2008-107-RES-Awarding the contract for the demolition and disposal of dilapidated structures in the city of paris to sanitation solutions, the lowest repsonsible bidderRESOLUTION NO. 2008-107
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AWARDING THE CONTRACT FOR THE DEMOLITION AND DISPOSAL OF
DILAPIDATED STRUCTURES IN THE CITY OF PARIS TO SANITATION
SOLUTIONS, THE LOWEST RESPONSIBLE BIDDER; MAKIIVG OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, advertise for bids for
furnishing plant, labor, materials, and equipment, and for performing all work required for
the demolition and disposal of dilapidated structures in the City of Paris, which bids were
received unti12:00 o'clock p.m., Tuesday, the 2nd day of December, 2008; and,
WHEREAS, the lowest responsible bid providing the best value to the City was
received from Sanitation Solutions, 1806 S. Church St., Paris, Texas 75460, at a unit price of
$22.00 per ton for a two-year contract; and,
WHEREAS, the contract should be awarded to Sanitation Solutions in accordance
with the unit prices bid and the other terms and conditions set out in the Master
Specifications for Demolition and Disposal of Dilapidated Structures and other bid
documents attached hereto as Exhibit A; and,
WHEREAS, the City Manager should be authorized to execute the Demolition
Services Agreement on behalf of the City of Paris in the form attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby
in all things approved.
Section 2. That the bid of Sanitation Solutions, 1806 S. Church St., Paris, Texas, for
the demolition and disposal of dilapidated structures in the City of Paris is hereby accepted
as the lowest responsible bid which provides the best value to the City and the contract for
this project is hereby let conditioned upon said contractor meeting all of the terms and
specifications included in the Demolition Services Agreement and Bid Documents attached
hereto as Exhibit A and timely execution of a written contract with the City of Paris.
Section 3. That the City Manager of the City of Paris, be, and he is hereby
authorized and directed to execute on behalf of the City of Paris the Demolition Services
with Sanitation Solutions Agreement for the work referenced herein in substantially the
form attached hereto as Exhibit A.
Section 4. That this resolution shall be effective from and after the date of
passage.
PASSED AND APPROVED this 8th day of Decem~er, 2008.
Je~se James
ATTEST:
~
nice Ellis, City Clerk
APPROVED AS TO FORM:
:'/'J. 'W? 2 -
W. Kent Mc yar Ci Attorney
Mayor
STATE OF TEXAS }
COUNTY OF LAMAR }
DEMOLITION SERVICES AGREEMENT
THIS AGREEMENT is entered into this day of , 2008, by
and between the City of Paris, Texas, hereinafter called "CITY" and Sanitation Sotutions,
with main offices located at 1806 Church Street, Paris, Texas 75460; hereinafter called
"CONTRACTOR."
1.01 CITY hires CONTRACTOR to perForm and CONTRACTOR agrees to perform
structural demolition services (the "Work") in accordance with this Agreement, the
Bid Package for Demolition and Disposal of Dilapidated Structures 2008-2009
(including Master Specifications) attached hereto and incorporated herein as Exhibit
A and CONTRACTOR's Bid attached hereto and incorporated herein as Exhibit B
(hereinafter collectively referred to as the "Bid Documents"). In the event there is
any conflict or inconsistency befinreen what is called for in this Agreement and what
is called for in the Bid Documents, this Agreement shall control, followed by the
requirements contained in the Bid Package.
1.02 CONTRACTOR has bid a fixed unit price of $22.00 per ton for a two-year term
beginning with the effective date of this Agreement for demolition and disposal of
dilapidated structures for the City of Paris, Texas.
1.03 CITY agrees to provide site specific work orders for structural demolition services to
CONTRACTOR by the fifth day of each month. There is no guarantee of the
number of work orders that will be issued per month; provided, however, if CITY
issues five (5) or more work orders per month, CONTRACTOR agrees to complete
no fewer than five (5) work orders by the last day of the month in which the work
orders were received. Work orders should be completed in the order in which they
are received by CONTRACTOR, and CONTRACTOR shall bill CITY for completed
work orders in accordance with Section 1.0-6 hereof.
1.04 Additionat time to complete monthly work orders will be allowed by the CITY only in
the instance of significant weather events which make timely performance
impractical, as determined exclusively by and approved by the CITY. Weather
delays will be considered by the CITY only if requested by the CONTRACTOR
within forth-eight (48) hours following the weather event. Because CONTRACTOR
will be completing work orders based on a monthly schedule, CONTRACTOR shall
ensure that CITY is made aware of any and all weather delays that occur
throughout the month in the event those weather delays result in CONTRACTOR's
failure to complete the required number of work orders by the monthly deadline.
1.05 CITY and CONTRACTOR agree that time is of the essence in this Agreement and
that CITY may suffer financial loss if the Work is not completed on schedule and
within the times specified herein, plus any extensions thereof allowed in accordance
with this Agreement. The parties also recognize the delays, expense, and difficulties
involved in proving in a legal or arbitration proceeding the actual loss suffered by
1
EXN{BIT A
CITY if the Work is not completed on time. Accordingly, instead of requiring any
such proof, CITY and CONTRACTOR agree that as liquidated damages for
unapproved delays (but not as a penalty) CONTRACTOR shall pay CITY $100.00
per day for each work order that has not been completed by the last day of the
month on which the work order was received. This Section does not apply to
outstanding work orders beyond the minimum five (5) required in Section 1.03.
1.06 CONTRACTOR must submit bills to CITY on a monthly basis for all work completed
during the month by no later than the fifth day of the following month. Bills should
include a cover page showing the full amount due for the month, completed work
orders showing the cost per structure, and landfill trip tickets for debris related to the
demolition of each structure. No additional charges will be permitted unless
approved in advance in writing by CITY as a change order. No extra charges will
be permitted for weather delays. CONTRACTOR will be paid within thirty (30) days
of receipt of invoice by CITY for work completed in conformance with the bid
documents and the Agreement. Nothing herein shall require CITY to expend more
funds than that amount currently budgeted for this activity as approved by the City
Council.
1.07 With the execution and delivery of this Agreement, CONTRACTOR shall furnish and
file with the CITY a performance and payment bond (using City's provided forms) in
the amount of the total estimated annual expenditure for demolition of dilapidated
structures 2008-2009 of $155,000.00 and which satisfies the requirements of
Chapter 2253, Texas Government Code and Article 7.19-1 of the Insurance Code,
as amended. The sureties shall be approved in the most current Federal Register
Treasury List and the Bonds will be accompanied by a properly authorized power of
attorney. The CITY reserves the right to reject any and all sureties.
1.08 CONTRACTOR covenants and agrees that CONTRACTOR is an independent
contractor and not an officer, agent, servant or employee of CITY; that
CONTRACTOR shall have exclusive control of and exclusive right to control the
details of the work performed hereunder and all persons perForming same, and shall
be responsible for the acts and omissions of its officers, agents, employees,
contractors, subcontractors and consultants; that the doctrine of respondeat
superior shall not apply as between CITY and CONTRACTOR, its officers, agents,
employees, contractors, subcontractors and consultants, and nothing herein shall
be construed as creating a partnership or joint enterprise befinreen CITY and
CONTRACTOR
1.09 CONTRACTOR shall be responsible for the safety of operations and shall provide
appropriate safety warnings for the protection of the work area. Provision of safety
includes use of appropriate barricades, traffic control, control of the use of
equipment near traffic or pedestrians, and provision of other controls and warnings
as needed.
1.10 CITY shall not be liable to CONTRACTOR, CONTRACTOR's agents, servants,
employees, patrons, customers, visitors, guests, or invitees, nor any pedestrian or
bystander for any damage or injury caused by the negligent or intentional acts of
CONTRACTOR, CONTRACTOR's officers, employees, agents, or servants in the
2
performance of the work called for in this Agreement and the Bid Documents, or
resulting from the operation of any device or equipment located in or upon any of
the properties identified in the work orders, or any appurtenance thereof, nor for any
damage or injury from any defect or want of repair of any structure or device on the
work order properties.
1.11 CONTRACTOR agrees to release, defend, indemnify, save, and hold the CITY, it's
elected officials, officers and employees harmless from any and all demands, debts,
liabilities, suits, claims, and causes of action of every kind on account of injury or
damage to any person or property, arising from or related to the services and
contractual duties provided by the CONTRACTOR pursuant to this Agreement.
1.12 CONTRACTOR is required to provide, during the term of this Agreement, and to
keep and maintain in full force and effect, a policy or policies of insurance, providing
at least $250,0000.00 per person and $500,000.00 for any single occurrence for
bodily injury or death and $100,000.00 for any single occurrence for injury to or
destruction of property, indemnifying the CONTRACTOR and the CITY, its elected
officials, officers and employees as a named insured for any and all damages,
personal injuries, or property damages sustained in carrying out the duties of this
contract, or any part thereof, as the result of the negligence of the CONTRACTOR,
agents, servants, or employees, and shall pay all premiums due thereon when due.
CONTRACTOR shall also be obligated to maintain worker's compensation
insurance in conformance with and if required by State law.
1.13 It is expressly provided that all insurance policies required hereunder shall and must
be written by a reputable insurance company or companies, and where appropriate
must show the CITY, its elected officials, officers and employees as an additional
insured, subject to approval by the City Attorney of the City of Paris; and the
CONTRACTOR's insurance carrier or carriers shall deliver a copy of any such
policies to the City Clerk of the City of Paris, or furnish to said City Clerk a current
letter or certificate from such company or companies, evidencing the fact that such
insurance is in full force and shall remain in effect at all times during this contract
period. All such policies shall be written so that CITY will be notified of cancellation
or of any restrictive amendment of the policies at least thirty (30) days prior to the
effective date of such cancellation or amendment. Notice shall be made to the CITY
by certified mail, return receipt requested, addressed to the City of Paris at the
following address:
City Clerk, City of Paris, P.O. Box 9037, Paris, Texas 75461-9037.
1.14 CONTRACTOR shall timely perform and complete the Work herein in accordance
with this Agreement and the Bid Documents attached. In the event CONTRACTOR
shall default in any covenant, condition, provision, or stipulation herein contained,
CITY will notify CONTRACTOR verbally or, at its discretion, in writing, that a default
has occurred. Notice when given shall include a description of the default and the
time within which CONTRACTOR must correct or remedy the default.
CONTRACTOR remains solely responsible to complete the work as contracted,
3
whether notified of a default by CITY or not, and failure of CITY to notify of such
default shall not excuse CONTRACTOR's obligations hereunder.
1.15 CITY will not be responsible for CONTRACTOR's incomplete or defective work or
additional work required by CONTRACTOR's incomplete or defective work, or
mechanical breakdown of CONTRACTOR's equipment. CONTRACTOR must
complete all work in accordance with CITY work orders and the terms of this
Agreement. The properties are presumed to be vacant, but it shall be
CONTRACTOR's responsibility to inspect the structures for inhabitants before
commencinq with demolition. The properties are also subject to illegal dumping and
other misuse, and it is expressly the CONTRACTOR's obligation to use caution
while performing the work at all times.
1.16 CITY may terminate this agreement for cause or at its convenience at any time
during the period of perFormance. Upon receipt of notice to terminate,
CONTRACTOR shall immediately stop work and shall be compensated only for that
work completed up to the date of termination and completed in full conformance
with this Agreement and the Bid Documents.
1.17 This Agreement may not be subcontracted, in whole or in part, without the CITY's
express written approval in advance of the services.
1.18 CONTRACTOR should not discriminate against any employee or subcontractor
because of race, color, religion, sex, national origin, age, or disability.
1.19 The provisions of.this Agreement are severable, and if any provision or part of this
Agreement or the application thereof to any person or circumstance shall ever be
held by any court of competent jurisdiction to be invalid or unconstitutional for any
reason, the remainder of this Agreement shall not be affected thereby.
1.20 This Agreement embodies the entire understanding between the parties and there
are no prior effective representations, warranties, or agreements, written or oral,
between the parties.
1.21 This Agreement shall be subject to all present and future valid laws of the United
States, State of Texas, and Ordinances of the City of Paris.
1.22 All services to be performed hereunder shall be and are to be rendered exclusively
in Lamar County, Texas. Venue for any State Court cause of action arising out of or
in any way related to this contract shall lie exclusively in the courts of Lamar
County, Texas, and venue for any Federal Court cause of action shall lie exclusively
in the U.S. District Court for the Eastern District of Texas, Tyler Division.
