42 PersonnelCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department-
Presented By:
Agenda Item No.:
02/ 10/09
Council Date:
City Council
Kevin Carruth
42.
02/23/09
RECOMMENDED MOTION:
Not an action item
PoLicY IssuE(s):
Personnel
BACKGROUND:
Council Member Pickle requested a discussion item on the staffing needs and responsibilities of the
Community Development Department.
BOARD/COMMISSION RECOMMENDATION:
E XHIBITS:
Council Meinber Agenda Item Request Form; Pickle/Carruth emails; Departmental Staffing Summary
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$
❑
Department Report ❑ Resolution
Budgeted Amt
$
❑
Presentation ❑ Ordinance
y'rD Actual
$
❑ Public Hearing ❑ Other
Acct Name
Acct Number
FiscAL NoTES:
REVIEWED AND APPROVED BY:
~ Administration (D City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fim
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris 0 00 0 ~ ~ Revised 2/04/08
COUNCIL MEMBER AGENDA ITEM REQUEST
Please complete this form if you wish to have an item placed on the agenda for a City Council
meeting. To allow adequate time to prepare packets and to coincide with staff's deadline for
items, the due date for placing an item on the agenda is noon Thursday, 12 days prior to the
regular meetings on the second and fourth Monday of each month (i.e. the Thursday immediately
following a regular Monday meeting). In order for your fellow Council Members to fully
understand your item, have productive discussion, ensure efficient council meetings, and for staff
to be able to assist you as completely as possible, it is important that you describe the item with
as much detail as possible and include any supporting documentation so that it may be included
in the Council's meeting packets. Please return this completed form to the City Manager and
contact the City Clerk at (903) 784-9248 if you have any questions.
Council member making request:
❑ Will Biard
❑ Steve Brown
❑ Jesse Freelen
❑ Kevin Kear
❑ Joe McCarthy
Z Edwin Pickle
❑ Rhonda Rogers
Description of Item: DISCUSSION OF THE COMMUNITY DEYELOPMENT
DEPARTMENT, 3TAFFING NEEDS, JOB RE3PONSI13ILITIES, ETC., AS A RESUL,T OF
PERSONNEL TURNOYER DURING THE PAST SOC MONTHS
Are additional sheets or supporting materials attached? ❑ Yes M No
I request that this item be placed on the agenda for the:
❑ City Council meedng on this date: February 23, 2009
❑ Sometime in the next 2 meetings
❑ No specific time in mind - just keep it on a list of pending issues
t' .
Signature:
Date: February 10, 2009
City of Paris Revised 11/19/08
2) IS-
Kevin Carruth
From: Edwin [edwin 1 p@swbell. net]
Sent: Tuesday, February 17, 2009 4:56 PM
To: Kevin Carruth
Subject: RE: Stimulus Applications; Community Development
Don't have a clue...and that's why I would like an open discussion with the entire council. I do know that I get more
negative comments about this department and its lack of concern and unresponsiveness toward local and new business
interests. How do other cities our size operate, what works for them, what doesn't? Have our problems been as a result
of personnel or the structure? Do we need more engineering expertise or community planning? Is there something in the
middle? t know we "get what we pay for", so do we need to re-evaluate that as well? Where is this department going to
take us in terms of progress, creativity, fresh approaches, etc., and who is/are the person or persons for these tasks. Lots
of questions, but no answers - however if I need to do some research just let me know and I'll be happy to move forward.
From: Kevin Carruth [mailto:kcarruth@paristexas.gov]
Sent: Tuesday, February 17, 2009 4:32 PM
To: Edwin
Subject: RE: Stimulus Applications; Community Development
What specifically do you have in mind?
Kevin Carruth
City ofRaris
Cibf tMlanager
4903f 784"92.02+'i'oPk,
kcarruth @paristexas. gov
F.O, Box 9037
135 SE First Street
Paris,l7t 75461-9037
,AvvvY, paristexas, gov
From: Edwin [mailto:edwinlp@swbell.net]
Sent: Tuesday, February 17, 2009 3:12 PM
To: Kevin Carruth
Subject: RE: Stimulus Applications; Community Development
Kevin,
I believe the time is right to examine how the Community Development is organized and functions. I
understand that the Council did not want to tackle this task last summer, however I think our rationale was
based upon the time constraints we were under at that time, as well as personnel issues which have dramatically
changed. During the past 90 days, we have lost one code enforcement officer, the building code inspector, the
main street coordinator, the community development department head, outsourced the building code process,
and reassigned the fire marshal duties (which include fire code work that has also been outsourced). As a result
of these "changes" I do not want us to rush into a situation without first looking at any and all options. The
contracting with Bureau Veritas, and the possibility of moving the main street director to the PEDC are
excellent examples of looking at things "outside the box". I just don't want us to lose this opportunity, as we
may never have it again, where personalities and "hurt feelings" do not enter into the decision process. I have
visited with several of the other council members and their feelings seem to reflect mine. I would not be upset
if we need to move this item to a later council meeting, as long as no action is taken until we all discuss this
openly, and yep, it is my fault that we won't have everyone there for the entire meeting Monday, but I missed
31~ - e)
the last performance of my son and I just can't do it again (I know you can sympathize, and it doesn't get any
easier when they are in college). Let me know where we go now...
Edwin
From: Kevin Carruth [mailto:kcarruth@paristexas.gov]
Sent: Tuesday, February 17, 2009 1:07 PM
To: Edwin
Subject: Stimulus Applications; Community Development
The water and wastewater infrastructure applications we submitted for funding through economic stimulus program are
attached. The projects selected come almost exclusively from our 10-year capital plan.
I understand from Janice that your agenda item request about the Community Development Department is to see what
my recommendations are for any restructuring. Given that (1) Council was emphatic about not restructuring last
summer, (2) there is no room in the budget for making any changes unless other departments are reduced, (3) we are
still in the evaluation process with Bureau Veritas, and (4) Pete and I are still working on the feasibility of moving the
Main Street Director's position under PEDC, I do not think there is anything we can do about restructuring at this point.
am not going to post the Main Street position until we know where it will reside. Regardless of any changes to Main
Street or with Bureau Veritas we will still need a department head and I see no reason not to post that position now,
especially given everything that the department is responsible for. What do you think?
Kevin Carruth
Cit?y of Faris
Cibi tytanager
(903) 734-9202V .ork
kcarruth@paristexas.gov
P.O. Box 9037
135 SE First Street
Paris, Tk: 75461-9037
mvq, paristexas. gav
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