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18 Resolution City's support partnership with the 2010 CensusCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 5/7/09 Council Date: City Manager Pat McCoy 18. 5/ 11 /09 RECOMMENDED MOTION: Move to approve a resolution affirming the City's support of and partnership with the 2010 Census. POLICY ISSUE(S): Intergovernmental cooperation; Fiscal responsibility BACKGROUND: The U.S. Census Bureau will give a presentation on the Census describing the process, the importance of a complete count, and the need for a Complete Count Committee. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution; PowerPoint presentation; Census overview flyer; Complete Count Committee flyer ACTION: BUDGET INFO: F-I Financial Report ❑ Minute Order Expense ❑ Department Report Z Resolution Budgeted Amt. $ Z Presentation ❑ Ordinance y'I'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: * Administrarion Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 ft UUU155 DRAFT attomey\resork\current\Partnership Resolution 2010 Census RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AFFIRMING THE CITY OF PARIS' SUPPORT OF AND PARTNERSHIP WITH THE 2010 CENSUS; MAKING OTHER FINDINGS AND PROVSIIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the U.S. Census Bureau is required by the Constitution of the United States of America to conduct a count of the population and provides a historic opportunity for the City of Paris, Texas to help shape the foundation of our society and play an active role in American democracy; and, WHEREAS, the City of Paris is committed to ensuring every resident is counted; and, WHEREAS, more than $300 billion per year in federal and state funding is allocated to communities, and decisions are made on matters of national and local importance based on census data, including healthcare, community development, housing, education, transportation, social services, employment, and much more; and, WHEREAS, census data determine how many seats each state will have in the U.S. House of Representatives as well as the redistricting of state legislatures, county and city councils, and voting districts; and, WHEREAS, the 2010 Census creates hundreds of thousands of jobs across the nation; and, WHEREAS, every Census Bureau worker takes a lifetime oath to protect confidentiality and ensure that data identifying respondents or their household not be released or shared for 72 years; and, WHEREAS, a united voice from businesses, government, community-based and faith-based organizations, educators, media and others will allow the 2010 Census message to reach a broader audience, providing trusted advocates who can spark positive conversations about the 2010 Census. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, THAT: Section 1. The findings set out in the preamble to this resolution are hereby in all things approved. m UU015o Section Z. The City of Paris supports the goals and ideals for the 2010 Census and will disseminate 2010 Census information to encourage participation. Section 3. The City of Paris asks its affiliates and membership to partner together to achieve an accurate and complete count. Section 4. The City of Paris encourages people its citizens to participate in events and initiatives that will raise overall awareness of the 2010 Census and increase participation among all populations. Jesse James Freelen, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney w 0o0i5-1 5/7/2009 The 2010 Census and' Your Communi'ty 2010 CensUs k ~f~.L.Lr s A~" REG~ON ~ ~T hs F=uiu ts ~ri Our Hor~cfa Patrick McCoy Partnership Specialist Dallas Regional Census Center 1 ` . 1_ N $ ' S? F, 1 't I1 Purpose of the Census Article 1, Section 2 of the Constitution of the United States reads; "Representation and direct taxes shall be apportioned among the several States which may be included within this Union, according to their respective numbers The actual Enumeration shall be made within three years after the first meeting of the Congress of the United States, and within every subsequent term of ten Years, in such manner as they shall by Law direct. " •Apportionment •Redistricting •Distribution of Funds N . , 1, : li 2 . U00156' 1 5/7/2009 What The Census Means to "YOUR" Community The data from the census helps planners and decision makers determine: WHAT neighborhoods need and WHERE to invest for Transportation Public Works Public Health Economic development Education Emergency Preparedness Senior Services and more... 3 2010 Census Communications Campaign - "It's In Our Hands" • Paid Advertising • Earned Media • Public Relations • Census in Schools • Partnership 4 - QQ01S1 2 5/7/2009 2010 Census CQre nnessages . n's Sale: ■ Answers are protected by law and strictly confidential • Information collected is used for statistical purposes only • N'S May: • Shortest questionnaire in Census history ■ About 10 easy questions, such as: name, gender, age, race, ethnicity, relationship, own/rent ■ Will take only about 10 minutes to complete • It's Important: ■ The census will count all residents living in the United States on April 1, 2010 ■ The census provides a snapshot of the nation, which helps define who we are ■ Census data directly affect how more than $300 billion per year in federal funding is allocated N R R L 5 Chailenges in Achieving A Ca►mplete Count • Privacy Protection Concerns • Ever Changing Political Environment • Hyper-charged Immigration Debate • Growing Diversity in our Nation's Population • Reaching the Hard to Count Populations . t~ N ` I t k i, R ? A ~ J 6 . 000166 3 5/7/2009 What is the Census Timeline? Census Day is April 1, 2010. • Advance letter (March 8- 10) - Census questionnaire is coming. • Questionnaire (March 15 -17) - Short form questionnaire delivered. • Post Card (March 22 - 24) - Reminder to complete & return questionnaire • Replacement Questionnaire (April 1- 8) - Another questionnaire mailed to select households that did not mail back their form. • Non-response Follow-up Begins (May 1) - Enumerators go door-to-door to get information from households that did not mail back a questionnaire. 7 Examples of Hard to Count Populations • Renters • Poverty • Crowded housing • Low education • Immigrants • High unemployment • Public Assistance • Non-English speakers • Female-headed households a m OQ1911611. 4 5/7/2009 Complete Count Committees ■ Volunteer committees established by local governments ■ Urge community participation in census ■ Conduct targeted outreach ■ Gives true meaning to the "IYs in Our Hands" campaign theme Census 2000 = 11,800 CCCs s ff~~ ~~rm a VVfi■plete CVYnt CQmmlt$E.'@? A Complete Count Committee should be formed to: • Increase the response rate for residents mailing back their questionnaire through focused structured, neighbor-to- neighbor programs. • Utilize the local knowledge, expertise, and influence of each Complete Count Committee member to design and implement a census awareness campaign targeted to the community. • Bring together a cross section of community members whose focus is 2010 Census Awareness ,o ~ ao0is~ 5 5/7/2009 2010 Census "IT'S IN OUR HANDS 11 R i A G l „ How Y_ Can Help ✓ FORM A LOCAL COMPLETE COUNT COMMITTEE ✓ MOTIVATE HIGH-LEVEL TRUSTED COMMUNITY LEADERS TO SUPPORT THE CENSUS ✓ IDENTIFY OPPORTUNITIES FOR CENSUS BUREAU STAFF TO SPEAK ✓ MAKE POSITIVE, ENCOURAGING STATEMENTS ABOUT THE CENSUS AT MEETINGS ✓ IDENTIFY LOCATIONS FOR BE COUNTED SITES ✓ PUBLICIZE CENSUS THROUGH COMMUNITY-LEVEL COMMUNICATION NETWORKS ✓ ENGAGE LOCAL MEDIA TO PROMOTE CENSUS PARTICIPATION ✓ CREATE/POST "WE SUPPORT THE 2010 CENSUS" SIGNAGE IN PUBLIC ACCESS OFFICE LOCATIONS ✓ ANSWER AND RETURN THE CENSUS QUESTIONNAIREI 12 - O00.163 6 5/7/2009 Thank Youl Questions? zoio *Census ~ TFie Future is Our Naridd p 13 My Contact Infiormatian Patrick McCoy Partnership Specialist Local Contact Info 712 Broadway, Maud TX 75567 Cell 903.277.3224 Email: mcpat7@hotmaiLcom Regional Contact Info Cell 214.794.2590 Email: pat.b.mccoy&census.zov Serving the Counties of Bowie, Cass, Camp, Cooke, De[ta, Fannin, Franklin, Grayson, Hunt, Hopkins, Lamar, Morris, Raines, Red River, 7-itus And their Municipalities. _ . . . , . N. 14 - 0001611 7 United States C ensus 2010 ~he USP ~~~~~au i,:,,t ~~~~~~ing (.i ._~a~ to ac for eve~ y nl--_-~s s dei,~~,t` of ou~~ ~ ~ : " T 1 rhe Census: A snapsnot . What: The census is a count of everyone residing in the United States. . Who: All U.S. residents must be counted-people of all races and ethnic groups, both citizens and non-citizens. . When: Census Day is April 1, 2010. Questionnaire responses should represent the household as it exists on this day. More detailed socioeconomic information will be collected annually from a small percentage of the population through the American Community Survey. . Why: The U.S. Constitution requires a national census once every 10 years. The census will show state population counts and determine representation in the U.S. House of Representatives. . How: Census questionnaires will be delivered or mailed to households via U.S. mail in March 2010; many households will receive a replacement questionnaire in early April. Census workers also will visit households that do not return questionnaires. CC3 . lE~te E.It1t: The I !"tatlc Of Ce SUs Data . Every year, the federal government can allocate more than $300 billion to states and communities based, in part, on census data. . Census data guide planning for new hospitals, roads, job training centers, schools and more. . Census data are used to determine the need for additional social services, block grants and other grant programs essential to many communities. . Census data inform a diverse range of local initiatives, from justifying the need for an after-school program to designating urban revitalization areas. 