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2009-055-RES-Master plan for Paris Wastewater treatment plantRESOLUTION NO. 2009-055 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE PROPOSAL OF HAYTER ENGINEERING, INC. FOR EIVGINEERING SERVICES TO DEVELOP A MASTER PLAN FOR THE CITY OF PARIS WASTEWATER TREATMENT PLANT AND AUTHORIZING THE EXECUTION OF AN ENGINEERING SERVICES AGREEMENT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARIIVG AN EFFECTIVE DATE. WHEREAS, on September 17, 2008, the City Council of the City of Paris, Texas, passed City Ordinance No. 2008-029 authorizing the funding for the development of a master plan for the City of Paris waste water treatment facility; and, WHEREAS, the City has received a proposal from Hayter Engineering, Inc. to provide engineering services to develop a master plan for the City of Paris Wastewater Treatment Plant, for an amount not to exceed $59,785.00, as described in the proposal attached here to as Exhibit A; and WHEREAS, it is deemed appropriate that the proposal of Hayter Engineering, Inc. to provide engineering services for plans and specifications for these projects be approved and the City Manager be authorized and directed to negotiate and execute on behalf of the City of Paris a professional services agreement with Hayter Engineering, Inc. in a form substantially similar to the form attached hereto as Exhibit B. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the proposal of Hayter Engineering for engineering services for the development of a Master Plan for the City of Paris Wastewater Treatment Plant for an amount not to exceed $59,785.00, be, and the same is hereby accepted. Section 3. That the City Manager be, and he is hereby authorized and directed to negotiate and execute on behalf of the City of Paris an Engineering Services Agreement with Hayter Engineering, Inc. for plans and specifications for the above referenced water, sewer and roadway replacement projects, under the terms and conditions and in a form approved by the City Attorney. Section 4. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 26th day of May, 2009. ~a~nh sse Jam Freelen, Mayor ATTEST: nice Ellis, City Clerk APPROVED AS TO FORM: ~~2 - W. Kent McIlya C' Attorney WASTEWATER TREATMENT PLANT PLANNING PROPOSAL for THE CITY OF PARIS March 2009 N HAYTER ENGINEERING, INC. CONSULTANTS PLANNERS ENGINEERS 4445 S.E. LOOP 286 PARiS, TEXAS 75460 sos) 7as-o~ E X H I B I T~ Q ~AX (903) 785-0308 ' HAYTER ' ENGINEERING, INC. CONSULTANTS PLANNERS ENGINEERS ~ ' 4445 S.E. LOOP 286 PARIS, TEXAS 75460 (903) 785-0303 FAX (903) 785-0308 March 30, 2009 Mr. Shawn Napier, P.E. City Engineer City of Paris - P.O. Box 9037 Paris, TX 75461 Re: Wastewater Treatment Plant Planning Proposal , Dear Mr. Napier: This letter provides our proposal for professional engineering services in the development of a master plan for the City's wastewater treatment facility. We appreciate the confidence that you have shown in our firm in selecting us for this contract negotiation, and we look forward to workirig with you for a successful project. The information which follows contains our proposed scope of services, resumes for key individuals, our certificate of liability insurance, and a proposed fee. Should you require any further information please let me know. Sincerely, GINEERING, INC. R. Reeves H President Enclosures E. Service Since 1957 1 TBPE F-000315 SCOPE OF SERVICES ~ The completed plan will be presented as a bound, written report which will identify the current wastewater treatment capabilities and future treatment needs of the City, and develop location and design parameters for expanded facilities. The report will include necessary maps and ~ drawings in multiple copies as needed. The project will begin in April of 2009, and the finished report will be delivered by April, 2010. Presentations to the Council or staff will be included as ~ necessary. The plan will include information as follows: ~ 1. Introduction. 