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2004-076-RES change orders no. one and two to contract #1 with hilliard & sons contractors, inc. for softball fields RESOLUTION NO. 2004-076 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, APPROVING CHANGE ORDERS NO. ONE AND TWO TO CONTRACT #1 WITH mLLIARD & SONS CONTRACTORS, INC. FOR CONSTRUCTION OF SOFTBALL FIELDS INCLUDING GRADING, GRASSING, IRRIGATION, AND INFIELD CONSTRUCTION FOR THE PARIS SPORTS COMPLEX; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Paris did heretofore, on the 8th day of May, 2003, in Resolution No. 2003-079, award Contract # 1 for construction of Softball Fields including grading, grassing, irrigation, and infield construction for the "Paris Sports Complex," to Hilliard and Sons Contractors, Inc.; and, WHEREAS, MHS Planning & Design, acting as project engineer, recommends the amendment of the contract for said project by Change Order No. One, to add installation of two 3" gate valves to irrigation system and change 3" irrigation system mainline to 4" (+ / -560 linear feet), and providing for a net increase of $1 ,880.00 in the contract price, for a total contract price of $163,490.00; and, WHEREAS, MHS Planning & Design, acting as project consultant, recommends the amendment of the contract for said project by Change Order No. Two, by changing the dates related to various planting, fertilizing and grading on fields from May 1, 2004 to April 1, 2004 as shown on Exhibit B attached hereto, providing for no change in the contract price; and, WHEREAS, the form of Change Orders No. One and Two, attached hereto as Exhibits A and B, should, in all things, be approved, and the Mayor should be authorized to execute the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS: Section 1. That the fmdings set out in the preamble of this resolution are hereby in all things approved. Section 2. That the form of Change Order No. One to Contract #1 with Hilliard & Sons Contractors, Inc. for construction of Softball Fields including grading, grassing; irrigation, and infield construction for "The Paris Sports Complex," attached hereto as Exhibit A, to add installation of two 3" gate valves to irrigation system and change 3" irrigation system mainline to 4" (+/-560 linear feet), and providing for a net increase of $1,880.00 in the contract price, for a total contract price of $163,490.00, be, and the same is hereby, approved. Section 3. That the form of Change Order No. Two to Contract #1 with Hilliard & Sons Contractors, Inc. for construction of Softball Fields including grading, grassing, irrigation, and infield construction for "The Paris Sports Complex," attached hereto as Exhibit B, changing the dates related to various planting, fertilizing and grading on fields from May 1,2004, to Aprill, 2004, as shown on said Exhibit B, providing for no change in the contract price, be, and the same is hereby, approved. Section 4. That the Mayor be, and he is hereby, authorized and directed to execute, on behalf of the City of Paris, said Change Orders No. One and Two, upon the terms and conditions and in the form shown in Exhibits A and B, attached hereto. Section 5. That this resolution shall be effective from and after the date of passage. PASSED AND APPROVED this 12th day of April, 2004. ~~G Curtis Fendley, ATTEST: ~~~ .,~.."'\~ Mattie Cunningham, City Clerk ,.~\:::.:~ . MHS. , PLANNING &: DESIGN Order #1 Date: October 10, 2003 CONTRACT CHANGE ORDER Contract For: Paris Sports Complex - Softball Fields - Contract #1 Owner: City of Paris To: Hilliard & Sons Contractors, Inc. Contractor You are hereby requested to comply with the following changes from the contract plans and specifications: Description of Charges Su femental Plans & S ifications Attached Decrease In Contract Price Increase In Contract Price 1.) Add installation of 2 - 3" gate valves to irrigation system $980.00 2.) Change 3- irrigation system mainline to 4- (+/-560 linear feet) $900.00 Totals $0.00 $1,880.00 Net Change in Contract Price: JustifICation: To improve the flexjbility of the overall project. The amount of the contract will be increased by the sum of: One Thousand, Eight Hundred and Eighty Dollars and .00/1 oaths $ 1,880.00 The contract total including this and previous change orders will be: One Hundred and Sixty-Three Thousand, Four Hundred and Ninty Dollars and .00/ 1 oaths. $163,490.00 The contract period provided for completion will be unchanged by: a supplement to the contract and all provisions will apply hereto. Requested: lo(~D~ Date Recommended: Accepted: Contractor Hilliard, Hi/riai'd and Sons, Inc. EXHIBIT .A- ''''~MHS I PLANNING & DESIGN Order #2 Date: December 1 0, 2003 CONTRACT CHANGE ORDER Contract For: Paris Sports Complex - Contract #1 Softball Fields Owner: City of Paris, Texas To: Hilliard and Sons Contractors, Inc. Contractor You are hereby requested to comply with the following changes from the contract plans and specifications: Description of Charges Su lemental Plans & S ifications Attached Decrease In Contract Price Increase In Contract Price ~ 1) Postpone planting, fertilizing, and growing in of Bermuda Grass until Mt!71, 2004 on Fields #1, 2, 3, 4 and pavilion area. Work shall be completed by June 15, 2004. , ~L 2) Postpone adding Turface MVP to infields on fields #1, 2, 3, & 4 until Uey 1, 2004. Work shall be completed by June 15, 2004. (Wi. 3) Postpone final grading on Fields #1, 2, 3 & 4 until Mar 1, 2004. Work shall be completed by June 15, 2004. -0- -0- -0- -0- -0- -0- *NOTE: The value of the three Items postponed above Is hereby established at $36, 210. Due to the length of the postponement, retalnage for the remainder of the work under this contract completed In accordance with the plans & specifications will be released to the Contractor. Totals $0.00 $0.00 $0.001 Net Change in Contract Price: (See Note Above) Justification: Temperature constraints for growing grass The amount of the contract will be decreased by the sum of: (See Note Above) The contract total including this and previous change orders will be: One Hundred Sixty-Three Thousand, Four Hundred and Ninety Dollars and no/1 ClOths. The contract period provided for completion will be unchanged. (See Note Above) ernent to the contract and all provisions will apply hereto. Recommended: #./~,f/7Dats l7fo/D3- Accepted: Date EXHIBIT Ji.