2009-003-RES-APPROVING/RATIFYING ACCEPTANCE OF TWO TXDOT CAPITAL IMPROVEMENT PROGRAM GRANTSRESOLUTION 1110. 2009-003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, APPROVING AND RATIFYING THE ACCEPTANCE OF TWO
TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT) CAPITAL
IMPROVEMENT PROGRAM GRANTS; APPROVING AND RATIFYING
TWO AIRPORT PROJECT PARTICIPATION AGREEMENTS NOS.
09MPPARIS AND 0901PARIS WITH TXDOT; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, on October 13, 2008 the City Council of the City of Paris, did
approve an application for a Texas Department of Transportation Capital
Improvement Program (CIP) Grant for various projects at Cox Field Airport in the
amount of $4,911,088.00, with $491,108.80 or ten percent (10%) to be provided by
the City of Paris in the form of cash; and,
WHEREAS, projects include preparing a new airport master plan, performing
runway and taxiway overlays and markings, pavement repairs, drainage repairs,
airfield lighting, and sign replacements, and crack sealing runways, taxiways, and
aprons which will take place over four (4) fiscal years with expenses spread out over
that period; and,
WHEREAS, the Department of Transportation issued two grant awards in the
amounts of $180,000.00, TxDOT CSJ No. 09MPPARIS for completion of a new Airport
Master Plan, and $157,500.00 TxDOT CSJ No. 0901PARIS for engineering and design
of the construction projects with the city of Paris providing a$37,500.00 cash match;
and,
WHEREAS, as directed, the City Manager of the City of Paris did execute
Airport Project Participation Agreements for TxDOT CSJ No. 009MPPARIS and TxDOT
CSJ No. 0901PARIS, which execution should be in all things ratified.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS:
Section 1. That the findings set out in the preamble of this resolution are
hereby in all things approved.
Section 2. That the acceptance of the two Texas Department of
Transportation Capital Improvement Program (CIP) Grants for completion of a new
Airport Master Plan and for engineering and design of the construction projects in the
form of the two Airport Projectrt sA nd Bg ae hereby ra fi dtand the fo rmrof
and TxDOT, attached hereto as Exhib
such agreements is approved.
Section 3. That the execution of the two Agreements attached hereto as
Exhibits A and B with the Texas Department of Transportation by the City Manager of
the City of Paris on the 10th day of December, 2008, is hereby ratified.
pACCFn AND ADOPTED this 12th day of January, 2009.
ATTEST:
► '
nice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, ' Attorney
~:6Z
TEXAS DEPARTMENT OF TRANSPORTATION
AIRPORT PROJECT PARTICIPATION AGREEMENT
(Federally Assisted Airport Development Grant)
TxDOT CSJ No.: 09MPPARIS
TxDOT Project No.: AP PARIS 3
TxDOT Contract No. : 9XXAV043
Commission Approval: November 20, 2008
NPE Funds Applied: FY07, FY08
Part I- Identification of the Project
T0: The City of Paris, Texas
FROM: The State of Texas, acting through the Texas Department of Transportation
This Agreement is made and entered into by and between the Texas Department of
Transportation, (hereinafter referred to as the "State"), for and on behalf of the State of Texas,
and the City of Paris, Texas, (hereinafter referred to as the "Sponsor").
The Sponsor desires to sponsor a project for the development of a public aviation facility,
known or to be designated as the Airport under the Airport and Airway Improvement Act of
1982, as repealed and recodified in Title 49 United States Code, Section 47101 et seq.,
(hereinafter referred to as "Title 49 U.S.C."), and Rules, Regulations and Procedures
promulgated pursuant to; and under V.T.C.A. Transportation Code, Title 3, Chapters 21-22, et
seq. (Vemon and Vernon Supp).
The project is described as planning services to: prepare an airport master plan at the Cox
Field.
The Sponsar applies for federal financial assistance and desires the State to act as the
Sponsor's agent in matters connected with the project described above.
The parties, by this Agreement, do fix their respective responsibilities, with reference to
each other, with reference to the accomplishment of the project and with reference to the United
States.
Pursuant to and for the purpose of carrying out the provisions of Title 49 U.S.C., and in
consideration of (a) the Sponsor's adoption and ratification of the representations and assurances
contained in the Airport Project Participation Agreement and its acceptance of this Offer as
Page 1 of 28
EXHIBIT A-
provided, and (b) the benefits to accrue to the United States and the public from the
accomplishment of the project and compliance with the assurances and conditions provided,
THE TEXAS DEPARTMENT OF TRANSPORTATION, FOR AND ON BEHALF OF
THE UNITED STATES, FEDERAL AVIATION ADMINISTRATION (HEREINAFTER
REFERRED TO AS THE "FAA"), OFFERS AND AGREES to pay, as the United States
share of the allowable costs incurred in accomplishing the project, ninety percentum of all
allowable project costs. This grant is made on and subject to the following terms and conditions:
Part II - Offer of Financial Assistance
1. The allowable costs of the project shall not include any costs determined by the State to
be ineligible for consideration as to allowability under Title 49 U.S.C., the V.T.C.A.
Transportation Code, Title 3, Chapters 21-22, et seq., (Vernon and Vernon Supp), and the
Airport Zoning Act, Tex. Loc. Govt. Code Ann. 241.001 et seq. (Vernon and Vernon
Supp).
2. It is estimated that total project costs will be approximately $200,000 (Amount A). It is
further estimated that approximately $200,000 (Amount B) of the project costs will be
eligible for federal financial assistance, and that federal financial assistance will be for
ninety percent (90%) of the eligible project costs. Final determination of federal
eligibility of total project costs will be determined by the State in accordance with federal
guidelines following completion of project.
In the event that federal funds are unavailable, this Agreement shall automatically be
voided and become of no force and effect, except that unexpended or unencumbered
moneys actually deposited by the Sponsor and held with the State for project purposes
shall be returned to the Sponsor. -
3. The maximum obligation of the United States payable under this offer shall be $180,000
(Amount C).
This grant should not be construed as block grant funds for the Sponsor, but as a grant for
funding of the scope items as listed on page one of this agreement. It is the intent of the
State to provide funding to complete the approved work items of this grant and not to
amend the scope of work to include items outside of the current determined needs of this
project. Scope of work may be amended as necessary to fulfill the unforeseen needs of
this specific development project within the spirit of the approved scope, subject to the
availability of state, federal, and/or local funds.
4. It is estimated that the Sponsor's share of the total project costs will be $20,000 (Amount
D). The Sponsor specifically agrees that it shall pay any project costs, which exceed the
sum of the federal share (Amount C).
Page 2 of 28
It is further agreed that the Sponsor will reimburse the State for any payment or payments
made by the State in behalf of the Sponsor which are in excess of the federal percentage
of financial participation as stated in Part II-2. The State shall refund to the Sponsor, at
the financial closure of the project, any excess funds provided by the Sponsor.
5. If there is an overrun in the eligible project costs, the State may increase the grant to
cover the amount of overrun not to exceed the statutory twenty-five (25%) percent
limitation, and will advise the Sponsor by amendment of the increase. Upon receipt of
the aforementioned amendment, the maximum obligation of the United States is adjusted
to the amount specified and the Sponsor will remit their share of the increased grant
amount.
Participation in additional federally eligible costs may require approval by the Texas
Transportation Commission. The State will not authorize expenditures in excess of the
dollar amounts identified in this Agreement and any amendments, without the consent of
the Sponsor.
Payment of the United States share of the allowable project costs will be made in
accordance with the provisions of such regulations and procedures as the State and the
FAA, shall prescribe. Final determination of the United States share will be based upon
the final audit of the total amount of allowable project costs and settlement will be made
for any upward or downward adjustments to the Federal share of costs.
6. Sponsor's share of project costs (Amount D) shall be paid initially in cash when requested
by the State. At project closeout, Sponsor will be reimbursed for any credited amounts
that exceed Sponsor's share. 7. Sponsor, by executing this Agreement certifies, and upon request, shall furnish proof to
the State that it has sufficient funds to meet its share of the costs. The Sponsor grants to
the State and federal government the right, upon advance written request during
reasonable and regular business hours, to audit any books and records of the Sponsor to
verify said funds. In addition, the Sponsor shall disclose the source of al] funds for the
project and its ability to finance and operate the project.
Following the execution of this Agreement and upon written demand by the State, the
Sponsor's financial obligation (Amount D) shall be due and payable to the State. State
may request the Sponsor's financial obligation in partial payments. Should the Sponsor
fail to pay the obligation, either in whole or in part, within 30 days of written demand, the
State may exercise its rights under Part V-7. Likewise, should the State be unwilling or
unable to pay iis obligation in a timely manner, the failure to pay shall be considered a
breach and the Sponsor may exercise any rights and remedies it has at law or equity.
Page 3 of 28
PART III - Sponsor Responsibilities
1. In accepting the Agreement, the Sponsor guarantees that:
a. it will comply with the Attachment A, Certification of Airport Fund, attached and
made a part of this Agreement; and
b. it will comply with the Attachment B, Airport Assurances (3/2005)(State
Modified 3/2005), attached and made a part of this Agreement; and
c. it will, in the operation of the facility, comply with all applicable state and federal
]aws, rules, regulations, procedures, covenants and assurances required by the
State of Texas or the FAA in connection with the federal grant; and
d. the Airport or navigational facility which is the subject of this Agreement shall be
controlled for a period of at least 20 years, and improvements made or acquired
under this project shall be operated, repaired and maintained in a safe and
serviceable manner for the useful life of said improvements, not to exceed 20
years; and
e. consistent with safety and security requirements, it shall make the airport or air
navigational facility available to all types, kinds and classes of aeronautical use
without unjust discrimination between such types, kinds and classes and shall
provide adequate public access during the term of this Agreement; and
f. it shall not grant or permit anyone to exercise an exclusive right for the conduct of
aeronautical activity on or about an airport landing area. Aeronautical activities
include, but are not limited to scheduled airline flights, charter flights, flight
instruction, aircraft sales, rental and repair, sale of aviation petroleum products
and aerial applications. The landing area consists of runways or landing strips,
taxiways, parking aprons, roads, airport ]ighting and navigational aids; and
g. it shall not permit non-aeronautical use of airport facilities, unless noted on an
approved Airport Layout Plan, without prior approval of the State/FAA; and
h. it shall not enter into any agreement nor permit any aircraft to gain direct ground
access to the Sponsor's airport from private property adjacent to or in the
immediate area of the airport. Further, Sponsor shall not allow aircraft direct
ground access to private property. Sponsor shall be subject to this prohibition,
commonly known as a"through-the-fence operation," unless an exception is
Page 4 of 28
granted in writing by the State due to extreme circumstances; and
i. it will acquire all property interests identified as needed for the purposes of this
project and comply with all applicable state and federal laws, rules, regulations,
procedures, covenants and assurances required by the State of Texas or the FAA
in connection with the federal grant in the acquisition of such properiy interests;
and that airport property identified within the scope of this project and Attomey's
Certificate of Airport Property Interests shall be pledged to airport use and shall
not be removed from such use without prior written approval of the State; and
j, the Sponsor shall submit to the State annual statements of airport revenues and
expenses as requested; and
k. all fees collected for the use of an airport or navigational facility constructed with
funds provided under the program shall be reasonable and nondiscriminatory.
The proceeds of such fees shall be used solely for the development, operation and
maintenance of the Sponsor's system of airport(s) or navigational facility(ites).
an Airport Fund shall be established by resolution, order or ordinance in the
treasury of the Sponsor, or evidence of the prior creation of an existing airport
fund or a properly executed copy of the resolution, order, or ordinance creating
such a fund shall be submitted to the State. Such fund may be an account within
another fund, but must be accounted for in such a manner that all revenues,
expenses, retained earnings, and balances in the account are discernible from other
types of moneys identified in the fund as a whole. All fees, charges, rents, and
money from any source derived from airport operations must be deposited in said
Airport Fund and shall not be diverted to the general revenue fund or any other
revenue fund of the Sponsor. All expenditures from -the Airport Fund shall be
solely for airport or airport system purposes. Sponsor shall be ineligible for a
subsequent grant or loan by the State unless, prior to such subsequent approval of
a grant or loan, Sponsor has complied with the requirements of this subparagraph;
and
M. for federally funded projects any revenue from airport property mineral rights be
identified as airport revenue; deposited to the airport fund and used for airport
operations; and
n. the Sponsor shall operate runway lighting at least at low intensity from sunset to
sunrise; and
o, insofar as it is reasonable and within its power, Sponsor shall adopt and enforce
zoning regulations to restrict the height of structures and use of land adjacent to or
Page 5 of 28
in the immediate vicinity of the airport to heights and activities compatible with
normal airport operations as provided in Tex. Loc. Govt. Code Ann. 241.001 et
seq. (Vernon and Vernon Supp.). Sponsor shall also acquire and retain aviation
easements or other property interests in or rights to use of land or airspace, unless
Sponsor can show that acquisition and retention of such interests will be
impractical or will result in undue hardship to Sponsor. Sponsor shall be
ineligible for a subsequent grant or loan by the State unless Sponsor has, prior to
such subsequenl approval of a grant or loan, adopted and passed an airport hazard
zoning ordinance or order approved by the State; and
p. it will provide upon request of the State, the engineering or planning consultant,
and the FAA copies of any maps, plans, or reports of the project site, applicable to
or affecting the above project; and
q. after reasonable notice, it will permit the State, the FAA, and any consultants and
contractors associated with this project, access to the project site, and will obtain
permission for the State, the FAA, and consultants and contractors associated with
this project, to enter private property for purposes necessary to this project; and
r. all development of an airport constructed with program funds shall be consistent
with the Airport Layout Plan approved by the State and maintained by the
Sponsor. A reproducible copy of such plan, and all subsequent modifications,
shall be filed with the State for approval; and
s. it shall take all steps, including litigation if necessary, to recover funds spent
fraudulently, wastefully, or in violation of Federal antitrust statutes, or misused in
any other manner in any project upon which Federal and State funds have been
expended. For the purposes of this grant agreement, the term "funds" means
funds, however used or disbursed by the Sponsor or Agent that were originally
paid pursuant to this or any other grant agreement. It shall'obtain the approval of
the State as to any determination of the amount of such funds. It shall return the
recovered share, including funds recovered by settlement, order or judgment, to
the State. It shall furnish to the State, upon request, all documents and records
pertaining to the determination of the amount of the funds or to any settlement,
litigation, negotiation, or other efforts taken to recover such funds. All
settlements or other final positions of the Sponsor, in court or otherwise,
involving the recovery of such funds shall be approved in advance by the State.
2. The Sponsor certifies to the State that it will have acquired clear title in fee simple to all
property upon which construction work is to be performed, or have acquired a leasehold
on such property for a term of not less than 20 years, prior to the advertisement for bids
for such construction or procurement of facilities that are part of the above project, and
within the time frame of the project, a sufficient interest (easement or otherwise) in any
Page 6 of 28
other property which may be affected by the project.
3, The Sponsor, to the extent of its legal authority to do so, shall save harmless the State, the
State's agents, employees or contractors from all claims and liability due to activities of
the Sponsor, the Sponsor's agents or employees performed under this agreement. The
Sponsor, to the extent of its legal authority to do so, shall also save harmless the State, the
State's agents, employees or contractors from any and all expenses, including attorney
fees which might be incurred by the State in litigation or otherwise resisting the claim or
liabilities which might be imposed on the State as the result of such activities by the
Sponsor, the Sponsor's agents or employees.
4. The Sponsor's acceptance of this Offer and ratification and adoption of the Agreement
incorporated shall be evidenced by execution of this instrument by the Sponsor, and the
Agreement shall comprise a contract, constituting the obligations and rights of the State
of Texas and the Sponsor with respect to the accomplishment of the project and the
operation and maintenance of the airport. Such Agreement shall become effective upon
execution of this instrument and shall remain in full force and effect for a period of at
least 20 years.
5. The Sponsor and not the State shall, for all purposes, be the "Sponsor" of the project
identified above as defined in Title 49 U.S.C. Sponsor agrees to assume responsibility
for operation of the facility in compliance with all applicable state and federal
requirements including any statutes, rules, regulations, assurances, procedures or any
other directives before, during and after the completion of this project.
6. The Sponsor shall have on file with the State a current and approved Attorney's
Certificate of Airport Property Interests and Exhibit A property map.
7. The Sponsor shall have on file with the State, Attachment C, Certification Regarding
Drug-Free Workplace Requirements, attached and made part of this agreement.
Part IV- Nomination of the Agent
1. The Sponsor designates the State as the party to apply for, receive and disburse all funds
used, or to be used, in payment of the costs of the project, or in reimbursement to either of
the parties for costs incurred.
2. The State agrees to assume the responsibility to assure that all aspects of the grant are
done in compliance with all applicable state and federal requirements including any
statutes, rules, regulations, assurances, procedures or any other directives, except as
otherwise specifically provided.
Page 7 of 28
3. The State shall, for all purposes in connection with the project identified above, be the
Agent of the Sponsor. The Sponsor grants the State a power of attomey to act as its agent
to perform the following services:
Receiving Disbursing Agent:
a. apply for, accept, receive, and deposit with the State Treasury any and all project
funds granted, allowed, and paid or made available by the State and/or the United
States under Title 49 U.S.C. and congressional appropriation;
b. receive, review, approve and process Sponsor's reimbursement requests for
approved project costs; and
c. pay to the Sponsor, from granted funds, the portion of any approved reasonable
and eligible project costs incurred by the Sponsor that are in excess of the
Sponsor's share.
Paying Agent:
d. receive, review, approve and pay invoices and payment requests for services and
materials supplied in accordance with State executed contracts;
Contracting Agent:
e. advertise for planning services for, but not limited to, the preparation of planning
studies; certify consultant selection procedures; provide notification of contract
award for professional services; and negotiate professional services fees; and
execute, on behalf of the Sponsor, a professional services agreement as related to
this project; f. administer Disadvantage Business Enterprises (DBE) and/or Historically
Underutilized Business (HUB) Programs in accordance with federal and state
regulations.