2. Community Settin . A description of Paris and Lamar County, to include data which may tion would include f l i ~ orma n be of use in developing new treatment facilities. Typica soils information, air and ical data limatolo l , g ceup, c historical growth trends, industrial ina ~ water quality, and base mapping. Existin Treatment Facilities. This section would include a history of the plant. The 3 US Army th ' ~ . e s as existing treatment plant was deeded to the City in the 1950 lant was upgraded in 1971 and in the 1980's. The The M p axey. decommissioned Camp it was originally for a secondary treatment limit, which has been enhanced ' ~ s perm City over the years as environmental constraints increase. Historical influent data will be timate for the strength of the waste tabulated to show trends and to develop a consistent es ld be tabulated to show the range of which must be treated. Historical effluent data wou eatment t in i om ro t p ~ r st g flows and the efficacy of the ex whi h curret standards, r de will allo~' f each u analyzed to show the capacity o identification of "weak links" in the current process. ~ lift station also dates tothe City's acquisition of the plant from the US Army. The master This section of the report would include overflow and outage history, as well as ~ nance history on the existing facility, and a condition analysis. t i e n ma f observations from interview with the Finally, this section would include a summary o ~ current operating staff. ~ 4. Future service area and population• This section of the report will develop future in particular utilizing wark done by the Pat Mayse Study estimates ti l , on a popu ulation and water demands. Consideration will be given to the o ture f f p p u or Committee City's historic growth trends to develop an idea of the future wastewater treatment service , area. ~ 5. Physioaraphic relationship of the lp nt to the service area. The existing treatment plant owes its location to its original development by the US Army to serve Camp Maxey. ~ 2 0 Subsequently the plant was transferred to the City of Paris for a nominal sum, which made it cost-effective to construct the original 5-mile outfall main from the City to the plant. The plant location has remained the same since the outfall main and lift station were existing. The master lift station is now in need of serious rehabilitation and/or replacement, and the existing plant site is substantially occupied by existing structures. It may be feasible to move the plant closer to the community, or further down Pine Creek. This section would explore the pros and cons of relocating the plant to different areas considering the ultimate service area developed earlier in the report. 6. Future influent stren th. City staff collects data regarding the strength, quantity, and various constituents of the incoming wastewater. An industrial pretreatment ordinance penalizes industries which contribute waste which differs significantly from the normal domestic waste. The report would develop a recommendation for the future wastewater quality which should be used for design of the treatment facilities. 7. Future ep rmit trends. In the late 1970's when the plant was originally developed, the TCEQ permit required approximately 85% reduction in BOD and TSS parameters. In subsequent permits these limits were tightened to require 90% removal, and then 95% removal, of the BOD. In addition to the original parameters the State now limits ammonia nitrogen in the discharge_ as well as pH and dissolved oxygen. This portion of the report would involve contact with the TCEQ permit team to determine any future permit parameters which may need to be considered in the treatment process. 8. Overview of site alternatives. In this section the scenarios which appear lilcely after consideration of paragraphs 1 through 7 would be compared. These may include a) remodeling the existing plant; b) construct a new plant at the existing site; c) construct a new plant downstream along Pine Creek; d) construct a new plant in some other drainage basin; e) sludge disposal needs; and 0 power requirements for each alternative and access during flooding. 