2004-060-RES AUTHORIZING ADDENDUM NO 2 TO THE AGREEMENT FOR ENGINEERING SERVICES WITH BUCHER WILLIS AND RATLIFF CORP FOR WATER DISTRIBUTION STSTEM IMPROVEMENTS
RESOLUTION NO. 2004-060
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING AND AUTHORIZING ADDENDUM NO.2
TO THE AGREEMENT FOR ENGINEERING SERVICES WITH BUCHER,
W1LLIS & RATLIFF CORPORATION FOR WATER DISTRIBUTION
SYSTEM IMPROVEMENTS INCLUDING WATER TRANSMISSION
LINES, WATER STORAGE FACILITIES, AND SYSTEM ANALYSIS
STUDIES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND DECLARING AN EFFECTIVE DA TE.
WHEREAS, the City Council of the City of Paris, Paris, Texas, did heretofore, on the
11 th day of February, 2002, in Resolution No. 2002-043, approve the execution of an Agreement
for Engineering Services with Bucher, Willis & Ratliff Corporation for_ water distribution system
improvements including water transmission lines, water storage facilities, and system analysis
studies; and,
WHEREAS, the City Council of the City of Paris did heretofore, on the 13th day of
January, 2003, approve Addendum No.1 to said engineering ~er\'ices agreement to revise the
tenns in order to obtain additional on-site construction representation services from Bucher, \\'illis
& Ratliff; and,
WHEREAS, the City Engineer, Shawn Napier, acting as project engineer, recommends
the amendment of the Agreement for Engineering Services to pIovide for the: transfer of
$10,000.00 in approved funds from the contract category I' Sub-C' onsultants" into the contract
ca::egory "Construction Administration, " as described in said Agreement attached hereto as Exhibit
A, which is covered by the allowance for engineering services, and providing-for no increase in
the contract price; and,
WHEREAS, the form of Addendum No.2 to the Agreement for Engineering Services,
attached hereto as Exhibit A, should, in all things, be approved, and the Mayor should be
authorized to execute the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the form of Addendum No.2 to the original Agreement for Engineering
Services, dated March 15, 2002, with Bucher, Willis & Ratliff Corporation, attached hereto as
Exhibit A, be, and the same is hereby, approved.
Section 3. That the Mayor be, and he is hereby, authorized and directed to execute, on
behalf of the City of Paris, Addendum No.2 to said agreement, under the terms and conditions
and in the form shown in Exhibit A, attached hereto.
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 15th day of March, 2004.
ATTEST:
I ~
,
~~~~~~ ~ --
Mattie Cunningham, City Clerk ~
....... BUCHER, WilLIS & RATLIFF
..,.,.~ CORPORA TIC N
ENGINEERS I PLANNERS I ARCHITECTS
March 9, 2004
Mr. Shawn Napier
City Engineer
City of Paris
P. O. Box 9037
Paris, Texas 75461-9037
Re: Addendum No.2 to the Agreement for Engineering Services
Water System Improvements - 24" RCCP Water Transmission Line and Water Tower
BWR # 2002140
Dear Mr. Napier:
Bucher, Willis and Ratliff Corporation (BWR) is requesting that the City of Paris approve an addendum
to the Engineering Services Agreement between the City of Paris and BWR. This Addendum No.2 will
provide for the transfer of $10,000.00 in approved funds from the contract category "Sub-Consultants"
into the contract category "Constmction Administration". The original amount allocated for "Sub-
Consultants" was $75,000.00, of which $35,272.85 have been billed to date. It is estimated that an
additional maximum amount of $15,000.00 will be billed under this category for materials testing and
quality control, leaving a balance of $24,727. I 5.
The constmction of the 24" RCCP Water Transmission Line has been extended due to several factors,
resulting in additional constmction administrative services provided by BWR. Additional time is being
expended in the preparation of the monthly constmction estimates, constmction site visits and
consultation with the general contractor and the sub-contractors on this project.
Services associated with this Addendum will be based on an hourly cost basis for all items. It is requested
that a transfer in contract funds from "Sub-Consultants" into "Constmction Administration" in the
amount of $10,000.00 be approved as a part of Addendum No.2 to cover the costs of these extended
tasks. If you are in agreement with the terms listed, please sign and return one copy for our records.
If you have any questions or comments, please contact our office.
Sincerely,
BUCHER, WilLIS & RATLIFF CORPORATION
CITY OF PARIS, TEXAS
(~~
Kevin D. Newman, P.E.
Principal/Executive Vice President
Curtis Fendley, Mayor
KDN:ma
EXHIBIT A
601 SHELLEY DRIVE, SUITE 202 I TYLER, TEXAS 75701-9439 I 903/581.7844 I FAX: 903/581.0178