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07 Record of Standing CommitteeCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Departrnent Presented By: Agenda Item No.: 02/ 16/09 Council Date: City Clerk Janice Ellis 7. 02/23/09 RECOMMENDED MOTION: Motion to approve. PoLicY IssuE(s): Record of Standing Committee. BACKGROUND: Traffic Commission fram the meeting on February 3, 2009 Planning and Zoning Commission from the meeting on February 2, 2009 Airport Advisory Board from the meeting on November 20, 2008 Lake Pat Mayse Study Committee from the meeting on January 8, 2009 BOARD/COMMISSION RECOMMENDATION: E XHIBITS: The attached ininutes have been approved by the appropriate Boards/Commissions. ACTION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense $ ❑ Departrnent Report ❑ Resolution Budgeted Amt $ ❑ Presentadon ❑ Ordinance y'rD Actual $ ❑ Public Hearing ❑ Other Acct Name Acct Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clexii Z Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 . UUU0IL Minutes Trafric Commission City of Paris The Traffic Commission met on Tuesday, February 3rd, 2009, at 5:15 P.M. in the Municipal Courtroom with the following members present: 1. Bee Garmon 2. George Kimbrough 3. Jon McFadden 4. Ray Banks 5. Stephen Holmes The city staff was represented by Assistant Chief of Police Bob Hundley. The meeting was called to order at 5:15 by Chairman Kimbrough. A quorum was established by 5 members being present. Mr. Kimbrough asked the commission members to review the submitted minutes of the January 6th, 2009 meeting. Mr. Holmes made a motion to approve the minutes which was seconded by Mr. Banks and passed 5-0. Mr. Kimbrough moved to item #3 regarding a information item regarding the resignation of Commission Member Dr. Tom Calabria. Dr. Calabria had submitted a letter of resignation to the City Manager on January 6, 2009. Dr. Calabria's input and presence will be missed. AC Hundley reminded the Commission members of the process for replacement of the opening and volunteer applications were on the city website. Mr. Kimbrough moved to item #4 requesting a school 20 MPH zone from the 300 to 400 block of NE 2"d Street. AC Hundley informed the commission that the request was from St. Paul Baptist Church who recently formed the Ralph Rogers School for Excellence at the church. This school will be open to the public and at this time has started a day care and pre-school classes. There was discussion about setting the speed limit for the street at 20 MPH. AC Hundley told the commission that the request was only for the drop off and pick up times of 7:30 AM to 8:30 AM and the drop off times of 2:45 PM to 4:00 PM. Mr. McFadden made a motion to create the school zone speed of 20 MPH during the times requested. Ms. Garmon and Mr. Banks both seconded the motion and the item passed on a 5-0 vote. Item #5 was an information item requested by the commission from the January 6t" meeting. Concerns had been raised regarding the turn lanes under the newly constructed overpass at Pine Mill Road and Loop 286. AC Hundley had made contact with the TxDOT Paris Ares engineer, Reza Bazazzadeh regarding the . OUO01~ concerns. Mr. Bazazzadeh agreed that he had concerns also. He told Hundley that there were some problems with the asphait in the area of the turn lanes that most probably would be milled in a short time. After the removal and repaving of this area, he would be looking at changing the lane markings to make a safer intersection. Hundley also reported that they had talked regarding the lane delineator posts at the SE Loop exit from Mirabeau shopping center and LED warning lights on crosswalks. Mr. Bazazzadeh asked that he be sent a letter detailing what the commission wanted to consider there and he would look in to it. There were no future agenda requests. Mr. Holmes moved for adjournment, seconded by Ms. Garmon and approved 5-0 ending the meeting at 5:43 PM. Submitted by Asst. Chief Hundley ~ 0 0 0 I 4- MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS. TEXAS MONDAY, FEBRUARY 2, 2009 5:30 4'CLOCK P.M. The regular meeting of the Planning and Zoning Commission on Monday, February 2, 2009, was called to order at 5:30 p.m. by Reeves Hayter. A. The following members were present: Reeves Hayter, Chairman Curtis Fendley, Vice-Chairman Bill Harris Richard Hunt, Secretary Darin Manning Benny Plata B. The following members were absent: Brad Archer G. Lisa A. Wright, Community Development Director, was also present. 2. Approval of minutes .fi~om previous meetings. Motion to approve the minutes of the January 5, 2009, meeting was made by Curtis Fendley, seconded by Bill Harris. Motion carried 6-0. ITEMS 3A and 4. WERE COMBINED: 3. Public hearing to provide an opportunity to present comments and written evidence and consideration of and action on recommending to the Citv Council the adoption ofproposed amendments to the Future Land Use Plan Map as follows: A. That the fisture land use recommended for the property located Lots 9 and 10, Block 3, Maryville Addition, being numbers 1004 and 1010 I? Street S.E., be changed from Low Density Residential to Commercial. 