1.23 By executing this Agreement, the CONTRACTOR hereby certifies that the only
person or persons interested in this Agreement as principals are named herein, and
the CONTRACTOR during the bid process or otherwise has not, either directly or
indirectly, entered into any agreement, participated in any collusion, or otherwise
taken any action in restraint of free competitive bidding in connection with the
4
services contracted herein. Collusion in the bid process will constitute a substantial
breach of the contract and justify termination of the Agreement by the CITY for
cause.
1.24 Any notice required by this Agreement shall be in writing and may be delivered in
person or by certified mail, return receipt requested addressed accordingly:
C ITY
Director of Community Development
City of Paris
P. O. Box 9037
Paris, TX 75461-9037
With additional copy, provided to:
City Attorney
City of Paris
P. O. Box 9037
Paris, TX 75461-9037
CONTRACTOR
Sanitation Solutions
1806 Church Street
Paris, TX 75460
Executed in duplicates, each of which is deemed to be original and as of the day and date
first written in this Agreement.
This Agreement will be effective on January 1, 2009.
SANITATION SOLUTIONS
Josh Bray, President
CITY OF PARIS, TEXAS
Kevin Carruth, City -Manager
(Corporate Seal)
ATTEST: ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent Mcllyar, City Attorney
5
MASTER SPECIFICATIONS
DEMOLITION AND DISPOSAL OF DILAPIDATED STRUCTURES
CITY OF PARIS, PARIS, TEXAS
1.0 DEFINITIONS:
A. Owner shall mean the City of Paris.
B. Contractor shall mean the person or firm who is awarded the demolition and contract for
the O WNER.
C. Cleaning and removal of trash and debris shall mean the use of any mechanical or hand
method by which filth, rubbish, refuse, or other matter that might be unhealthy and/or
unsightly is removed from any property or lot and disposed of by approved methods as
delineated in the Code of Ordinances.
D. Director of Community Development means the Director of Community Development for
the City of Paris.
E. Hand work/cutting shall mean the mowing of high weeds by means other than a tractor
mower and may include the use of weed eaters, brush hogs, clippers, chain saws, and other
similar tools. Other hand work may include the removal of fencing, refuse, trash, junk,
and other debris.
F. Work Order shall mean a notice in writing from the OWNER instructing the
CONTRACTOR to perform specific work at a particular location (a copy is attached
hereto).
G. Demolition shall mean the safe, timely, and complete removal of a specified structure with
the debris removed to local Waste Management landfill.
H. Utilities shall include services provided to the structure including gas, water, and
electricity. Other services may be involved in a particular contract.
L Mature tree shall mean a tree having a trunk circumference of at least ten (10) inches but
less than sixty (60) inches measured four and one-half (4 1/2) feet above natural grade
level.
J. Protected tree shall mean any tree having a circumference of sixty (60) or more, measured
four and one-half (4 1/2) feet above natural grade level.
21
Ex~~~~TA-
1.01 GENERAL
A. Each Work Order shall provide for one-time specific demolition required by OWNER for
property management and enforcement on a specified property. Exact demolition
specifics shall be provided in each Work Order.
B. CONTRACTOR shall be responsible for the safety of personnel and operations.
CONTRACTOR shall provide appropriate safety warnings for the protection of the work
area. Provision of safety includes use of appropriate barricades, traffic control, control of
the use of equipment near traffic or pedestrians, and provision of other controls and
warnings as needed or as specified by the Work Order.
C. Because time is of the essence in the filing of liens after demolition, Work Orders should
be returned to OWNER immediately upon completion of demolition. Work Orders will
not be considered CONTRACTOR=s billsBthey are used solely for the purpose of advising
CONTRACTOR of the nature of work necessary at each location and for assisting
OWNER in filing liens.
1.02 DEMOLITION
A. Demolition shall include the removal of onlv those exact items specifically set out in the
Work Order.
B. Overall safety and adverse impact to the neighborhood shall be considered a priority.
CONTRACTOR shall provide demolition within hours which are reasonable to the
conditions of the neighborhood, be cognizant and make provisions to control excessive
dust, and secure the area for the overall safety of operations as is defined within these
Specifications. CONTRACTOR shall not leave the work site when portions of a structure
or other items are in a dangerous condition. Such conditions may require posting a guard
or continuing the demolition until the condition is relieved.
C. Demolition shall follow good construction practices. It is the intent of OWNER to
remove the standing hazard as quickly as possible, and CONTRACTOR should attempt to
satisfy this. This may involve the processes of pushing, breaking, or otherwise reducing
standing components into a pile or piles of debris.
Any form and method of demolition will be accepted as long as it conforms to good
practice, the method is safe, CONTRACTOR has a history of successful applications, and
the method is relative to a particular job provided by the Specifications. OWNER
reserves the right to forbid a specific method when CONTRACTOR is inexperienced, is
wishing to try experimental techniques or practices, or is proposing a technique which is
dangerous to the surrounding neighborhood.
D. Equipment and tools left on the property are the responsibility of CONTRACTOR.
OWNER shall not be responsible for theft, damage, or adverse use of the equipment.
22
E. Mature and protected trees found on a property shall be protected. Contractors shall work
around the tree carefully to prevent damage to the tree and its root system. Sapling trees
and sprouts may be removed only if they are found in a path needed for access to the
structure.
1.03 TRASH AND RUBBISH REMOVAL BY CONTRACTOR (WHEN SPECIFIED IN
BID FORM)
A. Additional waste material shall be removed from the property and disposed of by
CONTRACTOR only if specified in a Work Order. CONTRACTOR shall not deviate
from the Specifications, shall not utilize waste removal processes that are contrary to good
practices or State law, and shall not utilize removal of waste to an unapproved site location.
Proof of proqer disposal of all waste materials, including demolition debris, must be
submitted upon completion bv providing the OWNER with aanroved landfill tickets
at the time of monthlv billing.
B. OWNER reserves the right to recycle prior to or during actual demolition. This may
include removing useable structural elements, removing or separating furnishings,
shingles, and other waste components. This will be done by OWNER at its expense prior
to issuance of a Work Order.
C. OWNER reserves the right to approve any method for controlling and removing the waste.
This may involve using on-site containers, grinding the material to reduce the waste, or
providing that CONTRACTOR transport the waste to local TCEQ approved landfill
operated by Waste Management. Bidders should specify intent and include the cost of
such disposal method in its Bid. -
D. Junk, trash, and rubbish type material shall be removed from property only when
specifically provided by the Work Order. All such material shall be disposed of properly
at a sanitary landfill or as otherwise specified. -
E. Minor litter shall be cleaned and removed as a part of the total bid on any project.
This type of work shall include the removal of any debris by any means and shall be
removed as is necessary utilizing hand work or the use of machinery.
Special attention shall be made to remove small articles, stone, metal, wire, and other
similar objects which could become a hazard if thrown by a shredder or mower.
F. Properties which have rubbish or waste which requires special handling may have
specific instructions for the removal and/or disposal of the material provided in the Work
Order.
23
G. CONTRACTOR shall use equipment that is suitable for the work to be performed and the
time constraints of the bid.
1.04 LEVELING, FILLING, AND GENERAL BLADE WORK
A. Work Orders will, at times, require that lots be leveled, abandoned wells filled, holes filled,
or humps brought to normal grade. Blade work may be necessary to improve drainage,
remove humps, fill holes, or other needs. This type of work may require the use of
heavy equipment, standard box blades, angled blades, or tiller type attachments. Fill dirt
required may provided by OWNER if necessary.
Blade work shall be carefully performed to a level approved by OWNER. This
includes leveling of the area designated and removing ruts, holes, low spots, roots,
debris, large clumps of soil, rocks, and any other material that interferes with the
maintenance of the property.
2. Wells shall be filled with clean sand or gravel type material. No exceptions.
CONTRACTOR must advise OWNER prior to filling a well if additional expenses
will be incurred.
1.05 FENCES
A. Removal of residential fences may only be provided when specified by the OWNER.
B. Removal of residential fences shall include the removal of all posts, concrete, sheet metal,
wire, brush, junk, etc. and may include work by hand or equipment when allowable.
When a fence is removed, the material removed is rubbish and shall be disposed of by
CONTRACTOR; however, brick or concrete may be buried on site.
1.06 DISPOSAL AND RECYCLING
A. Bricks and concrete may be buried on site at CONTR.ACTOR=s option; however, all other
waste shall be deposited in a TCEQ approved landfill with receipts provided to the City of
Paris.
B. Contractors shall furnish written proof to the OWNER of the proper and legal disposal at
local TCEQ approved landfill operated by Waste Management of all materials generated
from performance of the Agreement. Final payment will not be released to
CONTRACTOR until proof of proper disposal of all items has been furnished to OWNER
and OWNER has confirmed that all items listed on the Work Order have been satisfactorily
completed.
1.07 UTILITIES
Unless otherwise specified, utility disconnects shall be the responsibility of OWNER.
24
WORK ORDER
Address Lot Block Subdivision
INST
RUCTIONS FOR THIS PROPERTY:
Nature of Work
Description
Demolish residential structures
Demolish commercial structures
Blade or tiller work as specified
Remove fences as specified
Clean extraordinary debris, trash, and
rubbish
Small tree/sapling removal
Special Instructions (see below)
SPECIAL INSTRUCTIONS FOR THIS PROPERTY:
COMPLETE AND RETURN TO OWNER WITH THE MONTHLY BILL
Total cost for this property: ~
Attach copv of landfill trip tickets.
Contractor/Agent
NOTE: This form is required by the City in able to file liens as part of an
enforcement action. It will not be considered Contractor=:s bill. Contractor
should include a copy of this work order in its monthly billing.
25
NOTICE TO PROCEED
To: Date:
Project:
You are hereby notified to commence WORK in accordance with the Agreement dated
, 200_, on or before ,
200_, and you are to complete the WORK within consecutive calendar
days thereafter. The date of completion of all WORK is therefore
. 200 .
OWNER
By:
Title:
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE TO PROCEED is hereby acknowledged by
, this the
day of , 200
By:
Title:
26
CONTRACTOR
CHANGE ORDER
Order No.
Date:
Agreement Date:
NAME OF PROJECT:
OWNER:
CONTRACTOR:
The following changes are hereby made to the CONTRACT DOCUMENTS:
Justification:
Change to CONTRACT PRICE:
Original CONTRACT PRICE:
$
Current CONTRACT PRICE adjusted by previous CHANGE ORDER $
The CONTRACT PRICE due to this CHANGE ORDER will be
(increased) (decreased) by: $
The new CONTRACT PRICE including this CHANGE ORDER
will be $
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by
Calendar days
The date for completion of all work will be
Requested by:
Recommended by:
Accepted by:
(Date).
27
RECEIPT FOR PAYMENT AND RELEASE OF LIENS
DATE:
Received this date from , as fuli and final payment, the
cost of the improvements provided for in the foregoing Agreement between the City of
Paris, Paris, Texas (OWNER), and
(CONTRACTOR), dated , 200_, for
dollars, being the remainder of the full amount accruing to
the undersigned by virtue of said Agreement; said amount also covering and including full
payment for the cost of all extra work and material furnished by the undersigned in the
demolition and disposal of dilapidated structures, and all incidentais thereto, and the
undersigned hereby releases said Owner from all claims whatsoever growing out of said
Agreement.
And these presents are to certify that all persons doing work upon or furnishing materials
for said improvements under the foregoing contract have been paid in full.
In witness whereof the undersigned has hereto set his hand and seal this
day of , 20
CONTRACTOR:
BY:
(CORPORATE SEAL)
Subscribed and sworn to before me this day of , 20
Notary Public
My commission expires
28
NOTICE OF AWARD
TO: Sanitation Solutions
ADDRESS: 1806 Church Street
Paris, TX 75460
PROJECT DESCRIPTION: Demolition and disposal of approximately 2,700 cubic
yards, ± 20%, per year of dilapidated structures located in random locations throughout
the city of Paris and other work associated therewith.
The CITY has considered the BID submitted by you for the above described WORK in
response to its Advertisement for Bids dated November 23, 2008, and Information for
Bidders.
You are hereby notified that your BID has been accepted for in the amount of $26.00 per
ton for demolition and disposal for a one-year contract (January 1, 2009, to December 31,
2009).
You are required by the Information for Bidders to execute the Agreement and furnish the
required CONTRACTOR'S Performance BOND, Payment BOND, and certificates of
insurance within fifteen (15) calendar days from the date of this Notice to you.
If you fail to execute said Agreement and to furnish said BONDS within fifteen (15) days
from the date of this Notice, CITY will be entitled to consider all your rights arising out of
the CITY'S acceptance of your BID as abandoned and as a forfeiture of your BID BOND.
The CITY will be entitled to such other rights as maybe granted by law.
You are required to return an acknowledged copy of this NOTICE OF AWARD to the
C ITY.
Dated this 8th day of December, 2008.
