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06 Record of Standing CommitteeCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 04/20/09 Council Date: City Clerk Janice Ellis 6. 04/27/09 RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Paris Public Library minutes from the meeting on February 18, 2009 Board of Adjustment minutes from the meeting on March 23, 2009 Planning and Zoning minutes from the meeting on March 2,2009 and April 6, 2009 Historic Preservation Commission minutes from the meeting on March 11, 2009 BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes have been approved by the appropriate Boards/Commissions. ACTION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense $ ~ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance Y7'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: ~ Administration Z City Clerk ❑ Communiry Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris . Revised 2/04/08 Paris Public Library Advisory Board Meeting Minutes February 18, 2009 4:00 p.m. The Paris Public Library Advisory Board met Wednesday afternoon, February 18, 2009 at 4:00 o'clock in the Director's office. Chairman Bill Kennedy presided. In addition to Library Director, Priscilla McAnally, members attending were: Hilda Mallory, Eddie Poole, Deborah Hatley, Jackie Alsobrook, and Linda Vandiver. The minutes from the January meeting were approved as printed. Eddie Fitzgerald will present a progam on March 26, 2009 at 6:30 p.m. about his book, After the Fire. The city is getting a new web site which should be completed by the end of April. The Library web site will also be updated. Ms. McAnally is still searching for an ELMO and will let the Friends group know the total cost when that figure is available. The budget was presented by the Director. C& S Plumbing recently installed a new water heater in the basement. The Director presented the statistics for January. Visits and program attendance were both up. Memorials have been received in the amount of $255.00 There was no report from the Friends of the Library. However, Jennie Walter did visit the library recently and suggested that the Friends might have funds to update the restrooms with new paint. Ms. McAnally reported that Betty Robison is resigning due to personal reasons. Her job will be posted. Jeannie Walter took Billy the Book to Crivens recently for a program that was well received. There being no further business, the meeting adjourned at 4:25 p.m. Submitte~ by, / Linda Vandiver for Debbie Anderson, Secretary _ ~,I~)000;1 MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, MARCH 23, 2009 12:00 O'CLOCK P.M. 1. The Board of Adjustment meeting was called to order by Chairman Terry Christian at 12:10 p.m. B. The following members were present: Terry Christian, Chairman Chester Martindale Kyle McCarley David Glass C. The following members were absent: Howard Corriston Louis Yates C. Also present was Jeanna Scott, Administrative Assistant. 2. Approval of minutes from previous meetings. Motion to approve the minutes of the February 23, 2009, meeting was made by David Glass, seconded by Kyle McCarley. Motion carried 4-0. 3. Public hearing and consideration of and action on the petition of Cunningham Equipment, Co. to grant a variance ofSection 28-23(1) of the Sign Ordinance which provides tlaat "the total area per face of an attached sign shall not exceed one (1) square. foot of face area per fi-ont,foot of leased or occupied,fascia length, " to allow 1.33 sguare foot offace area per front foot of occupied fascia length, which is a.33 square foot per fi•ont.foot variance, on Lot 12, City Block 170-A, being number 2280 S. Church Street. Public hearing was declared open. The following individuals spoke in favor. Roy Cunningham, 2935 Hubbard, Owner - Spoke in favor of the petition. Mr. Cunningham stated Holland requiring the new sign package to maintain franchise. No one spoke in opposition. v 0 0 0 01 f-I Public hearing was declared closed. Motion was made by David Glass, seconded by Chester Martindale, to approve the variance. Motion carried 4-0. 4. Meeting adjourned at 12:18 p.m. APPROVED THIS 7th DAY OF APRIL, 2009. . , y C stian, CTiairman - uoooi l MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS. TEXAS MONDAY. MARCH 2, 2009 5:30 O'CLOCK P.M. The regular meeting of the Planning and Zoning Commission on Monday, March 2, 2009, was called to order at 5:35 p.m. by Reeves Hayter. A. 1'he following members were present: Reeves Hayter, Chairman Curtis Fendley, Vice-Chairman Bill Harris Richard Hunt, Secretary Darin Manning Benny Plata B. The following members were absent: Brad Archer C. Shawn Napier, City Engineer, was also present. 