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07 MinutesCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: OS/21/09 Council Date: City Clerk Janice Ellis 7. OS/26/09 RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Lake Pat Mayse Study Committee minutes from the meetings on April 2, 2009 and Apri130, 2009 Planning and Zoning minutes from the meetings on April 6, 2009 and April 13, 2009 Paris Public Library minutes from the meeting on April 15, 2009 BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance y'I'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Communiry Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 . LI0001O MINUTES WORK SESSION LAKE PAT MAYSE STUDY COMMITTEE 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, APRIL 2, 2009 Call the meeting to order. Chairman Hayter called the meeting to order at 4:02 p.m. 2. Committee member roll call. City Engineer Shawn Napier called roll. Members present were Herb Campbell, Dennis Chalaire, Reeves Hayter, John Kruntorad, Gene McWaters, Sharron Nabors, Jim Noble, Richard Quarles and Dan Smith. Ex-Officio Members present were Jim Kays, Frank Wright and Bob Campbell. Member absent was Michael Moffitt. Ex-Officio Members absent were Bryon Billman, Renee Harvey and Ray Ball. Alternate Member absent was Joan Mathis. Also, present were city staff Shawn Napier, City Engineer; Doug Harris, Utilities Director; John McFadden; David Nabors; Pete Kampfer; PEDC, and Charles Richards, Paris News. Quontm announced. Approval of minutes from previous meeting. (March 19, 2009) Motion was made by Gene McWaters, seconded by Jim Noble to approve the minutes for the March 19, 2009 meeting. Motion carried unanimously. 4. Citizens forum. No one spoke. Discussion and possible action on drafting a recommendation to City Council. Recommendation to the City Council, Shawn Napier presented information on the three year average, volumes for the City of Paris, contract users and non-contract industrial users. Discussion continued on determining appropriate figures for future uses in 2010, 2030 and 2060. Future year averages were adjusted to reflect 2020, 2040 and 2060. Will attempt to obtain peak day data for LCWSD, Campbell Soup, Lamar Power Partners and Direct Energy. Contact HDR about information regarding putting in place a set lake level for determining how much water might be available to sell. - UU0u1i Also discussed available options for increasing supply, ie. Renegotiate contracts, use Lake Crook, and/or additions of return flows. Further discussion on raising the level of Pat Mayse, with possible recommendations to discuss this option with the Corps of Engineers. 6. Possible future agenda items. Continued discussion on moving towards a recommendation. 7. Adjournment. There being no further business, a motion to adjourn the meeting was inade by Sharron Nabors, seconded by Jim Noble. Motion carried unanimously. The meeting adjourned at 5:26 p.m. Approved this 16th day of April, 2009. 1 Reeves Hayter, ~ ~'-000A "I MINUTES WORK SESSION LAKE PAT MAYSE STUDY COMMITTEE 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, APRIL 30, 2009 Call the meeting to order. Chairtnan Hayter called the meeting to order at 4:03 p.m. 2. Committee member roll call. City Engineer Shawn Napier called roll. Members present were Dennis Chalaire, Reeves Hayter, John Kruntorad, Gene McWaters, Sharron Nabors, Jim Noble, Richard Quarles and Dan Smith. Ex-Officio Members present were Frank Wright, Ray Ball and Bob Campbell. Member absent was Michael Moffitt. Ex-Officio Members absent were Bryon Billman, Renee Harvey and Jim Kays. Alternate Member absent was Joan Mathis. Also, present were city staff Shawn Napier, City Engineer; Doug Harris, Utilities Director; John McFadden; Pike Burkhart; David Nabors; Pete Kampfer; PEDC, and Charles Richards, Paris News. Quorum announced. 3. Approval of minutes from previous meeting. (April 2, 2009) Motion was made by Gene McWaters, seconded by Jim Noble to approve the minutes for the March 19, 2009 ineeting. Motion carried unanimously. 4. Citizens forum. No one spoke. 5. Discussion and possible action on drafting a recommendation to City Council. To the City Council, Note 5: Clarification to be added noting that the Lamar Power Partner Volume of 7 mg is untreated water. Note added showing City of Paris Volume of 5.66 mg is derived by subtracting all other peak day usages from the peak day total consumption. Explanation was provided regarding projected use in 2020, 2040 and 2060 that it was based on 0.6 gallons per minute/meter as required by TCEQ. Add Campbell Soup peak day of 6.07 mgd to explanation noting Campbell Soup largest daily average of 4.1 mgd. Direct Energy information was corrected from raw water to treated water. 01,; - i~'~J00__.~ Peak day usage volumes were added to LCWSD, Campbell Soup, Lamar Power Partners and Direct Energy information paragraphs. Correction that 12.8 mgd would be available in 2020. Sharron Nabors made a motion to accept the numbers provided, Dan Smith seconded the motion. Motion carried unaniinously. A table regarding alternative water sources, volumes and costs will be prepared for next ineeting. 