Contract Management Agent:
g. exercise such supervision and direction of the project work as the State reasonably
finds appropriate. Where there is an irreconcilable conflict or difference of
opinion, judgment, order or direction between the State and the Sponsor, any
engineer, contractor, or materialman, the State shall issue a written order, which
shall prevail and be controlling;
h. coordinate and review project plans; coordinate and conduct progress and final
inspections.
Page 8 of 28
PART V - Recitals
1, The State and the Sponsor shall obtain an audit as required by federal or state regulations.
2, The Sponsor, and not the State, shall be the contractual pariy to all construction and
professional service contracts entered into fo ~ t oe the S apel i Part NthiNomination of
power o f a t t o rn e y, a s g r a n t e d b y t h e S p o n s o
Agent, is a limited power to perform acts in connection with airport improvements as
specified in or necessitated by this Agreement.
3. The Sponsor agrees to pursue and enforce contract items, which are required by federal
and/or state regulations, laws and orders to insure satisfactory performance of contract
vendors. Such items include, but are not limited to, bid bonds, payment bonds, and
performance bonds. Pursuit and enforcement of contract items may require litigation and
other remedies of law.
4. The United States and the State of Texas shall not be responsible or liable for damage to
property or injury to persons which may arise from, or be incidental to, compliance with
this grant agreement.
5. This Agreement is executed for the sole benefit of the contracting parti t
e
intended or executed for the direct or incidental benefit of any third party. Furthermo
the State shall not be a party to any ered ntotorchavre a sumledenn, rega d to the above
may enter into or assume, or have en
project.
6. If the Sponsor fails to comply with the conditions of the grant, the State may, by written
notice to the Sponsor, suspend the grant in whole or in part. The notice of suspension
shall contain the following:
a. The reasons for the suspension and the corrective action necessary to lift the
suspension;
b. A date by which the conective action must be taken;
C. Notification that consideration will be given to terminating the grant after the
corrective action date.
In the case of suspension or termination, the Sponsor may request the State to reconsider
the suspension or termination. Such request for reconsideration shall be made within 45
days after receipt of the notice of suspension or termination.
Page 9 of 28
7. This Agreement is subject to the applicable provisions of Title 49 U.S.C., the V.T.C.A.
Transportation Code, Title 3, Chapters 21- 22, et seq., (Vernon and Vernon Supp.), and
the Airport Zoning Act, Tex. Loc. Govt. Code Ann. 241.001 et seq. (Vernon and
Vernon Supp.). Failure to comply with the terms of this Agreement or with the rules and
statutes shall be considered a breach of this contract and will allow the State to pursue the
remedies for breach as stated below.
a. Of primary importance to the State is compliance with the terms and conditions of
this Agreement. If, however, after all reasonable attempts to require compliance
have failed, the State finds that Sponsor is unwilling and/or unable to comply with
any of the terms and conditions of this Agreement, the State may pursue any of
the following remedies: (1) require a refund of any money expended pursuant to
the Agreement, (2) deny Sponsor's future requests for aid, (3) request the
Attorney General to bring suit seeking reimbursement of any money expended on
the project pursuant to the Agreement, provided however, these remedies shall not
limit the State's authority to enforce its rules, regulations or orders as otherwise
provided by law, (4) declare this Agreement null and void, or (5) any other
remedy available at law or in equity.
b. Venue for resolution by a court of competent jurisdiction of any dispute arising
under the terms of this Agreement, or for enforcement of any of the provisions of
this Agreement, is specifically set by Agreement of the parties in Travis County,
Texas.
8. The State reserves the right to amend or withdraw this Agreernent at any time prior to
acceptance by the Sponsor. The acceptance period cannot be greater than 30 days after
issuance unless extended by the State, which extension shall not be unreasonably be
denied or delayed. 9. This Agreement constitutes the full and total understanding of the parties concerning their
rights and responsibilities in regard to this project and shall not be modified, amended,
rescinded or revoked unless such modification, amendment, rescission or revocation is
agreed to by both parties in writing and executed by both parties.
10. All commitments by the Sponsor and the State are subject to constitutional and statutory
limitations and restrictions binding upon the Sponsor and the State (including 5 and 7
of Article 11 of the Texas Constitution, if applicable) and to the availability of funds
which lawfully may be applied.
11. The Sponsor's acceptance of this Agreement and ratification and adoption of the Airport
Project Participation Agreement shall be evidenced by execution of this instrument by the
Sponsor. This Offer and Acceptance shall comprise a Grant Agreement, as provided by
the Title 49 U.S.C., constituting the contractual obligations and rights of the United
Page 10 of 28
States, the State of Texas and the Sponsor with respect to the accomplishment of the
Project and compliance with the assurances and conditions as provided.
12. The state auditor may conduct an audit or investigation of any entity receiving funds from
the state directly under the contract or indirectly through a subcontract under the contract.
Acceptance of funds directly under the contract or indirectly through a subcontract under
this contract acts as acceptance of the authority of the state auditor, under the direction of
the legislative audit committee, to conduct an audit or investigation in corunection with
those funds. An entity that is the subject of an audit or investigation must provide the
state auditor with access to any information the state auditor considers relevant to the
investigation or audit.
Page 11 of 28
Part VI - Acceptance of the Sponsor
The City of Paris, Texas, does ratify and adopt all statements, representations, warranties,
covenants and agreements constituting the described project and incorporated materials refened
to in the Agreement, and does accept the Offer, and agrees to all of the terms and conditions of
the Agreement.
Executed this IN,,, day of
k,l" a tj 4
itness Signature
_~i r~a r k 1~~`~'e~-~b~ ~i tv~ ~lilCihaGe
Witness Title ~ Sponsor Title
Certificate of Sponsor's Attorney
I, 14ht ( r- , acting as attorney for f- D~ tf t S , `tYa S ,
Texas, do certify that I ha fully examined the Agreement and the roceedings taken by the
Sponsor relating, and find that the manner of acceptance and execution, of the Agreement by the
Sponsor, is in accordance with the laws of the State of Texas.
Dated at ~''iv-[S , Texas, this 10-RA day of J)eC.en'lb.ar , 20 0$.
i ness Signature ey Signature
14~ r.~T3 r[ec~
Wi~tnes Title
Page 12 of 28
6ec-e Mbe , 2o ag .
Part VII - Acceptance of the State
Executed by and approved for the Texas Transportation Commission for the purpose and effect
of activating and/or carrying out the orders, established policies or work programs and grants
heretofore approved and authorized by the Texas Transportation Commission.
STATE OF TEXAS
TEXAS DEPARTMENT OF TRANSPORTATION
B
Y:
David S. Fulton, Director
Aviation Division
Texas Department of Transportation
Date: 14A 5 D
Page 13 of 28
ATTACHMENT A
CERTIFICATION OF AIRPORT FUND
The Sponsor does certify that an Airport Fund has been established for the Sponsor, and that all
all reven deposited
fees, charges, rents, and money from any source derived
d from vertdr fort o he operations
fund
for the benefit of the Airport Fund and wil] ot
expenditures or any other special fund of the Sponsor and that all expenditures from the Fund
will be solely for airport purposes. Such fund may be an account as part of another fund, but must
be accounted for in such a manner that all revenues, expenses, retained earnings, and balances in
the account are discernible from other types of moneys identified in the fund as a whole.
The Citv of Paris Texas
(Sponsor)
By: 2,, . O'A'Z~~
Title: -1 i'dviCe DcYC c4-t r
Date: aC.CrVI~QV6
Page 14 of 28
ATTACH111ENT B pART V
ASSURANCES
Airport Sponsors (3-2005)
A. General.
1. These assurances shall be complied with in the performance of grant agreements for airport development, airport planning,
and noise compatibility program grants for airport sponsors.
2. These assurances are required to be submitted as part of the project Airport Project Participation Agreement (hereinafter
referred to as "APPA") by sponsors requesting funds under the provisions of Title 49, U.S.C., subtitle VII, as amended. As
used herein, the term "public agency sponsor" means a public agency with control of a public-use airport; the term "private
sponsor" means a private owner of a public-use airport; and the tertn "sponsor" includes both public agency sponsors and
private sponsors.
3. Upon acceptance of the grant offer by the sponsor, these assurances are incorporated in and become part of the grant
agreement.
Duration and Applicability.
1, Airport development or Noise Compatibility Program Projects Undertaken by a Public Agency Sponsor. The terms,
conditions and assurances of the grant agreement shall remain in full force and effect throughout the useful life of the facilities
developed or equipment acquired for an airport development or noise compatibility program project, or throughout the useful life of the
project items installed within a faciliry under a noise compatibility program project, but in any event not to exceed twenry (20) years
from the date of acceptance of a grant ofler of Federal funds for the project. However, there shall be no limit on the duration of the
assurances regarding Exclusive Rights and Airport Revenue so long as the airport is used as an airyort. There shall be no limit on the
duration of the [erms, conditions, and assurances with respect to real property acquired with federal funds. Furthermore, the duration of
the Civil Rights assurance shall be specified in the assurances.
Z, Airport Development or Noise Compatibility Projects Undertaken by a Private
Sponsor. The preceding paragraph 1 also applies to a private sponsor excepl that the useful life of project items installed
within a facility or the useful life of the facilities developed or equipmenl acquired under an airport development or noise compati.bility
program project shall be no less than ten (10) years from the date of acceptance of Federal aid for the project.
3, Airport Planning Undertaken by a Sponsor. Unless otherwise specified in the grant agreement, only Assurances 1, 2, 3,
5, 6, 13, 18, 30, 32, 33, and 34 in section C apply to planning projects. The terms, conditions, and assurances of the grant agreement
shall remain in full force and effect during the life of the project.
C. Sponsor Certification. The sponsor hereby assures and certifies, with respect to this grant that:
General Federal Requirements. It will comply with all applicable Federal laws, regulations, executive orders, policies,
guidelines, and requirements as they relate to the application, acceptance and use of Federal funds for this project including but not
limited to the following:
Federal Legislation
a. Title 49, U.S.C., subtitle VII, as amended. i
b, Davis-Bacon Act - 40 U.S.C. 276(a), et se .
C. Federal Fair Labor Standards Act - 29 U.S.C. 201, et sea.
d, Hatch Act - 5 U.S.C. 1501, et seca•z
e Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 Title 42 U.S.C. 4601, et se
f, National Historic Preservation Act of 1966 - Section 106 - 16 U.S.C. 470(f).~
g . ~
. Archeological and Historic Preservation Act of 1974 - 16 U.S.C. 469 through 469c
h, Native Americans Grave Repatriation Act - 25 U.S.C. Section 3001, et se .
i. Clean Air Act, P.L. 90-148, as amended.
j. Coastal Zone Management Act, P.L. 93-205, as amended.
k, Flood Disaster Protection Act of 1973 - Section 102(a) - 42 U.S.C. 4012a.'
1, Title 49,U.S.C., Section 303, (formerly known as Section 4(f))
M. Rehabilitation Act of ] 973 - 29 U.S.C. 794.
n. Civil Rights Act of 1964 - Title Vl - 42 U.S.C. 2000d through d-4.
o, Age Discrimination Act of 1975 - 42 U.S.C. 6101, et se .
p. American Indian Religious Freedom Act, P.L. 95-341, as amended,
q. Architectural Barriers Act of 1968 -42 U.S.C. 4151, et sea.
r. Power plant and ]ndustrial Fuel Use Act ot' 1978 - Section 403- 2 U.S.C. 8373.'
S. Contract Work Hours and Safery Standards Act - 40 U.S.C. 327, et se .
t, Copeland Mti kickback Act - 18 U.S.C. 874.1
Page 15 of 28
U. National Environmental Policy Act of 1969 - 42 U.S.C. 4321, et sea.'
v. Wild and Scenic Rivers Act, P.L. 90-542, as amended.
w. Single Audit Act of 1984 - 31 U.S.C. 7501, et se .2
X. Drug-Free Workplace Act of 1988 - 41 U.S.C. 702 through 706.
Executive Orders
Executive Order 11246 - Equal Employment Opportunity'
Executive Order 11990 - Protection of Wedands
Executive Order 11998 - Flood Plain Management
Executive Order 12372 - lntergovemmental Review of Federai Programs.
Executive Order 12699 - Seismic Safety of Federal and Federally Assisted New Building Construction'
Executive Order 12898 - Environmental Justice
Federal Regulations
a. 14 CFR Part 13 - Investigative and Enforcement Procedures.
b. 14 CFR Part 16 - Rules of Practice For Federally Assisted Airport Enforcement Proceedings.
c. 14 CFR Part 150 - Airport noise compatibility planning.
d. 29 CFR Part 1- Procedures for prede[ermination of wage rates. '
e. 29 CFR Part 3- Contractors and subcontractors on pubiic building or public work financed in whole or part by
loans or grants from the United States.'
f. 29 CFR Part 5- Labor standards provisions applicable to contracts covering federally financed and assisted
construction (also labor standards provisions applicable to non-construction contracts subject to the Contract Work Hours and
Safety Standards AcQ. '
g. 41 CFR Part 60 - Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department
of Labor (Federal and federally assisted contracting requiremenu).'
h. 49 CFR Part 18 - Uniform adminisirative requirements for grants and cooperative agreements ro state and local
governments.3
i. 49 CFR Part 20 - New restrictions on lobbying.
j. 49 CFR Part 21 - Nondiscrimination in federally-assisted programs of the Department of Transportation -
effectuation of Title V] of the Civil Rights Act of 1964.
k. 49 CFR Pan 23 - Participation by Disadvantage Business Enterprise in Airport Concessions.
1. 49 CFR Part 24 - Uniform relocation assistance and real property acquisition for Federal and federally assisted
programs.l 2
M. 49 CFR Part 26 - Participation By Disadvantaged Business Enterprises in Department of Transportation
Programs,
n. 49 CFR Part 27 - Nondiscrimination on the basis of handicap in programs and activities receiving or benefiting
from Federal financial assistance.l
o. 49 CFR Part 29 - Government wide debarment and suspension (nonprocurement) and govemment wide
requirements for drug-free workplace (grants).
p. 49 CFR Part 30 - Denial of public works contracts to suppliers of goods and services of countries that deny
procurement market access to U.S. contractors.
q. 49 CFR,Part 41 - Seismic safery of Federal and federally assisted or regulated new building construction.l
Office of Management and Budget Circulars
a. A-87 - Cost Principles Applicable to Grants and Contracts with State and Local Govemments,
b A-133 - Audits of States, Local Governments, and Non-Profit Organizations
' These laws do not apply to airport planning sponsors.
Z These laws do not apply to private sponsors.
' 49 CFR Pan 18 and OMB Circular A-87 contain requirements for State and Local Govemments receiving Federal
assistance. Any requirement levied upon State and Local Govemments by this regulation and circular shall also be applicable
to private sponsors receiving Federal assistance under Title 49, United States Code.
Specific assurances required to be included in grant agreements by any of the above laws, regulations or circulars are incorporated by
reference in the grant agreement.
2. Responsibility and Authority of the Sponsor.
a. Public Agency Sponsor: It has legal authority to apply for the grant, and to finance and carry out the proposed
projech, that a resolution, motion or similar action has been duly adopted or passed as an oflicial act of the applicant's
goveming body authorizing the filing of'the application, including all understandings and assurances contained therein, and
directing and authorizing the person identified as the ofticial representative of the applicant to act in connection with the
application and to provide such additional information as may be required,
b. Private Sponsor: lt has legal authoriry to apply for the grant and to finance and carry out the proposed project
and comply with all tertns, conditions, and assurances of this grant agreement. It shall designate an official representative and
Page 16 of 28
shall in writing direct and authorize that person to file this application, including all understandings and assurances contained
therein; to act in connection with this application; and to provide such additionai information as may be required.
3. Sponsor Fund Availability. It has sufficient funds available for that portion of the project costs which are not to be paid by
the United States. It has sufficient funds available to assure operation and maintenance of i[ems funded under [he grant agreement which it will own
or control.
Good TiNe.
a. It, a public agency or the Federal govemment, holds good title, satisfactory to the Secretary, to the landing area of
the airport or site thereof, or wiil give assurance satisfactory to the Secretary that good title will be acquired.
b. For noise compatibiliry program projects to be carried out on the property of the sponsor, it holds good tide
satisfactory to the Secretary to that portion of the property upon which Federal funds will be expended or will give assurance
to the Secretary that good title will be obtained.
Preserving Rights and Powers.
a. lt wili not take or permit any action which would operate to deprive it of any of the rights and powers necessary to
perform any or all of the terms, conditions, and assurances in the grant agreement without the writien approval of the
Secretary, and will act promptly to acquire, extinguish or modify any outstanding rights or claims of right of others which
would interfere with such performance by the sponsor. This shall be done in a manner acceptable to the Secretary.
b. It will not sell, lease, encumber, or otherwise transfer or dispose of any part of its tide or other interests in the
property shown on Exhibit A to this application or, for a noise compatibility program project, that portion of the properry
upon which Federal funds have been expended, for the duration of the terms, conditions, and assurances in the grant
agreement without approval by the 3ecretary. If the transferee is found by the Secretary to be eligible under Title 49, United
States Code, to assume the obligations of the grant agreement and to have the power, authoriry, and financial resources to
carry out all such obligations, the sponsor shall insen in the contract or document transferring or disposing of the sponsor's
interest, and make binding upon the transferee all of the terms, conditions, and assurances contained in this grant agreement.
c. For all noise compatibiliry program projects which are to be carried out by another unit of local government or are
on property owned by a unit of local government other than the sponsor, it will enter into an agreement with that govemment.
Except as otherwise specified by the Secretary, that agreement shall obligate that government to the same terms, conditions,
and assurances that would be applicable to it if it applied directly to the FAA for a grant to undertake the noise compatibility
program project. That agreement and changes thereto must be satisfactory to the Secretary. It will take steps to enforce this
agreement against the local govemment if there is substantial non-compliance with the terms of the agreement.
d. For noise compatibiliry program projects to be carried out on privately owned property, it will enter into an
agreement with the owner of that properry which includes provisions specified by the Secretary. It will take steps to enforce
this agreement against the property owner whenever there is substantial non-compliance with the [ertns of the agreement.
e. If the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to ensure that the airport will
continue to function as a publiause airport in accordance with these assurances for the duration of these assurances.
f. ]f an arrangement is made for management and operation of the airport by any agency or person other than the
sponsor or an employee of the sponsor, the sponsor will reserve sufficient rights and authoriry to insure that the airport will
be operated and maintained in accordance Title 49, United States Code, the regulations and the terms, conditions and
assurances in the grant agreement and shall insure that such arrangement also requires compliance therewith.
