2004-027-RES GRANT APPLICATION CRIMINAL JUSTICE DIVISION THROUGH THE ARK-TEX COUNCIL OF GOVERNMENTS FOR A VIOLENCE AGAINST WOMENT ACT GRANT
RESOLUTION NO. 2004-027
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING AND RATIFYING THE EXECUTION OF A
GRANT APPLICATION TO THE OFFICE OF THE GOVERNOR,
CRIMINAL JUSTICE DIVISION, THROUGH THE ARK- TEX COUNCIL OF
GOVERNMENTS, FORA VIOLENCE AGAINST WOMEN ACT GRANT IN
THE AMOUNT OF $107,000.00, WITH THE CITY OF PARIS PROVIDING
$27,000.00 IN THE FORM OF IN-KIND SERVICES; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the Office of the Governor, Criminal Justice Division, through the Ark-Tex
Council of Governments, provides funding for "Violence Against Women Act" Grants; and,
WHEREAS, the City Council of the City of Paris is desirous of processing a grant
application for a "Violent Crimes Against Women Unit Project" Grant, for the period beginning
September 1, 2004, and ending August 31, 2005, at a total cost of$134,000.00, with $107,000.00
to be provided by grant and $27,000.00 to be provided by the City of Paris in the form of in-kind
services; and,
WHEREAS, the City of Paris assures that, in the event ofloss or misuse of grant funds, such
funds will be returned to the Criminal Justice Division in full; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That an application be made to the Office of the Governor, Criminal Justice
Division, through the Ark- Tex Council of Governments, for a "Violence Against Women Act" Grant
for the period beginning September 1, 2004, and ending August 31, 2005, in the amount of
$107,000.00, being approximately 75% of the cost of the "Violent Crimes Against Women Unit
Project," with the City of Paris providing $27,000.00 in the form of in-kind services.
Section 3. That the City Council ofthe City of Paris does hereby assure the Criminal Justice
Division in the event of loss or misuse of grant funds, such funds will be returned to the Criminal
Justice Division in full.
Section 4. That the City Manager be, and he is hereby, appointed as the Authorized Official
of said project and the execution of the application for said grant, on behalf of the City of Paris,
under the terms and conditions and in the form shown in Exhibit A, attached hereto be, and the same
is hereby ratified and approved.
Section s. That the Chief of Police be, and he is hereby, appointed as Project Director and
is hereby authorized and directed to execute and deliver, on behalf of the City of Paris, all reports,
communications, assurances, and documents necessary for the completion of said project.
Section 6. That the Director of Finance be, and he is hereby, authorized and directed to serve
as the Financial Officer for said project and to receive and distribute funds for purposes of the
"Violent Crimes Against Women Unit Project."
Section 7. That the Mayor, City Manager, Chief of Police, and the Finance Director be
authorized and directed to execute, on behalf of the City of Paris, any and all documents necessary
for acceptance and implementation of said grant upon notice of award thereof by the Office ofthe
Governor, Criminal Justice Division, through the Ark- Tex Council ofGovemments, under the terms
and conditions and in the forms approved by the City Attorney, and to proceed with use of said
funds upon receipt thereof for the purposes stated herein and in accordance with the grant
conditions.
Section 8. That this resolution shall become effective from and after its date of passage.
PASSED AND ADOPTED this 9th day of February, 2004.
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Sherian Di xon, Temporary Acti ng City Cl erk
GRANT ApPLICATION
CERTIFICATION FORM
OFFICE OF THE GOVERNOR
CRIMINAL JUSTICE DIVISION
P.O. Box 12428
AUSTIN, TEXAS 78711
512/463-1919
FAX: 512/475-2440
WWW.GOVERNOR.STATE.TX.US
Applicants must complete and submit this form before they will receive state andlor federal funds.
Recipients of state andlor federal funds must read, agree, fully understand and comply with the
requirements listed within in each form of this Grant Application Kit as detailed below.
PART I: CERTIFICATIONS
The grant applicant must:
1. SELECT 'Certify' or 'Unable to Certify' for each document that has been certified as true and correct by the
Authorized Official.
2. If you SELECTED 'Unable to Certify':
a) a brief explanation must be given why the document cannot be certified at the time the grant application kit
is submitted to CJD; and
b) a date must be ENTERED that notifies CJD when your organization anticipates that the Authorized Official
will be able to certify and submit the document to CJD.
Description of Document "I Certify" "Unable to Explanation (ex: Incomplete, Not Date
Certify" Applicable, etc.)
Determine Eligibility Form * ~ D
VAWA Project Narrative & Summary 181 0
Form
Comprehensive Certification and 181 0
Assurances - Federal Funds Form
Cooperative Working Agreement 181 0
Puroose and Particioant Form
Financial Capability Questionnaire 0 181 not applicable
Form
Coversheet Form 181 0
Budaet Form 181 0
Match - GPI Form 181 0
* Critical: The grant applicant must complete the Determine Eligibility Form in its entirety and submit to CJD with
the grant application kit. If any portion of the form is left incomplete and the Authorized Official is unable to certify
and/or submit the form, your project will be considered Ineligible and will not be reviewed by CJD.
PART II: ATTACH RESOLUTION FORM
The Resolution from the governing body must be submitted along with the Grant Application Certification Form to
CJD. Please indicate the status of this document below:
1. a Is the Resolution Form attached to the certification form? No
b) If you selected 'No'. PROVIDE a brief explanation for the delay and the date that your
or anization antici ates submission to CJD:
The Grant Coordinator has begun closing various files in his office in preparation of impending retirement, and personnel affected by this
grant who were newly assigned responsibility for this year's application were unaware of the grant deadline in enough time to have a
resolution laced on the Janua Ci Council a enda. A resolution will be laced on the first a enda in Februa .
PART III: SIGNATURE
The organization's Authorized Official hereby assures and certifies their authorization for the submission of
this grant application kit in it's entirety to the Office of the Governor, Criminal Justice Division.
City of Paris, Paris, Texas
Applicant's Organization
Violent Crimes A~ainst Women Unit
Project Title
Michael E. Malone, City Manager
Name and Title of the Authorized Official
1/16/2004
Effective Date
CJD GRANT ApPLICATION KIT - PAGE 11
VAWA (CFDA-16.588)
ISSUE DA TE: NOVEMBER 2003
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