City of Paris, Paris, Texas (CITY)
By:
Title: City Manager
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE OF AWARD is hereby acknowledged by
, this day of , 2008.
By:
Title:
NOTICE TO PROCEED
To: Sanitation Solutions Date: ,2008
Project: Demolition and Disposal of
Dilapidated Structures - 2,700± tons per
vear for two vears
You are hereby notified to commence WORK in accordance with the Agreement dated
December 8, 2008, on or before January 1, 2009, and you are to complete the WORK
within 365 consecutive calendar days thereafter. The date of completion of all WORK is
therefore December 31, 2009.
C ITY
By:
Title: Kevin Carruth, City Manaqer
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE TO PROCEED is hereby acknowledged by
, this the
, 2008.
CONTRACTOR
By:
day of
Title:
DEMOLITION AND DISPOSAL
OF DILAPIDATED STRUCTURES
2008-2009
CITY OF PARIS
PARIS, TEXAS
MAYOR
JESSE JAMES FREELEN (DISTRICT 3)
MAYOR PRO-TEM
JOE MCCARTHY (DISTRICT 1)
CITY COUNCIL
KEVIN KEAR (DISTRICT 2)
STEVEN BROWN (DISTRICT 4)
WILL BIARD (DISTRICT 5)
EDWIN PICKLE (DISTRICT 6)
RHONDA RODGERS (DISTRICT 7)
CITY MANACER
KEVIN CARRUTH
CITY ATTORNEY
KENT MCILYAR
DIRECTOR OF COMMUNITY DEVELOPMENT
LISA A. WRIGHT
Project Approved By:
Kevin Carruth, City Manager
Project Recommended By:
Lisa A. Wright, Director of Community
Development
EXHlBIT A-
TABLE OF CONTENTS
Advertisement for Bids 1
Instructions to Bidders 2
Bid Bond 8
Bid Form 9
Statement of Bidder=s Qualifications 13
Notice of Award 15
Agreement 16
Master Specifications 20
Notice to Proceed 25
Change Order 26
Receipt for Payment and Release of Liens 27
PUBLISH TWO TIMES
NOVEMBER 23, 2008
NOVEMBER 30, 2008
ADVERTISEMENT FOR BIDS
PROJECT: DEMOLITION AND DISPOSAL OF DILAPIDATED STRUCTURES
OWNER: CITY OF PARIS, PARIS, TEXAS
Sealed bids for the demolition and disposal of dilapidated structures will be received by the City of
Paris, Texas, at the office of the City Manager, City Hall, 135 1 st Street S.E., P.O. Box 9037, Paris,
Texas 75461-9037, unti12:00 pm on Tuesday, December 2, 2008, at which time all bids will be
publicly opened, read aloud, tabulated, and referred to the City Council for the purpose of letting
such.
Bid specifications can be obtained at the following place:
COMMUNITY DEVELOPMENT DEPARTMENT
City Hall Annex
150 1 st Street SE
Paris, Texas 75460
The City of Paris, as owner, reserves the right to reject any or all bids, to waive any informality in
bidding, and to award bids as may be advantageous to the City. Time of completion of the project.
is a minimum of twelve (12) months from date of contract execution, and is a consideration in the
awarding of this bid. A longer contract term may be proposed by the bidder.
Bidders are notified of City exemption from otherwise applicable sales and excise taxes.
All bids must be submitted on the bid form included in the Contract Documents. Bid Security in-
the form and amount as stated in Instruction to bidders must be submitted with each bid.
All bids shall remain open for 60 days after the Bid opening.
City of Paris
Paris, Texas
Janice Ellis, City Clerk
INSTRUCTIONS TO BIDDERS
Defined Terms
Terms used in these Instructions to Bidders which are defined in the Master Specifications
of the Agreement have the meanings assigned to them in the Master Specifications. The
term "Bidder" means the one who submits a Bid directly to OWNER, as distinct from
sub-bidder, who submits a bid to a Bidder. The term "Successful Bidder" means the
lowest, qualified, responsible, and responsive Bidder to whom OWNER (on the basis of
OWNER'S evaluation as hereinafter provided) makes an award. The term "Bidding
Documents" includes the Advertisement or Invitation to Bid, Instructions to Bidders, the
Bid Form, and the proposed Contract Documents (including all Addenda issued prior to
receipt of Bids).
Copies of Bidding Documents
2.1 A complete set of the Bidding Documents may be obtained from DIRECTOR OF
COMMUNITY DEVELOPMENT.
2.2 A complete set of Bidding Documents must be used in preparing Bids; neither OWNER
nor DIRECTOR OF COMMUNITY DEVELOPMENT assume any responsibility for
errors or misinterpretations resulting from the use of incomplete sets of Bidding
Documents.
23 OWNER and DIRECTOR OF COMMiJNITY DEVELOPMENT, in making copies of
Bidding Documents available on the above terms, do so only for the purpose of obtaining
Bids on the Work and do not confer a license or grant for any other use.
Qualifications of Bidders
To demonstrate qualifications to perform the Work, each Bidder must submit with its Bid
written evidence, such as financial data, previous experience, present commitments, and
other such data as may be called for below. Each Bid must contain evidence of Bidder=s
qualification to do business in the state where the Project is located or covenant to obtain
such qualification prior to award of the contract.
Examination of Contract Documents and Site
4.1 It is the responsibility of each Bidder, before submitting a Bid, to (a) examine the Contract
documents thoroughly, (b) consider Federal, State and local laws and regulations that may
affect cost, progress, performance, or furnishing of the Work, (c) study and carefully
correlate Bidder's observations with the Contract Documents, and (d) notify DIRECTOR
OF COMMIJNITY DEVELOPMENT of all conflicts, errors, or discrepancies in the
Contract Documents.
4.2 DIRECTOR OF COMMUNITY DEVELOPMENT designates for demolition various
properties located throughout the city. Those designated properties may be modified at
any time during the course of the Contract by either addition or deletion of properties, and
the properties may be submitted to the CONTRACTOR in no particular order and in no
particular quantity at one time.
4.3 The submission of a Bid will constitute an incontrovertible representation by Bidder that
Bidder has complied with every requirement of this Article 4, that without exception the
Bid is premised upon performing and furnishing the Work required by the Contract
Documents and such means, methods, techniques, sequences, or procedures of demolition
as may be indicated in or required by the Contract Documents, and that the Contract
Documents are sufficient in scope and detail to indicate and convey understanding of all
terms and conditions for performance and furnishing of the Work.
Interpretations and Addenda
5.1 All questions about the meaning or intent of the Contract Documents are to be directed to
DIRECTOR OF COMMUNITY DEVELOPMENT. Interpretations or clarifications
considered necessary by DIRECTOR OF COMMUNITY DEVELOPMENT in response
to such questions will be issued by Addenda mailed or delivered to all parties recorded by
DIRECTOR OF COMMUNITY DEVELOPMENT as having received the Bidding
Documents. Questions received less than seven (7) days prior to the date for opening of
Bids may not be answered. Only questions answered by formal written Addenda will be
binding. Oral and other interpretations or clarifications will be without legal effect.
5.2 Addenda may also be issued to modify the Bidding Documents as deemed advisable by
OWNER or DIRECTOR OF COMMUNITY DEVELOPMENT.
Cnntract Time
6.1 After award and upon receipt by OWNER of all signed contracts and bond and other
documents associated with this project, DIRECTOR OF COMMUNITY
DEVELOPMENT will submit a list of structures to CONTRACTOR shown in order of
priarity. Upon completion of each list, CONTRACTOR must contact DIRECTOR OF
COMMUNITY DEVELOPMENT for a new list of structures. Nothing in these bid
documents shall require OWNER to expend more than that amount budgeted for this
purpose as approved by the City Council of the City of Paris.
6.2 All work associated with this project must be completed within twelve (12) months from
the date of contract execution; however, Bidders may propose a longer contract term if it
will result in a lower bid amount.
Liquidated Damages
Provisions for liquidated damages, if any, are set forth in the Agreement.
Subcontractors, Suppliers, and Others
No Contractor shall be required to employ any Subcontractor, Supplier, other person or
organization against whom Owner has reasonable objection.
Bid Form
9.1 The Bid Form is included with the Bidding Documents; additional copies may be obtained
from DIRECTOR OF COMMLTNITY DEVELOPMENT.
9.2 All blanks on the Bid Form must be completed in ink, either by typewriter or clearly legible
handwriting.
9.3 Bids by corporations must be executed in the corporate name by the president or a
vice-president (or other corporate officer accompanied by evidence of authority to sign)
and the corporate seal must be affixed and attested by the secretary or an assistant
secretary. The corporate address and state of incorporation must be shown below the
signature.
9.4 Bids by partnerships must be executed in the partnership name and signed by a partner,
whose title must appear under the signature, and the official address of the partnership must
be shown below the signature.
9.5 All names must be typed or printed below the signature.
9.6 The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which
must be filled in on the Bid Form).
9.7 The address and telephone number for communications regarding the Bid must be shown.
Submission of Bids
Bids shall be submitted at the time and place indicated in the Advertisement or Invitation to
Bid and shall be enclosed in an opaque sealed envelope, marked with the Project title
shown on the front page of this bid packet. If the Bid is sent through the mail or other
delivery system, the sealed envelope shall be enclosed in a separate envelope with the
notation'BID ENCLOSED" on the face of it.
4
Modification and Withdrawal of Bids
11.1 Bids may be modified or withdrawn by an appropriate document duly executed (in the
manner that a Bid must be executed) and delivered to the place where Bids are to be
submitted at any time prior to the opening of Bids.
11.2 If, within twenty-four hours after Bids are opened, any Bidder files a duly signed written
notice with OWNER and promptly thereafter demonstrates to the reasonable satisfaction of
OWNER that there was a material and substantial mistake in the preparation of its Bid, that
Bidder may withdraw its Bid. Thereafter, that Bidder will be disqualified from further
bidding on the Work to be provided under the Contract Documents.
Opening of Bids
Bids will be opened and read aloud publicly. An abstract of the amounts of the base bids
and major alternates (if any) will be made available to Bidders after the opening of Bids.
Bids to Remain Subject to Acceptance
All bids will remain subject to acceptance for sixty (60) days after the day of the Bid
opening, but OWNER may, in its sole discretion, release any Bid prior to that date.
Award of Contract
14.1 Owner reserves the right to reject any and all Bids, to waive any and all informalities not
involving price, time, or changes in the Work and to negotiate contract terms with the
Successful Bidder, and the right to disregard all nonconforming, nonresponsive,
unbalanced, or conditional Bids. Also, OWNER reserves the right to reject the Bid of any
Bidder if OWNER believes that it would not be in the best interest of the Proj ect to make an
award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified
or of doubtful financial ability or fails to meet any other pertinent standard or criteria
established by OWNER. Discrepancies in the multiplication of units of Work and unit
prices will be resolved in favor of the unit prices. Discrepancies between the indicated
sum of any column of figures and the correct sum thereof will be resolved in favor of the
correct sum.
14.2 In evaluating Bids, OWNER will consider the qualifications of the Bidders, whether or not
the bids comply with the prescribed requirements, and such alternates, unit prices, and
other data as may be requested in the Bid Form or prior to the Notice of Award.
14.3 OWNER may consider the qualifications and experience of Subcontractors, Suppliers, and
other persons and organizations proposed for those portions of the Work as to which the
identity of Subcontractars, Suppliers, and other person and organizations must be
submitted as provided in the Supplementary Conditions. OWNER also may consider the
operating costs, maintenance requirements, performance data, and guarantees of major
5
items of materials and equipment proposed for incorporation in the Work when such data is
required to be submitted prior to the Notice of Award.
14.4 OWNER may conduct such investigation as OWNER deems necessary to assist in the
evaluation of any Bid and to establish the responsibility, qualifications, and financial
ability of Bidders, proposed Subcontractors, Suppliers, and other persons and
organizations to perform and furnish the Work in accordance with the Contract Documents
to OWNER'S satisfaction within the prescribed time.
14.5 If the contract is to be awarded, it will be awarded to the lowest Bidder whose evaluation
by OWNER indicates to OWNER that the award will be in the best interest of the Project.
14.6 If the contract is to be awaxded, OWNER will give the Successful Bidder a Notice of
Award within sixty (60) days after the day of the Bid opening.
Contract Securitv
When the Successful Bidder delivers the executed Agreement to OWNER, it must be
accompanied by the required performance and payment Bonds. Bidder may, in lieu of a
Bond, submit cash or cashier=s check in the amount of 5% of its Bid.