6. Consistency with Local Plans. The project is reasonably consistent with plans (existing at the time of submission of this
application) of public agencies that are authorized by the State in which the project is located to plan for the development of [he area surrounding
the airport,
may be located.
Consideration of Local 1nleresL It has given fair consideration to the interest of communities in or near where the project
8. Consultation with Users. In making a decision to underiake any airport development project under Title 49, United States
Code, it has undertaken reasonable consultations with affected parties using the airport at which project is proposed.
9. Public Hearings. In projects involving the location of an airport, an airport runway, or a major runway extension, it has
afforded the opportuniry for public hearings for the purpose of considering the economic, social, and environmental effects of the airport or runway
location and its consistency with goals and objectives of such planning as has been carried out by the community and it shall, when requested by the
Secretary, submit a copy of the transcript of such hearings to the Secretary. Further, for such projects, it has on its management board either voting
representation from the communities where the project is located or has advised the communities that they have the right to petition the Secretary
concerning a proposed project.
Page 17 of 28
10, Air and NN'ater Quality Standards. In projects involving airport location, a major runway extension, or runway location it
will provide for the Governor of the state in which the project is located to certify in writing to the Secretary that the project will be located,
designed, constructed, and operated so as to comply with applicable air and water quality standards. In any case where such standards have not been
approved and where applicable air and water qualiry standards have been promulgated by the Administrator of the Environmental Protection
Agency, certification shall be obtained from such Administrator. Notice of certification or refusal to certify shall be provided within sixry days after
the project application has been received by the Secretary.
11, Pavement Preventive Maintenance. With respect to a project approved afrer January 1, 1995, for the replacement ot
reconstruction of pavement at the airport, it assures or certifies that it has implemented an effective airport pavement maintenance-management
program and it assures that it will use such program for the useful life of any pavement constructed, reconstructed or repaired with Federal financial
assistance at [he airport. It wili provide such reports on pavement condition and pavemenl management programs as the Secretary determines may
be useful.
12, Terminal Development Prerequisites. For projects which include terminal development at a public use airport, as defined
in Tide 49, it has, on the date of submittal of the project grant application, all the safery equipment required for certiSication of such airport under
section 44706 of Title 49, United S[ates Code, and all the security equipmeni required by rule or regulation, and has provided for access to the
passenger enplaning and deplaning area of such airport to passengers enplaning and deplaning from aircraft other than air carrier aircraft.
13, Accounting System, Audit, and Record Keeping Requirements.
a, It shall keep all project accounts and records which fully disclose the amount and disposition by the recipient of
the proceeds of the grant, the total cost of the project in connection with which the grant is given or used, and the amount or
nature of that portion of the cost of the project supplied by other sources, and such other financial records pertinent to the
project. The accounts and records shall be kept in accordance with an accounting system that will facililate an effective audit
in accordance with the Single Audit Act of 1984.
b. h shall make available ro the Secretary and the Comptroller General of the United 5tates, or any of their duly
authorized representatives, for the purpose of audit and examination, any books, documents, papers, and.records of the
recipient that are pertinent to the grant. The Secretary may require that an appropriate audit be conducted by a recipient. ln
any case in which an independent audit is made of the accounts of a sponsor relating to the disposition of 1he proceeds of a
grant or retating to the projecl in conneclion with which the grant was given or used, it shall file a certified copy of such audit
with the Comptroller General of the United States not laler than six (6) months following the close ot the fiscal year for
which the audil was made.
14, 117inimum Wage Rates. It shall include, in all contracts in excess ot$2,000 for work on any projects funded under the grant
agreement which involve labor, provisions establishing minimum rates of wages, to be predetermined by the Secretary of Labor, in accordance with
the Davis-Bacon Act, as amended (40 U.S.C. 276a-276a-5), which contractors shall pay to skilled and unskilled labor, and such minimum rates
shall be stated in the invitation for bids and shall be included in proposals or bids for the work.
1$, Veteran's Preference. It shall include in all contracts for work on any project funded under the grant agreement which
involve labor, such provisions as are necessary to insure that, in the employment of labor (except in executive, administrative, and supervisory
positions), preference shaU be given to Veterans of the Viemam era and disabled veterans as defined in Section 47112 of Title 49, United States
Code. However, this preference shall apply only where the individuals are available and qualified to perform lhe work to which the employment
relates.
16,. Conformity to Plans and Specifications. It will execute the project subject to plans, specifications, and schedules
approved by the Secretary. Such plans, speciScations, and schedules shall be submitted to the Secretary prior to commencement of site preparation,
construction, or other performance under this grant agreement, and, upon approval of the Secretary, shall be incorporated into this grant agreement.
My modification to the approved plans, specifications, and schedules shall also be subject to approval of the Secretary, and incorporated into the
grant agreement.
17. Construction lnspection and Approval. It will provide and maintain competent technical supervision at the construction
site throughout the project to assure that the work conforms to the plans, specifications, and schedules approved by the Secretary for the project. It
shall subject the construction work on any project contained in an approved project application to inspection and approval by the Secretary and such
work shall be in accordance with regulations and procedures prescribed by the Secretary. Such regulations and procedures shall require such cost
and progress reporting by the sponsor or sponsors of such project as the Secretary shall deem necessary.
18, Planning Projects. ln carrying out planning projecu:
a. It will execute the project in accordance with the approved program narrative contained in the project application
or with the modifications similarly approved.
b, It will furnish the Secretary with such periodic reports as required pertaining to the planning project and planning
work activities.
Page 18 of 28
c. lt will inciude in all published material prepared in connection with the planning project a notice that the material
was prepared under a grant provided by the United States.
d. It will make such material available for examination by the public, and agrees that no material prepared wi[h
funds under this project shall be subject to copyright in the United States or any other country.
e. it will give the Secretary unrestricted authority to publish, disclose, distribute, and otherwise use any of the
material prepared in connection with this grant.
f. It will grant the Secretary the right to disapprove the sponsor's employment of specific consultants and their
subcontractors to do all or any pan of this project as well as the right to disapprove the proposed scope and cost of
professional services.
g. It will grant the Secretary the right to disapprove the use of the sponsor's empioyees to do all or any part of the
project.
h. It understands and agrees that the Secretary's approval of this project grant or the Secretary's approval of any
planning material developed as part of this grant does no1 constitute or impiy any assurance or commitment on the part of the
Secretary to approve any pending or future application for a Federal airport grant.
19. Operation and Maintenance,
a. The airport and all facilities which are necessary to serve the aeronautical users of the airport, other than facilities
owned or controiled by the United States, shall be operated at all times in a safe and serviceable condition and in accordance
with the minimum standards as may be required or prescribed by applicable Federal, state and local agencies for maintenance
and operation. It wiil not cause or permit any activiry or action thereon which would interfere with its use for airport
purposes. It will suitably operate and maintain the airport and aIl facilities thereon or connected therewith, with due regard to
climatic and flood conditions. Any proposal to temporarily close the airport for non-aeronautical purposes must first be
approved by the Secretary. In furtherance of this assurance, the sponsor will have in effect arrangements for- (1) Operating
the airport's aeronautical facilities whenever required;
(2) Promptly marking and lighting hazards resulting from airport conditions, including temporary conditions; and
(3) Promptly notifying airmen of any condition afl'ecting aeronautical use of the airport. Nothing contained herein shall be
construed to require that the airport be operated for aeronautical use during temporary periods when snow, flood or other
climatic conditions interfere with such operation and maintenance. Further, nothing herein shall be construed as requiring the
maintenance, repair, restoration, or replacement of any structure or facility which is substantially damaged or destroyed due
to an act of God or other condition or circumstance beyond the control of the sponsor.
b. It will suitably operate and maintain noise compatibility program items that it owns or controls upon which
Federal funds have been expended.
20. Hazard Removal and Mitigation. It will take appropriate action to assute that such terminal airspace as is required to
protect instrument and visual operations to the airport (including established minimum flight altitudes) will be adequately cleared and proteeted by
removing, lowering, relocating, marking, or lighting or othenvise mitigating existing airport hazards and by preventing the establishment or creation
of future airport hazards.
21. Compatible Land Use. It will take appropriate action, to the extent reasonable, including the adoption of zoning laws, to
reshict the use of land adjacent to or in the immediate vicinity of the airport to activities and purposes compatible with normal airport operations,
including landing and takeoff of aircraft. In addition, if the project is for noise compatibility program implementation, it will not cause or permit any
change in land use, within its jurisdiction, that will reduce its compatibiliry, with respect to the airport, of'the noise compatibility program measures
upon which Federalfunds have been expended.
22. Economic Nondiscrimination.
a. It will make the airport available as an airport for public use on reasonable terms and without unjust
discrimination to all types, kinds and classes of aeronautical activities, including commercial aeronautical activities offering
services to Ihe public at the airport.
b. In any agreement, contracl, lease, or other arrangement under which a right or privilege at the airport is granted to
any person, firm, or corporation to conduct or to engage in any aeronautical activity for fumishing services to the public at
the airport, the sponsor will insert and enforce provisions requiring the contractor to-
(1) fumish said services on a reasonable, and not unjustly discriminatory, basis to all users thereof, and
(2) charge reasonable, and not unjustly discriminatory, prices for each unit or service, provided that the
contracior may be allowed to make reasonable and nondiscriminatory discounu, rebates, or other similar types of
price reductions to volume purchasers.
Page 19 of 28
C. Each fixed-based operator at the airport shall be subject to the same rates, fees, rentals, and other charges as are
aking the same or similar uses of such airpon and utilizing the same
fixed-based operators m
uniformly applicable to all other
or similar facilities.
d. Each air carrier using such airport shall have the right to service itself or to use any fixed-based operator that is
authorized or permitted by the airport to serve any air carrier at such airport.
e. Each air carrier using such airport (whether as a tenant, non tenant, or subtenant of another air carrier tenant) shall
be subject to such nondiscriminatory and substantially comparable rules, regulations, conditions, rates, fees, rentals, and
other charges with respect to facilities direcdy and substantially related to providing air transportation as are applicable to all
such air carriers which make similar use of such airport and utilize similar facilities, subject to reasonable classifications
such as tenants or non tenanu and signatory carriers and non signatory carriers. Classification or status as tenant ot signatory
shall not be unreasonably withheld by any airport provided an air carrier assumes obligations substantially similar to those
already imposed on air carriers in such classification or status.
f. It wiil not exercise or grant any right or privilege which operates to prevent any person, firm, or corporation
operating aircrafr on the airport from performing any services on its own aircraft with its own employees [including, but not
limited to maintenance, repair, and fueling] thal it may choose to perform.
g. In the event the sponsor itself exercises any of the rights and privileges refetred to in this assurance, the services
involved will be provided on the same conditions as would apply to the fumishing of such services by commercial
aeronautical service providers authorized by the sponsor under these provisions.
h. The sponsor may establish such reasonable, and not unjustly discriminatory, conditions to be met by all users of
the airport as may be necessary for the safe and efficient operation of the airpori.
i. The sponsor may prohibit or limit any given rype, kind or ciass of aeronautical use of the airport if such action is
necessary for the safe operation of the airport or necessary to serve the civil aviation needs of the public.
23, Exclusive Rights. ]t will permit no exciusive right for the use of the airport by any person providing, or intending to provide,
aeronautical services to the public. For purposes of this paragraph, the providing of the services at an airport by a single fixed-based operator shall
nol be construed as an exclusive right if both of the following apply:
a. It would be unreasonably costly, burdensome, or impractical for more than one fixed-based operator to provide
such services, and
b. If allowing more than one fixed-based operator to provide such services would require the reduction of space
leased pursuant to an existing agreement between such single fixed-based operator and such airport. It further agrees that it
will not, either direcAy or indirectly, grant or permit any person, firm, or corporation, the exclusive right at the airport to
conduct any aeronautical activities, including, but not limited to charier flights, pilot training, aircraft rental and sighueeing,
aerial photography, crop dusting, aerial adverlising and surveying, air carrier operations, aircraft sales and services, sale of
aviation petroleum products whether or not conducted in conjunction with other aeronautical activity, repair and maintenance
of aircraft, sale of aircraft parts, and any other activities which because of their direct relationship to the operation of aircraft
can be regarded as an aeronautical activity, and that it will terminate any exdusive right to conduct an aeronautical activity
now existing at such an airport before the grant of any assistance under Title 49, United Stales Code.
24. Fee and Rental Structure. It will maintain a fee and rental structure for the facilities and services at the airport which will make the
airpon as self-sustaining as possible under the circumstances existing at the particular airport, taking into account such factors as the volume of
traffic and economy of collection. No part of the Federal share oT an airporl development, airport planning or noise compatibility project for which a
grant is made under Title 49, United States Code, the Airpori and Airway lmprovement Act of 1982, the Federal Airport Act or the Airpon and
Airway Development Act of 1970 shall be included in the rate basis in establishing fees, rates, and charges for users of that airport.
25, pirport Revenues.
a, All revenues generated by the airport and any local taxes on aviation fuel established after December 30, 1987,
will be expended by it for the capital or operating costs of the airport; the local airport system; or other local facilities which
are owned or operated by the owner or operator of the airport and which are directly and substantially related to the actual air
transportation of passengers or property; or for noise mitigation purposes on or off the airport. Provided, however, that if
covenants or assurances in debt obligations issued before September 3, 1982, by the owner or operator of the airport, or
provisions enacied before September 3, 1982, in goveming statutes controlling the owner or operator's financing, provide for
the use of the revenues from any of the airport owner or operator's facilities, including the airport, to support not onty the the
then
ties
debt
ral
or's
on'av ation fuel) shall not apply. e use of all
owneT
ort
this revenuesugene~rated brypthe a rport (and eintthe ase of a publioblaigrportations
b. As part of the annual audit required under the Single Audit Act of 1984, the sponsor will direct that the audit will
review, and the resulting audit report will provide an opinion conceming, the use of airport revenue and taxes in paragraph
(a), and indicating whether funds paid or transferred to the owner or operator are paid or transferred in a manner consistent
with Title 49, United States Code and any other applicable provision of law, including any regulation ptomulgated by the
Secretary or Administrator.
Page 20 of 28
c Any civil penalties or other sanctions will be imposed for violation of this assurance in accordance with the
provisions of Section 47107 o}'Title 49, United States Code.
26. Reports and Inspections. It will
a. submit to the Secretary such annual or speciai financiai and operations reports as the Secretary may reasonably
request and make such reports available to the public; make available to the public at reasonable times and places a report of
the airport budget in a format prescribed by the Secretary;
b. for airport development projects, make the airport and all airport records and documents affecting the airport,
including deeds, leases, operation and use agreements, regulations and other instruments, availabie for inspection by any duly
authorized agent of the Secretary upon reasonable request;
c. for noise compatibility program projects, make records and documents relating to the project and continued
compliance with the terms, conditions, and assurances of the grant agreement induding deeds, leases, agreements,
regulations, and other instruments, availabie for inspection by any duly authorized agent of the Secretary upon reasonable
request; and
d. in a format and time prescribed by the Secretary, provide to the Secretary and make availabie to the public
following each of its fiscal years, an annual repoA listing in detail:
(i) all amounts paid by the airport to any other unit of govemment and the purposes for which each such
payment was made; and
(ii) all services and property provided by the airport to other units of government and the amount of
compensation received for provision of each such service and property.
27. Use by Government Aircraft. It witl make availabie all of the facilities of the airport developed with Federal financial
assistance and all those usable for landing and takeoff of aircrafi to the United States for use by Government aircraft in common with other aircraft
at all times without charge, except, if the use by Government aircraft is substantial, charge may be made for a reasonable share, proportional to such
use, for the cost of operating and maintaining the facilities used. Unless otherwise determined by the Secretary, or otherwise agreed to by the
sponsor and the using agency, substantial use of an airport by Government airorafl will be considered to exist when operations of such aircraft are in
excess of those which, in the opinion of the Secretary, would unduly interfere with use of the landing areas by other authorized aircraft, or during
any calendar month that -
a. Five (5) or more Govemment aircrafl are regularly based at the airport or on land adjacent thereto; or
b. The total number of movements (counting each landing as a movement) of Govemment aircraft is 300 or more,
or the gross accumulative weighi of Govemment aircraft using the airport (the total movement of Govemment aircraft multiplied by
gross Weights of such aircraft) is in excess of five miilion pounds.
28. Land for Federai Facilities. lt will furnish without cost to the Federal Govemment for use in connection with any air traffic
control or air navigation activities, or weather-reporting and communication activities related to air traffic conuol, any areas of land or water, or
estate therein, or rights in buildings of the sponsor as the Secretary considers necessary or desirable for construction, operation, and maintenance at
Federal eapense of space or facilities for such purposes. Such areas or any portion thereof will be made available as provided herein within four
months after receipt of a written request from lhe Secretary.
29. Airport Layout Plan.
a. It will keep up to date at all times an airport layout plan of the airport showing (1) boundaries of the airport and all
proposed additions theretq together with the boundaries ofall offsite areas owned or controlled by the sponsor for airport
purposes and proposed additions thereto; (2) the location and nature ofall existing and proposed airport facilities and
structures (such as runways, taxiways, aprons, terminal buildings, hangars and roads), including all proposed extensions and
reductions of existing airport facilities; and (3) the location of all existing and proposed nonaviation areas and of all existing
improvements Ihereon. Such airport Iayout plans and each amendment, revision, or modification thereof, shall be subject to
the approval of the Secretary which approval shall be evidenced by the signature of a duly authorized representative of the
Secretary on the face of the airport layout plan. The sponsor will not make or permit any changes or alterations in the airport
or any o1' its facilities which are not in conformity with the airport layout plan as approved by [he Secretary and which might,
in the opinion of the Secretary, adversely affect the safery, utility or efficiency of the airport.
b. If a change or alteration in the airport or Ihe facilities is made which the Secretary determines adversely affects
the safety, utiliry, or efficiency of any federally owned, leased, or funded property on or off the airport and which is not in
conformity with the airport layout plan as approved by the Secretary, the owner or operator will, if requested, by the
Secretary (1) eliminate such adverse effect in a manner approved by the Secretary; or (2) bear all costs of relocating such
property (or replacement thereof) to a site acceptable to the Secretary and all costs of restoring such property (or replacement
thereof) to the level of safety, utiliry, efficiency, and cost of operation existing before the unapproved change in the airport or
its facilities.
