11 City boards and commissionsCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department.
Presented By:
Agenda Item No.:
03/02/09
City Council
Kevin Carruth
Council Date:
11.
03/09/09
RECOMMENDED MOTION:
Not an action item.
PoLicY IssuE(s):
City boards and commissions
BACKGROUND:
On July 14, 2008, by Resolution No. 2008-053 City Council adopted policies and procedure for standing
boards, commissians, and committees. There are numerous appointees whose terms will expire April
30, 2009.
City staff will begin to advertise for interested persons who wish to serve on a board or a commission to
complete an application. Those applications will be presented to Council for review at the first meeting
in April with action to be taken at the Apri127th meeting.
BOARD/COMMISSION RECOMMENDATION:
E XHIBITS:
Policies and Procedures for Standing Boards, Commissions and Committees; Application; and list of
Board Members
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
❑
Departrnent Report
❑
Resolution
Budgeted Amt
❑
Presentation
❑
Ordinance
yTD Actual
❑ Public Hearing Z Other
Acct Name
Acct Number
FiscAL NoTES:
REVIEWED AND APPROVED BY:
0 Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris Revised 2/04/08
POLICIES AND PROCEDURES FOR STANDING
BOARDS, COMMISSIONS, AND COMMITTEES
MEMBERSHIP
l. Except for the Paris Economic Development Corporation and Civil Service
Commission, each committee shall be composed of seven members appointed to
serve "at-will" by the City Council.
2. As provided for in Texas Revised Civil Statutes Article 5190.6, Section 4A(c), the
Paris Economic Development Corporation (HDC) shall be limited to five
members. In addition, PEDC shall have two ex-officio members appointed by the
Council.
3. As provided for in Chapter 143 of the Texas Local Government Code, the Civil
Service Commission shall be limited to three members.
4. Committees shall include one Council Member liaison appointed as ex-officio
members by a majority vote of the City Council.
5. Committees shall include one or more City staff liaisons appointed as ex-officio
members by the City Manager.
6. The Mayor and City Manager shall serve as ex-officio members to each
committee.
7. Ex-officio liaison members may participate in discussions of the board,
commission, or committee, but shall not participate in voting.
QUALIFICATIONS
1. Qualifications for appointment and serving on a City committee shall include:
a. No delinquent indebtedness to the City.
b. No family relationship within the second degree by affinity (marriage) or
within the third degree by consanguinity (blood) to any member of the city
council or to the City Manager.
c. No conflict between the appointee's private interests and duties and their
interests and duties as a committee member.
d. Attendance at a minimum of 75 percent of all regular meetings.
2. Appointees shall take an oath of office prescribed by the City Council prior to
taking office.
3. Any qualifications mandated by State law shall also apply.
APPOINTMENT 8i TERMS
1. Appointments shall be made at the first regular City Council meeting in April.
2. Applications shall be made available to persons interested in serving on a City
committee. City staff shall post notice and advertise that committee appointments
will be made as well as distribute and collect applications. The City Clerk or their
designee shall review each application for completeness and eligibility prior to the
first regular Council meeting in February.
3. The Council shall select from the entire slate of eligible nominees.
4. Each appointment shall be for three-years.
City of Paris Board, Commission, and Committee Policies Revised 02/11/08
~ OUOU'li
5. To preserve the continuity of experience, two appointments each will be made in
years one and two of the appointment cycle and three appointments in year three.
In the case of the Paris Economic Development Corporation, two appointments
will be made in years one and two of the appointment cycle and one appointment
in year three.
6. Appointments are contingent upon attending an orientation workshop covering
ethics, the Public Information Act, and the Open Meetings Act. The orientation
workshop shall be conducted prior to appointees taking the oath of office.
7. Appointees are limited to a maximum of two consecutive full terms on the same
committee. If an appointee has prior consecutive service as the result of filling a
vacancy, prior service shall not be included in the count of three, consecutive full
terms. Additionally, service on other committees shall not be included in the
count of three, consecutive full terms.
