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25 Wastewater Treatment PlantCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 05/05/09 Utilities Doug Harris, Council Date: Director of Utilities 25. OS/26/09 RECOMMENDED MOTION: Move to approve a resolution entering into an agreement for professional services with Hayter Engineering, Inc., in the amount of $59,785.00, for a wastewater treatment plant master plan; and authorizing the City Manager to negotiate and execute all necessary documents. POLICY ISSUE(S): Planning BACKGROUND: The current wastewater treatment plant was built for Camp Maxey and the operations and maintenance expenses continue to increase with its age. The purpose of this professional service agreement is to assess the current capabilities and future needs of the City of Paris regarding wastewater treatment. Scope of services will include the development of location and design parameters for a wastewater treatment facility. The project is scheduled for completion and delivery by April 2010, with informational presentations to the City Council and staff as necessary. Upon completion a report will be presented to the City Council and staff for consideration. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution, Agreement for Professional Services; Wastewater Treatment Plant Planning Proposal for the City of Paris ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $59,785.00 ❑ Department Report Z Resolution Budgeted Amt. $181,000.00 ❑ Presentation ❑ Ordinance y'I'D Actual $31 217 61 , . ❑ Public Hearing ❑ Other Acct. Name Service Line Replacement Acct. Number 10-0412-85-00 FiscAL No'rES: $40,000.00 was specifically budgeted for wastewater treatment planning; the $59,795.00 fee will be paid out monthly over two (2) fiscal budget years (FY 2008/2009 & FY 2009/2010) REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court Z Legal ❑ Library ❑ Police Z Eng./Public Works Z Utilities City of Paris w Q U L 15 ~ Revised 2/04/08 DRAFT attorney\reswork\current\Hayter Eng Contract - WWT Plant Master Plan Res 2009 RESOLUTION N0. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE PROPOSAL OF HAYTER ENGINEERING, INC. FOR ENGINEERING SERVICES TO DEVELOP A MASTER PLAN FOR THE CITY OF PARIS WASTEWATER TREATMENT PLANT AND AUTHORIZING THE EXECUTION OF AN ENGINEERING SERVICES AGREEMENT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, on September 17, 2008, the City Council of the City of Paris, Texas, passed City Ordinance No. 2008-029 authorizing the funding for the development of a master plan for the City of Paris waste water treatment facility; and, WHEREAS, the City has received a proposal from Hayter Engineering, Inc. to provide engineering services to develop a master plan for the City of Paris Wastewater Treatment Plant, for an amount not to exceed $59,785.00, as described in the proposal attached here to as Exhibit A; and WHEREAS, it is deemed appropriate that the proposal of Hayter Engineering, Inc. to provide engineering services for plans and specifications for these projects be approved and the City Manager be authorized and directed to negotiate and execute on behalf of the City of Paris a professional services agreement with Hayter Engineering, Inc. in a form substantially similar to the form attached hereto as Exhibit B. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUIVCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the proposal of Hayter Engineering for engineering services for the development of a Master Plan for the City of Paris Wastewater Treatment Plant for an amount not to exceed $59,785.00, be, and the same is hereby accepted. Section 3. That the City Manager be, and he is hereby authorized and directed to negotiate and execute on behalf of the City of Paris an Engineering Services Agreement with Hayter Engineering, Inc. for plans and specifications for the above referenced water, sewer and roadway replacement projects, under the terms and conditions and in a form approved by the City Attorney. m 00015 , Section 4. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 26th day of May, 2009. , Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney ~ U0015;:: WASTEWATER TREATMENT PLANT PLANNlNG PROPOSAL for - THE C/TY OF PAR/S N HAYTER ENGINEERING, INC. CONSULTANTS PLANNERS ENGINEERS March 2009 EXHIBIT ~ L, 0 0 15 v 4445 S.E. LOOP 286 PARIS, TEXAS 75460 P os) 785-0303 AX (903) 785-0308 K HAYTER ENGINEERING, INC. CONSULTANTS PLANNERS ENGINEERS March 30, 2009 4445 S.E. LOOP 286 PARIS, TEXAS 75460 (903) 785-0303 FAX (903) 785-0308 Mr. Shawn Napier, P.E. City Engineer City of Paris . P.O. Box 9037 Paris, TX 75461 Re: Wastewater Treatment Plant Planning Proposal , Dear Mr. Napier: This letter provides our proposal for professional engineering services in the development of a master plan for the City's wastewater treatment facility. We appreciate the confidence that you have shown in our firm in selecting us for this contract negotiation, and we look forward to working with you for a successful project. The information which follows contains our proposed scope of services, resumes for key individuals, our certificate of liability insurance, and a proposed fee. Should you require any further information please let me know. Sincerely, R. Reevesl President Enclosures GINEERING, INC. , Service Since 1957 ,UU V 15 ,i 1 TBPE F-000315 SCOPE OF SERVICES ~ The completed plan will be presented as a bound, written report which will identify the current wastewater treatment capabilities and future treatment needs of the City, and develop location ~ and design parameters for expanded facilities. The report will include necessary maps and drawings in multiple copies as needed. The project will begin in April of 2009, and the finished report will be delivered by April, 2010. Presentations to the Council or staff will be included as ~ necessary. The plan will include information as follows: ~ 1. Introduction. ~ 2. Communitv Settin . A description of Paris and Lamar County, to include data which may be of use in developing new treatment facilities. Typical information would include historical growth trends, industrial makeup, climatological data, soils information, air and ~ water quality, and base mapping. 