10 Council objective; Nuisance abatement

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CITy COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 12/26/08 City Council Lisa A. Wright, Director of Council Date: Community Development 10. 1 /12/09 RECOMMENDED MOTION: Not an action item POLICY ISSUE(S): Council objective; Nuisance abatement BACKGROUND: Around mid-October, the Community Development Department solicited Brady Environmental to perform an asbestos survey on the One Oak Aparhnents. On November 18, 2008, the City received the final inspection report indicating that asbestos is present in floor tile and mastic, sheetrock, tape, bedding, and joint compounds, and spray-on ceiling textures. Because this building is structurally intact, the hazardous materials must be removed prior to demolition. On January 12, the Director of Community Development advised the Council that she had received an informal estimate for removal of the environmental materials and demolition of the buildings in amount of $280,000. The City Council's consensus upon receiving that report was to seek formal bids. The Director consulted with environmental surveyors regarding the best approach to demolish the property, and they have stated that, for liability purposes, the City should first abate the asbestos then demolish the structures under two separate contracts. Brady Environmental has been hired to prepare bid specifications for abatement of the environmental hazards, and they anticipate completion of those specifications by February 12. Thereafter, advertisements will be placed in the local newspaper and mailed to contractors. The goal is to have a bid recommendation for asbestos removal to the City Council by no later than its second meeting in March. The bid packet for demolition has been completed; however, the timeline for advertising for and awarding bids will be contingent upon the length of time it takes to remove the asbestos. BOARD/COMMISSION RECOMMENDATION: E XHIBITS: ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $1,020.00 Z Departinent Report ❑ Resolution Budgeted Amt $255,000.00 ❑ Presentation ❑ Ordinance yTD Actual $75,673J5 (jan demos pending) ❑ Public Hearing ❑ 4ther Acct Name House Demolitions/Sanitation Fees Acct Number 01-032$-40-00 and 0330 Fisc.Ar. NoTES: This is the cost of having the bid specifications prepared. Account No. 01-0328-40-00, House Demolitions, is budgeted at $80,000.00. Account No. 01-0330-40- 00, Sanitation Fees, is budgeted at $75,000.00. The additional $100,000.00 is budgeted under the Council's D artrnent. REVIEWED AND APPROVED BY: ~ Adrninistration Z City C1erk Z Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 000n2~