Signing of Alzreement
When OWNER gives a Notice of Award to the Successful Bidder, it will be accompanied
by the required number of unsigned counterparts of the Agreement with all other written
Contract Documents attached. Within fifteen (15) days thereafter, Contractor shall sign
and deliver the required number of counterparts of the Agreement and attached documents
to OWNER with the required Bonds. Within ten (10) days thereafter, OWNER shall
deliver one (1) fully signed counterpart to Contractor.
` Prebid Conference
A prebid conference will not be held on this Project.
Sales and Use Taxes
OWNER is exempt from taxes under Chapter 20, Title 122A, Revised Civil Statutes of
Texas to be incorporated in the Work (exemption No.75-6000635). Said taxes shall not
be included in the Contract Price.
Street Use Fee for Solid Waste Haulers
Holders of permits issued under Sec. 16-34 of the Code of Ordinances of the City of Paris
will be exempt from payment of the street use fee associated therewith for the hauling of
waste associated with the demolition of the proposed structures.
6
Billin ag nd Payment
CONTRACTOR must bill OWNER for all work completed during the month by no later
than the last day of each month. Bills should include a cover page showing the full
amount due for the month, completed work orders showing the cost per structure, and
landfill trip tickets for debris related to the demolition of each structure. Payment will
thereafter be made to CONTRACTOR after verification of the completion of the Work to
the satisfaction of the DIRECTOR OF COMMLTNITY DEVELOPMENT.
7
BID BOND
BOND NUMBER
KNOW ALL MEN BY THESE PRESENTS:
THAT , of
Principal, and
as
as Surety, are held and firmly
bound unto THE CITY OF PARIS, PARIS, TEXAS, as Obligee, in the full and just sum of
Dollars, lawful money of the United States, for the
payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors,
administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the said Principal is herewith submitting its proposal for the demolition
and disposal of dilapidated structures.
THE CONDITION OF THIS OBLIGATION is such that if the aforesaid Principal
shall be awarded the Contract the said Principal will, within the time required, enter into a
formal Contract and give a good and sufficient Bond to secure the performance of the
terms and conditions of the Contract, then this obligation to be void; otherwise the
Principal and Surety will pay unto the Obligee the difference in money between the
amount of the Bid of the said Principal and the amount for which the Obligee legally
contracts with another party to perform the work if the latter amount be in excess of the
former, but in no event shall liability hereunder exceed the penal sum hereof.
Signed, sealed and delivered
(date)
seal)
seal)
SURETY
Attorney-in-fact
8
BID
PROJECT IDENTIFICATION: Demolition and Disposal of Dilapidated Structures
1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an
agreement with OWNER in the form included in the Contact Documents to perform and
furnish all Work as specified or indicated in the Contract Documents and Master
Specifications for the Contract Price and within the Contact Time indicated in this Bid and
in accordance with other terms and conditions on the Contract Documents.
2. BIDDER accepts all terms and conditions of the Advertisement or Invitation to Bid and
Instructions to Bidder. This Bid will remain subject to acceptance for sixty (60) days after
the day of Bid opening. BIDDER will sign and submit the Agreement with the Bonds and
other documents required by the Bidding Requirements within fifteen (15) days after the
date of OWNER=S Notice of Award.
In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that:
(a) BIDDER has examined copies of all the Bidding Documents and of the following
Addenda, receipt of which is hereby acknowledged:
Number Date
(b) BIDDER has familiarized itself with the nature and extent of the Contract
Documents, Work, and all local conditions and Laws and Regulations that in any
manner may affect cost, progress, performance, or furnishing of the Work.
(c) BIDDER has given OWNER written notice of all conflicts, errors, or discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by OWNER is acceptable to BIDDER.
(d) This Bid is genuine and is not made in the interest of or on behalf of any
undisclosed person, firm, or corporation and is not submitted in conformity with
any agreement or rules of any group, association, organization, or corporation;
BIDDER has not directly or indirectly induced or solicited any other BIDDER to
submit a false or sham Bid; BIDDER has not solicited or induced any person, firm,
or corporation to refrain from bidding; and BIDDER has not sought by collusion to
obtain far itself any advantage over any other Bidder or over OWNER.
9
4. BIDDER will complete the Work for the following price:
Description of work: Demolition and disposal of dilapidated structures located in various
areas around the city of Paris. Bidders should carefully
review the Master Specifications included in the Contract
Documents to ensure the Bid includes all potential aspects of
property removal and disposal at the local Waste
Management landfill (City of Paris will be directly
responsible to Waste Management for tipping fee).
Payment will be based upon landfill trip tickets.
Total Price Per Ton
(12 month contract)
ALTERNATE:
Total Price Per Ton
Proposed Longer Contract Term
$
$
NOTE: Any alternative methods of bidding will be considered. Please attach alternative
proposals on company letterhead, explaining the bidding methodology in detail.
Quantities are not guaranteed. Payment will be based on actual quantities.
5. BIDDER agrees that the Work will be substantially complete within twelve (12) months
after the date when the Contract Time commences to run; however; BIDDER may propose
a longer term if it will result in a lower bid.
6. BIDDER accepts the provisions of the Agreement as to liquidated damages in the event of
failure to complete the Work on time.
7. The following documents are attached to and made a condition of this BID:
(a) Performance and Payment Bonds are required (or cashier=s check for 5% of Bid).
(b) Statement of Bidder=s Qualifications.
8. CONTRACTOR must submit certificates of insurance and workmen compensation
insurance in accordance with State and local law.
SUBMITTED ON , 200
If BIDDER is:
An Individual
10
By
doing business as
Business address:
Phone Number:
A Partnership
By
Business address:
Phone Number:
A Corporation
By
By
(Corporate Seal)
Attest
Business address:
Phone Number:
A Joint Venture
_ (Corporation Name)
(State of Incorporation)
(Authorized Official)
(Individual's Name)
(Firm Name)
(General Partner)
(Title)
(Secretary)
11
By
By
By
By
By
(Name)
(Address)
- (Name)
_ (Name)
- (Name)
(Name)
(Each joint venturer must sign. The manner of signing for each individual, partnership and
corporation that is a party to the joint venture should be in the manner indicated above.)
12
STATEMENT OF BIDDER=S QUALIFICATIONS
(To be submitted by the BIDDER ONLY at the time of its Bid)
To allow the OWNER to determine the lowest responsible BIDDER, the following
information shall be provided. Attach separate sheets as needed.
1. Name of BIDDER.
2. Type of organization, i.e., corporation, sole proprietor, partnership, etc.
3. Permanent main office address.
4. When organized.
5. If a corporation, where incorporated.
6. State how many years you have been engaged in the contracting business under your
present firm or trade name, and give all other names under which your organization has
operated in the last 10 years.
7. State the name of all corporate officers, or partners, or the owners, as appropriate.
8. State the company tax identification number, or, if a sole proprietor, the proprietor=s social
security number.
9. Contracts on hand: (Attach as schedule of these, showing amount of each contract and the
appropriate dates and current percent of completion). Provide name, address, and
telephone number of the project owner and the engineer.
10. General character of work performed by your company.
11. Have you ever failed to complete any work awarded to you? If so, provide information
about where and why.
12. Have you ever defaulted on a contract? If so, provide information about where and why.
13. List your important proj ects recently completed by your company and for whom, stating
the approximate cost for each and the month and year completed. Provide name, address,
and telephone number of the project owner and engineer.
14. List your major equipment available for this contract, including the make, model, year, and
type of equipment along with its current condition.
13
15. Experience in demolition work similar in importance to this project.
16. Background and experience of the principal members of your organization, including the
officers and the proposed Project Superintendent.
17. The undersigned hereby authorizes and request any person, firm, or corporation to furnish
any information requested by the OWNER in verifications of the recitals comprising the
Statement of Bidder=s Qualifications.
Dated at , this day of , 200_.
Name of Bidder
By:
Title:
STATE OF
COUNTY OF
, being duly sworn, deposes and says that he
is of , and that the
answers to the foregoing questions and all statements therein contained are true and correct.
Subscribed and sworn to before me this day of , 200
Notary Public
My commission expires:
14
NOTICE OF AWARD
TO:
ADDRESS:
PROJECT DESCRIPTION: Demolition and disposal of dilapidated structures located in
random locations throughout the city of Paris and other work associated therewith.
The OWNER has considered the BID submitted by you for the above described WORK in
response to its Advertisement for Bids dated November 23, 2008, and November 30,
2008, and Information for Bidders.
You are hereby notified that your BID has been accepted for in the amount of
$ per ton for demolition and delivery only with a contract term of
months.
You are required by the Information for Bidders to execute the Agreement and furnish the
required CONTRACTOR=S PerFormance BOND, Payment BOND, and certificates of
insurance within fifteen (15) calendar days from the date of this Notice to you.
If you fail to execute said Agreement and to furnish said BONDS within fifteen (15) days
from the date of this Notice, OWNER will be entitled to consider all your rights arising out
of the OWNER=S acceptance of your BID as abandoned and as a forfeiture of your BID
BOND. The OWNER will be entitled to such other rights as maybe granted by law.
You are required to return an acknowledged copy of this NOTICE OF AWARD to the
OWNER.
Dated this day of , 200_
By:
Title
City of Paris, Paris, Texas
(Owner)
City Manager
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE OF AWARD is hereby acknowledged by
, this day of , 200_.
By:
Title:
15
STATE OF TEXAS
COUNTY OF LAMAR
KNOW ALL MEN BY THESE PRESENTS:
AGREEMENT
THIS AGREEMENT is entered into this day of , 20 ,
by and between the City of Paris, Paris, Texas, hereinafter called AOWNER,@ and
, with main offices located at
Texas; hereinafter called
ACONTRACTOR. @
1.01 OWNER employs CONTRACTOR to perform and CONTRACTOR agrees to
perForm structural demolition services in accordance with the bid form; in
accordance with the Master Specifications attached hereto; and in accordance
with this Agreement.
1.02 CONTRACTOR shall complete all services under this Agreement within months
from the date of execution hereof.
1.03 OWNER agrees to provide work orders to CONTRACTOR by no later than the fifth
day of each month. There is no guarantee of the number of work orders which will
be provided; however, CONTRACTOR agrees to complete, in their entirety, no
fewer than five (5) outstanding work orders by no later than the last day of each
month. Work orders should be completed in the order in which they were given to
CONTRACTOR, and CONTRACTOR shall bill OWNER for completed work orders
in accordance with Section hereof.
1.04 Additional time to perForm monthly work orders will be allowed by the OWNER only
in the instance of substantial weather delays which make performance impractical,
as determined exclusively by and approved by the OWNER. Weather delays will
be considered by the OWNER only if requested immediately by the
CONTRACTOR. Because CONTRACTOR will be completing work orders based
on a monthly schedule, CONTRACTOR shall ensure that OWNER is made aware
of any and all weather delays that occur throughout the month in the event those
weather delays result in CONTRACTOR's failure to complete the required number
of work orders by the monthly deadline.
1.05 OWNER and CONTRACTOR recognize that time is of the essence of this
Agreement and that OWNER may suffer financial loss if the Work is not completed
on schedule with the City's fiscal year and within the times specified above, plus
any extensions thereof allowed in accordance with this Agreement. They also
recognize the detays, expense, and difficulties involved in proving in a legal or
arbitration proceeding the actual loss suffered by OWNER if the Work is not
16
completed on time. Accordingly, instead of requiring any such proof, OWNER and
CONTRACTOR agree that as liquidated damages for unapproved delays (but not
as a penalty) CONTRACTOR shall pay OWNER $100.00 per work order for each
calendar day beyond the last day of each month that CONTRACTOR failed to
complete a minimum of five (5) outstanding work orders. This Section does not
apply to outstanding work orders beyond the minimum five (5) required in Section
1.03.
1.06 CONTRACTOR must submit bills to OWNER on a monthly basis for all work
completed during the month by no later than the fifth day of the following month.
Bills should include a cover page showing the full amount due for the month,
completed work orders showing the cost per structure, and landfill trip tickets for
debris related to the demolition of each structure. No additional charges will be
permitted unless approved in advance in writing by OWNER as a change order.
No extra charges will be permitted for weather delays. CONTRACTOR will be
paid within thirty (30) days of receipt of invoice by OWNER for work completed in
conformance with the specifications, bid forms, and this contract. Nothing herein
shatl require OWNER to expend more funds than that amount currently budgeted
for this activity as approved by the City Council.
1.07 The CONTRACTOR shall, for all purposes hereunder, be considered an
independent contractor.
1.08 CONTRACTOR shall be responsible for the safety of operations and shall provide
appropriate safety warnings for the protection of the work area. Provision of
safety includes use of appropriate barricades, traffic control, control of the use of
equipment near traffic or pedestrians, and provision of other controls and warnings
as needed.