Page 21 of 28
30. Civil Rights. It will comply with such rules as are promulgated to assure that no person shall, on the grounds of race, creed,
color, nationai origin, sex, age, or handicap be excluded from participating in any activity conducted with or benefiting from funds received from
this grant. This assurance obligates the sponsor for the period during which Federal financiai assistance is extended to the program, except where
Federal financial assistance is to provide, or is in the form of personal property or real property or interest therein or structures or improvements
thereon in which case the assurance obligates the sponsor or any transferee for the longer of the following periods: (a) the period during which the
property is used for a purpose for which Federal financial assistance is extended, or for another purpose involving the provision of similar services
or benefits, or (b) the period during which the sponsor retains ownership or possession oTthe property.
31. Disposal of Land.
a. For land purchased under a grant for airport noise compatibility purposes, it will dispose of the land, when the
land is no longer needed for such purposes, at fair market value, al the earliest practicable time. That portion of'the proceeds
of such disposition which is proportionate ro the United States' share of acquisition of such land will, at the discretion of the
Secretary, (1) be paid to the Secretary for deposit in the Trust Fund, or (2) be reinvested in an approved noise compatibility
project as prescribed by the Secretary, including the purchase of nonresidential buiidings or property in the vicinity of
residential buildings or property previously purchased by the airport as part of a noise compatibility program,
b. For land purchased under a grant for airport development purposes (other than noise compatibiliry), it will, when
the land is no longer needed for airport purposes, dispose of such land at fair market value or make available to the Secretary
an amount equal to the United States' proportionate share of the fair market value of the land. That portion of the proceeds of
such disposition which is proportionate to the United States' share of the cost of acquisition of such land will, (1) upon
application to the Secretary, be reinvested in another eligible airport improvement project or projecu approved by the
Secretary at that airport or within the national airport system, or (2) be paid to the Secretary for deposit in the Trust Fund if
no eligible project exists.
C. Land shall be considered to be needed for airport purposes under this assurance if (1) it may be needed for
aeronautical purposes (including runway protection zones) or serve as noise buffer land, and (2) the revenue from interim
uses of such land contributes to the financial self-sufficiency of the airport. Further, land purchased with a grant received by
an airport operator or owner before December 31, 1987, will be considered to be needed for airport purposes if the Secretary
or Federal agency making such grant before December 31, 1987, was notified by the operator or owner of the uses of such
land, did not object to such use, and the land continues to be used for [hat purpose, such use having commenced no later than
December 15, 1989.
d. Disposition of such land under (a) (b) or (c) will be subject to the retention or reservation of any interest or righl
therein necessary to ensure that such land will only be used fot purposes which are compatible with noise levels associated
with operation of the airport.
32. Engineering and Design Services. It will award each contract, or sub-contract for program management, construction
management, planning studies, feasibility studies, architectural services, preliminary engineering, design, engineering, surveying, mapping or
related services with respect to the project in the same manner as a contract for architectural and engineering services is negotiated under Title IX of
the Federal Property and Administrative Services Act of 1949 or an equivalent qualifications-based requirement prescribed fot or by the sponsor of
the airport.
33. Foreign Market Restrictions. It wiU not allow funds provided under this grant to be used to fund any project which uses
any product or service of a foreign country during the period in which such foreign country is listed by the United States Trade Representative as
denying fair and equitable market opportunities for producis and suppliers of'the United States in procurement and construction.
34. Policies, Standards, and Specifications. ]t will carry out the project in accordance with policies, standards, and
specifications approved by the Secretary including but not limited to the advisory circulars listed in the Curtent FAA Advisory Circulars for AIP
projects, dated and included in this grant, and in accordance with applicable state policies, standards, and specifications approved by the
Secretary.
35. Relocation and Real Property Acquisition. (1) It will be guided in acquiring real property, to the greatest extent practicable
under State law, by the land acquisition policies in Subpart B of 49 CFR Part 24 and will pay or reimburse property owners for necessary expenses
as specified in Subpart B. (2) It will provide a relocation assistance program offering the services described in Subpart C and fair and reasonable
relocation payments and assistance to displaced persons as required in Subpart D and E of 49 CFR Part 24. (3) It will make available within a
reasonable period of time prior to displacement, comparable replacement dwellings to displaced persons in accordance with Subpart E of 49 CFR
Part 24.
36. Access By lntercity Buses. The airport owner or operator will permit, to the maximum extent practicable, intercity buses or
other modes of transportation to have access to the airport, however, it has no obligation to fund special facilities for intercity buses or for
othermodes of transportation.
37. Disadvantaged Business Enterprises. The recipient shall not discriminate on the basis of race, color, national origin or sex
in the award and performance of any DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR Part 26.
The Recipient shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure non discrimination in the award and administration of
Page 22 of 28
DOT-assisted conRacts. The recipient's DBE program, as required by 49 CFR Part 26, and as approved by DOT, is incorporated by reference in
this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this
agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for
under Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act
of 1986 (31 U.S.C. 3801).
38. Hangar Construction. If the airport owner or operator and a person who owns an aircraft agree that a hangar is to be
constructed at the airport for the aircraft at the aircrafi owner's expense, the airporl owner or operator will grant to the aircraft owner for the hangar
a long term lease that is subject to such terms and conditions on Ihe hangar as the airport owner or operator may impose.
39. Competitive Access.
a. If the airport owner or operator of a medium or large hub airport (as defined in section 47102 of title 49, U.S.C.)
has been unable to accommodate one or more requests by an air carrier for access to gates or other facilities at that airport in
order to allow the air carrier to provide service to the airport or to expand service at ihe airport, the airport owner or operator
shall transmit a report to the Secretary that-
1. Describes the requests;
2. Provides an explanation as to why the requests could not be accommodated; and
3. Provides a time frame within which, if any, the airport will be able to accommodate the requests.
b. Such report shall be due on either February 1 or August i of each year if the airport has been unable to
accommodate the request(s) in the six month period prior to the applicable due date.
Page 23 of 28
CURRENT FAA ADVISORY REROVEDQPROJECUIRED USE IN AIP FUNDED AND PFC
View the most current versions of these ACs and any associated changes at .
htt llwww faa Qoviairports airtraffic/airports/resources/advisorv circularsl.
Dated: 312112007
NU11tIBER
TITI.E . ; . ,
70/7460-1 K*
3
Obstruction Marking and Lighting
cement of Availability--RTCA Inc., Document RTCA-221, Guidance
150/5000-1
Announ
nd Recommended Requirements for Airport Surface Movement Sensors~_d
150/5020-1
a
Noise Control and Compatibiliry Planning for Airports
150/5070-66
Airport Master Plans
150/5070-7
The Airport System Planning Process
150/5200-28C
Notices to Airmen (NOTAMS) for Airport Operators
150/5200-30A
Airport Winter Safety and Operations
and Changes 1
through 8
150/5200-33A
Hazardous Wildlife Attractants On or Near Airports
150/5210-56
Painting, Marking and Lighting of Vehicles Used on an Airport
150/5210-7C
Aircraft Fire and Rescue Communications
150/5210-136
Water Rescue Plans, Facilities, and Equipment
150/5210-14A
Airport Fire and Rescue Personnel Protective Clothing
150/5210-15
Airport Rescue & Firefighting Station Building Design
150/5210-18
Systems for Interactive Training of Airport Personnel
150/5210-19
Driver's Enhanced Vision System (DEVS) _
150/5220-4B
Water Supply Systems for Aircraft Fire and Rescue Protection
150/5220-10C
Guide Specification for Water/Foam Type Aircraft Rescue and Firefighting
150/5220-13B
Vehicles
Runway Surface Condition Sensor Specification Guide
150/5220-16C
Automated Weather Observing Systems for Non-Federal Applications
Design Standards for Aircraft Rescue Firefighting Training Facilities
150/5220-17A
and Change 1
150/5220-18
Buildings for Storage and Maintenance of Airport Snow and Ice Control
Equipment and Materials
Dual-Agent Aircraft Rescue and Firefighting
ification for Small
S
150/5220-19
,
pec
Guide
150/5220-20 and
Vehicles
Airport Snow and Ice Control Equipment
Change 1
150/5220-21 B
Guide Specification for Lifts Used to Board Airline Passengers With Mobility
Impairments
Page 24 of 28
NU'MBER
71TLE
150/5220-22A
Engineered Materials Arresting Systems (EMAS) for Aircraft Overruns
150/5300-13 and
Airport Design
Changes1
through 10
150/5300-14 and
Design of Aircraft Deicing Facilities
Changes1
throu h 2
150/5300-16
General Guidance and Specifications for Aeronautical Surveys:
Establishment of Geodetic Controi and Submission to the National Geodetic
Survey
150/5300-17
General Guidance and Specifications for Aeronautical Survey Airport Imagery
Acquisition and Submission to the National Geodetic Survey
150/5300-18
General Guidance and Specifications for Submission of Aeronautical Surveys
to NGS: Field Data Collection and Geographic Information System (GIS)
Standards
150/5320-513
Airport Drainage
150/5320-6D and
Airport Pavement Design and Evaluation
Changes1
through 4
150/5320-12C
Measurement, Construction, and Maintenance of Skid Resistant Airport
and Changes 1
Pavement Surfaces
throu h 8
15015320-14
Airport Landscaping for Noise Control Purposes
150/5320-15 and
Management of Airport Industrial Waste
Change 1
15015325-46
Runway Length Requirements for Airport Design
150/5335-5A
Standardized Method of Reporting Pavement Strength PCN
150/5340-1 J
Standards for Airport Markings
150/5340-56 and
Segmented Circle Airport Marker System
Change 1
150/5340-18D
Standards for Airport Sign Systems
150/5340-30B
Design and Installation Details for Airport Visual Aids
150/5345-3E
Specification for L821 Panels for Control of Airport Lighting
150/5345-56
Circuit Selector Switch
150/5345-7E
Specification for L824 Underground Electrical Cable for Airport Lighting
Circuits
150/5345-10F
Specification for Constant Current Regulators Regulator Monitors
150/5345-12E
Specification for Airport and Heliport Beacon
150/5345-13A
Specification for L841 Auxiliary Relay Cabinet Assembly for Pilot Control of
Airport Lighting Circuits
Page 25 of 28
15015345-26C
150/5345-27D
150/5345-28F
150/5345-39C
150/5345-42F
150/5345-43F
15015345-44G
150/5345-456
150/5345-46C
150(5345-47B
150/5345-496
150/5345-50A
150/5345-51A
150/5345-52
15015345-53C
150/5345-54A
and Change 1
150/5345-55
150/5345-56
150/5360-9
150/5360-12D
150/5360-13 and
Chanae 1
150/5370-2E
150/5370-106
150/5370-11 A
150/5380-6A
150/5390-26
150/5390-3
150/5395-1
Specification for L823 Plug and Receptacle, Cable Connectors
Specification for Wind Cone Assemblies
Precision Approach Path Indicator (PAPI) Systems
FAA Specification L853, Runway and Taxiway Retrorefiective Markers
Specification for Airport Light Bases, Transformer Housings, Junction Boxes
and Accessories
Specification for Obstruction Lighting Equipment
Specification for Taxiway and Runway Signs
Low-Impact Resistant (LIR) Structures
Specification for Runway and Taxiway Konainersfor xtures
Specification for Series to Seres soatsformAirport Lighting
Specification L854, Radio Control Equipment
Specification for Portable Runway and Taxiway Lights
Specification for Discharge-Type Flasher Equipment
Generic Visual Glideslope Indicators (GVGI)
Airport Lighting Equipment Certification Program
Specification for L-1884 Power and Control Unit for Land and Hold Short
Lighted Visual Aid to Indicate Temporary Runway Closure
Specification for L-890 Airport Lighting Control and Monitoring System
ALCMS
Planning and Design of Airport Terminal Facilities at NonHub Locations
Airport Signing and Graphics Planning and Design Guidance for Airport Terminal Facilities
Operational Safety on Airports During Construction
Standards for Specifying Construction of Airports
Use of Nondestructive Testing Devices in the Evaluation of Airport Pavement
Guidelines and Procedures for Maintenance of Airport Pavements
Meliport Design
Vertiport Design
Seaplane Bases
Page 26 of 28
THE FOLLOWING ADDITIONAL APPLY to AIP PROJECTS ONLY Dated: 3/21/2007
NUMBER
TITLE ,
150/5100-14D
Architectural, Engineering, and Planning Consultant Services for Airport
Grant Projects
150/5100-15A
Civil Rights Requirements for the Airport Improvement Program
150/5100-17 and
Changes 1
through 6
Land Acquisition and Relocation Assistance for Airport Improvement
Program Assisted Projects
150/5200-37
Introduction to Safety Management Systems (SMS) for Airport Operators
150/5300-15
Use of Value Engineering for Engineering Design of Airports Grant Projects
150/5320-17
Airfield Pavement Surface Evaluation and Rating (PASER) Manuals
150/5370-66
Construction Progress and Inspection Report-Airport Grant Program
150/5370-11A
Use on Nondestructive Testing Devices in the Evaluation of Airport
Pavements
150/5370-12
Quality Control of Construction for Airport Grant Projects
150/5370-13A
Offpeak Construction of Airport Pavements Using Hot-Mix Asphalt
150/5380-7A
Airport Pavement Management System
150/5380-8
Handbook for ldentification of Aikali-Silica Reactivity in Airfield Pavements
THE FOLLOWING ADDITIONAL APPLY to PFC PROJECTS ONLY Dated: 3121/2007
NUAA809
~TITLE b
150/5000-12
Announcement of Availability-Passenger Facility Charge (PFC) Application
(FAA Form 5500-1)
Page 27 of 28
ATTACHMENT C
CERTIFICATION REGARDING DRUGFREE WORKPLACE REQUIREMENTS
rovide a drug-free workplace by: dis ensing,
A. The grantee certifies that it wi11 or W>» c~otltthe unlawful manufacture, distribution, p
(a) Publishing a statement notifying emp yees tha
possession, or rohibited in the grantee's workplace and specifying the actions
use of a controlled substance is p roh that wi11 be taken against employees for violation of s~am to n,fo,trm employees about-
(b) Establishing an ongoing drug-free awareness prog
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace; and (3) Any available drug counseling, rehabilitation, and employee a~assistance use v oladons occurr ng in the workplace;
(4) The penalties that may be imposed upon employees for drug iven a copy of
lo ee to be engaged in the performance of the grant be g
(c) Making it a requirement that each emp Y ent under
ee in the statement required by paragraph (a) that, as a condition of emp oym
(d) the statement Notifying the required by paragraph (a);
employ
the grant, the employee will-
statute occurring
Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her convicfioa~e rsUCh conv ction~criminal drug
lace no later than five calendar day from
recerv ing notice under paragraph (d)(2)
~e~ in the workp ees must
Noti~ing the agency in writing, within ten calendach days after conviction. Employers of convicted employ
an employee or otherwise recerving actual notice oat officer or other designee on whose g rant activity the
provide notice, including position title, to every g
(fl T a, point for the receipt of such
ted emPloyee was working, unless the Federal agencyf ehas aheaffect d grant~
convic
notices. Notices shall include the identifcation number(s o
akinS one of the following actions, within 30 calendar days of receiving notice under paragraph (a)(2), wit
tent
respect to any employee who is so convicted- lo ee, up to and including termination, consis
(1) Taking appropriate personnel action against such an emp y
with the requirements of the Rehabilitation Act of 1973, as abusedas~
(2) Requiring such employee to p si tance or rehabilitation program
articiPate satisfactorily in a drug ro riate
approved for such purposes by a Federal, State, or local health, law enforcement, or other app
agency; free workplace through implementation of
(g) Making a good faith effort to continue to maintain a drug-
paragraphs (a), (b), (c), (d), (e), and (0,
insert in the space provided below the site(s) for the performance of work done in connection
B. The grantee maY
with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
I~5 ~s~ e
-5 5~ o
Check if there are workplaces on file that are not identified here. 6
~
~ ~CPM_-b'?,►'8
Signed: Dated:
~
- oyht nanc,e e c,'1~ ~
Typed Name and Title of Sponsor Representative
Page 28 of 28
TEXAS DEPARTMENT OF TRANSPORTATION
AIRPORT PROJECT PARTICIPATION AGREEMENT
(Federally Assisted Airport Development Grant)
TxDOT CSJ No.: 0901 PARIS
TxDOT Project No.: AP PARIS 2
TxDOT Contract No. : 9XXAV042
Commission Approval: November 20, 2008
NPE Funds Applied: FY06, FY07
Part I- Identification of the Project
TO: The City of Paris, Texas
FROM: The State of Texas, acting through the Texas Department of Transportation
This Agreement is made and entered into by and between the Texas Department of
Transportation, (hereinafter referred to as the "State"), for and on behalf of the State of Texas,
and the City of Paris, Texas, (hereinafter referred to as the "Sponsor").
The Sponsor desires to sponsor a project for the development of a public aviation facility,
known or to be designated as the Airport under the Airport and Airway Improvement Act of
1982, as repealed and recodified in Title 49 United States Code, Section 47101 et seq.,
(hereinafter referred to as "Title 49 U.S.C."), and Rules, Regulations and Procedures
promulgated pursuant to; and under V.T.C.A. Transportation Code, Title 3, Chapters 21-22, et
seq. (Vernon and Vernon Supp).
The project is described as design services to: overlay and mark Runway 17-35;
reconstruct PCC fuel pad; relocate and install medium intensity runway lights to Runway 14-32;
and replace sign panels at the Cox Field.
The Sponsor applies for federal financial assistance and desires the State to act as the
Sponsor's agent in matters connected with the project described above.