8. Appointees shall be limited to service on no more than one standing board,
commission, or committee with legislative authority at one time. Appointees are
not prohibited from serving on additional ad hoc committees or standing boards,
commissions, or committees that are purely advisory.
TRANSITION
1. The years of service of committee members serving on the same committee
immediately prior to the adoption of these policies shall not be counted in the
calculation of maximum service time on that committee.
2. The first appointments made after adoption of these policies shall include two
one-year appointments, two two-year appointments, and three three-year
appointments.
3. In recognition of the importance of maintaining a continuity of experience on the
committee, one-year and two-year appointments made after adoption of these
policies shall be reserved for current committee members. In the event that there
are more than four eligible current committee members seeking reappointment,
Council shall make four appointments from among that group. This provision
shall not restrict the Council from reappointing more than four current members
to the committee.
4. Appointees to a one-year or two-year transitional term shall be eligible to serve an
additional two consecutive, full terms.
5. In the event that the first appointments made after the adoption of these policies
are made prior to the first regular council meeting in April 2008, those terms shall
be extended to include the time period prior to April 2008 and run through the
next appointments in April 2009.
VACANCIES
1. Appointees to vacant positions will serve the remainder of their predecessor's
unexpired term.
2. Appointees filling vacancies shall meet with the City Secretary to review ethics,
the Public Information Act, and the Open Meetings Act prior to being sworn in.
City of Paris Board, Commission, and Committee Policies Revised 02/11/08
. uouu50
REMOVAL
Members may be removed by an affirmative majority vote of the entire Council. "Entire
council" is defined as the entire membership of the council, excluding any vacant
positions.
OFFICERS
1. Officers of each committee shall include a Chair, Vice-chair, and Secretary.
2. The duties of the Chair include calling and presiding over meetings of the
committee, and ensuring that all resolutions of the committee are implemented.
3. The duties of the Vice-chair shall be to serve as Chair in the absence or disability
of the Chair.
4. The duties of the Secretary include maintaining correct and complete records of
the committee and forwarding originals of all records to the City Secretary in a
timely, reasonable, and prudent manner.
5. Officers shall be elected by the membership of the body at their first meeting after
appointment of committee members by the Council in February.
6. The term of office for officers shall be from their time of appointment through the
first meeting after appointment of committee members by the Council in April,
i.e. approximately one-year.
7. No officer shall serve more than three full, consecutive terms in a single position.
8. Officers may be removed from their office, but not the committee, by a simple
affirmative majority vote of a quorum of the committee.
MEETINGS
1. Each committee shall meet quarterly, or more frequently as the committee shall
deem necessary, and at a time and location determined by the committee.
2. The Chair or a majority of the body shall have authority to call a meeting of the
committee.
3. The Chair or his or her designee shall submit a proposed agenda to the City Clerk
at least 96 hours before the scheduled date and time of the meeting. The City
Clerk shall review the agenda for format, legal requirements, and reservation of
City facilities.
4. Meetings shall be posted at the City Hall Annex Building and the City's
newspaper of record shall be sent notice of the meeting at the time of posting.
TRAINING
1. The City Manager or his designee shall conduct a training workshop on ethics, the
Public Information Act, and the Open Meetings Act after appointments are made
but before appointees take their oath of office.
2. Appointees shall be required, at the City's expense, to complete any additional
training required by any governing statutes, regulations, ordinances, or
resolutions.
City of Paris Board, Commission, and Committee Policies Revised 02/11/08
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W, U~~G Z)
BOARD/COMMISSION/COMMITTEE APPLICATION
The Paris City Council is seeking committed individuals who are dedicated to the well-being of the Paris
community to serve on its standing boards, commissions, and committees. In general, it is the City
Council's policy to appaint persons to a maximum of two consecutive full three-year terms on a given
body. In addition to the general qualifications listed in the certification below, other qualifications inay be
mandated by statute, City Charter, ordinance, or resolution. Please complete the information requested
below and return to: City Clerk, 150 SE First Street/P.O. Box 9037, Paris, Texas, 75461.
