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05 Record of Standing CommitteeCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Departrnent Presented By: A,genda Item No.: O 1 /20/09 Council Date: City Clerk Janice Ellis 5. O 1 /26/09 RECOMMENDED MOTION: Motion to approve. PoLICY IssuE(s): Record of Standing Committee. BACKGROUND: Board of Adjustment (10-7-2008) Lake Pat Mayse Study Committee (12-11-2008) Planning and Zoning (1-5-2009) Paris Economic Development Corporation (12-9-2008) BOARD/COMMISSION RECOMMENDATION: E XHIBITS: The attached minutes have been approved by the appropriate Boards/Commissions. ACI'ION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense $ ❑ Depamnent Report ❑ Resolution Budgeted Amt $ ❑ Pcesentation ❑ Ordinance y'TD Actual $ ❑ P bli H i h u c ear ng ❑ Ot er Acct Name Acct Nutnber FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk Z Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Libraiy ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 0 Of)0001 MINUTES REGULAR MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS. TEXAS TUESDAY OCTOBER 7 2008 12:00 O'CLOCK P.M. 1. The Board of Adjustment meeting was called to order by Chairman Terry Christian at 12:00 p.m. A. The following members were present: Terry Christian, Chairman Chester Martindale Rodney Bass Louis Yates B. The following members were absent: Howard Corriston Alternates: Louis Yates David Glass C. Also presentwas Lisa A. Wright, Community Development Directorand Kevin Kear, City Councilman. 2. Approval of minutes from previous meetings. Motion to approve the minutes of the September 2, 2008, meeting was made by Rodney Bass, seconded by Louis Yates. Motion carried 4-0. 3. Public hearing and consideration of and action on the petition of Charles T. Guy to grant a variance of Zoning Ordinance No. 1710 as follows: (1) Section 9-502 to reduce the required front yard sefback from 33' (established building line) to 4; which would be a 29' variance; and (2) Section 9-601 to reduce the required side yard setback from 5' to 416'; which would be a 6" variance, on Lot 1, B►ock 7, Mayer Addition, being number 3051 Bonham Street. Public hearing was declared open. The following individuals spoke in favor. Charles T. Guy, 3051 Bonham Street, Mr Guy stated this is his mothers house. She has been in a wheelchair since 1986 except when on walker. Doctor wants her to get fresh air. Need the carport so she can sit outside and not be in the grass. Mr. Guy further stated if it's raining and he needs to take her somewhere, she moves slowly and takes a long time and they get soaked. Also wants carport just to cover cars. On line, can buy a kit so it will save him money. Needs a four space carport to put all the cars and wants a dry place to work. No one spoke in opposition. " 0 0 0'") Public hearing was declared closed. Lisa Wright recommended denial. Motion was made by Chester Martindale, seconded by Rodney Bass, to deny the petition. Motion carried 4-0. 4. Public hearing and consideration of and action on the petition of Hayden Swaim to grant a variance of the River Oaks Final Plat, filed in enve/ope number374-D, to reduce the side yard setback from 10'to 5; which would be a 5'variance, on Lot 5, Block C, River Oaks Addition, being number 3020 Aikin Drive. Public hearing was declared open. The following individuals spoke in favor of the petition. Hayden Swaim, 3645 Reno Drive, Mr. Swaim stated he is asking for 5' because that's what the ordinance has. Built house in center of lot which puts it 8' on either side. Mack Ross will give him 2' and will have to replat. No one spoke in opposition. Public hearing was declared closed. Terry Christian stated would like to see commitment that Hayden Swaim will follow thru with replat and the board still grant variance. Motion was made by Rodney Bass, seconded by Louis Yates, to approve the petition. Motion carried 4-0. 5. Meeting adjourned at 12:42 p.m. APPROVED THIS 6th DAY OF JANUARY , 2009. Terry Christian, Chairman w 00U0lJJ MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS. TEXAS MONDAY DECEMBER 1 2008 5:30 O'CLOCK P.M. 1. The regular meeting of the Planning and Zoning Commission on Monday, December 1, 2008, was cailed to order at 5:30 p.m. by Reeves Hayter. A. The following members were present: Reeves Hayter, Chairman Curtis Fendley, Vice-Chairman Bill Harris Richard Hunt, Secretary Benny Plata Brad Archer B. The following members were absent: Darin Manning C. Shawn Napier, City Engineer, was also present. 2. Approval ofminutes from previous meetings. Motion to approve the minutes of the November 3, 2008, meeting was made by Brad Archer, seconded by Curtis Fendley. Motion carried 6-0. 