3. Existing Treatment Facilities. This section would include a history of the plant. The ~ existing treatment plant was deeded to the City in the 1950's as the US Army h ' e s. T decommissioned Camp Maxey. The plant was upgraded in 1971 and in the 1980 City's permit was originally for a secondary treatment limit, which has been enhanced ~ over the years as environmental constraints increase. Historical influent data will be tabulated to show trends and to develop a consistent estimate for the strength of the waste which must be treated. Historical effluent data would be tabulated to show the range of ~ flows and the efficacy of the existing treatment process. The plant components would be analyzed to show the capacity of each under current standards, which will allow identification of "weak links" in the current process. ~ The master lift station also dates to the City's acquisition of the plant from the US Army. This section of the report would include overflow and outage history, as well as ~ maintenance history on the existing facility, and a condition analysis. Finally, this section would include a summary of observations from interview with the ~ current operating staff. ~ 4. Future service area and population. This section of the report will develop future work done by the Pat Mayse Study i tili l i i ng z ar u cu n part population estimates, Committee for future population and water demands. Consideration will be given to the ~ City's historic growth trends to develop an idea of the future wastewater treatment service area. 5. Physiographic relationship of the plant to the service area. The existing treatment plant owes its location to its original development by the US Army to serve Camp Maxey. I 2 ~ U0015;; Subsequently the plant was transferred to the City of Paris for a nominal sum, which made it cost-effective to construct the original 5-mile outfall main from the City to the plant. The plant location has remained the same since the outfall main and lift station were existing. The master lift station is now in need of serious rehabilitation and/or replacement, and the existing plant site is substantially occupied by existing structures. It may be feasible to move the plant closer to the community, or further down Pine Creek. This section would explore the pros and cons of relocating the plant to different areas considering the ultimate service area developed earlier in the report. 6. Future influent strength. City staff collects data regarding the strength, quantity, and various constituents of the incoming wastewater. An industrial pretreatment ordinance penalizes industries which contribute waste which differs significantly from the normal domestic waste. The report would develop a recommendation for the future wastewater quality which should be used for design of the treatment facilities. 7. Future permit trends. In the late 1970's when the plant was originally developed, the TCEQ permit required approximately 85% reduction in BOD and TSS parameters. In subsequent permits these limits were tightened to require 90% removal, and then 95% removal, of the BOD. In addition to the original parameters the State now limits ammonia nitrogen in the discharge_ as well as pH and dissolved oxygen. This portion of the report would involve contact with the TCEQ permit team to determine any future permit parameters which may need to be considered in the treatment process. 8. Overview of site alternatives. In this section the scenarios which appear likely after consideration of paragraphs 1 through 7 would be compared. These may include a) remodeling the existing plant; b) construct a new plant at the eXisting site; c) construct a new plant downstream along Pine Creek; d) construct a new plant in some other drainage basin; e) sludge disposal needs; and f) power requirements for each alternative and access during flooding. 9. Once site alternatives have been evaluated, process alternatives will be evaluated. It is likely that the City will remain with some variation of an "activated sludge" process, but the various types can involve different pretreatment options, tankage aeration systems, and other options. A series of alternatives would be considered both for the wastewater itself, and for sludge processing. Preliminary layouts for each of these alternatives would be developed, together with life-cycle cost projections. All of the above would be compiled into a written report with illustrations as necessary. The draft report would be reviewed with the plant staff and be amplified or revised as necessary to address their concerns. The draft report would be reviewed with the City Council and a final report would be developed. * U 0015 6' 3 R. Reeves Hayter, P.E., R.P.L.S. President, Hayter Engineering, Inc. Texas Registration #40334 Education I B.S.E. Civil Engineering Duke University, 1971 Registrations Professional Engineer, 1976, Texas Professional Engineer, 1976, Oklahoma Professional Engineer, 1976, Missouri Professional Engineer, 1976, Arkansas Professional Engineer, 1976, New Mexico (inactive) Professional Engineer, 1976, Louisiana (inactive) Registered Professional Land Surveyor, 1980, Texas ' Memberships i National Society of Professional Engineers Texas Society of Professional Engineers ( American Society of Civil Engineers Water Environment Federation American Water Works Association ~ Southern Building Code Congress Experience Mr. Hayter has 35 years experience in surveying, consulting, planning, design, testing, construction review, operations and environmental reviews for a broad cross-section of civil works. Prior to his association with Hayter Engineering, he served as an assistant City engineer and as project representative for an ENR 500 engineering design firm. Mr. Hayter became associated with Hayter Engineering in 1976, and, since 1986, has served as President of the firm. Among his prior projects are: WASTEWATER FACILITIES ► Wastewater Treatment Facility Expansion, City of Bonham, Texas ► Wastewater