2. Approval of minutes _fi•om previous meetings. Motion to approve the minutes of the February 2, 2009, meeting was made by Curtis Fendley, seconded by Bill Harris. Motion carried 6-0. 3. Consideration of and action on the Final Plat of Lot 1-8, Block A, Pecan Place Addition, being number 4050 Pine Mill Road. Motion was made by Curtis Fendley, seconded by Benny Plata to approve the plat subject to the City Engineer's recommendations. Motion carried 6-0. 4. Consideration of and action on the Final Plat of Lot 1 and 2, Block A, Paris High School 350 Addition, being number 2255 S. Collegiate. Motion was made by Benny Plata, seconded by Darin Manning, to approve the plat subject to the City Engineer's recommendations. Motion carried 6-0. 0 oou~~14", 5. The meeting adjourned at 5:44 p.m. APPROVED THIS 6TH DAY OF APRIL, 2009. Reeves Hayter, Chairman MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS. TEXAS MONDAY, APRIL 6, 2009 5:30 O'CLOCK P.M. The regular meeting of the Planning and Zoning Commission on Monday, April 6, 2009, was called to order at 5:30 p.m. by Reeves Hayter. A. The following inembers were present: Reeves Hayter, Chairman Curtis Fendley, Vice-Chairman Bill Harris Richard Hunt, Secretary Brad Archer Benny Plata B. The following members were absent: Darin Manning C. Shawn Napier, City Engineer, was also present. 2. Approval of minutes from previous meetings. Motion to approve the minutes of the March 2, 2009, meeting was made by Curtis Fendley, seconded by Bill Harris. Motion carried 6-0. Public hearing to consider the petition of Lois Johnny Exum for a change in zoning frorrt a Single-Family Dwelling District No. 2(SF-2) to a Commercial District O on Lots 31 A and 35, City Block 205, being number 2085 Fitzhugh. Public hearing was declared open. A. The following individuals spoke in favor of the petition. Johnny Exum, 4560 Pine Mill Road, spoke in favor of the petition. Mr. Exwn stated he wants to get the zoning changed in order to build a shop. B. There was no opposition. Public hearing was declared closed. No action taken on this item. . ()()U()1'i ITEMS 3A AND 4 WERE COMBINED. Motion was made by Richard Hunt, seconded by Bill Harris to recuse Reeves Hayter. Motion carried 5-0. 3. Public hearing to provide an opportunity to present corrzments and tivritten evidence and consideration ofand action on recommending to the City Council the adoption ofproposed amendments to the Future Land Use Plan Map as follows: A. That the.futur-e land use recommended for the properry located on a 6.5 acre tract being a part of the Enoch Crow Survey, Abstract No. 208, being located in the 4500 Block of Lamar Avenue, be changed frrom Low Densiry Residentzal to High Density Residential. 4. Public hearing to consider the petition of Paul Holden for a change in zoning from an Agricultural District (A) to a Planned Development District (PD-b) Housing Development or Community Unit Development on a 6.5 acre tract being a part of the Enoch Crow Survey, Abstract No. 208, located in the 4500 block of Larraar Avenue. Public hearing was declared open. A. The following individuals spoke in favor of the petition: Paul Holden, Wilhoit Properties, Inc. spoke in favor of the petition. Mr. Holden presented an aerial photo of the property. Mr. Holden stated there will be a bamboo screening around the property, as well as, a privacy fence along the east side of the property. He further stated this is not a government housing project, they will accept Housing Tax Credits/ Charles Waldron, Attorney for Paul Holden, spoke in favor of the petition. A. W. Clem, Attorney for the Chambliss Family, spoke in favor of the petition. B. The following individuals spoke in opposition of the petition: Mary Wilson, 4245 Sunrise Dr., spoke in opposition to the petition. Leslie Collard, 4215 Sunrise Dr., spoke in opposition to the petition. People cutting through from apartments to Wal-Mart. James Chennault, 4220 Sunrise Dr., spoke in opposition to the petition. James Brown, 4530 Thomas Dr., spoke in opposition to the petition. Public hearing was declared closed. . 0 O0 0 l:i Motion made by Richard Hunt, seconded by Benny Plata to approve the changes to the Future Land Use Map. Motion carried 5-0. No action taken on item 4. 