1.09 OWNER shall not be liable to CONTRACTOR, CONTRACTOR=s agents,
servants, employees, patrons, customers, visitors, guests, or invitees, nor any
pedestrian or bystander for any damage or injury caused by the acts or negligence
of CONTRACTOR, CONTRACTOR's officers, employees, agents, or servants, or
resulting from the operation of any device or equipment located upon the
contracted property, or any appurtenance thereof, nor for any damage or injury
from any defect or want of repair of any structure or device on the contracted
property.
1.10 CONTRACTOR agrees to indemnify, save, and keep harmless the OWNER from
any and all demands, debts, liabilities, suits, claims, and causes of action of every
kind on account of injury or damage to any person or property, arising from or
connected with the services and contractual duties provided by the
CONTRACTOR hereunder.
17
1.11 CONTRACTOR is required to provide, during the term of this Agreement, and to
keep and maintain in full force and effect, a policy or policies of insurance,
providing at least $250,0000.00 per person and $500,000.00 for any single
occurrence for bodily injury or death and $100,000.00 for any single occurrence for
injury to or destruction of property, indemnifying the CONTRACTOR and the
OWNER as a named insured for any and all damages, personal injuries, or
property damages sustained in carrying out the duties of this contract, or any part
thereof, as the result of the negligence of the CONTRACTOR, agents, servants, or
employees, and shall pay all premiums due thereon when due. CONTRACTOR
shall also be obligated to maintain worker's compensation insurance in
conformance with and if required by State law.
1.12 It is expressly provided that all insurance policies required hereunder shall and
must be written by a reputable insurance company or companies, and where
appropriate must show the OWNER as an additionat insured, subject to approval
by the City Attorney of the City of Paris, and the CONTRACTOR's selected
insurance carrier or carriers shall deliver a copy of any such policies to the City
Clerk of the City of Paris, or furnish to said City Clerk a current letter or certificate
from such company or companies, evidencing the fact that such insurance is in full
force and shall remain in effect at all times during this contract period. All such
policies shall be written so that OWNER will be notified of cancellation or of any
restrictive amendment of the policies at least thirty (30) days prior to the effective
date of such cancellation or amendment. Notice shall be made to the OWNER by
certified mail, return receipt requested, addressed to the City of Paris at the
- following address: City Clerk, City of Paris, P.O. Box 9037, Paris, Texas
75461-9037.
1.13 CONTRACTOR shall keep and perForm every agreement and covenant herein.
In the event CONTRACTOR shall default in any covenant, condition, provision, or
stipulation herein contained, OWNER may notify CONTRACTOR verbally or, at its
discretion, in writing, that a discrepancy has occurred. Notice when given shall
include a description of the discrepancy and directives for correction.
CONTRACTOR remains solely responsible to complete the work as contracted,
whether notified of a discrepancy by OWNER or not, and failure of OWNER to
notify of such discrepancy shall not excuse CONTRACTOR's obligations
hereunder.
1.14 OWNER will not be responsible for faulty work, repeat work that was due to
CONTRACTOR error or omission, or mechanical breakdown of equipment. The
properties are vacant, subject to illegal dumping and other misuse, and it is
expressly the CONTRACTOR's obligation to use caution while performing the
work at all times.
1.15 OWNER may terminate this agreement for cause or at its convenience at any time
during the period of performance. If termination is for cause, CONTRACTOR
18
shall immediately cease further services and shall be compensated only for that
work completed to the date of termination and completed in full conformance with
the bid forms, Master Specifications, and this Agreement. If termination is for the
OWNER's convenience, CONTRACTOR shall be compensated for that work
completed or partially completed to the date of termination and performed in full
conformance with the bid forms, Master Specifications, and this Agreement, plus
CONTRACTOR shall be compensated for any additional charges reasonably
incurred, the amount of which shall be determined by the OWNER, in preparation
for performance of any further services outstanding. Other than as stated herein,
CONTRACTOR shall have no other claim or recourse against the OWNER for
termination of the contract.
1.16 This Agreement may not be subcontracted, in whole or in part, without the
OWNER's express written approval in advance of the services.
1.17 CONTRACTOR should not discriminate against any employee because of race,
color, religion, sex, national origin, age, or disability.
1.18 The provisions of this Agreement are severable, and if any provision or part of this
Agreement or the application thereof to any person or circumstance shall ever be
held by any court of competent jurisdiction to be invalid or unconstitutional for any
reason, the remainder of this Agreement shall not be affected thereby.
1.19 This Agreement embodies the entire understanding between the parties and there
are no prior effective representations., warranties, or agreements, written or oral,
befinreen the parties.
1.20 This Agreement shall be subject to all present and future valid laws of the United
States, State of Texas, and Ordinances of the City of Paris.
1.21 All services to be perFormed hereunder shall be and are to be rendered exclusively
in Lamar County, Texas. Venue for any State Court cause of action arising out of
or in any way related to this contract shall lie exclusively in the courts of Lamar
County, Texas, and venue for any Federal Court cause of action shall lie
exclusively in the U.S. District Court for the Eastern District of Texas, Tyler
Division.
1.22 By executing this Agreement, the CONTRACTOR hereby certifies that the only
person or persons interested in this Agreement as principals are named herein,
and the CONTRACTOR during the bid process or otherwise has not, either
directly or indirectly, entered into any agreement, participated in any collusion, or
otherwise taken any action in restraint of free competitive bidding in connection
with the services contracted herein. Collusion in the bid process will constitute a
substantial breach of the contract and justify termination of the Agreement by the
OWNER for cause.
19
Executed in duplicates, each of which is deemed to be original and as of the day
and date first written in this Agreement.
This Agreement will be effective on
CONTRACTOR
(Corporate Seal)
ATTEST:
Address for giving notices:
200
CITY OF PARIS, PARIS, TEXAS
(Corporate Seal)
ATTEST:
Address for giving notices:
P. O. Box 9037
Paris, TX 75461
20
MASTER SPECIFICATIONS
DEMOLITION AND DISPOSAL OF DILAPIDATED STRUCTURES
CITY OF PARIS, PARIS, TEXAS
1.0 DEFINITIONS:
A. Owner shall mean the City of Paris.
B. Contractor shall mean the person or firm who is awarded the demolition and contract for
the OWNER.
C. Cleaning and removal of trash and debris shall mean the use of any mechanical or hand
method by which filth; rubbish, refuse, or other matter that might be unhealthy and/or
unsightly is removed from any property or lot and disposed of by approved methods as
delineated in the Code of Ordinances.
D. Director of Community Development means the Director of Community Development for
the City of Paris.
E. Hand work/cutting shall mean the mowing of high weeds by means other than a tractor
mower and may include the use of weed eaters, brush hogs, clippers, chain saws, and other
similar tools. Other hand work may include the removal of fencing, refuse, trash, junk,
and other debris.
F. Work Order shall mean a notice in writing from the OWNER instructing the
CONTRACTOR to perform specific work at a particular location (a copy is attached
hereto).
G. Demolition shall mean the safe, timely, and complete removal of a specified structure with
the debris removed to local Waste Management landfill.
H. Utilities shall include services provided to the structure including gas, water, and
electricity. Other services may be involved in a particular contract.
1. Mature tree shall mean a tree having a trunk circumference of at least ten (10) inches but
less than sixty (60) inches measured four and one-half (4 1/2) feet above natural grade
level.
J. Protected tree shall mean any tree having a circumference of sixty (60) or more, measured
four and one-half (4 1/2) feet above natural grade level.
21
1.01 GENERAL
A. Each Work Order shall provide for one-time specific demolition required by OWNER for
property management and enforcement on a specified property. Exact demolition
specifics shall be provided in each Work Order.
B. CONTRACTOR shall be responsible for the safety of personnel and operations.
CONTRACTOR shall provide appropriate safety warnings for the protection of the wark
area. Provision of safety includes use of appropriate barricades, traffic control, control of
the use of equipment near traffic or pedestrians, and provision of other controls and
warnings as needed or as specified by the Work Order.
C. Because time is of the essence in the filing of liens after demolition, Work Orders should
be returned to OWNER immediately upon completion of demolition. Work Orders will
not be considered CONTRACTOR=s billsBthey are used solely for the purpose of advising
CONTRACTOR of the nature of work necessary at each location and for assisting
OWNER in filing liens.
1.02 DEMOLITION
A. Demolition shall include the removal of onl those exact items specifically set out in the
Work Order.
B. Overall safety and adverse impact to the neighborhood shall be considered a priority.
CONTRACTOR shall provide demolition within hours which are. reasonable to the
conditions of the neighborhood, be cognizant and make provisions to control excessive
dust, and secure the area for the overall safety of operations as is defined within these
Specifications. CONTRACTOR shall not leave the work site when portions of a structure
or other items are in a dangerous condition. Such conditions may require posting a guard
or continuing the demolition until the condition is relieved.
C. Demolition shall follow good construction practices. It is the intent of OWNER to
remove the standing hazard as quickly as possible, and CONTRACTOR should attempt to
satisfy this. This may involve the processes of pushing, breaking, or otherwise reducing
standing components into a pile or piles of debris.
Any form and method of demolition will be accepted as long as it conforms to good
practice, the method is safe, CONTRACTOR has a history of successful applications, and
the method is relative to a particular job provided by the Specifications. OWNER
reserves the right to forbid a specific method when CONTRACTOR is inexperienced, is
wishing to try experimental techniques or practices, or is proposing a technique which is
dangerous to the surrounding neighborhood.
D. Equipment and tools left on the property are the responsibility of CONTRACTOR.
OWNER shall not be responsible for theft, damage, or adverse use of the equipment.
22
E. Mature and protected trees found on a property shall be protected. Contractors shall work
around the tree carefully to prevent damage to the tree and its root system. Sapling trees
and sprouts may be removed only if they are found in a path needed for access to the
structure.
1.03 TRASH AND RUBBISH REMOVAL BY CONTRACTOR (WHEN SPECIFIED IN
BID FORM)
A. Additional waste material shall be removed from the property and disposed of by
CONTRACTOR only if specified in a Work Order. CONTRACTOR shall not deviate
from the Specifications, shall not utilize waste removal processes that are contrary to good
practices or State law, and shall not utilize removal of waste to an unapproved site location.
Proof of proper disposal of all waste materials, including demolition debris, must be
submitted upon completion bv Uroviding the OWNER with approved landfill tickets
at the time of monthlv billing.
B. OWNER reserves the right to recycle prior to or during actual demolition. This may
include removing useable structural elements, removing or separating furnishings,
shingles, and other waste components. This will be done by OWNER at its expense prior
to issuance of a Work Order.
C. OWNER reserves the right to approve any method for controlling and removing the waste.
This may involve using on-site containers, grinding the material to reduce the waste, or
providing that CONTRACTOR transport the waste to local TCEQ approved landfill
operated by Waste Management. Bidders should specify intent and include the cost of
such disposal method in its Bid.
D. Junk, trash, and rubbish type material shall be removed from property only when
specifically provided by the Work Order. All such material shall be disposed of properly
at a sanitary landfill or as otherwise specified.
E. Minor litter shall be cleaned and removed as a part of the total bid on any project.
This type of work shall include the removal of any debris by any means and shall be
removed as is necessary utilizing hand work or the use of machinery.
Special attention shall be made to remove small articles, stone, metal, wire, and other
similar objects which could become a hazard if thrown by a shredder or mower.
F. Properties which have rubbish or waste which requires special handling may have
specific instructions for the removal and/or disposal of the material provided in the Work
Order.
23
G. CONTRACTOR shall use equipment that is suitable for the work to be performed and the
time constraints of the bid.
1.04 LEVELING, FILLING, AND GENERAL BLADE WORK
A. Work Orders will, at times, require that lots be leveled, abandoned wells filled, holes filled,
or humps brought to normal grade. Blade work may be necessary to improve drainage,
remove humps, fill holes, or other needs. This type of work may require the use of
heavy equipment, standard box blades, angled blades, or tiller type attachments. Fill dirt
required may provided by OWNER if necessary.
1. Blade work shall be carefully performed to a level approved by OWNER. This
includes leveling of the area designated and removing ruts, holes, low spots, roots,
debris, large clumps of soil, rocks, and any other material that interferes with the
maintenance of the property.
2. Wells shall be filled with clean sand or gravel type material. No exceptions.
CONTRACTOR must advise OWNER prior to filling a well if additional expenses
will be incurred.
1.05 FENCES
A. Removal of residential fences may only be provided when specified by the OWNER.
B. Removal of residential fences shall include the removal of all posts, concrete, sheet metal,
wire, brush, junk, etc. and may include work by hand or equipment when allowable.