Treatment Facility, City of Tioga, Texas ► Stormwater Equalization Basin, City of Commerce, Texas ► Wastewater Chlorination/Dechlorination Facilities, City of Paris, Texas ► 15" Powder Creek Interceptor Facilities, City of Bonham, Texas ► Wastewater Collection System Rehabilitation, City of Trenton, Texas ► Class A Autothermal Sludge Digestion Facilities, City of Paris, Texas ► Wastewater Treatment Facility Expansion, City of Cooper, Texas ~ UUU1S i' 4 ~ AIRPORT DEVELOPMENT PROJECTS ► Commerce Municipal Airport-Runway and apron improvements. ► Cox Field, Paris, Texas - T-Hangar Aprons ► Cox Field, Paris, Texas - Taxiway Design ► Jones Field, Bonham, Texas - Aviation easements, airport layout planning ► Cox Field, Paris, Texas - Runway and taxiway reconstruction, navaids, lighting improvements; airport layout plan DRAINAGE PLANNING AND DESIGN ► Master Drainage Plan, City of Paris, Texas ► Comprehensive Plan - Stormwater Drainage, City of Bonham, Texas ► Master Drainage Plan, City of DeKalb, Texas ► Master Drainage Plan, Stillhouse Estates, Paris, Texas ► Master Drainage Plan, City of Reno, Texas ► Drainage Facilities Design, Mirabeau Center Project, City of Paris, Texas ► Drainage Facilities Design, Pine Mill Road Project, City of Paris, Texas ► Plum Street Stormwater Detention Basin, City of Paris, Texas STREETS ROADS - SIDEWALKS ► Urban Renewal, St. Joseph, Missouri ► Airpark Avenue, Greenville EDC, Texas ► 7th Southwest Project, City of Paris. Texas ► Pine Mill Road Improvements, Lamar County, Texas ► Oak Creek Addition, Phase VII, Paris, Texas ► Townwood Estates, Paris, Texas ► Pecan Street Extension, City of Bonham, Texas ► City of Clarksville, 1992 TDHCA Street Improvements, Texas ► Silo Road, Bonham, Texas BRIDGES ► Mustang Creek, City of Deport, Texas ► Pig Branch, City of Bonham, Texas ► BRINSAP, approximately 800 bridges in Missouri and Texas Ll VV1/Jl) 5 WATER FACILITIES 00. LCWSD 1998-99 Improvements, Elevated Storage and Transmission Mains 00. Water Treatment Facilities, City of Cooper, Texas ► 4 Million gallon Center Street Storage, City of Paris, Texas ► Elevated storage facilities, City of Bonham, Texas ► Elevated storage facilities, Lamar County Water Supply District (10 tanks total) ► Deep water well, City of Trenton, Texas ► Deep water well, City of Wolfe City, Texas ► Comprehensive Water Supply Plan, City of Reno, Texas ► Dam rehabilitation, Big Creek Reservoir, City of Cooper, Texas ► Elevated Storage Facilities, Sharon WSC ► Elevated Storage Facilities, Bright Star-Salem WSC ► Elevated Storage Facilities, City of Tioga, Texas COMMERCIAL/INSTITUTIONAL DEVELOPMENT ► Applebee's Restaurant, Paris, Texas ► Lamar Crossing Shopping Center, Paris, Texas ► Kennedy Ford-Lincoln Dealership, Paris, Texas ► Commerce High School, Commerce, Texas ► Burger King, Bonham, Texas ► Mirabeau Square Shopping Center Expansion, Paris, Texas ► Holiday Inn Express and Comfort Suites, Paris, Texas ► IHOP Restaurant, Mt. Pleasant, Texas ► Brentwood Terrace Nursing Facility, Paris, Texas 0 UUU15:; 6 Michael N. Tibbets, P.E. Hayter Engineering, Inc. Education B.S.C.E., Civil Engineering M.S.C.E., Civil Engineering Texas A& M University, 1983 Texas A& M University, 1986 Registrations Professional Engineer, 1989, Texas Memberships National Society of Professional Engineers Texas Society of Professional Engineers Experiences Mr. Tibbets has experience in planning, design and construction review for a variety of civil works. Prior to his association with Hayter Engineering, he was the assistant to theCity Engineer for the City of Paris for four years, and a research assistant with the Texas Water Resources Institute in College Station, Texas for 18 months. Mr. Tibbets has been associated with Hayter Engineering since 1989. Among his prior projects are: WASTEWATER FACILITIES ► City of Paris, Texas, Clarifier and Sludge Facility Expansion ► City of Reno, Texas, Wastewater Treatment Plant Expansion ► City of Arp, Texas, Wastewater Treatment Plant Expansion ► City of Arp, Texas, Wastewater Interceptor Mains ► City of Howe, Texas, Wastewater Collection System Rehab ► Oak Creek Addition, Phase IV through VI, Paris, Texas ► City of Paris, Texas, 12`h S.E. Wastewater Collection Replacement ► City of Malakoff, Texas, Mitchum Street Sewer Line Extension; Lift Station Replacement ► City of Trinidad, Texas, Urgent Need Sewer Line Replacement, Water and Sewer System Improvements ► Jarvis Christian College, Hawkins, Texas, WWTP Chlorine Contact Chamber ► City of Commerce, Texas, Screenings Conveyor/Compactor at WWTP ► City of Edgewood, Texas, WWTP Disk Aerator Replacement, Sludge Drying Beds ► City of Paris, Texas, Sludge Disposal Project ► City of Paris, Texas, Southeast Force Main ► City of Avery, Texas, South Lift Station Replacement ► City of Cooper, Texas, Highway 24 Lift Station and Lines ► City of Commerce, Texas, Sludge Lagoon and WWTP Renovations ► City of Trinidad, Texas, Sewage System Improvements ► City of Malakoff, Texas Water and Wastewater System Improvements « uocisU`1 7 ► City of Avery, Texas, WWTP Improvements ► City of Annona, Texas, Lines and Lift Station on Old English Road ► City of Annona, Texas, Lines and Lift Station, 2001 ORCA project ► Ennis Tag and Label, Ennis, Texas, Lines and Lift Station ► City of Detroit, Texas, Wastewater Treatment Plant Renovation ► Rivercrest ISD, Bogata, Texas WWTP troubleshooting / recommendations ► City of Commerce, Texas, Valve Replacement at the WWTP master lift station ► City of Commerce, Texas, Wastewater Collection System Improvements PAVING DESIGN ► Oak Creek Phase V, Paris, Texas ► City of Paris, Texas, Asphaltic Overlay Program ► City of Clarksville, Texas, 1994 Street Paving Improvements ► City of Clarksville, Texas, 1997 Paving and Drainage Project ► Paris Housing Authority, Paris, Texas ► City of Trinidad Economic Development Corporation, Trinidad, Texas, Paving and Drainage Improvements DRAINAGE PLANNING AND DESIGN ► Master Drainage Plan, Oak Creek Addition, Paris, Texas ► Drainage Facilities Design, Oak Creek Addition, Paris, Texas ► Stormwater Detention Basin, Stillhouse Estates, Paris, Texas ► Drainage Facilities Design, Townwood Estates, Paris, Texas ► City of Paris, Texas, 24th SE Drainage Project ► Drainage Facilities Design, Main Street, City of Farmersville, Texas ► McGrew Creek Floodplain Analysis, City of Greenville, Texas ► Cumby ISD, Cumby, Texas, 24" storm sewer for new high school ► City of Van Alstyne, Texas, Greywood Heights Paving and Drainage Improvements ► City of Edgewood, Texas, ORCA Paving and Drainage Improvements ► Lone Oak ISD, Lone Oak, Texas, Paving and Drainage Improvements ► Detroit ISD, Detroit, Texas, New High School Gymnasium Paving and Drainage Improvements BRIDGE 1NSPECTION ► 1996 Atlanta District, On-System ► 1994 Atlanta District, On-System ► 1994 Paris District, Off-System ► 1990 Hunt and Rains Counties ► 1991 Lamar and Red River Counties 8 ~ 0 OP) 16~ WATER FACILITIES ► City of Wolfe City, Texas, Water Treatment Facilities Renovation ► City of Wolfe City, Texas, Water Treatment Improvements ► City of Commerce, Texas, Water Treatment Plant Expansion ► South Franklin WSC, Mt. Vernon, Texas, Water Treatment Plant, Lines, Standpipes ► City of Star Harbor, Malakoff, Texas, Water Treatment Plant, Lines, Standpipe ► City of Trinidad, Trinidad, Texas, Water Treatment Plant, Disinfection System Modifications ► City of Malakoff, Texas, Water Treatment Plant, Raw Water Pump Station, Lines ► Nevada WSC, Nevada, Texas, Pump Station ► Gafford Chapel WSC, Sulphur Springs, Texas, Lines, Pump Station ► City of Arp, Texas, Lines, Pump Station ► City of Commerce, Texas, Hwy 24 Water Line Relocation, Hwy 11 Water Line ► City of Paris, Texas, Center Street Pumping Facilities ► City of Wolfe City, Texas, Water Distribution Improvements ► City of Emory, Texas, Water Distribution Improvements ► City of Paris, Texas, Center Street 18" Water Line ► Disinfection Contact Time Analyses for Bonham, Cooper, SFWSC, Wolfe City, Emory, Commerce, Community WSC, West Tawakoni, Star Harbor, Trinidad, Golden WSC, Edgewood, Malakoff, and Point, Texas ► Chloramine disinfection conversion for Bonham, Cooper, Wolfe City, Emory, Commerce, Trinidad, and Edgewood, Texas ► City of Josephine, Texas, Elevated Storage Tank ► City of Cooper, Texas, Elevated Storage Tank ► City of Edgewood, Texas, Elevated Storage Tank ► South Franklin WSC, Mt. Vernon, Texas, Elevated Storage Tank ► City Van Alstyne, Texas, CGMA Point of Take and Distribution System Improvements ► MJC WSC, Pattonville, Texas, ORCA Water System Improvements ► City of Wolfe City, Texas, City Reservoir Dam Rehabilitation Water Treatment Seminars: New Disinfection By-Product Rule and Surface Water Treatment Rule: Operational Issues and Treatment Strategies Drinking Water Teleconference Water Treatment Plant Taste and Odor AWWA teleconference Alternative Disinfection Choices for the Future teleconference Membrane Technology Conference San Antonio Emerging Treatment Technologies November 1999 August 2000 November 2000 March 2001 March 2001 November 2002 0 UOGlf 9 WATER AND WASTEWATER PROJECTS ► Farmersville 1990 TDHCA ► Avery 1996 TDHCA ► Trinidad 1996 TDHCA ► Paris Housing Authority 1994 Publications "Optimum Reservoir Operation for Flood Control and Conservation Purposes", Technical Report 137, Texas Water Resources Institute, 1985, Wurbs, Cabezas, Tibbets; "Seasonal Rule Curve Operation", ASCE Symposium, Engineering Hydrology Proceedings, August 1987, Wurbs and Tibbets and State of the Art Review and Annotated Bibliographv of Svstems Analysis Techniques Applied to Reservoir Operation, Texas Water Resources Institute, Technical Report 136, 1985, Wurbs, Cabezas, Tibbets, Roy, Feasibility of Seasonal Multipurpose Reservoir. Operation in Texas, Texas A&M University, May 1986. 10 Michael J. Donnan, P.E. Hayter Engineering, Inc. Education B.S.C.E., Civil Engineering, Virginia Military Institute, 1980 Registrations Professional Engineer, 1988, Texas Memberships National Society of Professional Engineers Texas Society of Professional Engineers American Society of Professional Engineers Experiences Mr. Donnan has some 25 years experience in consulting, planning, design, construction review, bridge inspection, operations and environmental reviews for a wide range of civil works. Prior to his association with Hayter Engineering, Inc., he served as an officer in the U.S. Army Corps of Engineers. Mr. Donnan became associated with Hayter Engineering, Inc. in 1983, and, since 1988 has served as a Project Manager. Among his prior projects are: WASTEWATER FACILITIES ► Wastewater Treatment Facility Expansion, City of Emory, Texas ► Wastewater Treatment Facilities Improvement, City of Point, Texas ► South Wastewater Interceptor Replacement, City of Bonham, Texas ► Wastewater Collection System Improvements, City of Trenton, Texas ► Wastewater Collection System Improvements, City of DeKalb, Texas ► Southwest Interceptor and Lift Station, City of Cooper, Texas ► Wastewater Collection Replacement Lines S.E. Lift Station, City of Paris, Texas ► Stormwater Holding Pond, City of Commerce, Texas ► Stormwater Holding Pond and Return Pumping Facilities, City of Trenton, Texas ► Wastewater Collection System Improvements, City of Commerce, Texas ► Wastewater Collection System Improvements, City of Deport, Texas ► Wastewater Collection System Improvements, City of Blossom, Texas ► Wastewater Collection System Improvements, City of Emory, Texas ► Wastewater Collection System Improvements, City of Cooper, Texas ► Wastewater Collection System Improvements and Lift Station, City of Edgewood, Texas ~ 00016'~ 11 ► Wastewater Lift Stations, City of Emory, Texas ► Manhole Rehabilitation, City of DeKalb, Texas ► Wastewater Treatment Facilities, City of East Tawakoni, Texas ► Force Main Replacement, City of East Tawakoni, Texas ► Lift Station, Force Main, and Gravity Sewer, Trenton ISD, Texas ► Wastewater Treatment Facilities, City of Winnsboro, Texas MASTER PLAN ► City of East Tawakoni, 2000 ► City of DeKalb, 2002 ► Golden Water Supply Corporation, 1998 ► City of Trenton, 2007 DRAINAGE PLANNING AND DESIGN ► Master Drainage Plan, City of Edgewood, Texas ► Master Drainage Plan, City of Point, Texas ► Durham Homes Drainage Improvements, City of Commerce, Texas WATER FACILITIES ► 1998-99 LCWSD Water Improvements - Pumping Facilities ► Water Treatment and Pumping Facilities, City of Emory, Texas ► Deep Water Well, Lake Fork Water Supply Corporation, Texas ► Deep Water Well, City of Alba, Texas ► Water Transmission Main, City of Alba, Texas ► Booster Pumping Facility and 1 Million Ground Storage Tank, Lamar County Water Supply District, Texas ► 36" Raw Water Transmission Main, City of Paris, Texas ► Water Treatment Plant Improvements, City of Bonham, Texas ► 150,000 Gallon Elevated Tank, City of Blossom, Texas ► 150,000 Gallon Elevated Tank, City of Emory, Texas ► 75,000 Gallon Elevated Tank and Transmission Main, City of Arp, Texas ► Raw Water Pump Station, City of Edgewood, Texas ► Raw Water Transmission main, City of Edgewood, Texas ► Water Distribution System Improvements, City of Deport, Texas ► Water Distribution System Improvements, City of Farmersville, Texas ► Water Distribution System Improvements, City of Emory, Texas ► Water Distribution System Improvements, City of Reno, Texas ► Deep Water Well, Hickory Creek S.U.D ► Transmission Main Improvements, Hickory Creek S.U.D. ► 75,000 Gallon Elevated Tank, Hickory Creek S.U.D. ► Master Plan, Golden Water Supply Corporation ► Deep Water Well, Golden WSC, Texas ► Pump Station Improvements, Lamar County Water Supply District ~ ~0016J 12 ► Water Treatment and Pumping Facilities, City of Point, Texas ► Water Distribution System Improvements, City of DeKalb, Texas ► Water Distribution System Improvements, City of East Tawakoni, Texas ► Water Distribution System Improvements, City of Commerce, Texas ► Water Distribution System Improvements, City of Bonham, Texas ► Water Distribution System Improvements, Golden WSC, Texas ► Water Distribution System Improvements, Winnsboro, Texas ► Water Distribution System Improvements, Trenton, Texas ► Pumping Facilities Improvements, Bright Star-Salem SUD, Texas ► Pumping & Storage Facilities Improvements, Golden WSC, Texas ► WTP Clearwell Replacement, City of Point, Texas ► 150,000 Gallon Elevated Tank & Transmission Main, City of East Tawakoni, Texas ► Transmission Main Improvements, Lamar County WSD, Texas ► 0.5 Million Gallon Ground Storage Tank, Lamar County WSD, Texas ► Water Distribution System Improvements, City of Winnsboro, Texas STREET AND ROAD PAVING ► Paving and Drainage Improvements, City of Avery, Texas ► Paving and Drainage Improvements, City of Deport, Texas ► Paving and Drainage Improvements, City of DeKalb, Texas ► Paving and Drainage Improvements, City of Roxton, Texas ► Paving and Drainage Improvements, City of Cooper, Texas ► Paving and Drainage Improvements , Meadow Addition, City of DeKalb, ► Texas Paving and Drainage Improvements, City of Commerce, Texas ► Paving and Drainage Improvements, City of Trenton, Texas ► Paving and Drainage - New Paris Hi gh School, Paris, Texas TRANSPORTATION ENHANCEMENT PROJECTS ► Heritage Square Sidewalk Replacement, City of Cooper, Texas ► Downtown Sidewalk Beautification, City of Paris, Texas ► Trail de Paris, City of Paris, Texas 13 .UOCI6u DATE (M~DMy" a ACORD, CERTIFICATE OF LIABILITY INSURANCE 8tL4/201 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION pROOUCER pNLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE McLaughlin Brunaoa Inauranca Ageacy, LLP HOLDER. 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LOCATION5/VEHICLES 1 EXCLUSIONS ADDED BY ENDORSEMENT 1 SPECUIL PROVISIONS iaubjact tola8deductibleim it for all claima I he claims made profeesional liabiliVandgia reaented within the annual policy period p CERTIFICATE HOLD I I Mastar Certificata J I ACORD 25 (2001108) CANCELLATION O SHOULD ANY OF THE ABOVE DESCRIBED POLJCIES BE CANCELLED BEFORE TNE EXp'~nN DATE iHEREOF, THE ISSUING INSURER WIIL ENDEAVOR TO MAIL 10 DAYS W~~ 50 SHA~~ NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE 70 DO OR IMPOSE NO OBLIGA710N OR L1ABIL17Y OF ANY KIND UPON 7HE INSURER, 175 AGENTS pUTHORIZED REPRESENTATNE r~...~,..r- O ACORD CORPORAT Page 1 of 2 ' UUU16-1 ACORD,, CERTIFICATE OF LIABILITY INSURANCE DATE(MMlDD/YYYY) 1 8/14/2008 RODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION +tcLaughlin sruason iaeurance Ageacy, LLP ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND QR 6600 LBJ Freeway, Suite 220 ALTER THE COVERAGE AFFORDED BY THE POLIEIES BELOW. Dallas TX 75240 ' (214) 503-1212 VSURED Hayter Hagiaearing, Inc 4445 S. E. Loop 286 Parie TX 75460 INSURERS AFFORDING COVERAGE NAIC # INSURER A XL Specialty Inaurance Company 37885 INSURER 8: INSURER C: INSURER D: INSURER E: 'OVERAGES 7HE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. N0TIMTHSTANDING ANY REQUIREMENT, TERM OR CONDiI'ION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH -c occm ocniicFn av Paln CI AIMS_ rv aSR u~.i~ DD' o.nvv.._vr...~.......,.......'•--- ' pOUCY NUMBER POLICY EFFECTIVE POLICY E%PIRATION LIMITS EACH OCCURRENCE $ GEN ERAL LIABIUTY . PREMISES Eaoccurence S COMMERCIALGENERALLIABIUTY F-I MEO EXP (M one person) $ OCCUR CIAIMS MADE PERSONAL 8 ADV INJURY S GENERALAGGREGATE $ RRODUCTS - COMP/OP AGG S GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PR~ LOC AUT OMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident) $ ( ANY AUTO ALL OWNED AUTOS BOOILY INJURY erson) Per s ( p ' SCHEDULED AUTOS HIRED AUTOS BODILY INJURY Per accident) S ( NON-0WNED AUTOS ' PROPERTY DAMAGE id nt P _ ) ( er acc e AUTO ONIY - EA ACCIDENT S GA RAGE UABILITY ER TFWN EA ACC b ANY AUTO OTH RUTO ONLY: AGG S EACH OCCURRENCE 5 EXCE55lUMBRELLA UABILITY F-I AGGREGA7E $ CLAIMS MADE OCCUR S - S DEDUCTIBLE RETENTION S +C STATU- 0?H- S WORKERS COMPENSATION AND EMPl.OYERS' LIABIUTY E.L. EACH ACCIDENT ' S ANY PROPRIETORlPARTNERlEXECUTIVE ERIMEMBER EXCLUDED9 E.L. DISEASE - EA EMPLOYE $ _ OFFIC It yea, desuibe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT S A OTHER profeaeional Liab. DPR9613828 8/10/2008 8/10/2009 $2,000,000 Per Claim/ Annual AggregaGe DESCRIPTION OF OPERATIONS / LoCAilONS I V enicLta i cx~~uaw-~......