3. Public hearing and consideration of and action on the petition of Brandon E. Cox for a change in zoning from an Agricultural District (A) to an Agricultural District (A) with a Specific Use Permit (20) Hospital, Convalescent Home, Residence Home for fhe Aged on a 5.733 acre tract of land situated in the Joshua Moore Survey„ Abstract No. 571 being located in the 100 B/ock of 47'`' Street S.E. WITHDRAWN 4. Public hearing and consideration of an action on the petition of Don Wilson for a change in zoning from a Planned Developmenf District (PD-a1) Commercial Center/(PD-b) Housing Development or Community Unit Development to a Planned Development District (PD-a1) Commercial Center on Lots 13, 13-A, 13-B, 13-C, and 13-D, City B/ock 259, being located in the 2800 B/ock of Pine Mill Road. nV 0 0 "T Motion was made by Richard Hunt, seconded by Bill Harris to recuse Reeves Hayter. Motion carried 5-0. A. Public hearing was declared open. Dennis Chalaire, Chalaire Surveying, representing Don Wilson, spoke in favor of the petition. B. There was no opposition. C. Public hearing was declared closed. Motion was made by Brad Archer, seconded by Richard Hunt to approve the zoning change request. Motion carried 5-0. Motion was made and seconded to return Reeves Hayter to the meeting. Motion carried 5-0. ITEMS 3.13. AND 5 WERE COMBINED: 3. Public hearing to provide an opportunity to present comments and written evidence and consideration of and action on recommending to the city Council the adoption of proposed amendments to the Future Land Use P/an Map as follows: B. That the future land use recommended for the property located on 8.5 acres being a part of the A208 E. Crow Survey, Tracts 24 and 78, being number 4050 Pine Mill Road, be changed from Low Density Residenfial to High Density Residential. 5. Public hearing and consideration of and action on the petition of D. Wayne Brown for a change in zoning from a Agricultural District (A) to A Multip/e- Family Dwelling Districf No. 2(MF-2) on 8.5 acres being a part of the A208 E. Crow Survey, Tracts 24 and 78, and being number 4050 Pine Mill Road. The public hearing on the amendments to the Future Land Use Plan Map and the requested zoning change was declared open. A. The following individuals spoke in favor of the proposed future land use plan map amendment and zoning change petition. D. Wayne Brown, 3305 33rd Street N.E., stated that the property to the east is currently agricultural, to the south is partially agricultural, there are 50' lots nearby, Castlegate has duplexes in the area, and commercial property is nearby. Mr. Brown further stated that behind + 000005 Paris Lumber is zoned Light Industrial, there is a Fire Station across the street to the west, and Celebration Station is across the street to the north. He said he felt the proposed use is the best use for this property. He advised he wants to build duplexes and four-plexes, and this will increase the tax value in the area. B. The following individuals spoke in opposition of the petition. Sue Shelton, 4130 Castlegate Drive, stated she was not opposed to the request, but she had questions. She asked Mr. Brown where the driveway would be located, if it would be directly across from where Castlegate Drive met Pine Mill Road. Mr. Brown stated that it would not. C. The public hearing was declared closed. Motion was made by Brad Archer, seconded by Curtis Fendley, to recommend to the City Council the amendment of the Future Land Use Plan Map and approval of the zoning change petition. Motion carried 6-0. 6. Consideration of and action on the Preliminary Plat of Lot 5, B/ock C, Townwood Estates #3, being number 1235 Loop 286 N.E. This item was withdrawn by the applicant. 7. Consideration of and action on the Final Plat of Lot 5, B/ock C, Townwood Estates #3, being number 1235 Loop 286 N.E. This item was withdrawn by the applicant. 8. Consideration of and action on the Preliminary Plat of Lot 3, B/ock A, Pine Mill Business Park, being /ocated in the 3700 block of Pine Mill Road. Motion was made by Curtis Fendley, seconded by Bill Harris, to approve the plat subject to the City Engineer's recommendations. Motion carried 6-0. 9. Consideration of and action on the Master Plat of Lof 3, B/ock A, Pine Mill Business Park, being /ocated in the 3700 b/ock of Pine Mill Road. Motion was made by Brad Archer, seconded by Darin Manning, to approve the plat subject to the City Engineer's recommendation. Motion carried 6-0. 10. Progress update from the Manufactured Housing Subcommittee. Lisa Wright reported to the Commission that the Subcommittee had met a O() 0 0 6 couple of weeks ago and decided that they wanted to draft an ordinance that would treat manufactured housing subdivisions the same as other subdivisions, meaning that they wanted the subdivisions to look like a typical neighborhood. She advised that she had done a great deal of research and couldn't find an ordinance that addressed everything the Subcommittee had requested, but she felt that she had found enough from various cities that one could be pieced together and used as a foundation to make some revisions to. Richard Hunt asked if there would be any provisions for the use of these homes in the event of a natural disaster, and Ms. Wright advised that the Subcommittee plans to add provisions for the temporary use of these homes in the event of fires, tornados, etc. She stated that the