The parties, by this Agreement, do fix their respective responsibilities, with reference to
each other, with reference to the accomplishment of the project and with reference to the United
States.
Pursuant to and for the purpose of carrying out the provisions of Title 49 U.S.C., and in
consideration of (a) the Sponsor's adoption and ratification of the representations and assurances
contained in the Airport Project Participation Agreement and its acceptance of this Offer as
provided, and (b) the benefits to accrue to the United States and the public from the
accomplishment of the project and compliance with the assurances and conditions provided,
THE TEXAS DEPARTMENT OF TRANSPORTATION, FOR AND ON BEHALF OF
Page 1 of 30
EXHIBIT JJ
THE UNITED STATES, FEDERAL AVIATION ADMINISTRATION (HEREINAFTER
REFERRED TO AS THE "FAA"), OFFERS AND AGREES to pay, as the United States
share of the allowable costs incurred in accomplishing the project, ninety percentum of all
allowable project costs. This grant is made on and subject to the following terms and conditions:
Part II - Offer of Financial Assistance
1. The allowable costs of the project shall not include any costs determined by the State to
be ineligible for consideration as to allowability under Title 49 U.S.C., the V.T.C.A.
Transportation Code, Title 3, Chapters 21-22, et seq., (Vernon and Vernon Supp), and the
Airport Zoning Act, Tex. Loc. Govt. Code Arun. 241.001 et seq. (Vernon and Vernon
Supp).
2. It is estimated that design/engineering project costs will be approximately $175,000
(Amount A). It is further estimated that approximately $175,000 (Amount B) of the
project costs will be eligible for federal financial assistance, and that federal financial
assistance will be for ninety percent (90%) of the eligible project costs. Final
determination of federal eligibility of total project costs will be determined by the State in
accordance with federal guidelines following completion of project.
The estimated project cost for the construction phase of this project is $2,350,312
(Amount C). The construction phase will be started upon completion of design,
dependent upon availability of federal funds, and approval of the Texas Transportation
Commission. A separate grant will be issued for the construction phase.
In the event that federal funds are unavailable, this Agreement shall automatically be
voided and become of no force and effect, except that unexpended or unencumbered
moneys actually deposited by the Sponsor and held with the State for project purposes
shall be returned to the Sponsor.
3, The maximum obligation of the United States payable under this offer shall be $157,500
(Amount D).
This grant should not be construed as block grant funds for the Sponsor, but as a grant for
funding of the scope items as listed on page one of this agreement. It is the intent of the
State to provide funding to complete the approved work items of this grant and not to
amend the scope of work to include items outside of the current determined needs of this
project. Scope of work may be amended as necessary to fulfil] the unforeseen needs of
this specific development project within the spirit of the approved scope, subject to the
availability of state, federal, and/or local funds.
4. It is estimated that the Sponsor's share of the total project costs will be $17,500 (Amount
E). The Sponsor specifically agrees that it shall pay any project costs, which exceed the
sum of the federal share (Amount D).
Page 2 of 30
It is further agreed that the Sponsor will reimburse the State for any payment or payments
made by the State in behalf of the Sponsor which are in excess of the federal percentage
of financial participation as stated in Paragraph II-2. The State shall refund to the
Sponsor, at the financial closure of the project, any excess funds provided by the Sponsor.
5. During design, if the estimated eligible construction project costs exceed Amount C,
above, the Sponsor may request the State to void this Agreement. The State shall agree to
void this Agreement upon the satisfaction of the following conditions:
a, the Sponsor's request to the State to void the Agreement shall be in writing and
dated; and
b, if required by the State, the Sponsor shall reimburse the State for funds expended
on this project and Sponsor shall assume the responsibility for any future expenses
for contracted services or materials related to the project for which a contract had
been executed prior to the Sponsor's request to void the Agreement. Sponsor
funds held by the State may be retained until this requirement is satisfied; and
C. failure on the part of the Sponsor to comply with the conditions of this paragraph
shall constitute a breach of this Agreement.
6. Upon satisfaction of the conditions specified in Paragraph II-5 above, the State shall
declare this Agreement null and void, and this Agreement shall have no force and effect,
except that unexpended or unencumbered moneys actually deposited by the Sponsor and
held with the State for project purposes shall be returned to the Sponsor within a
reasonable time.
7. If there is an overrun in the eligible project costs, the State may increase the grarit to
cover the amount of overrun not to exceed the statutory twenty-five (25%) percent
limitation, and will advise the Sponsor by amendment of the increase. Upon receipt of
the aforementioned amendment, the maximum obligation of the United States is adjusted
to the amount specified and the Sponsor will remit their share of the increased grant
amount.
Participation in additional federally eligible costs may require approval by the Texas
Transportation Commission. The State will not authorize expenditures in excess of the
dollar amounts identified in this Agreement and any amendments, without the consent of
the Sponsor.
Payment of the United States share of the allowable project costs will be made in
accordance with the provisions of such regulations and procedsri~e willebetbas d upon
FAA, s ha l l prescri be. Fin a l d e t e r m i n a t i o n o f t h e U m t e d S t a t e s
the final audit of the total amount of allowable project costs and settlement will be made
for any upward or downward adjustments to the Federal share of costs.
8. Sponsor's share of project costs (Amount E) shall be paid initially in cash when
requested by the State. At project closeout, Sponsor will be reimbursed for any credited
Page 3 of 30
amounts that exceed Sponsor's share.
9. Sponsor, by executing this Agreement certifies, and upon request, shall furnish proof to
the State that it has sufficient funds to meet its share of the costs. The Sponsor grants to
the State and federal government the right, upon advance written request during
reasonable and regular business hours, to audit any books and records of the Sponsor to
verify said funds. In addition, the Sponsor shall disclose the source of all funds for the
project and its ability to finance and operate the project.
Following the execution of this Agreement and upon written demand by the State, the
Sponsor's financial obligation (Amount E) shall be due and payable to the State. State
may request the Sponsor's financial obligation in partial payments. Should the Sponsor
fail to pay the obligation, either in whole or in part, within 30 days of written demand, the
State may exercise its rights under Paragraph V-7. Likewise, should the State be
unwilling or unable to pay its obligation in a timely manner, the failure to pay shall be
considered a breach and the Sponsor may exercise any rights and remedies it has at law or
equity.
Expenditures for eligible project costs for the above project made by the State or the
Sponsor prior to the award of a federal grant for the project, and prior to actual receipt of
the authority to expend federal grant funds, shall be made from Sponsor funds.
10. The State shall make all reasonable attempts to acquire federal funding for the completion
and construction of this project within two years of completion of design services. The
Sponsor agrees to complete and construct this project within two years of completion of
design services, subject to the availability of federal funds.
PART-III - Sponsor Responsibilities
In accepting the Agreement, the Sponsor guarantees that:
a. it will comply with the Attachment A, Certification of Airport Property Interests,
attached and made a part of this Agreement; and
b. it will comply with the Attachment B, Certification of Airport Fund, attached and
made a part of this Agreement; and
c. it will comply with the Attachment C, Airport Assurances (3/2005)(State
Modified 3/2005), attached and made a part of this Agreement; and
d. it will, in the operation of the facility, comply with all applicable state and federal
laws, rules, regulations, procedures, covenants and assurances required by the
State of Texas or the FAA in coruiection with the federal grant; and
e. the Airport or navigational facility which is the subject of this Agreement shall be
Page 4 of 30
controlled for a period of at least 20 years, and improvements made or acquired
under this project shall be operated, repaired and maintained in a safe and
serviceable manner for the useful life of said improvements, not to exceed 20
years; and
f, consistent with safety and security requirements, it shall make the airport or air
kinds and classes of aeronautical use
facility available to all types,
navigational
without unjust discrimination between S~e~ o pthis Agreement;l and s and shall
provide adequate public access during the
g, it shall not grant or permit anyone to exercise an exclusive right for the conduct of
aeronautical activity on or about an airport landing area. Aeronautical activities
include, but are not limited to scheduled airline flights, charter flights, flight
instruction, aircraft sales, rental and repair, sale of aviation petroleum products
and aerial applications. The landing area consists of runways or landing strips,
taxiways, parking aprons; roads, airport lighting and navigational aids; and
h, it shall not permit non-aeronautical use of airport facilities, unless noted on an
approved Airport Layout Plan, without prior approval of the State/FAA; and
i, it shall not enter into any agreement nor permit any aircraft to gain direct ground
access to the Sponsor's airport from private property adjacent to or in the
immediate area of the airport. Further, Sponsor shall not allow aircraft direct
ground access to private property. Sponsor shall be subject to this prohibition,
commonly known as a"through-the-fence operation," unless an exception is
granted in writing by the State due to extreme circumstances; and
j. it will acquire all property interests identified as needed for the purposes of this
project and comply with all applicable state and federal laws, rules, regulations,
procedures, covenants and assurances required by the State of Texas or the FAA
in connection with the federal grant in the acquisition of such property interests;
and that airport property identified within the scope of this project and Attorney's
Certificate of Airport Property Interests shall be pledged to airport use and shall
not be removed from such use without prior written approval of the State; and
k. the Sponsor shall submit to the State annual statements of airport revenues and
expenses as requested; and
l, al] fees collected for the use of an airport or navigational facility constructed with
funds provided under the program shal] be reasonable and nondiscriminatory.
The proceeds of such fees shall be used solely for the development, operation and
maintenance of the Sponsor's system of airport(s) or navigational facility(ites).
M. an Airport Fund shall be established by resolution, order or ordinance in the
treasury of the Sponsor, or evidence of the prior creation of an existing airport
fund or a properly executed copy of the resolution, order, or ordinance creating
such a fund shall be submitted to the State. Such fund may be an account within
Page 5 of 30
another fund, but must be accounted for in such a manner that all revenues,
expenses, retained earnings, and balances in thWhoaccount leAllafees, discemible
charges, f rentsrom
and
types of moneys identified in the fund as a eposited said
money from any source derived from airpo hepe lsrevmust enuee f d or any other
Airport Fun d an d s h a l l n o t b e d i v e rte d t o gener
revenue fund of the Sponsor. All expenditures from the Airport Fun d s ha l l be
solely for airport or airport system purPoS S' p to such sbsequ nt ppro al of
subsequent grant or loan by the State unle , prio
a grant or loan, Sponsor has complied with the requirements of this subparagraph;
and
n, for federally funded projects any revenue from airport property mineral rights be
identified as airport revenue; deposited to the airport fund and used for airport
operations; and
o, the Sponsor shall operate runway lighting at least at low intensity from sunset to
sunrise; and
P. insofar as it is reasonable and within its power, Sponsor shall adopt and enforce
zoning regulations to restrict the height of structures and use of land adjacent to or
in the immediate vicinity of the airport to heights and activities comp 24 1 OOlitet
normal airport operations as provided Sponsor shall also a quae a d re ain aviation
seq.. (Vernon and Vernon Supp.). Sp
easements or other property interests in or rights to use of land or airspace, unless
Sponsor can show that acquisition and ril e~o S Ch Sponsor shall be
impractical or will result in undue hards p posor rior to
ineligible for a subsequent grant ntlor 1 an,tadopt d and passed an a rport hazard
such subsequent approval of a gra
zon'rng ordinance or order approved by the State; and
the engineering or planning consultant,
q, it will provide upon request of thelanst or re orts of the project site, applicable to
and the FAA copies of any maps, p P
or affecting the above project; and
the FAA, and any consultants and
T, after reasonable notice, it will permit the State,
contractors associated with this project, a n t and contractors as oc at dbwath
permission for the State, the FAA, and consulta
this project, to enter private properly for purposes necessary to this project; and consis S. all development of an airport construc~ed ~ththe Sta e afun ndsmainta ned bytthe
with the Airport Layout Plan appro y
Sponsor. A reproducible copy of such ana plan, and all subsequent modifications,
shall be filed with the State for approval,
t, it shal] take all steps, including lit on t of Federal antt rust statutese or mausedenn
fraudulently, wastefully, or in violati
any other manner in any project upon which Federal and State funds have been
Page 6 of 30
expended. For the purposes of this grant agreement, the term "funds" means
funds, however used or disbursed by the Sponsor or Agent that were originally
paid pursuant to this or any other grant agreement. It shall obtain the approval of
the State as to any determination of the amount of such funds. It shall return the
recovered share, including funds recovered by settlement, order or judgment, to
the State. It shall furnish to the State, upon request, all documents and records
pertaining to the determination of the amount of the funds or to any settlement,
litigation, negotiation, or other efforts taken to recover such funds. All
settlements or other final positions of the Sponsor, in court or otherwise,
involving the recovery of such funds shall be approved in advance by the State.
2. The Sponsor certifies to the State that it will have acquired clear title in fee simple to all
property upon which construction work is to be performed, or have acquired a leasehold
on such property for a term of not less than 20 years, prior to the advertisement for bids
for such construction or procurement of facilities that are part of the above project, and
within the time frame of the project, a sufficient interest (easement or otherwise) in any
other property which may be affected by the project.
3. The Sponsor, to the extent of its legal authority to do so, shall save harmless the State, the
State's agents, employees or contractors from all claims and liability due to activities of
the Sponsor, the Sponsor's agents or employees performed under this agreement. The
Sponsor, to the extent of its legal authority to do so, shall also save harmless the State, the
State's agents, employees or contractors from any and all expenses, including attorney
fees which might be incurred by the State in litigation or otherwise resisting the claim or
liabilities which might be imposed on the State as the result of such activities by the
Sponsor, the Sponsor's agents or employees.
4. The Sponsor's acceptance of this Offer and ratification and adoption of the Agreement
incorporated shall be evidenced by execution of this instrument by the Sponsor, and the
Agreement shall comprise a contract, constituting the obligations and rights of the State
of Texas and the Sponsor with respect to the accomplishment of the project and the
operation and maintenance of the airport. Such Agreement shall become effective upon
execution of this instrument and shall remain in full force and effect for a period of at
least 20 years.
5. Sponsor agrees to provide a suitable location for pre-bid and for pre-construction
conferences, and for the submission and opening of construction bids.
6. The Sponsor and not the State shall, for all purposes, be the "Sponsor" of the project
identified above as defined in Title 49 U.S.C. Sponsor agrees to assume responsibility
for operation of the facility in compliance with all applicable state and federal
requirements including any statutes, rules, regulations, assurances, procedures or any
other directives before, during and after the completion of this project.
7. The Sponsor shall have on file with the State a current and approved Attorney's
Certificate of Airport Property Interests and Exhibit A property map.
Page 7 of 30
g. The Sponsor shall have on file with the S a tapa maden1 tDth s agreemerit Regarding
Drug-Free Workplace Requirements, attache Part o
9. Unless otherwise approved by the State, the Sponsor will not acquire or permit any
contractor or subcontractor to acquire any steel or manufactured products produced
outside the United States to be used for any project for airport development or noise
compatibility for which funds are provided under this grant. The sponsor will include in
every contract a provision implementing this special condition.
10. Except for instrument landing systems acquired with AIP funds and later donated to and
accepted by the FAA, the Sponsor must provide for the continuous operation and
maintenance of any navigational aid funded under the AIP during the useful life of the
equipment. The sponsor must check the facility, including instrument landing systems,
prior to commissioning to ensure it meets the operational standards. The Sponsor must
also remove, relocate, or lower each obstruction on the approach or provide for the
adequate lighting or marking of the obstruction if any aeronautical study conducted under
FAR Part 77 determines that to be acceptable;
a~ionn will not takelover the owne ship,
appropriate. The Federal Aviation Adminis
operation, or maintenance of any sponsor-acquired equipment, except for instrument
landing systems.
11. For a project to replace or reconstruct pa~a tenanceh managemen e Sponsor
as ais
implement an effective airport pavement
required by Airport Sponsor Assurance Number 11. The sponsor shall use such program
for the useful life of any pavement constructed, reconstructed, or repaired with Federal
financial assistance at the airport. As a minimum, the program must conform to the
provisions in Attachment E"Pavement Maintenance Management Program", attached
and made part of this agreement.
12. The Sponsor may utilize paving specifications meeting State Highway criteria for
runways at non-primary airports with lengths up to 5,000 feet and serving aircraft not
exceeding 60,000 pounds gross take-off weight. The sponsor agrees not to request
additional AIP funds for reconstruction or rehabilitate of pavement construct utilizing
State specification for 10 years from pavement acceptance.
Part IV- Nomination of the Agent
1. The Sponsor designates the State. as the party to apply for, receive and disburse all funds
used, or to be used, in payment of the costs of the project, or in reimbursement to either of
the parties for costs incurred.
2. The State agrees to assume the responsibility to assure that all aspects of the grant are
Page 8 of 30
done in compliance with all applicable state and federal requirements including any
statutes, rules, regulations, assurances, procedures or any other directives, except as
otherwise specifically provided.
3. The State shall, for all purposes in connection with the project identified above, be the
Agent of the Sponsor. The Sponsor grants the State a power of attorney to act as its agent
to perform the following services:
Receiving Disbursing Agent:
a. apply for, accept, receive, and deposit with the State Treasury any and all project
funds granted, allowed, and paid or made available by the State and/or the United
States under Title 49 U.S.C, and congressiona] appropriation;
b. receive, review, approve and process Sponsor's reimbursement reguests for
approved project costs; and
c. pay to the Sponsor, from granted funds, the portion of any approved reasonable
and eligible project costs incurred by the Sponsor that are in excess of the
Sponsor's share.
Paying Agent:
d. receive, review, approve and pay invoices and payment requests for services and
materials supplied in accordance with State executed contracts;
Contracting Agenh
e. advertise for professiona] engineering and/or planning services for, but not limited
to, the preparation of planning studies, plans and specifications for the above
project and for the management of the construction of the above project; certify
consultant selection procedures; provide notification of contract award for
professional services; and negotiate professional services fees; and execute, on
behalf of the Sponsor, a professional services agreement as related to this project;
f. administer Disadvantage Business Enterprises (DBE) and/or Historically
Underutilized Business (HUB) Programs in accordance with federal and state
regulations.
