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2002-07-31-PEDC789 MINUTES OF THE PARIS ECONOMIC DEVELOPMENT CORPORATION REGULAR MEETING July 31, 2002 The Paris Economic Development Corporation met in special session on Wednesday, July 31, 2002, 4:00 P. M., at Heritage Hall, 1009 West Kaufman Street, Paris, Texas. Vice President Jay Guest called the meeting to order with the following Directors present: Curtis Fendley, Richard L. Severson and Don Wall. Also present were ex-officio Board Members PJC President Bobby Walters, Chamber Chairman Mike Graxiola, Executive Director Gary Vest, City Manager Michael E. Malone, City Attorney Larry W. Schenk, and City Clerk Mattie Cunningham. Vice President Guest called for the election of a President of the Paris Economic Development Corporation for the ensuing year and asked for nominations. Director Fendley nominated Jay Guest for President. The nomination was seconded by Director Wall. Director Fendley moved that nominations cease, seconded by Director Severson, and Jay Guest was elected President by acclamation. President Guest called for the election ora Vice President of the Paris Economic Development Corporation for the ensuing year and asked for nominations. Director Fendley nominated Don Wall for Vice President for the Paris Economic Development Corporation for the ensuring year. The nomination was seconded by Director Severson and the motion carried unanimously. President Guest called for the election of Secretary-Treasurer for the Paris Economic Development Corporation. Director Wall nominated Curtis Fendley for Secretary-Treasurer for the Paris Economic Development Corporation for the ensuing year. Director Severson seconded the nomination and Curtis Fendley was elected Secretary-Treasurer for the ensuing year by acclamation. 790 President Guest called for approval of minutes from the June 19, 2002, meeting. A motion was made by Director Wall, seconded by Director Fendley, for approval of the minutes as presented. The motion carried unanimously. President Guest announced that the next item on the agenda was the financial report for the month of June, 2002. City Manager Malone advised the Board that Mr. Anderson was not able to attend the meeting, and he presented the financial report for June, 2002, He said he would be happy to answer any questions that the Board Members might have. A motion was made by Director Severson, seconded by Director Fendley, for approval of the financial report as presented by Michael E. Malone, City Manager. The motion carried unanimously. Resolution No. 2002-004, approving setting the monthly meetings for the Paris Economic Development Corporation for 4:00 P. M. on the following dates: August 21, 2002; September 18, 2002; October 16, 2002; November 20, 2002; December 18, 2002; January 15, 2003; February 19, 2003; March 19, 2003; April 16, 2003; May 21, 2002; June 18, 2003, and July 23, 2003, was presented. A motion was made by Director Wall, seconded by Director Severson, for approval of the resolution. The motion carried unanimously. 791 PARIS ECONOMIC DEVELOPMENT CORPORATiON RESOLUTION NO. 2002-004 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE PARIS ECONOMIC DEVELOPMENT CORPORATION ESTABLISHING THE MONTHLY MEETING SCHEDULE; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, in keeping with Section 5.02 of the Bylaws of the Paris Economic Development Corporation, the President is obligated to, at the beginning of his term, set the regular meeting dates and times for the upcoming year; NOW, THEREFORE, BE IT RESOLVED BY THE PARIS ECONOMIC DEVELOPMENT CORPORATION: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the monthly meetings of the Paris Economic Development Corporation be, and the same are hereby, set for 4:00 o'clock p.m. on the following dates: August 21, 2002; September 18, 2002; October 16, 2002; November 20, 2002; December 18, 2002; January 15, 2003; February 19, 2003; March 19, 2003: April 16, 2003; May 21, 2003; June 18, 2003; and July 23, 2003. Section 3. That this resolution shall be effective from and after its date of passage. PASSED AND ADOPTED this 31 day of July, 2002. President Jay Guest ATTEST: Curtis Fendley, Secretary-Tresurer APPROVED AS TO FORM: Larry W. Schenk, City Attorney 792 President Guest called for consideration of and action on appointing an auditor to conduct the Independent Annual Audit for the fiscal year ending september 30, 2002. After discussion, a motion was made by Director Fendley, seconded by Director Wall, to utilize the services of the same accounting firm as the City selects to perform the PEDC's audit for fiscal year ending September 30, 2002. The motion carried unanimously. Director Guest called for the Executive Director's report. Gary Vest, Executive Director, reported that their inquiries from advertisement have been pretty minimal and he will include those in next month's report. Mr. Vest advised that they responded to one prospect from the Texas Department of Economic Development, with the code name of Project Simpson. Mr. Vest said this is a very