4. Public hearing and consideration of an actiofz on t12e petition ofATLYBnterprises, Inc. for a change in zoning from a Two-Family Dwelling District (2F) to a Multiple-Farnily Dwelling District No. 1(MF-1) on Lots 9 and 10, Block 3,Maryville Addition, being number 1004 and 101012`h Street S.E. A. Public hearing was declared open. ~ (:1U001~ Louis Yates, 1815 Majestic, spoke in favor of the petition. Mr. Yates stated owner wants to build a triplex. There are some duplexes in the area. B. No one spoke in opposition. C. Public hearing was declared closed. Motion was made by Bill Harris, seconded by Curtis Fendley to approve the zoning change request. Motion carried 6-0. 5. Public hearing and consideratiorz of and action on the petition of David and Eddy Thomas . for a change in zoning from a Planned Development District (PD-a) Retail Shopping Center to a General RetaiZ Distr•ict (GR) on Lot 1, City Block 289, being number 3210 Lamar Avenue. A. Public hearing was declared open. Eddy Thomas, 1075 36`i' Street S.E., spoke in favor of the petition. NIr. Thomas stated he misunderstood that Planned Development would require him to come to the Commission. B. No one spoke in opposition. C. Public hearing was declared closed. Bill Harris stated Planned Development designation is to help protect the residences behind this lot. Reeves Hayter stated he doesn't see how this benefits the community. Bill Harris stated if we change designation from Planned Development this is opening a can of worms. The Planned development protects the neighborhood. Reeves Hayter further stated could also create a traffic problem. Planned Development lets Planning and Zoning control entrances and exits. Motion was made by Curtis Fendley, seconded by Darin Manning to approve the petition. Motion failed 3-3. ITEMS 3.B. AND 6. WERE COMBINED: 3. Public hearing to provide an opportunity to present comments and written evidence and consideration ofand action on recommending to the ciry Gouncil the adoption ofproposed amendments to the Future Land Use Plan Map as follows: B. That the , fiiture land use recommended for the property located on 6 S acre tract being a part of the Enoch Crow Survey, Abstract No. 208, being located in the 4000 Bloch- of Lamar Avenue, be changed from Low Densiry Residential to High Density Residential. 6. Public hearing and consideration ofand action on the petition ofPaul Holden for a change in zoning from an Agricultural District (A) to a Planned Development District (PD-b) Housing Development or Community Unit Development on a 6.5 acre tract being a paf•t of the Enoch Crow Survey, Abstract No. 208, located in the 4000 Block of Lamar- Avenue. Petition was withdrawn. 7. Consideration of and action on the Preliminaiy Plat of Lot l, Block A, Thomas Addition, being number 3210 Lamar Avenue. Motion was made by Curtis Fendley, seconded by Benny Plata, to approve the plat subject to the City Engineer's recommendations and also show lot dimensions. Motion carried 6-0. Motion was made by Richard Hunt, seconded by Bill Harris to recuse Reeves Hayter. Motion carried 5-0. 8. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Chisum ISD Addition 339, being number 3250 Church Street. Motion was made by Richard Hunt, seconded by Bill Harris, to approve the plat subject to the City Engineer's recommendations. Motion carried 5-0. 9. Consideration of and action on the Final Plat of Lot 1, Block A, C7iisum ISD Addition 339, being number 3250 Church Street. Motion was made by Benny Plata, seconded by Bill Harris, to approve the plat subject to the City Engineer's recommendations. Motion carried 5-0. Motion was made by Benny Plata, seconded by Darin Manning to return Reeves Hayter to the meeting. Motion carried 5-0. 10. The meeting adjourned at 6:10 p.m. APPROVED THIS 2ND DAY OF MARCH, 2009. Reeves Hayter, Chairman w O(1t) 1 ; MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD COX FIELD AIRPORT TERMINAL MEETING ROOM PARIS, TEXAS THURSDAY, NOVEMBER 20, 2008 5:30 O=CLOCK PM The Airport Advisory Board meeting was called to order by Chairman Vic Ressler at 5:30 p.m. A. The following members were present: Vic Ressler Jack Ashmore Bill Boothe Glen Chapman Billy Copeland Andy Fasken Pete Kampfer (arrived at 5:35 p.m.) The following members were absent: None B. Also present was Lisa Wright, Airport Director; Jerry Richey, Airport Manager; Edwin Pickle, City Councilman. 2. Approval of minutes from previous meetings. (October 9, 2008) Motion was made by Billy Copeland, seconded by Bill Boothe, to approve the minutes for the October 9, 2008 meeting. 