Contract Management Agent:
g. exercise such supervision and direction of the project work as the State reasonably
finds appropriate. Where there is an ineconcilable conflict or difference of
opinion, judgment, order or direction between the State and the Sponsor, any
engineer, contractor, or materialman, the State shall issue a written order, which
shall prevail and be controlling;
h. coordinate and review project plans, specifications and construction; coordinate
and conduct progress and final inspections.
Construction Phase:
Page 9 of 30
i. authorize the advertisement, receipt and oP s~~g tloblof the above projecotf and
above project; and award contracts for oacquisition of materials related to it; and execute, on behalf of the Sponsor,
construction contracts as related to this project;
participate in pre-bid and pre-construction conferences; ai d bissue ut notrlimited to
J•
deems appropriate regarding construction progress, inc u g
Notices to Proceed, Stop Work Orders, and Change Orders;
k. review, approve and maintain record drawings.
PART V - Recitals
1. The State and the Sponsor shall obtain an audit as required by federal or state regulations.
and
2. The Sponsor, and not the State, shall be the contractual party p° oall f th~s S ctn The
professional service contracts entered into for the accomplishme Proj
power of attorney, as granted by the Sponsor to the ontwith airport imp oTV me ts as
Agent, is a limrted power to perform acts m connect
specified in or necessitated by this Agreement.
3. The SPonsor agrees to pursue and enforce contract items, which are re ance of contract
and/or state regulations, laws and orders to insure satisfactory per oa ent bonds, and
vendors. Such items inclu enforcemntlof cont ac t ems may equire litigation and
performance bonds. Pursuit and
other remedies of law. _
4. The United States and the State of Texas shSe1 fromor be ~ncidental tobcomplaanrcegwith
property or injury to persons which may ar ,
this grant agreement.
5, This Agreement is executed for the sole be benefihof any contracting
party. 1eFurthermo et
intended or executed for the direct or incidental
the State shal] not be a party to any other i°oto~chave assumledenn, gard to the above
may enter into or assume, or have entered project.
If the Sponsor fails to comply with the conditions of the grant, the State may, by written
notice to the Sponsor, suspend the grant in whole or in part. The notice of suspension
' shall contain the following:
a. The reasons for the suspension and the corrective action necessary to lift the
suspension;
b. A date by which the corrective action must be taken;
Page 10 of 30
c. Notification that consideration will be given to terminating the grant after the
corrective action date.
In the case of suspension or termination, the Sponsor may request the State to reconsider
the suspension or termination. Such request for reconsideration shall be made within 45
days after receipt of the notice of suspension or termination.
7. This Agreement is subject to the applicable provisions of Title 49 U.S.C., the V.T.C.A.
Transportation Code, Title 3, Chapters 21- 22, et seq., (Vernon and Vernon Supp.), and
the Airport Zoning Act, Tex. Loc. Govt. Code Ann. 241.001 et seq. (Vernon and
Vernon Supp.). Failure to comply with the terms of this Agreement or with the rules and
statutes shall be considered a breach of this contract and will allow the State to pursue the
remedies for breach as stated below.
a. Of primary importance to the State is compliance with the terms and conditions of
this Agreement. If, however, after all reasonable attempts to require compliance
have failed, the State finds that Sponsor is unwilling and/or unable to comply with
any of the terms and conditions of this Agreement, the State may pursue any of
the following remedies: (1) require a refund of any money expended pursuant to
the Agreement, (2) deny Sponsor's future requests for aid, (3) request the
Attorney General to bring suit seeking reimbursement of any money expended on
the project pursuant to the Agreement, provided however, these remedies shall not
limit the State's authority to enforce its rules, regulations or orders as otherwise
provided by law, (4) declare this Agreement null and void, or (5) any other
remedy available at law or in equity.
b. Venue for resolution by a court of competent jurisdiction of any dispute arising
under the terms of this Agreement, or for enforcement of any of the provisions of
this Agreement, is specifically set by Agreement of the parties in Travis County,
Texas.
8. The State reserves the right to amend or withdraw this Agreement at any time prior to
acceptance by the Sponsor. The acceptance period cannot be greater than 30 days after
issuance unless extended by the State, which extension shall not be unreasonably be
denied or delayed.
9. This Agreement constitutes the full and total understanding of the parties concerning their
rights and responsibilities in regard to this project and shall not be modified, amended,
rescinded or revoked unless such modification, amendment, rescission or revocation is
agreed to by both parties in writing and executed by both parties.
10. All commitments by the Sponsor and the State are subject to constitutional and statutory
limitations and restrictions binding upon the Sponsor and the State (including 5 and 7
of Article 11 of the Texas Constitution, if applicable) and to the availability of funds
which lawfully may be applied.
Page 11 of 30
11. The Sponsor's acceptance of this Agreement and ratification and adoption of the Airport
Project Participation Agreement shall be evidenced by execution of this instrument by the
Sponsor. This Offer and Acceptance shall comprise a Grant Agreement, as provided by
the Title 49 U.S.C., constituting the contractual obligations and rights of the United
States, the State of Texas and the Sponsor with respect to the accomplishment of the
Project and compliance with the assurances and conditions as provided.
12. The state auditor may conduct an audit or investigation of any entity receiving funds from
the state directly under the contract or indirectly through a subcontract under the contract.
Acceptance of funds directly under the contract or indirectly through a subcontract under
this contract acts as acceptance of the authority of the state auditor, under the direction of
the legislative audit committee, to conduct an audit or investigation in connection with
those funds. An entity that is the subject of an audit or investigation must provide the
state auditor with access to any information the state auditor considers relevant to the
investigation or audit.
Page 12 of 30
Part VI - Acceptance of the Sponsor
The City of Paris, Texas, does ratify and adopt all statements, representations, warranties,
covenants and agreements constituting the described project and incorporated materials referred
to in the Agreement, and does accept the Offer, and agrees to all of the terms and conditions of
the Agreement.
Executed this I OHA„ day of p4~ I~PG YVIb¢r , 20 p g.
41blal 2 AiA
Vit ss Signature
NrDOV'~ b i r'P cA c C' r
Witness Title Spons r Title
Certiricate of Sponsor's Attorney
acting as attorney for , Yf51 e1CCfS ,
Texas, do certify that I haully examined the Agreement and the pr ceedings taken by the
Sponsor relating, and find that the manner of acceptance and execution, of the Agreement by the
Sponsor, is in accordance with the laws of the State of Texas.
Dated at POlY'i5 , Texas, this [04t,~_ day of bec.e M bM ✓ , 20Q&_•
L/Mtness Signature At Signature
~`cv0o' Do C~-oy-
Witness Title
Page 13 of 30
Part VII - Acceptance of the State
roved for the Texas Transportation Commission for the purpose and effect
olicies or work programs and grants
Executed by and app
of activating and/or carrying out the orders, established p
eretofore approved and authorized by the Texas Transportation Commission.
h
STATE OF TEXAS
TEXAS DEPARTMENT OF TRANSPORTATION
By:
David S. Fulton, Director
miation Division
Texas Department of Transportation
Date:
Page 14 of 30
ATTACHMENT A
CERTIFICATION OF AIRPORT PROPERTY INTERESTS
B signature below, the Sponsor does certify that the airport property, as reflected on the
Y
ert ma and attorney certificate dated June 17, 2005 and on file with TxDOT
prop y P
urate
Aviation Division, remains unchanged and is an acc reflection of the properly owned a nd/or
controlled for the Cox Field.
By:
Title:
Y
Date: nPc p t ~ 10
Page 15 of 30
Citv of Paris, Texas
ATTACHMENT B
CERTIFICATION OF AIRPORT FUND
The Sponsor does certify that an Airport Fund has been established for the Sponsor, and that all
fees, charges, rents, and money from any source derived from airport operations will be deposited
for the benefit of the Airport Fund and will not be diverted for other general revenue fund
expenditures or any other special fund of the Sponsor and that all expenditures from the Fund
will be solely for airport purposes. Such fund may be an account as part of another fund, but must
be accounted for in such a manner that all revenues, expenses, retained earnings, and balances in
the account are discernible from other types of moneys identified in the fund as a whole.
The City of Paris, Texas
(Sponsor)
By:.~~- ~ •
~
Title: HhAYI Cf DA~(e[fir
Date: bec,ern bQV- 812,00b
Page 16 of 30
ATTACHMENT C
PART V
ASSURANCES
Airport Sponsors (3-2005)
A. General.
ments for airport development
These assurances shall be complied with in the performance of grant agree, airport plannmg,
and noise compatibiliry program grants for airport sponsors.
Z, These assurances are required ro be submiried as part of the project Airport Project Participation Agreement (hereinaRer
rted to as "APPA") by sponsors req uesting funds under the provisions of Tide 49, U.S.C.> subtitle VII, as amende . As
refeused herein, the term "public agency sponsor" means a public agency wich control of a Public-use ai~ort; the term ' "private
sponsor" means a private owner of a public-use airport; and the tertn "sponsor" includes both public agency sponsors and
private sponsors.
3. Upon acceptance of the grant offer by the sponsor, these assurances are incorporated in and become part of the grant
agreement.
B. Duration and Applicability. 1pirport development an'a ig~eementphtalbl, ema non fuil forcaeand effe
conditions and assurances of the g t h oughout the usefulg fe ofshe~fac liti s
ro ect, or throughout the useful life of the
developed or equipment acquired for an airport development or noise compatibiliry program p e ~erms,
project items installed within a faciliry under a noise compatibiliry program project, but in any event not to exceed twenty (20) years limit
ration
the from the date of acceptance of a gra e sor iothe ng as the`airport is used as an airport There shall beuno limof on the
assurances regarding Exclusive Rights and Arport Reenue acquired with federal funds. Furthertnore, the duration of
he Crv~il R ghts assurance shall be specifiednn the assurances to real properry
proj
Z, Airport Development or Noise Compatibility Projects Undertaken by a Private except
the
ect Sponsor. The preceding P e facIPt es de eloped or equ pment acqu ~ed undertanla rport development or noise compatibl ity
within a facility or the useful life of th
program project shall be no less than ten (10) years from the date of acceptance of Federal aid for the project.
3, Airport Planning Undertaken by a Sponsor. Unless otherwise specified in the grant agreement, oniy Assurances 1, 2, 3,
5, 6, 13, 18, 30, 32, 33, and 34 in section C apply co planning projects. 7'he terms, conditions, and assurances of the grant agreement
shall remain im fuli force and effect during the life of the project.
C. Sponsor Certification. The sponsor hereby assures and certifies, with respect to this grant that: deral
ordets
regulati
laws
policies 1, Generai Federal Requirem ie to the applicationWacceptanceiand useeof Fede al funds forothis p oject enc uding but not
guidelines, and requirements as they r
limited to the following:
Federal Legislation
a Tide 49, U.S.C.> subtitle VII, as amended.
se ~
b. Davis-Bacon Act - 40 U.S.C. 276(a), et_9-
C. Federal Fair Labor Standards Act - 29 U.S.C. 201, et se .
e Ac uisition Policies Act of 1970 Title 42 U.S.C. 4601, et se
d Hatch Act - 5 U.S.C. 1501, et se~.?
Uniform Relocation Assistance and Real Property q
2
f. National Historic Preservation Act of 1966 - Section 106 - 16 U.S.C. 470(f).1
g, Archeological and Historic Preservation Act of 1974 - 16 U.S.C. 469 through 469c.
h Native Americans Grave Repatriation Act - 25 U.S.C. Section 3001, et sea.
Clean Air Act, P.L. 90-148, as amended.
Coastal Zone Management Act, P.L. 93-205, as amende ~Z U.S.C. 4012a. ~
k Flood Disaster Protection Act of 1973 - Section 102(a) -
1, Title 49 ,U.S.C., Section 303, (formerly known as Section 4(f))
M. Rehabilitation Act of 1973 - 29 U.S.C. 794.
❑ Civil Rights Act of 1964 - Title Vl - 42 U.S C. 2000d through d-4.
o Age Discrimination Act of 1975 - 42 U.5.C. 6101, et sea.
American Indian Religious Freedom Act, P.L. 95-341, as amended.
P
q. Architectural Barriers Act of 1968 -42 U.S.C. 4151> et se .
r power plant and lndustrial Fuel Use Act of 1978 - Section 403- 2 U.S.Ci 8373.'
S Contract Work Hours and 3afery Standards Act - 40 U.S.C. 327, et se .
i
l Copeland And kickback Act - 18 U.S.C. 874.1
National Environmental Policy Act of 1969 - 42 U.S.C. 4321, et se .
V Wild and Scenic Rivers Act, P.L. 90-542, as amended.
W, Single Audit Act of 1984 - 31 U.S.C. 7501, et se
x Drug-Free Workplace Act of 1988 - 41 U.S.C. 702 through 706.
Page 17 of 30
Executive Orders ,
Executive Order 11246 - Equal Employment Opportuniry
Eaecutive Order 11990 - Protection of Wetlands
Executive Order 11998 - Flood Plain Management
Executive Order 12372 - Intergovemmental Review of Federal Programs.
Executive Order 12699 - Seismic Safery of Federal and Federaliy Assisted New Building Construction'
Executive Order 12898 - Environmental Justice
Federal Regulations
a_ 14 CFR Part 13 - Investigative and Enforcement Procedures.
b. 14 CFR Part 16 - Rules of Practice For Federally Assisted Airport Enforcement Proceedings.
C. 14 CFR Part 150 - Airport noise compatibility planning,
d. 29 CFR Pan t- Procedures for predetermination of wage rates.'
e. 29 CFR Part 3- Contractors and subcontractors on public building or public work financed in whole or part by
loans or grants from the United States.'
29 CFR Part 5- Labor standards provisions applicable to contracts covering federally financed and assisted
construction (also labor standards provisions applicable to non-construction contracts subjecl to the Contract Work Hours and
Safery Standards Act).'
g. 41 CFR Part 60 - Office of Federal Contract Compliance Programs, Equal Employment Opportuniry, Departmen
of Labor (Federal and federally assisted contracting requirements).'
h. 49 CFR Part 18 - Uniform administrative requirements for grants and cooperative agreements lo state and local
govemments.3
i. 49 CFR Part 20 - New restrictions on lobbying.
i, 49 CFR Part 21 - Nondiscrimination in federally-assisted programs of the Department of Transportation -
effectuation"of Title Vl of the Civil Rights Act of 1964.
k. 49 CFR Part 23 - Participation by Disadvantage Business Enterprise in Airport Concessions.
1, 49 CFR Part 24 - UniS'orm relocation assistance and real property acquisition for Federal and federally assisted
programs. 12
M. 49 CFR Part 26 - Participation By Disadvantaged Business Enterprises in Department of Transportation
Programs.
49 CFR Part 27 - Nondiscrimination on the basis of handicap in programs and activities receiving or benefiting
from Federal financiai assistance.l
o. 49 CFR Part 29 - Govemment wide debarment and suspension (nonprocurement) and government wide
requiremenu for drug-free workplace (granu).
P, 49 CFR Part 30 - Denial of public works contracts to suppliers of goods and services of countries that deny
procurement market access to U.S. contractors.
q. 49 CFR Part 41 - Seismic safety of Federal and federally assisted or regulated new building construction.l
Office of Management and Budget Circulars
-87 - Cost Principles Applicable to Grants and Contracts with State and Local Governments.
a, A
b A-133 - Audits of States, Locai Govemments, and Non-Profit Organizations
' These laws do not apply to airpori pianning sponsors.
2 These laws do not apply to private sponsors.
' 49 CFR Part 18 and OMB Circular A-87 contain requirements for State and Local Governments receiving Federa
assistance. Any requirement levied upon State and Locat Govemments by this regulation and circular shall also be applicable
lo private sponsors receiving Federal assistance under Title 49, United States Code.
Specific assurances required to be included in grant agreements by any of the above laws, regulations or circulars are incorporated by
reference in the grant agreement.
2. Responsibility and AutM1ority of the Sponsor.
a, Public Agency Sponsor: lt has legal authority to apply for the grant, and to finance and carry out the proposed
project; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's
governing body authorizing the filing of the application, including all understandings and assurances contained therein, and
directing and authorizing the person identified as the official representative of the applicant to act in connection with the
application and to provide such additional information as may be required,
b. Private Sponsor: It has legal authority to apply for the grant and to finance and carry out the proposed project
and comply with all terms, conditions, and assurances of this grant agreement. It shall designate an official representative and
shall in writing direct and authorize that person to file this application, including all undersiandings and assurances contained
therein; to act in connection with this application; and lo provide such additional information as may be required.
3, Sponsor Fund Availability. It has sufficient funds available for that portion of the project costs which are not to be paid by
the United States. It has sufficient funds available to assure operation and maintenance of items funded under the grant agreement which it wi11 own
or control.
4, Good Title.
a. It, a public agency or the Federal government, holds good title, satisfactory to the Secretary, to Ihe landing area o
the airport or site thereof, or will give assurance safisfactory to the Secretary that good title will be acquired.
Page 18 of 30
b. For noise compatibility program projecis to be carried out on the property of the sponsor, it holds good title
satisfactory to the Secretary to that portion of the property upon which Federal funds will be expended or will give assurance
to the Secretary that good title will be obtained.
5, Preserving Rights and Powers.
a. It will not take or permit any action which would operate to deprive it of any of the righu and powers necessary to
perform any or all of the terms, conditions, and assurances in the grant agreement without the written approval of the
Secretary, and will act promptly to acquire, extinguish or modify any ouutanding rights or claims of right of others which
would interfere with such performance by the sponsor. This shall be done in a manner acceptable to the Secretary.
b. It will not sell, lease, encumber, or othenvise transfer or dispose of any part of its tide or other interesu in the
property shown on Exhibit A to this application or, for a noise compatibiliry program project, that portion of the property
upon which Federal funds have been expended, for the duration of the terms, conditions, and assurances in the grant
agreemenl without approval by the Secretary. lf the transferee is found by the Secretary to be eligible under Tide 49, United
States Code, to assume the obligations of the grant agreement and to have the power, authoriry, and financial resources to
carry out all such obiigations, the sponsor shall inseri in the contract or document transferring or disposing of the sponsor's
interest, and make binding upon the transferee all of the terms, conditions, and assurances contained in this grant agreement.
c. For all noise compatibiliry program projects which are to be carried out by another unit of local govemment or are
on property owned by a unit of local government other than the sponsor, it will enter into an agreement with that government.
