ciTexas)
Cl-\l? R. Mc.Ew 114
~;~.~~~~ CHIP RAY MCEWIN '
i~<::X;J:",= Notary Public, State of Texas
\J..~l~j My Commission Expires
""~&{,~jj$"~ February 16, 2007
(PrinredName ofNOOlry)
MyCnmmi~nn Expires 2-110. b 1
EXHIBIT .B...