~.. ' • • • - - - - - The claima made profeeaional liability coverage is the total aggregata limit for all claime presented within tha annual policy period and ia aubjact to a deductible. CERTIFICATE HOLDER Master Certificate ACORD 25 (2001/081 U O ACORD CORPORATION 1988 l:ArvctLLA i wrv SHOULD ANY OF 7HE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENOEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO 50 SHALL IMPOSE NO OBUGATION OR L1ABIlITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATNE f)ry;). I\ Page 1 of 2 Fee Proposal SERVICE FEE $458.00 t troduction $2,104.00 2 Setting Community $8,998.00 3 Existing Treatment Facilities 020.00 $3 4 Future service area and population i , 5 ce area Physiographic relationship of the plant to the serv $1 903.00 6 Future influent data (design loading) , $1,219.00 7 Future permit trends $14,398.00 8 Overview of site alternatives $21,368.00 9 Process alternatives SUBTOTAL $55,985.00 Reimbursable expenses $3,800.00 GRAND TOTAL $59,785.00 p I ~ ~ - 0(1Clfi:), 15 I AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is entered into by and between the CITY OF PARIS, TEXAS a home-rule municipal corporation hereinafter called "CITY," and HAYTER ENGINEERING, INC., a Texas corporation, acting herein through a duly authorized officer, herein called "ENGINEER," far certain engineering services to be provided by ENGINEER in connection with a Master Wastewater Treatment Plan. WITNESSETH: For the mutual promises and benefits herein described, the parties agree as follows: Term of AGREEMENT: This Agreement shall become effective on the day that it is last executed by the parties hereto, and shall continue in effect thereafter until the services provided for herein have been performed, or until terminated as provided herein. 2. Services to be Performed by ENGINEER: ENGINEER shall diligently and timelyperform the services described in the Scope of Services attached hereto and incorporated herein by reference as Exhibit A. CITY may request additional services of any type normally rendered by ENGINEER. These will be called "Additional Services," and compensation shall be determined as per Section 3(b) hereof. Basic services during the construction period, if any such services are included in this Agreement, are understood to be for the time of completion initially specified in the corresponding construction contract, and services beyond that time, including services as expert witness or assisting in litigation, or services due to failure of the CONTRACTOR to complete on time, will be deemed additional services. 3. Compensation of ENGINEER: (a) The parties agree that ENGINEER shall be compensated for all services provided pursuant to this Agreement in the amount and manner described and set forth in the Fee Proposal attached hereto and incorporated herein as Exhibit B. The contract amount specified in Exhibit B shall not be exceeded without the written authorization by the City. (b) CITY shall pay ENGINEER for additional services requested by CITY in writing, at the hourly rates on Exhibit C hereto, plus reimbursable expenses. (c) ENGINEER may submit monthly statements far basic and additional services. These will be based upon ENGINEER'S estimate of services completed at the time, and CITY shall make prompt payments. If CITY fails to pay ENGINEER within sixty (60) calendar days of the receipt of ENGINEER' S statement, the amounts due ENGINEER shall increase at the rate of one percent (1 a month. ENGINEER may, after giving seven (7) days written notice to CITY, suspend services until paid. 1 Ex"b~k~l~~ (d) In the event of termination by CITY, ENGINEER shall be entitled to payment for services rendered through receipt of termination notice. (e) "Reimbursable expenses" include, but are not limited to, long distance telephone, postage, equipment, expendables, mileage, subcontractors or special consultants, freight, testing fees, copies, and blueprints. Where special consultants or subcontractors are used as additional services, the ENGINEER'S reimbursement shall include a service charge equal to 5% of the subcontractor's invoice amount. 4. Services to be Performed by CITY: CITY shalL• (i) designate a specific person as CITY's representative; (ii) provide ENGINEER with any previous studies, reports, data, budget constraints, special CITY requirements, or other pertinent information known to CITY; (iii) ensure access for the ENGINEER to properties necessary for performance of the ENGINEER'S work; (iv) provide legal, accounting, or insurance consultants, financial advisors or other similar specialists as required for the project; (v) make prompt payments in response to ENGINEER'S statements; and (vi) respond in a timely fashion to requests from the ENGINEER. ENGINEER is entitled to rely upon and use, without independent verification and without liability, all information and services provided by CITY or CITY's appointees, or with respect to buried utilities, the utility providing service in the project area. 5. Termination: The obligation to provide further services under this AGREEMENT may be terminated by either party upon ten (10) calendar days written notice, in the event of substantial failure by the other party to perform in accordance with the terms hereof. 6. Reuse of Documents: All documents prepared by ENGINEER are instruments of service for the specific project contemplated under this Agreement. They are not intended for reuse on extensions of that project, or on any other project. Any reuse without written verification or adaptation by ENGINEER for the specific purpose intended will be at CITY's sole risk and without liability to ENGINEER. 7. Notices: Any notices to be given hereunder by either party to the other may be effected either by personal delivery, in writing, or by registered or certified mail. 8. Sole Parties and Entire AQreement: This Agreement shall not create any rights or benefits to anyone except the CITY and ENGINEER, and contains the entire Agreement between the parties. Oral modifications to this Agreement shall have no force or effect. 