Except as otherwise specified by the Secretary, that agreement shall obligate that government to the same terms, conditions,
and assurances that would be applicable to it if it applied directly to the FAA for a grant to undertake the noise compatibiliry
program project. That agreement and changes thereto must be satisfactory to the 3ecretary. It wiU take steps to enforce this
agreement against the local government if there is substantial non-compliance with the terms of the agreement.
d. For noise compatibility program projects to be carried out on privately owned property, it will enter into an
agreement with the owner of that property which includes provisions specified by the Secretary. It will take steps to enforce
this agreement against the property owner whenever there is substantial non-compliance with the terms of the agreement.
C. If'the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to ensure that the airport will
continue ro function as a public-use airport in accordance with [hese assurances for jhe duration of these assurances.
f. If an arrangement is made for management and operation of the airport by any agency or person other than the
sponsor or an employee of the sponsor, the sponsor will reserve sufficient rights and authoriry to insure that the airport will
be operated and maintained in accordance Title 49, United States Code, the regulations and the terms, conditions and
assurances in the grant agreement and shall insure that such arrangement also requires compliance therewith.
6. Consistency with Local Plans. The project is reasonably consistent with plans (existing at the time of submission of this
application) of public agencies that are authorized by the State in which the project is located to plan for the development of the area suttounding
the airport.
7. Consideration of Local Interest. !t has given fair consideration ro the interest of communities in or near where the project
may be located.
8. Consultation with Users. ln making a decision to undertake any airyort development project under Title 49, United States
Code, it has undertaken reasonable consultations with affected parties using the airport at which project is proposed.
9. Public Hearings. In projects involving the location of an airport, an airport runway, or a major runway extension, it has
afforded the opportunity for public hearings for the purpose of considering the economic, social, and environmental effects of the airpori or runway
location and its consistency with goals and objectives of such planning as has been carried out by the communiry and it shall, when requested by the
5ecretary, submit a copy of the transcript of such hearings to the Secretary. Further, for such projects, it has on its management board either voting
representation from the communities where the project is located or has advised the communities that they have the right to petition the Secretary
concerning a proposed project.
10. Air and Water Quality Standards. In projects involving airport location, a major runway extension, or runway location it
will provide for the Governor of the state in which the project is located to certify in writing to the Secretary that the project will be located,
designed, constructed, and operated so as to comply with applicable air and water quality standards. In any case where such standards have not been
approved and where applicable air and water quality standards have been promulgated by the Administrator of the Environmental Protection
Agency, certification shall be obtained from such Administrator. Notice of certification or refusal to certify shall be provided within sixty days after
the project application has been received by the Secretary.
I1. Pavement Preventive Maintenance. With respect to a project approved after January l, 1995, for the replacement or
reconstruction of pavement at the airport, it assures or certifies that it has implemented an effective airport pavement maintenance-management
program and it assures that it will use such program for the useful life of any pavement constructed, reconstructed or repaired with Federal financial
assistance at the airport. It will provide such reports on pavement condition and pavement management programs as the Secretary determines may
be useful.
12. Terminal Development Prerequisites. For projects which include terminal development at a public use airport, as defined
in Title 49, it has, on the date of submittal of the ptoject grant application, all the safety equipment required for certification of such airport under
section 44706 of Tide 49, United States Code, and all the security equipment required by rule or regulation, and has provided for access to the
passenger enplaning and deplaning area of such airport to passengers enplaning and deplaning from aircraft other than air carrier aircraft.
Page 19 of 30
13, .4ccounting System, Audit, and Record Keeping Requiremenis,
a It shall keep all project accounts and records which fully disclose the amount and disposition by the recipient of ith
soure s an'd such other fi a'nc al records pertinent to the or
gTant the proceeds f the ion rof`the wst of he projecPsupp~~ed connection
natu e of that Port
project. The accounts and records shall be kept in accordance with an accountmg system that will facilitate an effective audit
in accordance with the Single Audil Act of 1984.
b. It shall make available to the Secretary and the Comptrollet General of the United States, or any of their duly and
ecor authorized representatives, for the purpose of audit and examination, any boo [o documents,
ate audit bea onduct drby aaec pient. ln
recipient that are pertinent to the grant. The Secretary may require that an app p nsor
ating
sition any case in whicl the naoaen connecti n with wh ch accounts waspg ven or'us d it halafi eoa certifiedhcopy of such audit
grant or relating P Jec
with the Compiroller General of the United States not later than six (6) months following the close of the fiscal year or
which the audit was made.
14, Minimum Wage Rates. It shall include, in all contracts in excess of $2,000 for work on any projects funded under the grant predet
rTn
Labor agreement which involve labor, provisions establishing miniWh ch contractorseshall pay to skel d' and unskilled lareta borrY, and su h min mumr atesWith
the Davis-Bacon Act, as amended (40 U.S.C. 276a-276a-5),
shall be stated in the invitation for bids and shall be included in proposals or bids for the work.
15, Veteran's Preference. It shall include in all contracts for work on any project funded under the grant agreement which (except
adm
executive
ative, involve labor, such provisione a 1Ven to Veterans of the V etnam tera a a a sa led ~ etebans as de&ned in Sect on 471i12 orf Title 49, Un t d States
positions), preference shall b g
Code. However, this preference shali apply only where the individuals are available and qualified to perform the work to which the emp oymen
relates.
16. Conformity to Plans and Specifications. )t will execute the projecl subject to plans, specifications, and schedules submined
commence
ent approved by the Secretary. Such Pl ndep his grant ag eementeand Suponl pproval of heoSecretarytsha0 berineorporated i rto th s grant agrReement~
construction, or other performance u
pny modification to the approved plans, specifications, and schedules shall also be subject to approval of the Secretary, and incorporated into t e
grant agreement.
17, Construction Inspection and Approval, 1t will provide and maintain competent technical supervision at the construction roved si[e throughout the project to assurethat the work 'ect contained intan approvedepr ject applacation to i Ispe cPon and appro al bylthe Secretary andtsuch
shall subject the construction work on anY Po1
work shall be in accordance Wit onsor or 'sn of sue h pr ject a s he Sechetary shal d em necessatryns and procedures shall require suc cost
and progress reporting by the sp posor
18, Planning Projects. In carrying out planning projecu:
a. It will execute the project in accordance with the approved program nanative contained in the project application
~ or with the modifications similarly approved.
b, lt will furnish the Secretary with such periodic reports as required pertaining to the planning project and planning
work activities.
C It will include in all published material prepared in connection with the planning project a notice that the material
was prepared under a grant provided by the United States.
d It will make such material available for examination by the public, and agrees that no material prepared with
funds under this project shall be subject to copyright in the United States or any other country,
e It will give the Secretary unrestricted authority to publish, disclose, distribule, and otherwise use any of the
material prepared in connection with this grant.
f ct, to, do grant alltorany pan of this'phoje~tdasawell as the r ght tordisapp ove the proposed scope and cost oftheir
subcontraors
professional services.
g It will grant the Secretary the right to disapprove the use of the sponsor's employees to do all or any part of the
project.
It understands and agrees that the Secretary's approval of this project grant or the Secretary's approval of any
h.
planning material developed as part of this grant does not constitute or imply any assurance or commitment on the part of t e
Secretary to approve any pending or fumre application for a Federal airport grant.
19, Operation and Maintenance.
Page 20 of 30
a. The airport and all facilities which are necessary to serve the aeronautical users of the airport, other than facilities
owned or controlled by the United States, shall be operated at all times in a safe and serviceabie condition and in accordance
with the minimum standards as may be required or prescribed by applicable Federal, state and local agencies for maintenance
and operation. It will not cause or permit any activiry or action thereon which would interfere with its use for airport
purposes. ]t will suitably operate and maintain the airport and all facilities thereon or connected therewith, with due regard to
climatic and flood conditions. Any proposal to temporarily close the airport for non-aeronautical purposes must first be
approved by the Secretary. In furtherance of this assurance; the sponsor will have in effect arrangements for- (1) Operatmg
the airport's aeronautical facilities whenever required;
(2) Promptly marking and lighting hazards resulting from airport conditions, including temporary conditions; and
(3) Prompdy notifying airmen of any condition affecting aeronautical use of the airport. Nothing contained herein shall be
construed to require that the airport be operated for aeronautical use during lemporary periods when snow, flood or other
climatic conditions interfere with such operation and maintenance. Further, nothing herein shall be construed as requiring the
maintenance, repair, restoration, or replacement of any structure or facility which is substantially damaged or destroyed due
to an act of God or other condition or circumstance beyond the control of the sponsor.
b. It will suitably operate and maintain noise compatibility program items that it owns or controls upon which
Federalfunds have been expended,
20. Hazard Removal and Mitigation. ]t will take appropriate action to assure that such terminal airspace as is required Io
protect instrument and visual operations to the airport (including established minimum flight altitudes) will be adequately cleared and protected by
removing, lowering, relocating, marking, or lighting or otherwise mitigating existing airport hazards and by preventing the establishment or creation
of future airport hazards.
Zl. Compatible Land Use. It will take appropriate action, to the extent reasonable, including the adoption of zoning laws, to
restrict the use of land adjacent to or in the immediate vicinity of the airport to activities and purposes compatible with normal airport operations,
including landing and takeoff of aircraft. In addition, if the project is for noise compatibility program implementation, it will not cause or permil any
change in land use, within its jurisdiction, that will reduce its compatibility, with respect io the airport, of the noise compatibility program measures
upon which Federal funds have been expended.
22. Economic Nondiscrimination.
a. It will make the airport available as an airport for public use on reasonable terms and without unjust
discrimination to all types, kinds and classes of aeronautical activities, including commercial aeronautical activities offering
services ro the public at the airport.
b. In any agreement, contract, lease, or other arrangement under which a right or privilege at the airport is granted to
any person, firm, or corporation to conduct or to engage in any aeronautical activiry for fumishing services to the public at
the airport, the sponsor will insert and enforce provisions requiring the contractor to-
(1) fumish said services on a reasonable, and not unjustly discriminatory, basis to all users thereof, and
(2) charge reasonable, and not unjustly discriminatory, prices for each unit or service, provided that the
contractor may be allowed to make reasonabie and nondiscriminatory discounis, rebates, or other similar types of
price reductions to volume purchasers.
C. Each fixed-based operator at the airport shall be subject to the same rates, fees, rentals, and other charges as are
uniformly applicable to alt other fixed-based operators making the same or similar uses of such airport and utilizing the same
or similar facilities,
d. Each air carrier using such airport shall have the right to service itself or to use any fixed-based operator that is
authorized or permitted by the airport to serve any air carrier at such airport.
e. Each sir carrier using such airport (whether as a tenant, non tenant, or subtenant of another air carrier tenant) shali
be subject to such nondiscriminatory and substantially comparable rules, regulations, conditions, rates, fees, rentals, and
other charges with respect to facilities directly and substantially related to providing air iransportation as are applicable to all
such air carriers which make similar use of such airpori and utilize similar facilities, subject to reasonable classifications
such as tenants or non tenants and signatory carriers and non signatory carriers. Classification or status as tenant or signatory
shall not be unreasonably withheld by any airport provided an air carrier assumes obligations substantially similar to those
already imposed on air carriers in such classification or status.
f. ]t will not exercise or grant any right or privilege which operates to prevent any person, firm, or corporation
operating aircraft on the airport from performing any services on its own aircraft with its own employees [including, but not
limited to maintenance, repair, and fueling] that it may choose to perform.
g, ln the event the sponsor itself exercises any of Ihe rights and privileges referred to in this assurance, the services
involved will be provided on the same conditions as would apply to the furnishing of such services by commercial
aeronautical service providers authorized by the sponsor under these provisions.
h. The sponsor may establish such reasonable, and not unjustly discriminatory, conditions to be met by alI users of
the airport as may be necessary for the safe and efficient operation of the airport.
i. The sponsor may prohibit or limit any given type, kind or ctass of aeronautical use of the airport if such action is
necessary for the safe operation of the airport or necessary to serve the civil aviation needs of the public.
Page 21 of 30
23. Exdusive Rights. ]t will permit no exclusive right for the use of the airpori by any person providing, or intending ro provide,
aeronautical services to the public. For purposes of this paragraph, the providing of the services at an airport by a single fixed-based operator shall
not be construed as an exclusive right if both of the foilowing applyi
a. It would be unreasonably costly, burdensome, or impractical for more than one fixed-based operator to provide
such services, and
b. If allowing more than one fixed-based operaror to provide such services would require the reduction of space
leased pursuant to an existing agreement between such single fixed-based operator and such airport. It further agrees that it
will not, either directly or indirectly, grant or permit any person, firtn, or corporation, the exclusive right at the airport to
conduct any aeronautical activities, including, but not limited to charter flights, pilot training, aircraft rental and sightseeing,
aeriai photography, crop dusting, aerial advertising and surveying, air carrier operations, aircraft sales and services, sale of
aviation petroleum products whether or not conducted in conjunction with other aeronautical activiry, repair and maintenance
of aircrafr, sale of aircraft parts, and any other activities which because of their direct relationship to the operation of aircraft
can be regatded as an aeronautical activiry, and that it will terminate any exclusive right to conduct an aeronautical activiry
now existing at such an airpon before the grant of any assistance under Title 49, United States Code.
24. Fee and Rental Structure. It will maintain a fee and rental structure for the faciGties and services at the airport which will make the
airporl as self-sustaining as possible under the circumstances existing at the particular airport, taking in[o account such factors as the volume of
traffic and economy of collection. No part of the Federal share of an airport development, airport planning or noise compatibility project for which a
grant is made under Title 49, United States Code, the Airport and Airway lmprovement Act of 1982, the Federal Airport Act or the Airport and
Airway Development Act of 1970 shall be included in the rate basis in estabiishing fees, rates, and charges for users of that airport.
25. Airport Revenues.
a. All revenues generated by the airpori and any local taxes on aviation fuel established after December 30, 1987,
will be expended by it for the capital or operating costs of the airport; the local airpori system; or other local facilities which
are owned or operated by the owner or operator of the airport and which are direcdy and substantially related to the actual air
transportation of passengers or property; or for noise mitigation purposes on or off the airport. Provided, however, that if
covenants or assurances in debt obligations issued before September 3, 1982, by the owner or operaror of the airport, or
provisions enacted before September 3, 1982, in goveming statutes controlling the owner or operator's financing, provide for
the use of the revenues from any of the airport owner or operator s facilities, including the airport, to support not only the
airport but also the airport owner or operator's general debt obligations or other facilities, then this limitation on the use of all
revenues generated by the airport (and, in the case of a public airport, local taxes on aviation fuel) sha0 not apply.
b. As part of the annual audit required under the Single Audit Act of 1984, the sponsor will direct that the audit will
review, and the resulting audit report will provide an opinion conceming, the use of airport revenue and taxes in paragraph
(a), and indicating whether funds paid or transferred to the owner or operator are paid or transferred in a manner consistent
with Title 49, United States Code and any other applicable provision of law, including any regulation promulgated by the
Secretary or Administrator.
C. Any civil penalties or other sanctions will be imposed for violation of this assurance in accordance with the
provisions of Section 47107 of Title 49, United States Code.
26. Reports and Inspections. It will:
a, submit to the Secretary such annual or special financial and operations reports as the Secretary may reasonably '
request and make such reports available to the public; make available to the public at reasonable times and places a report of
the airport budget in a format prescribed by the Secretary;
b, for airport development projects, make the airpori and all airpori records and documents affecting the airport,
including deeds, leases, operation and use agreements, regulations and other instruments, available for inspection by any duly
authorized agent of the Secretary upon reasonable request;
C. for noise compatibility program projects, make records and documents relating to the project and continued
compliance with the terms, conditions, and assurances of the grant agreement including deeds, leases, agreements,
regulations, and other instruments, available for inspection by any duly authorized agent ot'the Secretary upon reasonable
request; and
d. in a format and time prescribed by the Secretary, provide to the Secretary and make available to the public
following each of its fiscal years, an annual report listing in detail:
(i) all amounts paid by the airport to any other unit of government and the purposes for which each such
payment was made; and
(ii) all services and property provided by the airport to other uniu of government and the amount of
compensation received for provision of each such service and property.
27. Use by Government Aircraft. It will make available all of the facilities of the airport developed with Federal financial
assistance and all those usable for landing and takeoff of aircraft to the United States for use by Govemment aircrafl in common with other aircraft
at all times without charge, except, if the use by Govemment aircraft is substantial, charge may be made for a reasonable share, proportional to such
use, for the cost of operating and maintaining the facilities used. Unless otherwise determined by the Secretary, or otherwise agreed to by the
sponsor and the using agency, substantial use of an airport by Govemment aircraft will be considered to exist when operations of such aircraft are in
excess of those which, in the opinion of the Secretary, would unduly interfere with use of the landing areas by other authorized aircraft, or during
any calendar month that -
a, Five (5) or more Govemment aircrafl are regularly based at the airport or on land adjacent thereto; or
Page 22 of 30
b, The total number of movements (counting each landing as a movement) of Government aircraft is 300 or more,
or the gross accumulative weight of Govemment aircraft using ihe airport (the total movement of Govemment aircraft multiplied by
gross weights of such aircraft) is in excess of five million pounds.
Zg. Land for Federal Facilities. lt will furnish without cost to the Federal Govemment for use in connection with any ait traffic
control or air navigation activities, or weather-reporting and communication activities related to air haffic control, any areas of land or water, or
estate therein, or righu in buildings of the sponsor as the Secretary considers necessary or desirable for construction, operation, and maintenance at
Federal expense of space or facilities for such purposes. Such areas or any portion thereof will be made available as provided herein within four
months after receipt of a wririen request from the Secretary.