9. Once site alternatives have been evaluated, process alternatives will be evaluated. It is likely that the City will remain with some variation of an "activated sludge" process, but the various types can involve different pretreatment options, tankage aeration systems, and other options. A series of alternatives would be considered both for the wastewater itself, and for sludge processing. Preliminary layouts for each of these alternatives would be developed, together with life-cycle cost projections. All of the above would be compiled into a written report with illustrations as necessary. The draft report would be reviewed with the plant staff and be amplified or revised as necessary to address their concerns. The draft report would be reviewed with the City Council and a final report would be developed. ~ ~ R. Reeves Hayter, P.E., R.P.L.S. President, Hayter Engineering, Inc. Texas Registration 440334 Education B.S.E. Civil Engineering Duke University, 1971 Registrations Professional Engineer, 1976, Texas Professional Engineer, 1976, Oklahoma Professional Engineer, 1976, Missouri Professional Engineer, 1976, Arkansas Professional Engineer, 1976, New Mexico (inactive) Professional Engineer, 1976, Louisiana (inactive) Registered Professional Land Surveyor, 1980, Texas Memberships National Society of Professional Engineers Texas Society of Professional Engineers American Society of Civil Engineers Water Environment Federation American Water Works Association Southern Building Code Congress Experience Mr. Hayter has 35 years experience in surveying, consulting, planning, design, testing, construction review, operations and environmental reviews for a broad cross-section of civil works. Prior to his association with Hayter Engineering, he served as an assistant City engineer and as project representative for an ENR 500 engineering design firm. Mr. Hayter became associated with Hayter Engineering in 1976, and, since 1986, has served as President of the firm. Among his prior projects are: WASTEWATER FACILITIES ► Wastewater Treatment Facility Expansion, City of Bonham, Texas ► Wastewater Treatment Facility, City of Tioga, Texas ► Stormwater Equalization Basin, City of Commerce, Texas ► Wastewater Chlorination/Dechlorination Facilities, City of Paris, Texas ► 15" Powder Creek Interceptor Facilities, City of Bonham, Texas ► Wastewater Collection System Rehabilitation, City of Trenton, Texas ► Class A Autothermal Sludge Digestion Facilities, City of Paris, Texas ► Wastewater Treatment Facility Expansion, City of Cooper, Texas 4 7 m I AIRPORT DEVELOPMENT PROJECTS ► Coinmerce Municipal Airport-Runway and apron improvements. ► Cox Field, Paris, Texas - T-Hangar Aprons ► Cox Field, Paris, Texas - Taxiway Design ► Jones Field, Bonham, Texas - Aviation easements, airport layout planning ► Cox Field, Paris, Texas - Runway and taxiway reconstruction, navaids, iighting improvements; airport layout plan DRAINAGE PLANNING AND DESIGN ► Master Drainage Plan, City of Paris, Texas ► Comprehensive Plan - Stormwater Drainage, City of Bonham, Texas ► Master Drainage Plan, City of DeKalb, Texas ► Master Drainage Plan, Stillhouse Estates, Paris, Texas ► Master Drainage Plan, City of Reno, Texas ► Drainage Facilities Design, Mirabeau Center Project, City of Paris, Texas ► Drainage Facilities Design, Pine Mill Road Project, City of Paris, Texas ► Plum Street Stormwater Detention Basin, City of Paris, Texas STREETS ROADS - SIDEWALKS ► Urban Renewal, St. Joseph, Missouri ► Airpark Avenue, Greenville EDC, Texas ► 7th Southwest Project, City of Paris. Texas ► Pine Mill Road Improvements, Lamar County, Texas ► Oak Creek Addition, Phase VII, Paris, Texas ► Townwood Estates, Paris, Texas ► Pecan Street Extension, City of Bonham, Texas ► City of Clarlcsville, 1992 TDHCA Street Improvements, Texas ► Silo Road, Bonham, Texas BRIDGES ► Mustang Creek, City of Deport, Texas ► Pig Branch, City of Bonham, Texas ► BRINSAP, approximately 800 bridges in Missouri and Texas 5 WATER FACILITIES ► LCWSD 1998-99 Improvements, Elevated Storage and Transmission Mains ► Water Treatment Facilities, City of Cooper, Texas ► 4 Million gallon Center Street Storage, City of Paris, Texas ► Elevated