9. Texas Law to Apply; Successors; Construction: This Agreement shall be construed under and in accordance with the laws of the State of Texas. It shall be binding upon, and inure to the benefit of, the parties hereto and their representatives, successors and assigns. Should any provisions in this Agreement later be held invalid, illegal or unenforceable, they shall be deemed void, and this Agreement shall be construed as if such provision had never been contained herein. 2 y (►C?~~17~.~ 10. Other Provisions: The parties hereto further agree as follows: (a) Indemnification. ENGINEER shall release, defend, indemnify and hold CITY and its officers, agents and employees harmless from and against all damager, injuries (including death), claims, property damages (including loss ofuse), losses, demands, suits, judgments and costs, including reasonable attorney's fees and expenses, in any way arising out of, related to, or resulting from the services provided by ENGINEER and to the extent caused by the negligent act or omission or intentional wrongful act or omission of ENGINEER, its officers, agents, employees, subcontractors, licensees, invitees or another third parties for whom ENGINEER is legally responsible (hereinafter "Claims"). ENGINEER is expressly required to defend CITY against all such Claims. (b) Any opinion of the probable construction cost prepared by the ENGINEER represents only his judgment as a design professional and is supplied for the general guidance of the CITY. Since the ENGINEER has no control over the cost of labor and material, or many other factors, the ENGINEER does not imply nor guarantee the accuracy of such opinions. If the CITY elects to redesign or rebid the project to reduce costs, ENGINEER' S services for such rebidding or redesign shall be additional services. (c) The ENGINEER has not been retained or compensated to provide design and construction review services relating to any construction contractor's safety precautions or to means, methods, techniques, sequences, or procedures required for the contractor to perform his work, but not relating to the final or completed structure. The ENGINEER does not in any manner guarantee the performance of the construction contractors. (d) ENGINEER will strive to perform services hereunder in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representation, express or implied, and no warranty or guarantee is included or intended in this AGREEMENT, or in any report, opinion, document, or otherwise. (e) Delivery of Electronic Files - In accepting and utilizing any drawings, reports and data on any form of electron media from the ENGINEER, CITY agrees that such files are instruments of service of the ENGINEER, solely for this particular Project. The CITY agrees not to reuse these electronic files for any purpose other than of the Project. The CITY agrees to waive all claims against the ENGINEER resulting from any unauthorized changes to or reuse of the electronic files for any other project. Electronic files furnished by either party shall be subject to an acceptance period of sixty (60) days. After the acceptance period, the electronic files shall be deemed to be accepted and neither party shall have any obligation to correct errors or maintain electronic files. In the event of a conflict between the hard-copy construction documents and record drawings prepared by the ENGINEER and the electronic files, the signed and sealed hard-copy construction documents shall govern. In addition, the CITY agrees, to the extent permitted by law, to indemnify and hold harmless the ENGINEER, its officers, directors, employees and subconsultants against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising from any unauthorized changes made to ENGINEER' S electronic files or sealed drawings by CITY (unless ENGINEER has authorized CITY to make the changes) or from any unauthorized reuse of the electronic files by CITY. (f) Independent Contractor. ENGINEER covenants and agees that ENGINEER is an independent contractor and not an officer, agent, servant or employee of CITY; that ENGINEER shall have exclusive control of and exclusive right to control the details of the work performed hereunder and all persons performing same, and shall be responsible for the acts and omissions of its officers, agents, employees, contractors, subcontractors and consultants; that the doctrine of respondeat superior shall not apply as between CITY and ENGINEER, its officers, agents, employees, contractars, subcontractors and consultants, and nothing herein shall be construed as creating a partnership or joint enterprise between CITY and ENGINEER. (g) No Assignment. ENGINEER covenants and agrees that during the term of this Agreement, the services to be provided hereunder remain the sole responsibility of ENGINEER, and that ENGINEER shall not during the term of this Agreement assign, subcontract, or in any other way authorize or retain other parties to provide such services without the express written consent of CITY. (h) Venue. The parties agree that the laws of the State of TeXas shall govern this Agreement, and that all aspects of this Agreement are performable in Lamar County, Texas. Exclusive venue for any claim or lawsuit arising out of or related to this Agreement shall lie in Lamar County, Texas. 11. Amendments to this contract shall be in writing, and be signed by the appropriate authorized parties for both CITY and ENGINEER. 4 - ~~~.~~f17v IN WITNESS WHEREOF, the parties, having read and understood this Agreement, have executed such in duplicate copies, each of which shall have full dignity and force as an original. HAYTER ENGINEERING, INC. CITY OF PARIS By: Date ATTEST: (Corporate Seal) By: Date ATTEST: (Seal) , Ll 0 ' 6> 1 iL Exhibit A SCOPE OF SERVICES The completed plan will be presented as a bound, written report which will identify the current wastewater treatment capabilities and future treatment needs of the City, and develop location and design parameters for expanded facilities. The report will include necessary maps and drawings in multiple copies as needed. The project will begin in April of 2009, and the finished report will be delivered by April, 2010. Presentations to the Council or staff will be included as necessary. The plan will include information as follows: 1. Introduction. 