29, Airport Layout Plan.
a, ]t will keep up to date at all times an airpori layout plan of the airport showing (1) boundaries of the airport and ail
proposed additions thereto, together with the boundaries of all offsite areas owned or controlled by the sponsor for airport
purposes and proposed additions thereto; (2) the location and namre of all existing and proposed airport facilities and
structures (such as runways, taxiways, aprons, terminal buildings, hangars and roads), including all proposed extensions and
reductions of existing airport facilities; and (3) the location of all existing and proposed nonaviation areas and of ail existing
improvements thereon. Such airpon layout plans and each amendment, revision, or modification thereof, shall be subject to
the approval of the Secretary which approval shall be evidenced by the signature of a duly authorized representative of the
Secretary on the face of the airport layout plan. The sponsor will not make or permit any changes or alterations in the airport
or any of its facilities which are not in confortniry with the airport layout plan as approved by the Secretary and which might,
in the opinion of the Secretary, adversely affect the safely, utility or efficiency of the airport.
b. If a change or alteration in the airport or the facilities is made which the Secretary determines adversely affects
[he safery, utiliry, or efficiency of any federalty owned, leased, or funded property on or off the airport and which is not in
conformity with the airport layout plan as approved by the Secretary, the owner or operator will, if requested, by the
Secretary (1) eliminate such adverse effect in a manner approved by the Secretary; or (2) bear all costs of relocating such
property (or replacement thereof) to a site acceptable to the Secretary and all costs of restoring such property (or replacement
Ihereoo to the level of safety, utiliry, efficiency, and cost of operation existing before the unapproved change in the airport or
its facilities.
30. Civil Rights. ►t will comply with such rules as are promuigated ro assure that no person shall, on the grounds of race, creed,
color, national origin, sex, age, or handicap be excluded from participating in any activity conducted with or benefiting from funds received from
this grant. This assurance obliga[es the sponsor for the period during which Federal financial assistance is extended to the program, except where
Federal financial assistance is to provide, or is in the form of personal property or real property or interest therein or structures or improvements
thereon in which case the assurance obligates the sponsor or any transferee for the longer of the following periods: (a) the period during which the
property is used for a purpose for which Federal financial assis►ance is extended, or for another pp se involving the provision of similar services
or benefiu, or (b) the period during which the sponsor retains ownership or possession of the Pro e
31, Disposal of Land.
a, For land purchased under a grant for airport noise compatibility purposes, it will dispose of the land, when the
land is no Ionger needed for such purposes, at fair market value, at the earliest practicable time. That portion of the proceeds
of such disposition which is proportionate to the United 3tates' share of acquisition of such land will, at the discretion of the
Secretary, (1) be paid to the Secretary for deposit in the Trust Fund, or (2) be reinvested in an approved noise compatibiliry
project as prescribed by the Secretary, including the purchase of nonresidential buildings or property in the vicinity of
residential buildings or property previously purchased by the airport as part of a noise compatibiliry program,
b. For land purchased under a grant for airport development purposes (other than noise compatibility), it will, when
the land is no longer needed for airport purposes, dispose of such land at fair market value or make available to the Secretary
an amount equal to the United States' proportionate share of the fair market value of the land. That portion of the proceeds of
such disposition which is proportionate to the United States' share of the cost of acquisition of such land will, (1) upon
application to the Secretary, be reinvested in another eligible airport improvement project or projects approved by the
Secretary at that airport or within the national airport system, or (2) be paid to the Secretary for deposit in the Trust Fund if
no eligible project exists.
C. Land shall be considered to be needed for airport purposes under this assurance if (t) it may be needed for
aeronautical purposes (including runway protection zones) or serve as noise buffer land, and (2) the revenue from interim
uses of such land contributes to the financial self-sufficiency of the airport. Further, land purchased with a grant received by
an airport operator or owner before December 31, 1987, will be considered to be needed for airport purposes if the Secretary
or Federal agency making such grant before December 31, 1987, was notified by the operator or owner of the uses of such
land, did not object to such use, and the land continues to be used for that purpose, such use having commenced no later than
December 15, 1989.
d, Disposition of such land under (a) (b) or (c) will be subject to the retention or reservation of any interest or right
therein necessary to ensure that such land will only be used fbr purposes which are compatible with noise levels associated
with operation of the airport.
32. Engineering and Design Services. lt will award each contract, or sub-contract for program managemenl, construction
management, planning studies, feasibilily studies, architectural services, preliminary engineering, design, engineering, surveying, mapping or
related services with respect to the project in the same manner as a contract for architectural and engineering services is negotialed under Title IX of
Page 23 of 30
the Federal Property and Administrative Services Act of 1949 or an equivalent qualifications-based requirement prescribed for or by the sponsor of
the airpori.
33. Foreign Market Restrictions. It will not allow funds provided under this grant to be used to fund any project which uses
any product or service of a foreign country during the period in which such foreign country is listed by the United States Trade Representative as
denying fair and equitable market opportunities for products and suppliers of the United States in procurement and construction.
34. Policies, Standards, and Specifications. 11 will carry out the project in accordance with policies, standards, and
specifications approved by the Secretary inciuding but not limiled to the advisory circulars listed in the Currenl FAA Advisory Circulars for AIP
projects, dated and included in this grant, and in accordance with applicable state policies, standards, and specifications approved by the
Secretary.
35. Relocation and Real Property Acquisition. (1) It will be guided in acquiring real property, to the greatest extent practicable
under State law, by the land acquisition policies in Subpart B of 49 CFR Part 24 and will pay or reimburse property owners for necessary expenses
as specified in Subpart B. (2) h will provide a relocation assistance program offering the services described in Subpart C and fair and reasonable
relocation payments and assistance to displaced persons as required in Subpart D and E of 49 CFR Part 24. (3) It will make available within a
reasonable period of time prior to displacement, comparable replacement dwellings to displaced persons in accordance with Subpart E of 49 CFR
Part 24.
36. Access By Interciry Buses. The airpori owner or operator will permit, to the maximum extent practicable, interciry buses or
other modes of transportation to have access to the airport, however, it has no obligation to fund special facilities for intercity buses or for
othermodes of transportation.
37. Disadvantaged Business Enterprises. The recipient shall not discriminate on the basis of race, color, national origin or sex
in the award and performance of any DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR Part 26.
The Recipient shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure non discrimination in the award and administration of
DOT-assisted contracts. The recipient's DBE program, as required by 49 CFR Par126, and as approved by DOT, is incorporated by reference in
this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this
agreement. Upon notification to the recipient of iu failure io carry out its approved program, the Department may impose sanctions as provided for
under Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act
of 1986 (31 U.S.C. 3801).
38. Hangar Construction. If the airport owner or operator and a person who owns an aircraft agree that a hangar is to be
constructed at the airport for the aircraft at the aircraft owner's expense, the airport owner or operator will grant to the aircraft owner for the hangar
a long term Iease that is subject to such terms and conditions on the hangar as the airport owner or operator may impose.
39. Competitive Access.
a, If the airport owner or operator of a medium or large hub airport (as defined in section 47102 of title 49, U.S.C.)
has been unable to accommodate one or more requests by an air carrier for access to gates or other facilities at thal airport in
order to allow the air carrier to provide service ro the airport or to expand service at the airport, the airport owner or operator
shall transmit a report to the Secretary that-
1. Describes the requests;
2. Provides an explanation as to why the requests could not be accommodated; and
3. Provides a time frame within which, if any, the airport will be able to accommodate the requests.
b. Such report shall be due on either February 1 or August 1 of each year if the airport has been unable to
accommodate the request(s) in the six month period prior to the applicable due date.
Page 24 of 30
CURRENT FAA ADVISORY CIRCULARS REGIUROEC7OS USE IN AIP FUNDED AND PFC
APPROVED P
Dated: 312112007
associated
View the most current versions of these AC ~s a Pdouany cesladv
70/7460-1 K*
150/ 5 0 0-0 -13
150/5020-1
150/5070-66
15015070-7
150/5200-28C
15015200-30A
and Changes 1
through 8
150/5200-33A
150/5210-5B
150/5210-7C
150/5210-136
150/5210-14A
150/5210-15
1 501521 0-1 8
1 501521 0-1 9
15015220-46
15015220-10C
150/5220-13 B
150/5220-16C
15015220-17A
and Change 1
15015220-18
15015220-19
Obstruction Marking and Lighting
Announcement of a ReQabireme
and Recommende ts or Airport Surface Mo ement Seasorse
Noise Control and Compatibility Planning for Airports
Airport Master Plans
The A port System Planning Process
Notices to Airmen (NOTAMS) for Airport Operators
Airport Winter Safety and Operations
Hazardous Wildlife Attractants On or Near Airports
Painting, Marking and Lighting of Vehicles Used on an Airport
Aircraft Fire and Rescue Communications
Water Rescue Plans, Facilities, and Equipment
Airport Fire and Rescue Personnel Protective Clothing
Airport Rescue & Firefighting Station Building Design
Systems for Interactive Training of Airport Personnel
Driver's Enhanced Vision System (DEVS)
Water Supply Systems for Aircraft Fire and Rescue Protection
Guide Specification for Water/Foam Type Aircraft Rescue and Firefighting
Vehicles
Runway Surface Condition Sensor Specification Guide lications
Automated Weather Observing Systems for Non-Federal App
Design Standards for Aircraft Rescue Firefighting Training Facilities
Buildings for Storage and Maintenance of Airport Snow and Ice Control
Equipment and Materials
Guide Specification for Small, Dual-Agent Aircraft Rescue and Firefighting
Vehicles
Airport Snow and tce Control Equipment
Guide Specification for Lifts Used to Board Airline Passengers With Mobility
Impairments
15015220-20 and
Change 1
15015220-21 B
Page 25 of 30
NUMBER
TITLE
1
ineered Materials Arresting Systems (EMAS) for Aircraft Overruns
En
50/5220-22A
g
15015300-13 and
Airport Design
Changes 1
through 10
150/5300-14 and
Design of Aircraft Deicing Facilities
Changes 1
through 2
150l5300-16
General Guidance and Specifications for Aeronauticel Surveys:
t of Geodetic Controi and Submission to the Nationai Geodetic
Establishmen
Survey
Generai Guidance and Specifications for Aeronautical Survey Airport Imagery
15015300-17
Acquisition and Submission to the National Geodetic Survey
sion of Aeronautical Surveys
i
b
150/5300-18
s
m
General Guidance and Specifications for Su
Collection and Geographic Information System (GIS)
t
D
a
a
to NGS: Field
Standards
150/5320-513
Airport Drainage
150/5320-6D and
Airport Pavement Design and Evaluation
Changes 1
through 4
150/5320-12C
Measurement, Construction, and Maintenance of Skid Resistant Airport
and Changes 1
Pavement Surfaces
through 8
150/5320-14
Airport Landscaping for Noise Control Purposes
Management of Airport Industrial Waste
150/5320-15 and
Change 1
150/5325-4B
Runway Length Requirements for Airport Design
15015335-5A
Standardized Method of Reporting Pavement Strength PCN
150/5340-1J
Standards for Airport Markings
Segmented Circle Airport Marker System
150/5340-513 and
Change 1
15015340-18D
Standards for Airport Sign Systems
15015340-306
Design and Installation Details for Airport Visual Aids
150/5345-3E
Specification for L821 Panels for Control of Airport Lighting
15015345-56 Circuit Selector Switch
15015345-7E Specification for L824 Underground Electrical Cable for Airport Lighting
Circuits
150/5345-10F Specification for Constant Current Regulators Regulator Monitors
15015345-12E Specification for Airport and Heliport Beacon
150/5345-13A Specification for L841 Auxiliary Relay Cabinet Assembly for Pilot Control of
Airport Lighting Circuits
150/5345-26C Specification for L823 Plug and Receptacle, Cable Connectors
Page 26 of 30
150/5345-27D
Specification for Wind Cone Assemblies
150/5345-28F
Precision Approach Path Indicator (PAPI) Systems
150/5345-39C
FAA Specification L853, Runway and Taxiway Retroreflective Markers
150/5345-42F
Specification for Airport Light Bases, Transformer Housings, Junction Boxes
and Accessories
150/5345-43F
Specification for Obstruction Lighting Equipment
150/5345-44G
Specification for Taxiway and Runway Signs
150/5345-456
Low-Impact Resistant (LIR) Structures
150/5345-46C
Specification for Runway and Taxiway Light Fixtures
150/5345-47B
Specification for Series to Series Isolation Transformers for Airport Lighting
S stems
150/5345-496
Specification L854, Radio Control Equipment
150/5345-50A
Specification for Portable Runway and Taxiway Lights
150/5345-51A
Specification for Discharge-Type Flasher Equipment
150/5345-52
Generic Visual Glidesiope Indicators (GVGI)
150/5345-53C
Airport Lighting Equipment Certification Program
150/5345-54A
and Chan e 1
Specification for L-1884 Power and Control Unit for Land and Hold Short
150/5345-55
Lighted Visual Aid to Indicate Temporary Runway Closure
150/5345-56
Specification for L-890 Airport Lighting Control and Monitoring System
ALCMS
150/5360-9
Planning and Design of Airport Terminal Facilities at NonHub Locations
150/5360-12D
Airport Signing and Graphics
150/5360-13 and
Chan e 1
planning and Design Guidance for Airport Terminal Facilities
150/5370-2E
Operational Safety on Airports During Construction
150l5370-106
Standards for Specifying Construction of Airports
150/5370-11A
Use of Nondestructive Testing Devices in the Evaluation of Airport Pavement
150/5380-6A
Guidelines and Procedures for Maintenance of Airport Pavements
150/5390-26
Heliport Design
150/5390-3
Vertiport Design
150/5395-1
Seaplane Bases
Page 27 of 30
THE FOLLOWING ADDITIONAL APPLY to AIP PROJECTS ONLY Dated: 312112007
Nk1MBER..
_ ,
e
150/5100-14D
Architectural, Engineering, and Planning Consultant Services for Airport
Grant Projects
15015100-15A
Civil Rights Requirements for the Airport Improvement Program
nce for Airport Improvement
t
i
150/5100-17 and
a
s
ation Ass
Land
J
Changes 1
ects
Assisted Pro
Program
through 6
Introduction to Safety Management Systems (SMS) for Airport Operators
150/5200-37
Use of Value Engineering for Engineering Design of Airports Grant Projects
150/5300-15
Airfieid Pavement Surface Evaluation and Rating (PASER) Manuals
150/5320-17
Construction Progress and Inspection Report-Airport Grant P%grt m
150/5370-613
15015370-11A
Use on Nondestructive Testmg Devices in the Evaluation of Airp
Pavements
150/5370-12
Quality Control of Construction for Airport Grant Projects
150/5370-13A
Offpeak Construction of Airport Pavements Using Hot-Mix Asphalt
150/5380-7A
Airport Pavement Management System
Handbook for ldentification of Alkali-Silica Reactiviry in Airfield Pavements
150/5380-8
THE FOLLOWING ADDITIONAL APPLY to PFC PROJECTS ONLY Dated: 3I2112007
V cation
150/5000-12 Announcement of Availability-Passenger FacilitY Char9e(PFC) Appli
(FAA Form 5500-1)
Page 28 of 30
ATTACHMENT D
CERTIFICATION REGARDING DRUGFREE WORKPLACE REQUIREMENTS
A. The grantee certifies that it wil] or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions
that will be taken against employees for violation of such prohibition:
(b) Establishing an ongoing drug-free awareness program to inform employees about-
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of
the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under
the grant, the employee will-
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring
in the workplace no later than five calendar days after such conviction;
(e) Notifying the agency in writing, within ten calendar days after receiving notice under paragraph (d)(2) from
an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must
provide notice, including position title, to every grant officer or other designee on whose grant activity the
convicted employee was working, unless the Federal agency has designated a central point for the receipt of such
notices. Notices shall include the identification number(s) of each affected grant;
( fl Taking one of the following actions, within 30 calendar days of receiving notice under paragraph (d)(2), with
respect to any employee who is so convicted-
Taking appropriate personnel action against such an employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate
agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of
paragraphs (a), (b), (c), (d), (e), and (0,
B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection
with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
I 35 (5t-Sfi-eet SE
kri 5, Tj ►15~I ~ 6
Check if there are wo c"laces on file that are not identified here.
i
Signed: _ ~ . Dated: DeCPm~~g, 2Q0
hy)CLh.ce D~ rp c~~ ~,~1 C- - AAdevSa"
Typed Name and Title of Sponsor Representative
Page 29 of 30
ATTACHMENT E
PAVEMENT MAINTENANCE MANAGEMENT PROGRAM
An effective pavement maintenance management program is one that details the procedures to be followed to assure
that proper pavement maintenance, both preventative and repair, is performed. An airport sponsor may use any form
of inspection program tit deems appropriate. The program must, as a minimum, include the following:
l. Pavement Inventory. The following must be depicted in an appropriate form and level of details:
Location of all runways, taxiways, and aprons
Dimensions
Type of pavement
Year of construction or most recent rehabilitation
For compliance with the Airport Improvement Program assurances, pavements that have been constructed,
reconstructed, or repaired with Federal financial assistance shall be so depicted.
2. Inspection Schedule.
a. Detailed Inspection. A detailed inspection must be performed at least once a year. If a history of
recorded pavement deterioration is available, i.e. Pavement Condition Index (PCI) survey as set forth in
Advisory Circular 150/5380-6, Guidelines and Procedures for Maintenance of Airport Pavements, the
frequency of inspections may be extended to three years.
b. Drive-by Inspection. A drive-by inspection must be performed a minimum of once per month to detect
unexpected changes in the pavement condition.
3. Record Keeping. Complete information on the findings of all detailed inspections and other maintenance
performed must be recorded and kept on file for a minimum of five years. The types of distress, their locations, and
remedial action, scheduled or performed, must be documented. The minim information to be recorded is listed
below.
a, inspection date
b. location c. distress rypes
d. maintenance scheduled or performed
For drive-by inspections, the date of inspection and any maintenance performed must be recorded.
4. Information Retrieval. An airport sponsor may use any form of record keeping it deems appropriate, so long as
the information and records produced by the pavement survey can be retrieved to provide a report to the FAA as may
be required.
5. Reference. Refer to Advisory Circular 150/5380-6, Guidelines and Procedwes for Maintenance of Airport
Pavements, for specific guidelines and procedures for maintaining airport pavements and establishing an effective
maintenance program. Specific types of distress, their probable causes, inspection guideline, and recommended
methods of repair are presented.
Page 30 of 30