storage facilities, City of Bonham, Texas ► Elevated storage facilities, Lamar County Water Supply District (10 tanks total) ► Deep water well, City of Trenton, Texas ► Deep water well, City of Wolfe City, Texas ► Comprehensive Water Supply Plan, City of Reno, Texas ► Dam rehabilitation, Big Creelc Reservoir, City of Cooper, Texas ► Elevated Storage Facilities, Sharon WSC ► Elevated Storage Facilities, Bright Star-Salem WSC ► Elevated Storage Facilities, City of Tioga, Texas COMMERCIAL/INSTITUTIONAL DEVELOPMENT ► Applebee's Restaurant, Paris, Texas ► Lamar Crossing Shopping Center, Paris, Texas ► Kennedy Ford-Lincoln Dealership, Paris, Texas ► Commerce High School, Commerce, Texas ► Burger King, Bonham, Texas ► Mirabeau Square Shopping Center Expansion, Paris, Texas ► Holiday Inn Express and Comfort Suites, Paris, Texas ► IHOP Restaurant, Mt. Pleasant, Texas ► Brentwood Terrace Nursing Facility, Paris, Texas 6 Michael N. Tibbets, P.E. Hayter Engineering, Inc. Edztcation B.S.C.E., Civil Engineering M.S.C.E., Civil Engineering Texas A& M University, 1983 Texas A& M University, 1986 Registrations Professional Engineer, 1989, Texas Memberships National Society of Professional Engineers Texas Society of Professional Engineers Experiences Mr. Tibbets has experience in planning, design and construction review for a variety of civil works. Prior to his association with Hayter Engineering, he was the assistant to the City Engineer for the City of Paris for four years, and a research assistant with the Texas Water Resources Institute in College Station, Texas for 18 months. Mr. Tibbets has been associated with Hayter Engineering since 1989. Among his prior projects are: WASTEWATER FACILITIES ► City of Paris, Texas, Clarifier and Sludge Facility Expansion ► City of Reno, Texas, Wastewater Treatment Plant Expansion ► City of Arp, Texas, Wastewater Treatment Plant Expansion ► City of Arp, Texas, Wastewater Interceptor Mains ► City of Howe, Texas, Wastewater Collection System Rehab ► Oak Creelc Addition, Phase IV through VI, Paris, Texas ► City of Paris, Texas, 12`h S.E. Wastewater Collection Replacement ► City of Malakoff, Texas, Mitchum Street Sewer Line Extension; Lift Station Replacement ► City of Trinidad, Texas, Urgent Need Sewer Line Replacement, Water and Sewer System Improvements ► Jarvis Christian College, Hawkins, Texas, WWTP Chlorine Contact Chamber ► City of Commerce, Texas, Screenings Conveyor/Compactor at WWTP ► City of Edgewood, Texas, WWTP Disk Aerator Replacement, Sludge Drying Beds ► City of Paris, Texas, Sludge Disposal Project ► City of Paris, Texas, Southeast Force Main ► City of Avery, Texas, South Lift Station Replacement ► City of Cooper, Texas, Highway 24 Lift Station and Lines ► City of Commerce, Texas, Sludge Lagoon and WWTP Renovations ► City of Trinidad, Texas, Sewage System Improvements ► City of Malakoff, Texas Water and Wastewater System Improvements 7 ► City of Avery, Texas, WWTP Improvements ► City of Annona, Texas, Lines and Lift Station on Old English Road ► City of Annona, Texas, Lines and Lift Station, 2001 ORCA project ► Ennis Tag and Label, Ennis, Texas, Lines and Lift Station ► City of Detroit, Texas, Wastewater Treatment Plant Renovation ► Rivercrest ISD, Bogata, Texas WWTP troubleshooting / recommendations ► City of Commerce, Texas, Valve Replacement at the WWTP master lift station ► City of Comrnerce, Texas, Wastewater Collection System Improveinents PAVING DESIGN ► Oalc Creek Phase V, Paris, Texas ► City of Paris, Texas, Asphaltic Overlay Program ► City of Clarksville, Texas, 1994 Street Paving Improvements ► City of Clarksville, Texas, 1997 Paving and Drainage Project ► Paris Housing Authority, Paris, Texas ► City of Trinidad Economic Development Corporation, Trinidad, Texas, Paving and Drainage Improvements DRAINAGE PLANNING AND DESIGN ► Master Drainage Plan, Oak Creek Addition, Paris, Texas ► Drainage Facilities Design, Oak Creek Addition, Paris, Texas ► Stormwater Detention Basin, Stillhouse Estates, Paris, Teaas ► Drainage Facilities Design, Townwood Estates, Paris, Texas ► City of Paris, Texas, 24th SE Drainage Project ► Drainage