Board/Commission/Committee of Interest
❑ Airport Advisory Board
❑ Building & Standards Commission
❑ Civil Service Commission
❑ Economic Development Corporation
❑ Historic Preservation Commission
❑ Housing Authority Board of Commissioners
❑ Main Street Advisory Board
Candidate Information
Name:
Address:
Work Phone:
Fax:
❑ Municipal Band Commission
❑ Paris/Lamar County Board of Health
❑ Planning & Zoning Commission
❑ Public Library Advisory Board
❑ Traffic Commission
❑ Zoning Board of Adjustment
Home Phone:
E-mail Address:
Please note any special knowledge, education, or experience you have that is applicable to the function of
the board, commission, or committee of interest (attach additional pages if necessary). If applicable, list
dates of service on any City boards, commissions, or committees.
Certification and Authorization
By signing below, I acknowledge that I am aware and agree to the prohibitions of the City of Paris Charter and the laws of the
State of Texas regarding nepotism and conflicts of interest of appointees to City boards, commissions, and committees. I also
certify that if appointed I will attend at least 75 percent of all regular meetings and shall not have any delinquent indebtedness
to the City during my term. I understand that the number of positions on a given board, commission, or committee is limited
and that I may not be appointed; however, if I am not appointed, I agree to be placed in a database for possible futu.re
notification of topics of interest. I certify that the information given by me in this application is true and correct and any false
information or misrepresentation is sufficient grounds for disyualification. I authorize the City of Paris to verify all
information provided in this application. In accordance with Section 552 of the Local Government Code, I understand that
information provided in this application may be available to the public upon request.
Signature of Candidate: Date:
For Citv fln" Us Qtlv
Conflict of Interest: Y! N in8ebtedness: Y 1 N Nepotism: Y I N Dist.. 12 3 4 5 b 7 Previoas S+erv3te: t? 12 3 4 S 6
City of Paris
Revised 02/19/08
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CITY OF PARIS Revised 7-16-08
BC?ARDS AND COMMISSIONS
(Resolution No. 2008-053)
AIRPORT ADVISORY BOARD
Seven members; serves three year staggered terms; Council appoints; meets third
Thursday of every month.
Acts in an advisory capacity to the City Council in relation to the Municipa! Airport, its
operation and facilities; makes recommendations on changes and additions to the facilities at
Cox Field, changes to lease terms for hangar rental, and use of the /and at Cox Field.
Current Members
Andrew F. Fasken
Vic Ressler (resigned, does not wish to be re-appointed)
Bill Boothe
Glen Chapman
Captain Jack Ashmore
Billy Copeland
Pete Kampfer
City Advisor:
Lisa Wright, Director of Community Development
TERM
07/14/2008 - 04/30/2009
07/14/2008 - 04/30/2009
07/14/2008 - 04/30/2010
07/14/2008 - 04/3012010
07/14/2008 - 04/30/2011
07/14/2008 - 04/30/2011
07/14/2008 - 04/30/2011
_ i~~!;;►~5,:~
ARK-TEX COUNCIL OF GOVERNMENTS
Appointed for one (1) year, or until disqualified to serve and successor is appointed;
Mayor recommends & Council appoints according to ATCOG By-Laws; City Council
can recommend to the Board of Directors of Ark-Tex a person for appointment to the
Executive Committee.
Adopts an annual budget, .fxes the dues for member governmental units, and reviews, approves, and
adopts all policy documents. The Executive Committee is responsible for the implementation of
policies established by the Board. 1'he Executive Committee is also empowered to conduct the affairs
of the Board of Directos-s between quar•terly meetings of the Board.
Current Members
TERM EXPIRES
Will Biard
Joe McCarthy
Jesse James Freelen
L.D. Williamson (Executive Director)
(J 0 t) 0 5 ,x
BAND COMMISSION
Five members, one a representative of the Visitors and Gonvention Council of the
Lamar County Chamber of Commerce; one an active member of the Band; and three
members to be appointed at-large; three year staggered terms; Council appoints;
meets quarterly as called.