When a fence is removed, the material removed is,rubbish and shall be disposed of by
CONTRACTOR; however, brick or concrete may be buried on site.
1.06 DISPOSAL AND RECYCLING
A. Bricks and concrete may be buried on site at CONTRACTOR=s option; however, all other
waste shall be deposited in a TCEQ approved landfill with receipts provided to the City of
Paris.
B. Contractors shall furnish written proof to the OWNER of the proper and legal disposal at
local TCEQ approved landfill operated by Waste Management of all materials generated
from performance of the Agreement. Final payment will not be released to
CONTRACTOR until proof of proper disposal of all items has been furnished to OWNER
and OWNER has confirmed that all items listed on the Work Order have been satisfactorily
completed.
1.07 UTILITIES
Unless otherwise specified, utility disconnects shall be the responsibility of OWNER.
24
WORK ORDER
..wr~l 90+T~nucl r/1M TLI1~ mmr1mCDTV•
11\J 1
1\VV I IV~~v v~
Nature of Work
Description
Demolish residential structures
Demolish commercial structures
Blade or tiller work as specified
Remove fences as specified
Clean extraordinary debris, trash, and
rubbish
Small tree/sapling removal
Special Instructions (see below)
SPECIAL INSTRUCTIONS FOR THIS PROPERTY:
COMPLETE AND RETURN TO OWNER WITH THE MONTHLY BILL
Total cost for this property:
$
Attach copv of landfill trip tickets.
Contractor/Agent
NOTE: This form is required by the City in able to file liens as part of an
enforcement action. It will not be considered Contractor=s bill. Contractor
should include a copy of this work order in its monthly billing.
25
NOTICE TO PROCEED
To
Project:
Date:
You are hereby notified to commence WORK in accordance with the Agreement dated
, 200_, on or before 7
200 , and you are to complete the WORK within consecutive calendar
days thereafter. The date of completion of all WORK is therefore
, 200_.
OWNER
By:
Title:
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE TO PROCEED is hereby acknowledged by
, this the
day of
By:
Title:
200
CONTRACTOR
26
CHANGE ORDER
Order No.
Date:
Agreement Date:
NAME OF PROJECT:
OWNER:
CONTRACTOR:
The following changes are hereby made to the CONTRACT DOCUMENTS:
Justification:
Change to CONTRACT PRICE:
Original CONTRACT PRICE:
Q
Current CONTRACT PRICE adjusted by previous CHANGE ORDER $
The CONTRACT PRICE due to this CHANGE ORDER will be
(increased) (decreased) by: $
The new CONTRACT PRICE including this CHANGE ORDER
will be $
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by
Calendar days
The date for completion of all work will be
Requested by:
Recommended by:
Accepted by:
(Date).
27
RECEIPT FOR PAYMENT AND RELEASE OF LIENS
DATE:
Received this date from , as fuil and final payment, the
cost of the improvements provided for in the foregoing Agreement between the City of
Paris, Paris, Texas (OWNER), and
(CONTRACTOR), dated , 200_, for
dollars, being the remainder of the full amount accruing to
the undersigned by virtue of said Agreement; said amount also covering and including full
payment for the cost of all extra work and material furnished by the undersigned in the
demolition and disposal of dilapidated structures, and all incidentals thereto, and the
undersigned hereby releases said Owner from all claims whatsoever growing out of said
Agreement.
And these presents are to certify that all persons doing work upon or furnishing materials
for said improvements under the foregoing contract have been paid in full.
In witness whereof the undersigned has hereto set his hand and seal this
day of , 20
CONTRACTOR:
BY:
(CORPORATE SEAL)
Subscribed and sworn to before me this day of , 20
Notary Public
My commission expires
28
1806 S. Church St.
Paris, TX 75460
PO Box 6190
Paris, TX 75461
Ph:903 784 0124
Fax:903 784 1007
s111YITti TION
Qt
soLUTfoNS
STATEMENT OF BIDDER'S QUALIFICATIONS
1. Sanitation Solutions
2. Sole Proprietorship
3. 1806 S. Church St. P.O. Box 6190
Paris, TX 75460 °r Paris, TX 75461-6190
4. Sanitation Solutions was organized during September 2005.
5. Not applicable.
6. Sanitation Solutions has been in operation for over 3 years, and has
operated exclusively under the name Sanitation Solutions.
7. Josh Bray is the sole Owner of Sanitation Solutions. There are no additional
corporate officers, partners, etc.
8. The company Tax I.D. # is 20-3423515
9. Not applicable.
10. Sanitation Solutions provides a variety of trash services to multiple cities,
companies, and individuals. •
11. Sanitation Solutions has completed all of its scheduled assignments.
12. Sanitation Solutions has not defaulted on any of its contracts.
13. Significant projects include demolition for the City of Paris, Texas. This
contract expires on December 10, 2008. The cost is currently unavailable.
14. Major equipment available for this contract includes all of the units listed on
Attachment A, and all are in good condition.
15. Sanitation Solutions has provided the trucking for several demolition
projects in and around the City of Paris as well as other cities. Our
employees are familiar with the Paris Area and the demolition process.
16.Josh Bray, Owner of Sanitation Solutions, has worked on several demolition
projects on multiple occasions. He is familiar with demolition procedure and
its course of development. He has acquired extensive knowledge and
experience relating to the equipment, employees and general operations.
EXHIBIT
Attachment A
.
•
101
2005
Mack
Front load
54900
40 yd
R7XL04
1M2K189CX5M027204
102
2005
Mack
Front load
54900
40 yd
R7XL05
1M2K189C15M027205
103
2007
Mack
Front load
54900
40 yd
R9GD49
1M2K189C87M036583
104
2007
Mack
Front load
54900
40 yd
R9SW91
1M2K189C47M036600
105
2005
Mack
Front load
54900
40 yd
R9YF70
1M2K189C15M026054
106
2005
Mack
Front load
54900
40 yd
R9YF71
1M2K189C35M026055
107
2006
Mack
Front load
54900
40 yd
RB3L79
1M2K189C26M027764
1 08
2006
Mack
Front load
54900
40 yd
RB3L80
1M2K189C46M027765
301
1995
Ford
Rear load
39000
20 yd
31 CGR3
1FDYR82EXSVA77797
302
2007
international
xear toacl
$4900
20 yd
R9GD50
1HTWCAANX7J431423
303
2007
ffiternational
Rearload
$4900
20 yd
R9GP18
1HTWCAZN87J472587
304
2007
International
Rear load
54900
20 yd
R9LZ40
1HTWCAZNX7J472588
305
2007
Sterling
Rear load
54900
20 yd
R9LZ41
2FZACGCS17AY15570
306
2007
Sterling
Rear load
54900
20 yd
R9LZ42
2FZACGZS37AY15571
307
1997
Volvo
Rearload
41000
20 yd
90WPP6
4VHJAKFD1VN860025
308
2007
Freightliner
Rearload
54900
20 yd
RB3L86
1FVACWCS97DY55038
309
1999
Intemationa]
Rearload
30000
20 yd
RB3L87
1HTSCAAN8XH699988
428
2003
Mack
Roll off
54900
2CZ594
1M2P267C43M065308
429
2006
Mack
Ro11 off
54900
R7XL03
1M2AG11C06M027131
430
2006
Mack
Roll off
54900
R7XN71
1M2AG11C96M029637
431
2006
Mack
Roll off
54900
R8HK31
1M2AGl 1C06M029638
432
2004
Mack
Roll off
54900
R8RL43
1M2AG11C34M011325
433
2007
Mack
Roll off
54900
R00472
1M2AG11C67M064072
434
2005
Mack
Roll off
54900
R04734
1M2AG11C45M025543
435
2005
Mack
Roll off
54900
R04735
1M2AG11C65M025544
500
1990
international
Delivery
30800
30CGR3
1HTSCCFNXLH220274
2006
Galbraith
Trailer
12620
W76341
1G9L123286A157643
ACORD CERTIFICATE OF LIABILITY INSURANCE
ioiioizoo8'
PRODUCER (972)771-4071 FAX: (972} 771-4695
K& S Insurance A
9encY
2255 Ridge Road, Ste. 333
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
P. O. Box 277
Rockwall TX 75087
INSURERS AFFORDING COVERAGE
NAIC #
INSURED
INSURER A: REdl 311d It1811T3I1C2 CO.
Sanitation SOZt1t10IIS
iNSUaeR e: Texas Mutual Insurance
22945
P. 0. Box 6190
INSURER C ROCICh11.1. Insurance Co.
INSURER D SZBE S ecialt Ins.
p8T1.8 Z'X 75461
INSURER E:
OVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDIGATED. NOIWITHSTANDING ANY
REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,
THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.
AGGREGATE L Y H E BE N RED E BY P ID CLAIMS,
INSR
ADD'L
TYPE OF INSURANCE
POLICY NUMBER
DPOLICY ATE MMlDDmE
PDATE MMJDD/YY N
LIMITS
GENERAL LIA9ILITY
y 1,000,000
X
COMMERCIAL GENERAL LIABILITY
QSITX0001296
SO/ZZ/ZOOS
10/11/2009
DAMAGETORENTED
ence,
$ 100,000
A
CLAIMS MADE FX OCCUR
MEO EXP An one rson
$ 5,000
g 1,00 ,000
GENERAL AGGREGATE
$ 2, O , OOO
GEN'L AGGREGATE LIMITAPPLIES PER:
p
$ lil uded
X POLICY PRO LOC
AUT
OMOBILE LIABILITY
COMBINED SINGLE LIMIT
1
000
000
X
ANY AUTO
(Ea eccldent)
,
,
a
A
ALL OWNED AUTOS
RICTX0001455
10/11/2008
10/11/2009
gODILYINJURV
$
SCHEDULED AUTOS
(Per persan)
X
HIREO AUTOS
BODILY INJURY
$
X
NON-OWNED AUTOS
(Per accident)
R
PROPERTYDAMAGE
$
(Per accident)
GARAGELIABIUTY
AUTOONLY-EAACCIDENT
a
ANY AUTO
OTHER THAN
$
AUTO ONLY: AGG
$
C
EXCESSIUMBRELLA LIA8ILITY
a 5,O0
, OOO
X OCCUR FICLAIMS MADE
CUL000526-01
ZO/LI/ZOOB
10/11/2009
q G EGATE
S 5,000,000
a
DEDUCTIBLE
$
X
ETEN I 10 000
$
WORKERS COMPENSATION AND
X WC STATU- OTH-
EMPLOYERS' LIABILITY
E.L. EACH ACCIDENT
$ 1,000,000
ANY PROPRIETORlPARTNER/EXECUTIVE
OFFICER/MEMBER EXCWDED9
TSF00 0 11 60 4 13
8/18/2008
8/18/2009
E.L. DtSEASE - EA EMPLOYEE
$ 1,000,000
If yes, tlescribe under
SPECIAL PR V I N ow
E.L. DISEASE - POIICY LIMIT
5 1,000,000
C
oTHEa Vehicle Pollution
Lisbility
PH009693-081
10/11/2008
10/11/2009
$i,ooo,000 occ.
$1,000,000 aqg.
DESCRIPTION OF OPERATIONSfLOCATIONSNEHICLESlEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
City o£ Paris is named additional insured on general liability policy when required by xrittan contract.
1100TIEIf`ATC LIM IICD CANCFLLOTION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
C1ty Of Paris
EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL
P. O. BOX 9037
30 DAYS WRITTEN NOTICE TO THE CERTIfICATE HOLDER NAMED TO THE LEfT, BUT
Paris, TX 75461
FAILURE TO DO SO SMALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE
INSURER ITS AGENTS OR REPRESENTATIYES.