6. Possible future agenda items. Next meeting will be May 14, 2009. 7. Adjournment. There being no further business, a motion to adjourn the meeting was made by Dan Smith, seconded by Gene McWaters. Motion carried unanimously. The meeting adjourned at 5:08 p.m. Approved this 14th day of May, 2009. Reeves Hayter, ~ Z00ti-`.t MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS. TEXAS MONDAY, APRIL 6, 2009 5:30 O'CLOCK P.M. The regular meeting of the Planning and Zoning Commission on Monday, April 6, 2009, was called to order at 5:30 p.m. by Reeves Hayter. A. The following members were present: Reeves Hayter, Chairman Curtis Fendley, Vice-Chairman Bil] Harris Richard Hunt, Secretary Brad Archer Benny Plata B. The following members were absent: Darin Manning C. Shawn Napier, City Engineer, was also present. 2. Approval of minutes from previous meetings. Motion to approve the minutes of the March 2, 2009, meeting was made by Curtis Fendley, seconded by Bill Harris. Motion carried 6-0. 5. Public hearing to consider the petition of Lois Johnny Exum for a change in zoning fi•om a Single-Family Dwelling District No. 2(SF-2) to a Commercial District O on Lots 31 A and 35, City Block 205, being number 2085 Fitzhugh. Public hearing was declared open. A. The following individuals spoke in favor of the petition. Johnny Exum, 4560 Pine Mill Road, spoke in favor of the petition. Mr. Exum stated he wants to get the zoning changed in order to build a shop. B. There was no opposition. Public hearing was declared closed. No action taken on this item. " UULL.15 ITEMS 3A AND 4 WERE COMBINED. Motion was made by Richard Hunt, seconded by Bill Harris to recuse Reeves Hayter. Motion carried 5-0. 3. Public hearing to provide an opportunity to present comments and written evidence and consideration of and action on recommefzding to the City Council tlae adoption ofproposed arnendments to the Future Land Use Plan Map as follows: A. That the, futur•e land use recommended for the property located on a 6 S acre tract being a part of the Enoch Crow Survey, Abstract No. 208, being located in the 4500 Block ofLarnai• Avenue, be changed fi•om Low Densiry Residential to High Density Residential. 4. Public laearing to consider• the petition of Paul Holden for a change in zonifzg from an Agricultur•al District (A) to a Planned Development Distr-ict (PD-b) Housing Development or Community Unit Development on a 6.5 acre tract being a part of the Enoch Crow Survey, Abstract No. 208, located in the 4500 block of Lamar Avenue. Public hearing was declared open. A. The following individuals spoke in favor of the petition: Paul Holden, Wilhoit Properties, Inc. spoke in favor of the petition. Mr. Holden presented an aerial photo of the property. Mr. Holden stated there will be a bamboo screening around the property, as well as, a privacy fence along the east side of the property. He further stated this is not a government housing project, they will accept Housing Tax Credits/ Charles Waldron, Attorney for Paul Holden, spoke in favor of the petition. A. W. Clem, Attorney for the Chambliss Family, spoke in favor of the petition. B. The following individuals spoke in opposition of the petition: Mary Wilson, 4245 Sunrise Dr., spoke in opposition to the petition. Leslie Collard, 4215 Sunrise Dr., spoke in opposition to the petition. People cutting through from apartments to Wal-Mart. James Chennault, 4220 Sunrise Dr., spoke in opposition to the petition. James Brown, 4530 Thomas Dr., spoke in opposition to the petition. Public hearing was declared closed. -ft 0 0 0til 16 Motion made by Richard Hunt, seconded by Benny Plata to approve the changes to the Future Land Use Map. Motion camed 5-0. No action taken on item 4. 6. Public hearing to consider the petition of Jeff Martin for a change in zoning fi-om a Planned Development District (PDa-1) Retail Slzopping Center oi- Office Center to a General Retail District (GR) on Lots par•t of 9 and 9A, City Block 331, being located in the 3700 block- of Bonham Street. Public hearing declared open. The following individuals spoke in favor of the petition: A. Jeff Martin, 3410 Darnell Dr., spoke in favor to the petition. Building a Subway restaurant with concrete parking with curb and gutter. Robert Howard, owner of property located on Hwy. 82, emailed letter in favor of the petition. B. No one spoke in opposition. Public hearing was declared closed. No action taken on this item. 7. Consideration of and action on the Preliminarv Plat of Lots 1 and 2, Block A, William deG Hayden 312 Addition, being number 930 Cardinal Lane. Motion was made by Richard Hunt, seconded by Bill Harris to approve the plat. Motion carried 5-0. 