large distribution facility and they had submitted a proposal, but he has not received an update. He told the Board that one of the things that might be detrimental to the project would be the distance from the interstate highway. Mr. Vest told the Board that there was another project called Project Tracy that he tried to get TDED to let the Paris Economic Development Corporation to submit a proposal, but Texas Department of Economic Development would not let the PEDC put its package in with theirs. Mr. Vest stated that he then turned it over to Dave Davidson at Oncor, and he tied to get Dave to bring them to Paris, but they would not do that either. And, as it turned out, it really did not matter because they chose Oklahoma. Mr. Vest said that on July 24, 2002, he, Eric Roddy, Mike Malone, and Larry Schenk went through the mandatory 4-A sales tax training in Tyler, Texas. Mr. Vest said that he and Eric also went through a three day training course sponsored by the International Economic Development Council in Dallas for financial training. Mr. Vest said they looked at financial statements of corporations and learned how to do the ratios, which is similar to what the banking business does. They looked at how to restructure bad companies and they gained a lot of information about analyzing companies financial statements. Mr. Vest advised that they had a meeting with Todd Thompson with Oncor and they continue to promote their available site buildings through their program. They are also looking at doing a cooperative advertising section in Black's Real Estate Guide, which is a real estate guide that comes out of the Dallas market. Oncor is going to pay for the bulk of this advertisement. He said they had asked six cities to participate from this region. Todd Thompson is our representative, so they are going to do a cooperative thing, and will all have a page of ad and a 793 PEDC Meeting July 31, 2002 Page 4 page of editorial, in Black's Guide. Mr. Vest said it was a well respected guide in the Dallas area. The cost will be approximately $2,000.00 per issue. Mr. Vest reported that later in this month, they will be working a trade show, Real Estate Texas in the Dallas area, with enter. He said there will be a reception and aiterwards they will have a display. Mr. Vest said he and Eric will be working in Oncor's booth, and will meet some of the real estate people from the Dallas area. Mr. Vest also mentioned the Realtor's issues with the PEDC's brochures that came up last month. They had a meeting on June 27, 2002, with Jim Bell, Renee Harvey, Donald Lewis, Vic Ressler, and Bill Cupit. They discussed what the PEDC was doing and how they were doing it. Mr. Vest advised that the end. result was that the Realtors felt the PEDC should continue as they were presently doing, that it was up to the PEDC whether they list a realtor or not. Mr. Vest advised the Board that they did get the completed labor survey back. The wage and benefit survey is not complete and he is waiting on Turner Piping information for the survey. Mr. Vest said they had given Turner another set of forms to complete. · . City Attomey Schenk told the Board that at the 4-A training he attended, one of the issues that was raised was the question of the ex-officio members. Mr. Vest advised that the Attomey General's opinion of the law.is that the law does not say you can have ex-officio members, so the Attorney General thinks you cannot have ex-officio members. Mr. Vest advised that it does not say you cannot have ex-officio members and he felt that the majority of the cities do have ex-officio members. Mr. Schenk stated that he planned to have additional discussion with staff in the Attomey General's office. Director Fendley wanted to know if there was a contract on the K-Mart Building. Mr. Vest advised that there is a contract, but it is with some real estate investors out of Dallas. Mr. Vest thought they might be able to help find a user for that building. 794 PEDC Meeting July 31, 2002 Page S Director Wall asked about the Industrial Park. City Manager Malone stated that the city needs a plan from the PEDC as to how the property is going to be developed. Mr. Vest advised that he expects a proposal from a professional architectural design engineering firm from Austin. They are going to give a price for developing a master plan, a site plan, the deed restrictions, and the green belt plan. It is sort of like a cafeteria plan where you can pick and choose. Mr. Vest also discussed the timber that is located on the site for the Industrial Park. City Manager Malone advised the Board that the city would review the plan, and to have a plan you would have to know how you are going to develop the property, such as what trees you would want to remove. He said if you take out protected trees, you will have to mitigate that by planting trees elsewhere. Director Wall discussed the Hearne Street project with City Attorney Schenk. There being no further business, President Guest adjourned the meeting. JAY GUEST, PRESIDENT. ATTEST: MATTIE CUNNINGHAM, CITY CLERK