The Band Commission sha11 have fu/l power and control over the organization, discipline,
membership, and duties of the members of the Municipa! Band and the Leaders or
Instructors thereof, and may regulate same by such rules or bylaws as they may deem it
necessary to pass; provided, that no rule or bylaw or amendment of same shall be in force or
effect until the same has been submitted to and approved by the City Council. (Sec. 2-552,
Code af Ordinances
Current Members
Patsy Daniels (At-large)
Stephen L. Gerrald
T. R. "Randy" Bunch (Band)
Ray Karrer (At-large)
Thomas N. Neugent (2001-2003 Band Director)
VC& C representative
Becky Semple
TERM
07/14/2008 - 04/30/2010
07/14/2008 - 04/30/2010
07/14/2008 - 04/30/2011
07/14/2008 - 04/30/2011
07/14/2008 - 04/30/2011
BOARD OF ADJUSTMENT
Five members, two alternates; resident of the City of Paris; three year terms; City
Council Appoints.
Hears zoning-related appeals by any person aggrieved or by an officer, department, or
board of the municipality affected by the decision of the administrative offi'cer (Zoning
Ord. 1710)
Current Members
No Action taken on this item.
Rodney Bass (Does not want to be reappointed.)
Terry Christian
Howard Corriston (Does not want to be reappointed.)
Kyle McCarley
Chester Martindale
David Glass (Alternate)
Louis Yafes (Alternate) (Does not want to be reappointed.)
TERM EXPIRES
12-31-08
12-31-08
12-31-08
12-31-08
12-31-08
06-30-09
06-30-09
BUILDING AND STANDARDS COMMISSION
Seven members, four alternates; resident of the City of Paris; as nearly as possible
represent each district; three year staggered terms; Council appoints; meets the third
Monday of every month.
Declare a structure dangerous or substandard and determine the remedy for having
the structure comp/y with the ordinance.
Current Members
l.ucius Joe, Jr.
Harrell Tippitt
Ryan Lassister
Zach Saffle
Vicki Ballard
Chris Brown
Bill Harris
TERM
07/14/2008 - 04/30/2009
07/14/2008 - 04/30/2009
07/14/2008 - 04/30/2010
07/14/2008 - 04/30/2010
07/14/2008 - 04/30/2011
07/14/2008 - 04/30/2011
07/14/2008 - 04/30/2011
U(10U5'd
FIREFIGHTERS' & POLICE OFFICERS CIVIL SERVICE COMMISSION
Good moral character; resident of the City of Paris for more than three years; over 25
years of age; not have held any public office within the preceding three years; three
year staggered terms; appointed by City Manager and confirmed by City Council
before appointment becomes efFective.
Adopfs rules, investigates matters related to enforcement of Civil Service regulations,
and hears appea/s from disciplinary acfions.
Director has same qualifications except he does not have to meet residency
requirements.
Current Members
MELBA HARRIS, Director TERM EXPIRES
Zenetta Fulbright 12-31-2010
Philip Cecil (Chairman) 12-31-08
Sims Norment (Vice-Chairman) 12-31-09
HISTORIC PRESERVATION COMMISSION
Seven members consisting of an architect, a member of a local Historical Society, a
member of the Main Street Advisory Board; an owner of or resident or tenant in a
landmark property or property in a Historic District; and three at large members. Two
alternates. Three year staggered terms; Appointed by City Council; meets as needed
but at least monthly.
Adopt rules and procedures; adopt identification criteria and rules for delineafion of
historic district boundaries; conduct and administer historic resource surveys;
recommend designation of districts and landmarks; establish committees as needed;
produce and distribute minutes of ineetings; develop public
outreach/education/awareness programs; approve/disapprove certiricates of
appropriateness; provide design and other reasonable forms of advice to owners and
tenants of historic properties in the certificate of appropriateness review process;
recommend acquisition of endangered historic resources to the City Council; submit
an annual report to City Council; prepare and promote design guidelines for
landmarks/districts.
Current Members
Brad Archer (Resident Property)
Arvin W. Starrett (Historical Society)
Matthew Coyle (Main Street)
Paul Denney (Architect)
Jerry Raper
Susan Scholz
Ben Vaughn
TERM
07/14/2008 - 04/30/2009
07/14/2008 - 04/30/2009
07/14/2008 - 04/30/2010
07/14/2008 - 04/30/2010
07/14/2008 - 04/30/2011
07/14/2008 - 04/30/2011
07/14/2008 - 04/30/2011
r.