6. Public hearing to consider the petition of Jeff Martin for a change in zoning from a Planned Development District (PDa-/) Retail Shopping Center or Office Center to a General Retail District (GR) on Lots part of 9 and 9A, City Block 331, being located in the 3700 block of Bonham Street. Public hearing declared open. The following individuals spoke in favor of the petition: A. Jeff Martin, 3410 Darnell Dr., spoke in favor to the petition. Building a Subway restaurant with concrete parking with curb and gutter. Robert Howard, owner of property located on Hwy. 82, emailed letter in favor of the petition. B. No one spoke in opposition. Public hearing was declared closed. No action taken on this item. 7. Consideration of and action on the Preliminarv Plat of Lots 1 and 2, Block A, William deG Hayden 312 Addition, being number 930 Cardinal Lane. Motion was made by Richard Hunt, seconded by Bill Harris to approve the plat. Motion carried 5-0. 8. Consideration of and action on the Final Plat of Lots 1 and 2, Block A, William deG Hayden 312 Addition, being number 930 Cardinal Lane. Motion was made by Richard Hunt, seconded by Bill Harris to approve the plat. Motion carried 5-0. Motion was made by Bill Harris, seconded by Benny Plata to return Reeves Hayter to the meeting. Motion carried 5-0. 9. Consideration of and action on the Preliminary Plat of Lot 1, Block A, tlae Temple of Deliverance Church Addition - CB53, being located in the 500 Block of Graham. Motion was made by Curtis Fendley, seconded by Benny Plata, to approve the plat subject to the City Engineer's recommendations. Motion carried 6-0. . 0 t~11) 11► 10. Consideration of'and action on the Preliminary Plat ofLots 14 and 17, Stone Ridge Phase 6. Motion was made by Bill Harris, seconded by Richard Hunt, to approve the plat subject to the City Engineer's recommendations. Motion carried 6-0. 11. Meeting adjourned at 6:28 p.m. APPROVED THIS 4TH DAY OF MAY, 2009. Reeves Hayter, Chairman UODU1`i MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY, MARCH 11, 2009 12:00 0'CLOCK P.M. l. The Historic Preservation Commission ineeting was called to order by Paul Denney, Vice-Chairman. A. The following members were present: Paul Denney, Vice-Chairman Ben Vaughan Jerry Raper Matt Coyle B. The following members were absent: Arvin Starrett, Chairman Brad Archer Susan Scholz, Secretary C. Also present was Robert Talley, Code Enforcement Officer. 2. Approval of minutes,from previous meetings (February 23, 2009) Motian was made by Jerry Raper, seconded by Matt Coyle to approve February 23, 2009 minutes. Motion carried unanimously. 3. Consideration of and action on the following Certi ficate of Appropriateness: A. 28 West Plaza - Heritage Fabr•ic Shoppe - Ed and Rebekah Holt represented the petition. Ms. Holt stated they are moving from the Village Shopping Center, moving existing sign to replace Michelle's sign. Motion was made by Jerry Raper, seconded by Matt Coyle to approve the COA. Motion carried unanimously. B. 115 S. Main - Sims Norment - Reappr°ove - Sims Norment represented the petition. Mr. Sims stated he wants to paint the sign blank. Motion was made by Jerry Raper, seconded by Ben Vaughan to approve the COA. Motion carried unanimously. C. 102 Lamar Ave. - MomMom 's Heart to Heart Cafe - Betsy Mills - Betsy Mills represented the petition. Ms. Mills stated went on Arvin's recommendation to use temp window sign. Motion was made by Jerry Raper, seconded by Matt Coyle to approve the COA. Motion carried unanimously. 4. Discussion of and action on placing Citizens Forums on future agenda. Motion was made by Ben Vaughan, seconded by Jerry Raper to table this item. Motion carried unanimously. o (i(11, ? S. Discussion of and possible action regarding the following szructures considered by code inspectors to be in violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paf-is, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structur-es, " to determine whether such buildings or structures can be rehabilitated and designated on the National Register of Historic Places, as a recorded Texas Historic Landmark, or as historic property as designated by the City Council of the City of Paris: A. 901 S. Main; Lot 19, City Block 158 B. 1305 Pine Bli ff,• Lot 10, City Block 70-C C. 416 E. Grove, Lot 2, City Block 75-A D. 805 4'" Street N. W.; Lot 1, City Block 99 E. 717 4"' Street N. W.; Lot 8 and 8A, City Block- 89 F. 539 W. Campbell; Lot 14 and 14-A, Citv Block 88-B G. 805 St1i Street N. W.; Lot 8 and 9, Citv Block 88-8 H. 611 10"' Street N. W.; Lot 24, City Block 83 L 41014`" Street N. W.; Lot 6, City Block 230 J. 1376 W. Cherrv; Lot 8, City Block 231 K. 90615 `h Street N. W.; Lot 6, City Block 232 Motion was made by Matt Coyle, seconded by Jerry Raper, to send all structures to the Building and Standards Commission for demolition since they cannot be rehabilitated nor do they have significant historical value. Motion carried unanimously. 6. Request items for future agendas. Citizen's forum and banner signs. 7. Meeting adjourned at 12:40 p.m. APPROVED THIS STH DAY OF APRIL, 2009. Arvin Starrett, Chairman i~(lr~n1' r : _ ;