3. Close out meeting for the 2008 Fly-In. A. Chris Dux, Paris Regional Medical Center - Lisa Wright advised the Board that she had informed Mr. Dux about the meeting; however, he was not there. 4. Discussion of and possible action on the installation of an airport entrance sign. Jack Ashmore stated that Paris Monument quoted a price of $4,500.00 for a 4 x 6 sign on a pedestal, and they can engrave it, etc. Mr. Ashmore stated he had a verbal commitment from Coston to build the pedestal, and he would furnish concrete, but that was some time back. The sign would have two flag poles on either side and can come off the nearby pole to get electricity. Andy Fasken stated he though 4 x 6 was too low of a sign. Jack stated will be 8' or 10' higher with a pedestal. Lisa Wright advised the Board she would find out whether RAMP will pay for half of this, and she will get photos of other airport signs. 1) (11 f'1IS This item will be placed on the agenda for the next meeting. 5. Review and discussion of and possible action on the procedure for issuing securiry gate cards. The Board asked why Jerry was not permitted to program the cards. Lisa Wright advised that there was only one machine to program the cards, and it's the same one used to program cards to access City buildings, so it could not be moved around for security reasons. Board consensus was to get 10 cards pre-programmed and leave them at the airport for Jerry to pass out. Lisa Wright advised the Board that she will have to seek permission from the City Manager to do this since it is a security issue. 6. Presentation by the Airport Manager and Jeff Jones and discussion of and possible action on the feasibiliry ofprivate hangar construction as investment property. Jerry Richey stated Mr. Jones wants to know the best deal we can give him. He would like to put in T-hangars, wood with metal siding, ten hangars on the west side. Mr. Jones will build the hangars and the foundations for them but wants City to the build access ramps and install other necessary concrete. Edwin Pickle stated that he thought this should be a capital project paid for by the City. Lisa Wright inquired over whether or not this was a budget amendment that would need to wait until Council considers other items, and Mr. Pickle stated that it was not, that the money is already in the budget for capital improvements. Jerry and Lisa stated the would work on getting some figures together for the next meeting. 7. Request items for future agendas. The December meeting was rescheduled a week early to discuss the airport hangar construction project in the event figures can be attained by that time. 8. Meeting adjourned at 6:00 p.m. APPROVED THIS 8TH DAY OF JANUARY, 2009 % Vic Ressler, Chairman MINUTES WORK SESSION LAKE PAT MAYSE STUDY COMMITTEE 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, JANUARY 8, 2009 1. Call the meeting to order. Chairman Hayter called the meeting to order at 4:08 p.m. 2. Committee member roll call. City Engineer Shawn Napier called roll. Members present were Dennis Chalaire, Reeves Hayter, Gene McWaters, Sharron Nabors, Jim Noble, Richard Quarles and Dan Smith. Ex-Officio Members present were Jim Kays, Frank Wright, Ray Ball, and Bob Campbell. Members absent were Herb Campbell, and Michael Moffitt. Ex-Officio Members absent were Bryon Billman. Alternate Member absent was Joan Mathis. Also, present were city staff Shawn Napier, City Engineer; Doug Harris, Utilities Director; Shannon Barrantine, Chamber of Commerce; David Nabors; Mike Tibbetts, Hayter and Charles Richards, Paris News. 3. Approval ofminutes from previous meeting. (December 11, 2008) A Motion to approve the minutes was made by Dan Smith, and seconded by Sharron Nabors. Motion carried unanimously. Committee members asked Charles Richards to type minutes from his tape recording for the January 08, 2009 meeting. (See attached) Announced Rick McDougall resigned due to business constraints. 4. Citizens forum. No one spoke. Discussion and possible action on the power point presentation to the public. Dennis Chalaire discussed the power point presentation for the public. The presentation is down to a total of thirteen slides. Bob Campbell discussed adding peak day information. 6. Review budget information. Budget amounts provided by Shawn Napier. on('('2`i 7. Possible future agenda items. Wait on HDR Report - No meeting on January 22, 2009. Pete Kampfer presentation on February 5, 2009. Have Jim Matthews come back to address committee (to be determined). Invite Texas Parks and Wildlife to speak to committee. Adjournment. There being no further business, a motion to adjourn the meeting was made by Dan Smith and seconded by John Kruntorad, motion carried unanimous. The meeting was adjourned at 5:20 p.m. Approved this Sth day of February, 2009 V- Reeves Hayter, Cha rman t`(~~?~`? :