Subcommittee would be meeting again in the next week or so. 11. The meeting adjourned at 5:55 p.m. APPROVED THIS 5TH DAY OF JANUARY, 2009. Reeves Hayter, Chairman M ()()U(iQ i MINUTES WORK SESSION LAKE PAT MAYSE STUDY COMMITTEE 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, DECEMBER 11, 2008 Call the meeting to order. Chairman Hayter called the meeting to order at 4:03 p.m. 2. Committee member roll call. City Engineer Shawn Napier called roll. Members present were Herb Campbell, Dennis Chalaire, Reeves Hayter, Gene McWaters, Sharron Nabors, Jim Noble, Richard Quarles and Dan Smith. Ex-Officio Members present were Jim Kays, Frank Wright, Ray Ball, and Bob Campbell. Members absent were John Kruntorad, Rick McDougall (resigned), and Michael Moffitt. Ex-Officio Members absent were Bryon Billman and Renee Harvey. Alternate Member absent was Joan Mathis. Also, present were city staff Shawn Napier, City Engineer; Doug Harris, Utilities Director; Shannon Barrantine, Chamber of Commerce; Ken Choffel and Cory Shockley, HDR; David Nabors; John McFadden and Charles Richards, Paris News. 3. Approval of minutes from previous meeting. (November 13, 2008) A Motion to approve the minutes was made by Sharron Nabors and seconded by Richard Quarles. Motion carried unanimously. 4. Citizens forum. No one spoke. 5. Presentation from HDR Engineering. HDR presentation (see Power Point Presentation in Section 18 of the Lake Pat Mayse Study Committee Briefing Book). Draft report from HDR by January 22, 2009, HDR and Jim Matthews will meet to discuss information. 6. Discussion and possible action on the power point presentation to the public. Power point due by January 08, 2009. n 0U0U0S 7. Update goals and objectives. None 8. Possible future agenda items. Meetings schedule for January 08, 2009 and January 22, 2009. 9. Adjournment. There being no further business, a motion to adjourn the meering was made by Gene McWaters and seconded by Herb Campbell, motion carried unanimous. The meeting was adjourned at 5:20 p.m. Approved this 81h day of January, 2009. Reeves Hayt , Cha an a fauuuuJ MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS. TEXAS MONDAY, JANUARY 5, 2009 5:30 O'CLOCK P.M. 1. The regular meeting of the Planning and Zoning Commission on Monday, January 5, 2009, was called to order at 5:35 p.m. by Reeves Hayter. A. T'he following members were present: Reeves Hayter, Chairman Curtis Fendley, Vice-Chairman Bill Harris Richard Hunt, Secretary B. The following members were absent: Darin Manning Brad Archer Benny Plata C. Lisa A. Wright, Community Development Director, was also present. 2. Approval of minutes.from previous rrieetings. Motion to approve the minutes of the December l, 2008, meeting was made by Curtis Fendley, seconded by Bill Harris. Motion carried 4-0. ITEMS 3.A. AND 4. WERE COMBINED: 3. Public hearing to provide an oppor•tunity to present comments and written evidence and consideration of and action on recommending to the City Council the adoption ofproposed amendments to the Future Land Use Plan Map as follows: A. That the future land use recommended for the property located Lot 11, City Block 35 , being number 221 8`h Street N.E., be changed from Low Densiry Residential to Commercial. 4. Public hearing and consideration of an action on the petition ofXuan Thu Thi Pham for a change in zoning from a Multiple-Family Dwelling District No. 1 to a Commercial District (C) on Lot 11, Ciry Block 35, being number 221 e Street N.E. A. Public hearing was declared open. w 000010 Xuan Thu Thi Pham, 221 81h Street N.E., spoke in favor of the petition. Ms. Pham stated wants to conduct spa, skin care business from her home. Will not have adverse impact on the area. Ms. Pham further stated she will be the only one working there. She is prepared to pave and screen necessary parking. B. Presented a letter from Rosemary Gregory stating her opposition to the petition. C. Public hearing was declared closed. Motion was made by Curtis Fendley, seconded by Bill Harris to approve the zoning be changed to Neighborhood Service District (NS). Motion carried 4-0. ITEMS 3.13. AND 5. WERE COMBINED: 3. Public hearing to provide an opportunitv to present comments and written evidence and consideration ofand action on recommending to the city Council the adoption ofproposed amendments zo the Future Land Use Plan Map as follows: B. That the future land use recommended for- the property located on 6.5 acre tract being a part of the Enoch Crow Survev, Abstract No. 208, being located in the 4500 Block of Lamar Avenue, be changed from Low Density Residential to High Densitv Residential. 5. Public hearing and consideration of and action on the petition of PauZ Holden for a change in zaning from an Agricultural District (A) ta a Planned Development District (PD-b) Housing Development or Community Unit Development on a 6.5 acre tract being a part of the Enoch Crow Sur-vey, Abstract No. 208, located in the 4500 Block of Lamar Avenue. Reeves Hayter would have to recuse himself on Items 3.13. and 5; therefare, there would not be a quorum. 