~ ~~~~li~F~J
HOUSING AUTHORITY OF THE CITY OF PARIS
Five members who must be Citizens of Paris; who are not ofFcers or employees of the
municipality; one member is required to be a tenant of public housing and serves for
only one term; four have two year staggered terms; appointed by certificate from the
Mayor; no resolution required.
Oversees the budget, maintenance, and policy of the Housing Authority which
consists of severa/ apartment communities as well as duplexes and houses in the city
limits of Paris.
Current Members
Donald Shelton
Annette Grant
Rosario "Rosie" Callaway
Mary Hughes
Donald G. Wilson (7-14-08 cert.)
TERM EXPIRES
06-30-09
06-30-09
06-30-09
06-30-08
7/01/2008-06/30/10
Il()G~~~~~
LIBRARY ADVISORY BOARD
Seven members; citizens of the City of Paris; knowledge of library affairs; strong
interest in library operations; genuine appreciation of books; three year staggered
terms; meets on the third Wednesday of each month; Mayor recommends and Council
appoints.
Acts in an advisory capacity to the City of Paris to study and make recommendations
concerning library services, maintenance and improvement of facilifies, and capital
improvement projects.
Current Members
Jackie Alsobrook
Deborah Anderson
Deborah Hatley
Hilda Mallory
Bili Kennedy
Eddie Poole
Linda Vandiver
Term
07/14/2008 - 04/30/2009
07/14/2008 - 04/30/2009
07/14/2008 - 04/30/2010
07/14/2008 - 04/30/2010
07/14/2008 - 04/30/2011
07/14/2008 - 04/30/2011
07/14/2008 - 04/30/2011
I;() ~
NORTHEAST TEXAS LIBRARY SYSTEM
One member, one alternate; two year terms; Library Advisory Board recommends and
City Council appoints.
The Northeasf Texas Library System (NETLS) serves the public libraries in 33 counties
in the northeast corner of the state. The informational and cultural needs of the
residents of fhis area are diverse, but cooperation helps NETLS members meet the
challenge of bringing the best in library service to their own communities.
Current Members
Linda Vandiver (Alternate - N.E. Texas Library System)
Debbie Anderson (N.E. Texas Library System)
TERM EXPIRES
08-31-09
08-31-09
MAIN STREET ADVISORY BOARD
Seven members; three year staggered terms; Council appoints.
Responsible for establishing program policy; determining the goals and objectives of
the program; and providing guidance and advice to City Council; recommends
guidelines for the refurbishing of buildings in the downtown area; and, recommends
programs to bring patrons info the downtown area and sponsors advertising for these
events.
Current Members
Jennifer Long
Karol Lyn Moore
Cindy Alicorn
Matthew Coyle (HPC)
Wyatt Bowden
Kari Daniel
Clifton Fendley
TERM
07/14/2008 - 04/30/2009
07/14/2008 - 04/30/2009
07/14/2008 - 04/30/2010
07/14/2008 - 04/3012010
07/14/2008 - 04/30/2011
07/14/2008 - 04/30/2011
07/14/2008 - 04/30/2011
. 0 t)0 0 6.i
PARIS ECONOMIC DEVELOPMENT CC?RPORATION
Five members; must reside within the corporate limits of the City of Paris; must not
have served on City Council for at least one year prior to being appointed; three year
staggered terms; Council appoints.
Promote, assisf, and enhance the economic development activities of the City of Paris
and issue bonds to carry out these activities.
Current Members
Richard Severson
Glen Bawcum
John Wright
Dan Smith
Chad Brown
Ex-Officio Members:
Kevin Carruth, City Manager
Jesse James Freelen, Mayor
Chuck Superville, County Judge
Pam Anglin, Pres. P.J.C.