2. Communitv Setting. A description of Paris and Lamar County, to include data which may be of use in developing new treatment facilities. Typical information would include historical growth trends, industrial makeup, climatological data, soils information, air and water quality, and base mapping. 3. Existing Treatment Facilities. This section would include a history of the plant. The existing treatment plant was deeded to the City in the 1950's as the US Army decommissioned Camp Maxey. The plant was upgraded in 1971 and in the 1980's. The City's permit was originally for a secondary treatment limit, which has been enhanced over the years as environmental constraints increase. Historical influent data will be tabulated to show trends and to develop a consistent estimate for the strength of the waste which must be treated. Historical effluent data would be tabulated to show the range of flows and the efficacy of the existing treatment process. The plant components would be analyzed to show the capacity of each under current standards, which will allow identification of "weak links" in the current process. The master lift station also dates to the City's acquisition of the plant from the US Army. This section of the report would include overflow and outage history, as well as maintenance history on the existing facility, and a condition analysis. Finally, this section would include a summary of observations from interview with the current operating staff. 1 U00175 4. Future service area and population. This section of the report will develop future population estimates, in particular utilizing work done by the Pat Mayse Study Committee for future population and water demands. Consideration will be given to the City's historic growth trends to develop an idea of the future wastewater treatment service area. 5. Physio~raphic relationship of the plant to the service area. The existing treatment plant owes its location to its original development by the US Army to serve Camp Maxey. Subsequently the plant was transferred to the City of Paris for a nominal sum, which made it cost-effective to construct the original 5-mile outfall main from the City to the plant. The plant location has remained the same since the outfall main and lift station were existing. The master lift station is now in need of serious rehabilitation and/or replacement, and the existing plant site is substantially occupied by existing structures. It may be feasible to move the plant closer to the community, or further down Pine Creek. This section would explore the pros and cons of relocating the plant to different areas considering the ultimate service area developed earlier in the report. 6. Future influent streng . City staff collects data regarding the strength, quantity, and various constituents of the incoming wastewater. An industrial pretreatment ordinance penalizes industries which contribute waste which differs significantly from the normal domestic waste. The report would develop a recommendation for the future wastewater quality which should be used for design of the treatment facilities. 7. Future permit trends. In the late 1970's when the plant was originally developed, the TCEQ permit required approximately 85% reduction in BOD and TSS parameters. In subsequent permits these limits were tightened to require 90% removal, and then 95% removal, of the BOD. In addition to the original parameters the State now limits ammonia nitrogen in the discharge as well as pH and dissolved oxygen. This portion of the report would involve contact with the TCEQ permit team to determine any future permit parameters which may need to be considered in the treatment process. 8. Overview of site alternatives. In this section the scenarios which appear likely after consideration of paragraphs 1 through 7 would be compared. These may include a) remodeling the existing plant; b) construct a new plant at the existing site; c) construct a new plant downstream along Pine Creek; d) construct a new plant in some other drainage basin; e) sludge disposal needs; and f) power requirements for each alternative and access during flooding. 9. Once site alternatives have been evaluated, process alternatives will be evaluated. It is likely that the City will remain with some variation of an "activated sludge" process, but the various types can involve different pretreatment options, tankage aeration systems, and other options. A series of alternatives would be considered both for the wastewater itself, and for sludge processing. Preliminary layouts for each of these alternatives would be developed, together with life-cycle cost projections. ;Erli~ 2 . 17 All of the above would be compiled into a written report with illustrations as necessary. The draft report would be reviewed with the plant staff and be amplified or revised as necessary to address their concerns. The draft report would be reviewed with the City Council and a final report would be developed. 3 ~ otIr 17 ~ Exhibit B Fee Proposal SERVICE 1 Introduction 2 Community Setting 3 Existing Treatment Facilities 4 Future service area and population 5 Physiographic relationship of the plant to the service area 6 Future influent data (design loading) 7 Future permit trends 8 Overview of site alternatives 9 Process alternatives SUBTOTAL Reimbursable expenses GRAND TOTAL FEE $458.00 $2,104.00 $8,998.00 $3,020.00 $2,517.00 $1,903.00 $1,219.00 $14,398.00 $21,368.00 $55,985.00 $3,800.00 $59,785.00 4 ~ EXHIBIT C Schedule of Per Diem Rates March 2009 Personnel Hourly Rates Principals 140.00 Project Managers 115.00 Project Engineer 80.00 Intern Engineers 75.00 Senior Technicians 68.00 CAD Technician 45.00 Draftsmen 27.00 Administrative Assistant 42.00 Environmentalist 50.00 On-Site Observer 45.00 Surveyor 85.00 Survey Technician 40.00 Survey Crew - 2 Man Party 85.00 Survey Crew - 3 Man Party 125.00 This Schedule of hourly rates may be modified by the ENGINEER at his discretion. Time billed for per diem rate services shall be in minimum increments of'/4 hour.