6. Consideration of and action on the Preliminary Plat of Lot 1, Block 32-8, Paris New Generation Missionary Baptist Church Addition 32B, being located in the 1100 Block of Pine Bluff. M:otion was made by Curtis Fendley, seconded by Bill Harris, to approve the plat subject to the City Engineer's recommendations. Motion carried 4-0. 7. Consideration of and action on tlae Preliminary Plat of Lot 16, Stone Ridge Phase S Addition, being located in the 3900 Block of 48"' Street N.E. Motion was made by Curtis Fendley, seconded by Richard Hunt, to approve the plat subject to the City Engineer's recommendations. Motion carried 4-0. Cansideration of and action on the Master Plat of Lots, 2, 3, 4, S, 6, 7, 8 and 9, Block A, Pecan Place Addition, beiizg located in the 4000 Block of Pine Mill Road. " 0()001i Motion was made by Curtis Fendley, seconded by Bill Harris, to approve the plat subject to the City Engineer's recommendations. Motion carried 4-0. 9. Consideration of and action on the Preliminafy Plat of Lots, 2, 3, 4, S, 6, 7, 8 and 9, Block A, Pecan Place Addition, being located in the 4000 Block of Pine Mzll Road. Motion was made by Richard Hunt, seconded by Bill Harris, to approve the plat subject to the City Engineer's recommendation. Motion carried 4-0. 10. The meeting adjourned at 6:00 p.m. APPROVED THIS 2ND DAY OF FEBRUARY, 2009. Reeves Hayter, Chairman w ~~~~UUla. Paris Economic Development Corporation Board Meeting Minutes December 9, 2008 Board Members Staff Present: Pete Kampfer Present: John Wright Rachel Schory Chad Brown Ex Officio Members Dan Smith Present: Kevin Carruth Dick Severson Pike Burkhart Glen Bawcum Jesse Freelen Guests: Connie Beard Edwin Pickle Dan Smith called the meeting to order at 4:05 p.m. Minutes from the November 17, 2008 meeting were reviewed and approved as submitted in a 4-0 vote on a motion by Chad Brown seconded by Dick Severson. Glen Bawcum abstained from voting due to his absence at the Nov. 17"' meeting. The November financial report had not been completed by the City finance department and was not available for review. It will be reviewed at the next regular meeting. Due to a scheduling conflict with one board member, agenda item 7 under old business, discussion of Pat Mayse water, was addressed prior to the Executive Director's report. Dan Smith stated that the board needs to make a decision and report to the Water Study Committee on whether or not they support the proposed amount of water allotted for manufacturing in the HDR Engineering study. This figure is 5,190 acre feet of water per year, excluding Campbell Soup and steam-electric usage. HDR derived this figure using 2006 Texas Water Development Board regional study figures. Mr. Kampfer advised that the Water Development Board has a history of being very accurate in their projections. The 5,190 figure is actually about six times higher than Paris' greatest manufacturing water usage historically, according to Mr. Kampfer's research. Further discussion centered around thoughts that 5,190 acre feet is not enough water to recruit another industry in town, especially one that is similar to Campbell Soup in water usage. Mr. Smith commented that all water allotment figures combined do give the community plenty of room for growth (e.g. figures allotted for City of Paris and Lamar County are enough to allow each to double in size.) Other discussion focused on the need to protect water as a prime marketing resource for economic development. Future needs of economic development need to be the board's primary concern when making a decision on this issue. Glen Bawcum made a motion to table the discussion until the next regular meeting. Motion was seconded by John Wright and passed unanimously. Mr. Pete Kampfer presented the Executive Director's report. Mr. Kampfer or 0 1) 0 0 1.), provided the following updates: • Mr. Kampfer is continuing to work on the Executive Director's Report for the annual audit and will provide this to the board upon completion. • The Sulphur River Regional Mobility Authority will meet at the Chamber office on 12/ 10 and anyone interested may attend. ~ Currently a feasibility study is being conducted for a Paris business incubator. • Mr. Kampfer is working on a presentation for the board on a community strategic plan for Paris, including the method in which to approach it and estimated costs. The Board convened into Executive Session at 5:26 p.m. pursuant to Section 551.087 of the Texas Government Code to discuss and deliberate an offer of a financial or other incentive to a business prospect to locate, stay, or expand in Paris and consider any commercial and financial information related to the business prospect. Executive session concluded at 5:40 p.m. There was no action taken as a result of executive session discussion. There being no further business to come before the board, the meeting was adjourned at 5:41 p.m. on a motion by Chad Brown seconded by Glen Bawcum. Respectfully submitted, Rachel Schory Economic Development Specialist W 00001`it