AUTHORIZED REPRESENTATIVE
T Fierro - Ins./DIANE
ACORD 25 (2001108)
INS025 pioe).oea
Co AUurtu LUKrurcA i iLIn i yaa
Page 1 of 2
Bid Bond
SURETY DEPARTMENT
Conforms with the American Institute of
Architects, A.I.A Documents No. A-310
KNOW ALL MEN BY THESE PRESENTS,
That we, Sanitation Solutions as Principal
hereinafter called the Principal, and SureTec Insurance Companv a corporation created and existing under the laws of the
State of Texas whose principai office is in Houston as Surety, hereinafter called the Surety, are held
and firmly bound unto Citv of Paris as Obligee, hereinafter called the Obligee,
in the sum of Five Percent of the Greatest Amount Bid
Dollars ($5% GAB)
for the payment of which sum, well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs,
executors, administrators, successors and assigns, jointly and severally, firmly by these presents
Whereas, the Principal has submitted a bid for Demolition & Dispose of Dilapidated Structure
NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a contract with the
Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or contract
documents with good and sufficient surety for the faithful performance of such contract and for the prompt payment of labor and
material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such contract and give such
bond or bonds, if the Principal shail pay to the Obligee the difference not to exceed the penalty hereof between the amount
specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the
work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect
Signed and sealed this 2nd day of December, 2008
Sanitation Solutions
(Principal
By (SEAL)
SureTec Insurance Companv
(Surety)
4,14onyieffo (SEAL)
By Attorney-in-fact
Poa 4221049
SureTec Insurance Company
LIMITED POWER OF ATTORNEY rganize Know All Men by These Pres { te of Texas, and having itUs p nc pal Oo fice n Hot stonCHarris Coimty,oTexas~ doesuby othes pre ents
existing under the laws of the S
make, constitute and appoint
Richard W. Daiker, 7erry Kiker, Tony Fierro, Johnny Moss, Jay Jordan
of Rockwall, Texas its n-ue and lawfiil Attorney(s)-in-fact, with full power and authoriry hereby confened in its name, place and stead, to
execute, acknowledge and deliver any and all bonds, recognizances, undertaa ri g h mdosnnot exceed~acts of suretysliip to
include waivers to the conditions of contracts and consents of surety, p o g he bond Penalty
Five Million and no/100 Dollars ($5,000,000.00)
and to bind the Coir.pany thereby as fully and to the same bten such con rming all thatbhe saidTAttorne,y(s) in-Fact may dopinrtlie
seal of the Company and duly attested by its Secretary, her y tf~ing ad and is made under and by authority of the following
premises. Said appointment shall continue in force until 1../31/09
resolurions of the Board of Directors of the SureTec Insurance Company:
Be it Resolved, that the President, any ViYe-Presp ent, any Assistant Vice-Presipent, any Secreta y( j any AssistanpSecretary shall be and is
hereby vested with full power and authorit to apoint an one or more suitable ersons as Attorne s-m-Fact to re resent and act for and on
behalf of the Company subject to the following provisions:
Attorney-in-Faci may be given full power and authority for and in the name of and of behalf of the Company, to execute, acknowledge and
deliver, any and all bonds, recognizances, contracts, agreements or indemnity and other conditional or obligatory undertakings and any and all
notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such
Attorney-in-Fact shall be binding upon the Company as if signed by the President and sealed and effected by the Corporate Secretary.
Be it Resolved, that the signature of any authorized officer and seal of the Company heretofore or hereafter affixed to any power of attotney or
any certificate relating thereto by facsimile, and any power of attomey or certificate bearing facsimile signature or facsimile seal shall be valid
and binding upon the Company with respect to any bond or undertaking to which it is attached. (Adopted at a meeting held on 20`h of April,
1999)
Iri Witness Whereof, SURETEC INSURANCE COMPANY has caused these presents to be signed by its President, and its corporate seal
to be hereto affixed this 20th day of June, A.D. 2005. U~TEC INS CE COMPANY
~yw.qf~N1YyY1W
~ yVAAN~~;w~ i
,t+c,~ X B
y:
W~,,, Bill King, re nt
cs
~
State of Texas SS:
`r :
County of Hanis
On this 20th day of June, A.D. 2005 before me personally came Bill King, to me known, who, being by me duly sworn, did depose and say, that he
resides in Houston, Tcxas, that he is President of SURETEC INSURANCE COMPANI', the company described in and which executed the above
instrument; that he knows the seal of said Company; that the seal affixed to said instrument is such corporate seai; that it was so affixed by order of the
Board of Directors of said Company; and that he signed his name thereto by like order.
Micheile Denny
NotaY PWAO
SFID aIO QI TeXdt
My Comtnisslon ExPhes
Michelle Denny, Notary Pub ►c
AI1gUS1 27, 2008
My corrunission expires August 27, 2008
1, M. Brent Beaty, Assistant Secretary of SURETEC INSURANCE COMPANY, do hereby certify that the above and foregoing is a true and correct copy
of a Power of Attorney, executed by said Company, which is still in full force and effect; and furthermore, the resolutions of the Board of Directors, set
out in the Power of Attorney are in full force and effect. ~
ODA be1-
da ~
oi, 20 V, A.D.
Given under my hand and the sea] of said Company at Houston, Texas this Y_
M. Brent Beaty, Assistant Se re ry
Any instrument issued in excess of the penalty stated above is totally void and without any validity.
For verification of the authority of this power you may cali (713) 812-0800 any business day between 8:00 am and 5:00 pm CST.
DEMOLITION AND DISPOSAL
OF DILAPIDATED STRUCTURES
2008-2009
CITY OF PARIS
PARIS, TEXAS
MAYOR
JESSE JAMES FREELEN (DISTRICT 3)
MAYOR PRO-TEM
JOE MCCARTHY (DISTRICT 1)
CITY COUNCIL
KEVIN KEAR (DISTRICT 2)
STEVEN BROWN (DISTRICT 4)
WILL BIARD (DISTRICT 5)
EDWIN PICKLE (DISTRICT 6)
RHONDA RODGERS (DISTRICT 7)
CITY MANAGER
KEVIN CARRUTH
CITY ATTORNEY
KENT MCILYAR
DIRECTOR OF COMMUNITY DEVELOPMENT
LISA A. WRIGHT
Project Approved By:
Kevin Carruth, City Manager
Project Recommended By:
Lisa A. Wright, Director of Community
Development
TABLE OF CONTENTS
Advertisement for Bids ........1
Instructions to Bidders ........2
Bid Bond ........8
Bid Form ........9
Statement of Bidder's Qualifications ......13
Notice of Award ......15
Agreement ......16
Master Specifications ......20
Notice to Proceed ......25
Change Order ......26
Receipt for Payment and Release of Liens ......27
PUBLISH TWO TIMES
NOVEMBER 23, 2008
NOVEMBER 30, 2008
ADVERTISEMENT FOR BIDS
PROJECT: DEMOLITION AND DISPOSAL OF DILAPIDATED STRUCTURES
OWNER: CITY OF PARIS, PARIS, TEXAS
Sealed bids for the demolition and disposal of dilapidated structures will be received by the City of
Paris, Texas, at the office of the City Manager, City Hall, 135 1 st Street S.E., P.O. Box 9037, Paris,
Texas 75461-9037, until 2:00 pm on Tuesday, December 2, 2008, at which time all bids will be
publicly opened, read aloud, tabulated, and referred to the City Council for the purpose of letting
such.
Bid specifications can be obtained at the following place:
COMMUNITY DEVELOPMENT DEPARTMENT
City Hall Annex
150 1 st Street SE
Paris, Texas 75460
The City of Paris, as owner, reserves the right to reject any or all bids, to waive any informality in
bidding, and to award bids as may be advantageous to the City. Time of completion of the project
is a minimum of twelve (12) months from date of contract execution, and is a consideration in the
awarding of this bid. A longer contract term may be proposed by the bidder.
Bidders are notified of City exemption from otherwise applicable sales and excise taxes.
All bids must be submitted on the bid form included in the Contract Documents. Bid Security in
the form and amount as stated in Instruction to bidders must be submitted with each bid.
All bids shall remain open for 60 days after the Bid opening.
City of Paris
Paris, Texas
Janice Ellis, City Clerk
INSTRUCTIONS TO BIDDERS
Defined Terms
Terms used in these Instructions to Bidders which are defined in the Master Specifications
of the Agreement have the meanings assigned to them in the Master Specifications. The
term "Bidder" means the one who submits a Bid directly to OWNER, as distinct from
sub-bidder, who submits a bid to a Bidder. The term "Successfu] Bidder" means the
lowest, qualified, responsible, and responsive Bidder to whom OWNER (on the basis of
OWNER'S evaluation as hereinafter provided) makes an award. The term "Bidding
Documents" includes the Advertisement or Invitation to Bid, Instructions to Bidders, the
Bid Form, and the proposed Contract Documents (including all Addenda issued prior to
receipt of Bids).
Copies of Bidding Documents
2.1 A complete set of the Bidding Documents may be obtained from DIRECTOR OF
COMMUNITY DEVELOPMENT.
2.2 A complete set of Bidding Documents must be used in preparing Bids; neither OWNER
nor DIRECTOR OF COMMLTNITY DEVELOPMENT assume any responsibility for
errors or misinterpretations resulting from the use of incomplete sets of Bidding
Documents.
2.3 OWNER and DIRECTOR OF COMMtTNITY DEVEI;OPMENT, in making copies of
Bidding Documents available on the above terms, do so only for the purpose of obtaining
Bids on the Work and do not confer a license or grant for any other use.
Qualifications of Bidders
To demonstrate qualifications to perform the Work, each Bidder must submit with its Bid
written evidence, such as financial data, previous experience, present commitments, and
other such data as may be called for below. Each Bid must contain evidence of Bidder's
qualification to do business in the state where the Project is located or covenant to obtain
such qualification prior to award of the contract.
Examination of Contract Documents and Site
4.1 It is the responsibility of each Bidder, before submitting a Bid, to (a) examine the Contract
documents thoroughly, (b) consider Federal, State and local laws and regvlations that may
affect cost, progress, performance, or furnishing of the Work, (c) study and carefully
correlate Bidder's observations with the Contract Documents, and (d) notify DIRECTOR
OF COMMUNITY DEVELOPMENT of all conflicts, errors, or discrepancies in the
Contract Documents.
4.2 DIRECTOR OF COMMUNITY DEVELOPMENT designates for demolition various
properties located throughout the city. Those designated properties may be modified at
any time during the course of the Contract by either addition or deletion of properties, and
the properties may be submitted to the CONTR.ACTOR in no particular order and in no
particular quantity at one time.
4.3 The submission of a Bid will constitute an incontrovertible representation by Bidder that
Bidder has complied with every requirement of this Article 4, that without exception the
Bid is premised upon performing and furnishing the Work required by the Contract
Documents and such means, methods, techniques, sequences, or procedures of demolition
as may be indicated in or required by the Contract Documents, and that the Contract
Documents are sufficient in scope and detail to indicate and convey understanding of all
terms and conditions for performance and furnishing of the Work.
Interpretations and Addenda
5.1 All questions about the meaning or intent of the Contract Documents are to be directed to
DIRECTOR OF COMMLINITY DEVELOPMENT. Interpretations or clarifications
considered necessary by DIRECTOR OF COMMUNITY DEVELOPMENT in response
to such questions will be issued by Addenda mailed or delivered to all parties recorded by
DIRECTOR OF COMMLJNITY DEVELOPMENT as having received the Bidding
Documents. Questions received less than seven (7) days prior to the date for opening of
Bids may not be answered. Only questions answered by formal written Addenda will be
binding. Oral and other interpretations or clarifications will be without legal effect.
5.2 Addenda may also be issued to modify the Bidding Documents as deemed advisable by
OWNER or DIRECTOR OF COMMUNITY DEVELOPMENT.
Contract Time
6.1 After award and upon receipt by OWNER of all signed contracts and bond and other
documents associated with this project, DIRECTOR OF COMMtJNITY
DEVELOPMENT will submit a list of structures to CONTRACTOR shown in order of
priority. Upon completion of each list, CONTRACTOR must contact DIRECTOR OF
COMMUNITY DEVELOPMENT for a new list of structures. Nothing in these bid
documents shall require OWNER to expend more than that amount budgeted for this
purpose as approved by the City Council of the City of Paris.
6.2 All work associated with this project must be completed within twelve (12) months from
the date of contract execution; however, Bidders may propose a longer contract term if it
will result in a lower bid amount.
3
Liquidated Damages
Provisions for liquidated damages, if any, are set forth in the Agreement.
Subcontractors, Suppliers, and Others
No Contractor shall be required to employ any Subcontractor, Supplier, other person or
organization against whom Owner has reasonable objection,
Bid Form
9.1 The Bid Form is included with the Bidding Documents; additional copies may be obtained
from DIRECTOR OF COMMUNITY DEVELOPMENT.
9.2 All blanks on the Bid Form must be completed in ink, either by typewriter or clearly legible
handwriting.
9.3 Bids by corporations must be executed in the corporate name by the president or a,
vice-president (or other corporate officer accompanied by evidence of authority to sign)
and the corporate seal must be affixed and attested by the secretary or an assistant
secretary. The corporate address and state of incorporation must be shown below the
signature. -
9.4 Bids by partnerships must be executed in the partnership name and signed by a,partner,
whose title must appear under the signature, and the official address of the partnership must
be shown below the signature. 9.5 All names must be typed or printed below the signature.
9.6 The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which
must be filled in on the Bid Form).