- (designee)-Pres. Paris Central Labor Council
Pete Kampfer, Executive Director
TERM
07/14/2008 - 04/30/2009
07114/2008 - 04/30/2009
07/14/2008 - 04/30/2010
07/14/2008 - 04/30/2011
07/14/2008 - 04/30/2011
" U()UU&Y
PARIS/LAMAR COUNTY ADVISORY BOARD OF HEALTH
Seven members; residents of Lamar County for a period of more than three years next
preceding time of appointment; three practicing physicians, one practicing dentist;
three citizens; three year staggered terms; appointed by joint action of Lamar County
Commissioners Court and the Paris City Council.
To advise the Director on hea/th matters.
Current Members
Dr. David Carpenter- Doctor of Medicine
Mrs. Denise Williams - Citizen
Mr. Larry Reaves - Citizen
Dr. Gordon B. Strom, Jr.-Doctor of Medicine
Caroline Wilson - Doctor of Medicine
Mr. Ted Gibson - Citizen
Dr. Robert Moseley - Doctor of Dental Science
Dr. Wallace E. Kraft - Dr. Veterinary Medicine - Ex-Officio
TERM EXPIRES
12-31-08
12-31-08
12-31-08
12-31-08
12-31-08
12-31-07
12-31-07
. t;(i~JU6;i
PLANNING & ZONING COMMISSION
Seven members; citizens of the City of Paris; taxpayers; qualified voters; three year
staggered terms; Council appoints; meets the first Monday of each month.
Reviews the requests by citizens and corporations for changes in zoning inside the
city limits of Paris and makes recommendations to City Council for the approvai or
disapproval of those requests.
Current Members
Brad Archer
Reeves Hayter
Richard Hunt
Darin Manning
Curtis Fendiey
William Howard Harris (Bill)
Benny Plata
TE RM
07/14/2008 - 04/30/2009
07/14/2008 - 04/30/2009
07/14/2008 - 04/30/2010
07/14/2008 - 04/30/2010
07/14/2008 - 04/30/2011
07/14/2008 - 04/30/2011
07/14/2008 - 04/30/2011
w 000061)
TRAFFIC COMMISSION
Nine members; citizens of Paris; three year staggered terms; Council appoints; meets
as needed.
The Commission considers and proposes measures designed to minimize technical
and difficult traffic prob/ems resulting from increased vehicular traffi'c in Paris. Traffi'c
Safety Coordinator provides staff support and coordination for the Commission.
Current Members
Stephen "Red" Holmes
Bee Garmon
George Kimbrough
Jon McFadden
Ray Banks
Dr. Thomas Calabria
(re-signed January 12, 2009 - need a replacement)
Matt Frierson
Shawn Napier - City Engineer - Ex-Officio
Bob Hundley - Assistant Police Chief - Ex-Officio
TERM EXPIRES
07/14/2008 - 04/30/2009
07/14/2008 - 04/30/2010
07/14/2008 - 04/30/2010
07114/2008 - 04/30/2010
07/14/2008 - 04/30/2011
0711412008 - 0413012011
07/14/2008 - 04/30/2011
" OOU06 ~
Visitors & Convention Council
TERM EXPIRES
(MAYOR, CITY MANAGER AND ONE COUNCIL MEMBER; THREE YEAR TERM;
CITY COUNCIL APPOINTS)
To carry out the Chamber's contractua/ obligations with the City to administer the
hotel/motel taxes.
Vacant
12-31-08
Visitors $ Convention Council Work Proaram
TERM EXPIRES
MAYOR, CITY MANAGER AND ONE COUNCIL MEMBER; TWO YEAR TERM;
MAYOR APPOINTS & COUNCIL CONFIRMS)
To ensure that the use of said tax funds by the Chamber of Commerce complies with
statutory limitation; has final approval authority over the proposed annual program of
work and budget for the Visitors and Convention Council
Vacant
Citv Judqe
TWO YEAR TERM
Thomas E. Hunt, III
Emergency Medical Service
(CO-MEDICAL DIRECTORS)
Gleb G. Bourianoff
12-31-2008
TERM EXPIRES
9-30-09
TERM EXPIRES
Until Suc Appt
` 0 0 G 6