8. Consideration of and action on the Final Plat of Lots 1 and 2, Block A, William deG Hayden 312 Addition, being number 930 Cardinal Lane. Motion was inade by Richard Hunt, seconded by Bil] Harris to approve the plat. Motion carried 5-0. Motion was made by Bill Harris, seconded by Benny Plata to return Reeves Hayter to the meeting. Motion carried 5-0. 9. Consideration of aizd action on the Preliminary Plat of Lot 1, Block A, the Temple of Deliverance Church Addition - CB53, being located in the 500 Block of Graham. Motion was made by Curtis Fendley, seconded by Benny Plata, to approve the plat subject to the City Engineer's recommendations. Motion carried 6-0. - 0 0 0 01.1 i 10. Consideration of and action on the Prelfminasy Plat of Lots 14 and 17, Stone Ridge Phase 6. Motion was made by Bill Hams, seconded by Richard Hunt, to approve the plat subject to the City Engineer's recommendations. Motion carried 6-0. 11. Meeting adjourned at 6:28 p.m. APPROVED THIS 4TH DAY OF MAY, 2009. -Curtis Fendley, Chairman ~ , ~ C., UCU1 ~ MINUTES SPECIAL MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL OLD COUNCIL CHAMBERS 135 S.E. 1ST STREET PARIS, TEXAS MONDAY, APRIL 13, 2009 5:04 O'CLOCK P.M. The regular meeting of the Planning and Zoning Commission on Monday, April 13, 2009, was called to order at 5:00 p.m. by Reeves Hayter. A. The following members were present: Reeves Hayter, Chairman Curtis Fendley, Vice-Chairman Bill Harris Richard Hunt, Secretary Benny Plata B. The following members were absent: Darin Manning Brad Archer C. Shawn Napier, City Engineer and Jeanna Scott, Administrative Assistant was also present. 3. Consideratiort of and action on tlze petition of Lois Jolanny Exum for a change in zoning from a Single-Familv Dwelling District No. 2(SF-2) to a Gommercial Distf-ict O on Lots 31-A and 35, Ciry Block 205, being number 2085 Fitzhugh. Motion was made by Curtis Fendley, seconded by Bill Harris to approve the petition. Motion carried 5-0. Motion was made by Bill Harris, seconded by Richard Hunt to recuse Reeves Hayter. Motion carried 4-0. 2. Consideration of'and action on the petition of'Paul Holden for a change in zoning fi•om an AgYicultural District (A) to a Planned Development District (PD-b) Housing Development or Community Unit Development on a 65 acre tract being a part of the Enoch Crow Survey, Abstract No. 208, located in the 4500 block of Lamar Avenue Motion was made by Richard Hunt, seconded by Bill Hams to approve the petition. Motion cairied 4-0. 000019 4. Consideration of and action osz the petition of Jeff Martin fof- a change in zoning fi•oni a Plarzned Development District (PDa -f) Retail Shopping Center or Office Ceriter to a Gerieral Retail District (GR) on Lots part of 9 and 9A, City Block 331, beirTg located in the 3700 block of Bonlian7 Street. Motion was made by Benny Plata, seconded by Richard Hunt to approve the petition. Motion carried 4-0. Motion was made by Bill Hams, seconded by Benny Plata to bring Reeves Hayter back to meeting. Motion carried 4-0. 5. Meeting adjourned at 5:06 p.m. APPROVED THIS 4TH DAY OF MAY, 2009. ~ Curtis FEndley,'Chairman " 000020 Paris Public Library Advisory Board Minutes of the Regular Meeting Apri115, 2009 The Paris Public Library Advisory Board met in regular session Wednesday afternoon, April 15, 2009 4 o'clock at the library. Chairman Bill Kennedy called the meeting to order. Other members in attendance were Eddie Poole, Deborah Hatley, Hilda Mallory, Linda Vandiver, and Jackie Alsobrook. Also in attendance was Library Director Priscilla McAnally. The minutes of the March meeting were approved as printed. The library director reported that she had contacted Audrey Lakes and she is interested in returning to the Board to fill the expired term of Jackie Alsobrook. She will be recomtnended to the City Council. A program on nearby travel destinations has been set for April 21 at 6:00 p.m. Those making presentations include: Mary Clark on Oklahoma, Carl and Martha Unger on the TAMU-Commerce planetarium, Jackie Alsobrook on the Tyler Discovery and Science Museum, Thomas Belew on the Museums of Fort Worth, Bill Kennedy on Historic Jefferson, and Becky Semple on local attractions. Board Member Linda Vandiver suggested a future program on resume writing would be appropriate considering the current economy and possible job loss. The new ELMO has arrived and will be used Tuesday for the travel program. The Library volunteer luncheon has been set for Monday, Apri120 at 11:00 a.m. The budget was presented by the director. There were no unusual expenditures. The director then presented library statistics for March. Both circulation and library visits were up. The new city website will be ready around April 27. The library personnel will have the capability of updating the library portion of the site. Cara Sulsur has returned to the libra.ry in a part-time position. The library director will attended a PLA symposium conference in Nashville earlier this month. There was no report from the Friends of the Library. There being no further business, the chairman adjourned the meeting at 4:30. F, Lirrcla andiver for Debbie Anderson, Secretary ~ ~0 0 C, 2 l