9.7 The address and telephone number for communications regarding the Bid must be shown.
Submission of Bids
Bids shall be submitted at the time and place indicated in the Advertisement or Invitation to
Bid and shall be enclosed in an opaque sealed envelope, marked with the Project title
shown on the front page of this bid packet. If the Bid is sent through the mail or other
delivery system, the sealed envelope shall be enclosed in a separate envelope with the
notation "BID ENCLOSED" on the face of it.
4
Modification and Withdrawal of Bids
11.1 Bids may be modified or withdrawn by an appropriate document duly executed (in the
manner that a Bid must be executed) and delivered to the place where Bids are to be
submitted at any time prior to the opening of Bids.
11.2 If, within twenty-four hours after Bids are opened, any Bidder files a duly signed written
notice with OWNER and promptly thereafter demonstrates to the reasonable satisfaction of
OWNER that there was a material and substantial mistake in the preparation of its Bid, that
Bidder may withdraw its Bid. Thereafter, that Bidder will be disqualified from further
bidding on the Work to be provided under the Contract Documents.
O eningof Bids
Bids will be opened and read aloud publicly. An abstract of the amou.nts of the base bids
and major alternates (if any) will be made available to Bidders after the opening of Bids.
Bids to Remain Subject to Acceptance
All bids will remain subject to acceptance for sixty (60) days after the day of the Bid
opening, but OWNER may, in its sole discretion, release any Bid prior to that date.
Award of Contract
14.1 Owner reserves the right to reject any and all Bids, to waive any and all informalities not
involving price,-time, or changes in the Work and to negotiate contract terms with the
Successful Bidder, and the right to disregard all nonconforming, nonresponsive,
unbalanced, or conditiona] Bids. Also, OWNER reserves the right to reject the Bid of any
Bidder if OWNER believes that it would not be in the best interest of the Project to make an
award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified
or of doubtful financial ability or fails to meet any other pertinent standard or criteria
established by OWNER. Discrepancies in the multiplication of units of Work and unit
prices will be resolved in favor of the unit prices. Discrepancies between the indicated
sum of any column of figures and the correct sum thereof will be resolved in favor of the
correct sum.
14.2 ln evaluating Bids, OWNER will consider the qualifications of the Bidders, whether or not
the bids comply with the prescribed requirements, and such alternates, unit prices, and
other data as may be requested in the Bid Forrn or prior to the Notice of Award.
14.3 OWNER may consider the qualifications and experience of Subcontractors, Suppliers, and
other persons and organizations proposed for those portions of the Work as to which the
identity of Subcontractors, Suppliers, and other person and organizations must be
submitted as provided in the Supplementary Conditions. OWNER also may consider the
operating costs, maintenance requirements, performance data, and guarantees of major
items of materials and equipment proposed for incorporation in the Work when such data is
required to be submitted prior to the Notice of Award.
14.4 OWNER may conduct such investigation as OWNER deems necessary to assist in the
evaluation of any Bid and to establish the responsibility, qualifications, and financial
ability of Bidders, proposed Subcontractors, Suppliers, and other persons and
organizations to perform and furnish the Work in accordance with the Contract Documents
to OWNER'S satisfaction within the prescribed time.
14.5 If the contract is to be awarded, it will be awarded to the lowest Bidder whose evaluation
by OWNER indicates to OWNER that the award will be in the best interest of the Project.
14.6 If the contract is to be awarded, OWNER will give the Successful Bidder a Notice of
Award within sixty (60) days after the day of the Bid opening.
Contract Securitv
When the Successful Bidder delivers the executed Agreement to OWNER, it must be
accompanied by the required performance and payment Bonds. Bidder may, in lieu of a
Bond, submit cash or cashier's check in the amount of 5% of its Bid.
Si minng of Agreement
When OWNER gives a Notice of Award to the Successful Bidder, it will be accompanied
by the required number of unsigned counteYparts of the Agreement with all other written
Contract Documents attached. Within fifteen (15) days thereafter, Contractor shall sign
and deliver the required number of counterparts of the Agreement and attached documents
to OWNER with the required Bonds. Within ten (10) days thereafter, OWNER shall
deliver one ) fully signed counterpart to Contractor.
Prebid Conference
A prebid conference wil] not be held on this Project.
Sales and Use Taxes
OWNER is exempt from taxes under Chapter 20, Title 122A, Revised Civil Statutes of
Texas to be incorporated in the Work (exemption No.75-6000635). Said taxes shall not
be included in the Contract Price.
Street Use Fee for Solid Waste Haulers
Holders of permits issued under Sec. 16-34 of the Code of Ordinances of the City of Paris
will be exempt from payment of the street use fee associated therewith for the hauling of
waste associated with the demolition of the proposed structures.
Billin ag nd Pavment
CONTRACTOR must bill OWNER for all work completed during the month by no ]ater
than the last day of each month. Bills should include a cover page showing the full
amount due for the month, completed work orders showing the cost per structure, and
landfill trip tickets for debris related to the demolition of each structure. Payment will
thereafter be made to CONTRACTOR after verification of the completion of the Work to
the satisfaction of the DIRECTOR OF COMMUNITY DEVELOPMENT.
BID BOND
BOND NUMBER
KNOW ALL MEN BY THESE PRESENTS:
THAT , of , as
Principal, and , as Surety, are held and firmiy
bound unto THE CITY OF PARIS, PARIS, TEXAS, as Obligee, in the full and just sum of
Dollars, lawful money of the United States, for the
payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors,
administrators, successors and assigns, jointly and severalty, firmly by these presents.
WHEREAS, the said Principal is herewith submitting its proposal for the demolition
and disposal of dilapidated structures.
THE CONDITION OF THIS OBLIGATION is such that if the aforesaid Principal
shall be awarded the Contract the said Principal will, within the time required, enter into a
formal Contract and give a good and sufficient Bond to secure the performance of the
terms and conditions of the Contract, then this obligation to be void; otherwise the
Principal and Surety will pay unto the Obligee the difference in money between the
amount of the Bid of. the said Principal and the amount for which the Obligee legally
contracts with another party to perform the work 'if the latter amount be in excess of the
former, but in no event shall liability hereunder exceed the penal sum hereof.
Signed, sealed and delivered
(date)
(seal)
(seal)
SURETY
Attorney-in-fact
8
BID
PROJECT IDENTIFICATION: Demolition and Disposal of Dilapidated Structures
The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an
agreement with OWNER in the form included in the Contact Documents to perforrn and
fumish all Work as specified or indicated in the Contract Documents and Master
Specifications for the Contract Price and within the Contact Time indicated in this Bid and
in accordance with other terms and conditions on the Contract Documents.
2. BIDDER accepts all tenns and conditions of the Advertisement or Invitation to Bid and
Instructions to Bidder. This Bid will remain subject to acceptance for sixty (60) days after
the day of Bid opening. BIDDER will sign and submit the Agreement with the Bonds and
other documents required by the Bidding Requirements within fifteen (15) days after the
date of OWNER'S Notice of Award.
In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that:
(a) BIDDER has examined copies of all the Bidding Documents and of the following
Addenda, receipt of which is hereby acknowledged:
Number Date
(b) BIDDER has familiarized itself with the nature and extent of the Contract
Documents, Work, and all local conditions and Laws and Regulations that in any
manner may affect cost, progress, performance, or furnishing of the Work.
(c) BIDDER has given OWNER written notice of all conflicts, errors, or discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by OWNER is acceptable to BIDDER.
(d) This Bid is genuine and is not made in the interest of or on behalf of any
undisclosed person, firm, or corporation and is not submitted in conformity with
any agreement or rules of any group, association, organization, or corporation;
BIDDER has not directly or indirectly induced or solicited any other BIDDER to
submit a false or sham Bid; BIDDER has not solicited or induced any person, firm,
or corporation to refrain from bidding; and BIDDER has not sought by collusion to
obtain for itself any advantage over any other Bidder or over OWNER.
9
4. BIDDER will coinplete the Work for the following price:
Description of work: Demolition and disposal of dilapidated structures located in various
areas around the city of Paris. Bidders should carefully
review the Master Specifications included in the Contract
Documents to ensure the Bid includes all potential aspects of
property removal and disposal at the local Waste
Management landfill (City of Paris will be directly
responsible to Waste Management for tipping fee).
Payinent wil] be based upon landfill trip tickets.
Total Price Per Ton
(12 month contract)
ALTERNATE:
Total Price Per Ton 0 0
Proposed Longer Contract Term 2 V P a rS
NOTE: Any alternative methods of bidding will be considered. Please attach alternative
proposals on company letterhead, explaining the bidding methodology in detail.
Quantities are not g7saranteed. Payment will be based on actual quantities.
5. BIDDER agrees that the Work will be substantially complete within twelve (12) months
after the date when the Contract Time commences to run; however, BIDDER may propose
a longer term if it will result in a lower bid.
6. BIDDER accepts the provisions of the Agreement as to liquidated damages in the event of
failure to complete the Work on time.
7. The following documents are attached to and made a condition of this BID:
(a) Performance and Payment Bonds are required (or cashier's check for 5% of Bid).
(b) Statement of Bidder's Qualifications.
CONTRACTOR must submit certificates of insurance and workmen compensation
insurance in accordance with State and local law.
SUBMITTED ON De cemb e rZ- ,200 1~.
If BIDDER is:
An Individual
10
By ~
/(Individual's Name)
doing business as 017 Sn/U-~-i dlo.s
Business address: :A e, i 9 D
PhoneNumber:
A Partnership
By
Business address:
Phone Number:
A Corporation
By
By
(Corporate Seal)
Attest
Business address:
Phone Number:
A Joint Venture
(Firm Name)
(General Partner)
(State of Incorporation)
_ (Authorized Official)
(Title)
(Corporation Name)
(Secretary)
11
By
By
By
By
B
_ (Name)
(Address)
_ (I`lame)
(Name)
(Name)
(Name)
Y
(Each joint venturer must sign. Tlie manner of signing for each individual, partrlei•sliip and
corporation that is a parry to the joint venture should be in the manner indicated above.)
12
STATEMENT OF BIDDER'S QUALIFICATIONS
(To be submitted by the BIDDER ONLY at the time of its Bid)
To allow the OWNER to determine the lowest responsibte BIDDER, the following
information shall be provided. Attach separate sheets as needed.
1. Name of BIDDER.
2. Type of organization, i.e., corporation, sole proprietor, partnership, etc.
3. Permanent rnain office address.
4. When organized.
If a corporation, where incorporated.
6. State how many years you have been engaged in the contracting business under your
present firm or trade name, and give all other names under which your organization has
operated in the last 10 years.
7. State the name of all corporate officers, or partners, or the owners, as appropriate.
8. State the company tax identification number, or, if a sole proprietor, the proprietor's social
security number.
9. Contracts on hand: (Attach as schedule of these, showing amount of each contract and the
appropriate dates and current percent of completion). Provide name, address, and
telephone number of the project owner and the engineer.
10. General character of work performed by your company.
Have you ever failed to complete any work awarded to you? If so, provide information
about where and why.
12. Have you ever defaulted on a contract? If so, provide information about where and why.
13. List your important projects recently completed by your company and for whom, stating
the approximate cost for each and the month and year completed. Provide name, address,
and telephone number of the project owner and engineer.
14. List your major equipment available for this contract, including the make, model, year, and
type of equipment along with its current condition.
13
15. Experience in demolition work similar in importance to this project.
16. Background and experience of the principal members of your organization, including the
officers and the proposed Project Superintendent.
17. The undersigned hereby authorizes and request any person, firm, or corporation to furnish
any information requested by the OWNER in verifications of the recitals comprising the
Statement of Bidder's Qualifications.
0c4 S, CinuYch
Dated at PCtv i S,-\ s , this Z~ day of Pa6MF5~, 200~' .
San'rWrv► o1n SnW:160 n S
Name of Bidder
By. ~ ~~~j ✓ ~
~
Title: -r r,
STATE OF TIC({4S
COUNTY OF l.,AI%,APC\Z
N.Y o2 VB'fG`i -4 , being duly swom, deposes and says that he
is Ma h('n ol-ev' of Sc~h~-t ck-6 v✓1 So~u+i oo'LS , and that the
answers to the foregoing questions and all statements therein contained are true and conect.
Subscribed and sworn to before me this V~ day of DECEMBST, 200$.
camtuAA yj(;tk`
Notary Pu lic
SLAIR SHELZ3 2(~ I 0
NoTnIZY PCfRi,IMy commission expires: rO/ /
STATE ~7F 7E?:~
ecxam. Ecps ~/2314
DEMOLITION AND DISPOSAL
OF DILAPIDATED STRUCTURES
2008-09
BIDDER
BID OPENING
DECEMBER 2, 2008
2:00 P.M.
BID AMOUNT
ALTERNATE METHOD
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