201 ns usti ir : ick, Easy nd C fi en ial . With only 10 questions, the 2010 Census questionnaire is one of the shortest questionnaires in history and takes just 10 minutes to complete. . By law, the Census Bureau cannot share an individual's census questionnaire responses with anyone, including other federal agencies and law enforcement entities. Ll C. 16 J ~ 7016 CFNSUS IT'S IN OUR HANDS C United States ensus 2010 Your partnership sends a strong message to your community about the importance of the census and the benefits of being counted. By partnering with the Census Bureau, you can help: . Spread the word about temporary census jobs in your community. . Ensure accurate census data, which inform important funding decisions you make on behalf of your community. . More accurately represent your constituents' interests. Uri i t a,,n ~ `CaA~ tr : As a partner, you will play an important role in making the 2010 Census successful by encouraging people in your community to take part in the count. You can: . Issue a proclamation or other public endorsement of the 2010 Census. . Conduct "town hall" meetings or other events to encourage census participation. . Help recruit census workers in your community. . Provide space for Be Counted and Questionnaire Assistance Centers or for testing and training census employees. . Create a Complete Count Committee (CCC) in your area and invite other influential community leaders and elected officials to join you in the effort to increase census participation. Fa// 2008 Spring 2009 Fa/! 2009 February - March 2010 Apri/ 1, 2010 May - Ju/y 2010 December 2010 . March 2011 Recruitment begins for lacal: census jobs for early census operations. Census employees go door-to-door to update address lists nationwide. Recruitment begins for census takers to suppo:rt peak workload in 2010: Census questionnaires are mailed or delivered to households. Census Day Census takers visit households that did not return a questionnaire by mail. By law, CensusBureau delivers pop:uiation counts to the president for apportionment. By law, Census Bureau completes delivery of redistricting data to states. , ~ For more information about the 2010 Census, go to 2010census.gov. 20W ~ IT~S IN 0 E.9K2 k', FtN F7S U.S. Department of Commerce issued February 2009 Economics and Statistics Administration Form D-3238 (E) ti ! 1 6G U.S. CENSUS BUREAU What is a Complete Count Committee? A Complete Count Committee (CCC) is a volunteer committee established by tribal, state, and local governments, and/or community leaders, to increase awareness about the census and motivate residents in the community to respond. Why form a Complete Count Committee? A Complete Count Committee should be formed to: • Increase the response rate for residents mailing back their questionnaire through a focused structured, neighbor-to-neighbor programs. • Utilize the local knowledge, expertise, and influence of each Complete Count Committee member to design and implement a census awareness campaign targeted to the community. • Bring together a cross section of community members whose focus is 2010 Census awareness. The CCC speaks the language of its community, therefore establishing an information highway that even the intemet cannot rival-neighbor informing neighbor. What is the charge of a Complete Count Committee The CCC is charged with developing and implementing a plan designed to target the unique characteristics of their community. The team members should implement a creative outreach campaign in areas that may pose a challenge in 2010. Who should be on the Complete Count Committee The committees work best when they include a cross section of community representatives from government agencies, education, business, religious organizations, and the media, remembering to include respected representatives of Hard-To-Count populations What are some Examples of Complete Count Committee Activities • Set clear, achievable goals and objectives • Identify areas of the community that you want to target, either geographical area or population group that might be hard to count. • Create ways to dispel myths and alleviate fears about the privacy of census data. • Have census intormation available during voter registration drives. • Place census messages in water bills, property tax bills, and ather correspondence generated by the jurisdiction.