Facilities Design, Main Street, City of Farmersville, Texas ► McGrew Creek Floodplain Analysis, City of Greenville, Texas ► Cumby ISD, Cumby, Texas, 24" storm sewer for new high school ► City of Van Alstyne, Texas, Greywood Heights Paving and Drainage Iinprovements ► City of Edgewood, Texas, ORCA Paving and Drainage Iinprovements ► Lone Oak ISD, Lone Oak, Texas, Paving and Drainage Improvements ► Detroit ISD, Detroit, Texas, New High School Gymnasium Paving and Drainage Improvements BRIDGE INSPECTION ► 1996 Atlanta District, On-System ► 1994 Atlanta District, On-System ► 1994 Paris District, Off-System ► 1990 Hunt and Rains Counties ► 1991 Lamar and Red River Counties 8 WATER FACILITIES ► Gity of Wolfe City, Texas, Water Treatment Facilities Renovation ► City of Wolfe City, Texas, Water Treatment Improvements ► City of Commerce, Texas, Water Treatment Plant Expansion ► South Franklin WSC, Mt. Vernon, TeYas, Water Treatment Plant, Lines, Standpipes ► City of Star Harbor, Malakoff, Texas, Water Treatment Plant, Lines, Standpipe ► City of Trinidad, Trinidad, Texas, Water Treatment Plant, Disinfection System Modifications ► City of Malakoff, Texas, Water Treatment Plant, Raw Water Pump Station, Lines ► Nevada WSC, Nevada, Texas, Pump Station ► Gafford Chapel WSC, Sulphur Springs, Texas, Lines, Pump Station ► City of Arp, Texas, Lines, Pump Station ll Water ► City of Commerce, Texas, Hwy 24 Water Line Relocation, Hwy Line ► City of Paris, Texas, Center Street Pumping Facilities ► City of Wolfe City, Texas, Water Distribution Improvements ► City of Emory, Texas, Water Distribution Improvements ► City of Paris, Texas, Center Street 18" Water Line ► Disinfection Contact Time Analyses for Bonham, Cooper, SFWSC, Wolfe City, Emory, Commerce, Community WSC, West Tawalconi, Star Harbor, Trinidad, Golden WSC, Edgewood, Malakoff, and Point, Texas ► Chloramine disinfection conversion for Bonham, Cooper, Wolfe City, Emory, Commerce, Trinidad, and Edgewood, Texas ► City of Josephine, Texas, Elevated Storage Tanlc ► City of Cooper, Texas, Elevated Storage Tank ► City of Edgewood, Texas, Elevated Storage Tank ► South Franklin WSC, Mt. Vernon, Texas, Elevated Storage Tank ► City Van Alstyne, Texas, CGMA Point of Take and Distribution System Improvements ► MJC WSC, Pattonville, Texas, ORCA Water System Improvements ► City of Wolfe City, Texas, City Reservoir Dam Rehabilitation Water Treatment Seminars: New Disinfection By-Product Rule and Surface Water Treatment Rule: Operational Issues and Treatment Strategies Drinlcing Water Teleconference Water Treatment Plant Taste and Odor AWWA teleconference Alternative Disinfection Choices for the Future teleconference Membrane Technology Conference San Antonio Emerging Treatment Technologies November 1999 August 2000 November 2000 March 2001 March 2001 November 2002 9 WATER AND WASTEWATER PROJECTS ► Farmersville 1990 TDHCA ► Avery 1996 TDHCA ► Trinidad 1996 TDHCA ► Paris Housing Authority 1994 Publications "Optimum Reservoir Operation for Flood Control and Conservation Purposes", Technical Report 137, Texas Water Resources Institute, 1985, Wurbs, Cabezas, Tibbets; "Seasonal Rule Curve Operation", ASCE Symposium, Engineering Hydrology Proceedings, August 1987, Wurbs and Tibbets and State-of-the-Art Review and Annotated Bibliographv of Svstems Analysis Techniques Applied to Reservoir Operation, Texas Water Resources Institute, Technical Report 136, 1985, Wurbs, Cabezas, Tibbets, Roy, Feasibility of Seasonal Multipurpose Reservoir Operation in Texas, Texas A&M University, May 1986. 10 Michael J. Donnan, P.E. Hayter Engineering, Inc. Educatiosz B.S.C.E., Civil Engineering, Virginia Military Institute, 1980 Registrations Professional Engineer, 1988, Texas Meinberships National Society of Professional Engineers Texas Society of Professional Engineers AmeTican Society of Professional Engineers Experiences Mr. Donnan has some 25 years experience in consulting, planning, design, construction review, bridge inspection, operations and environmental reviews for a wide range of civil works. Prior to his association with Hayter Engineering, Inc., he served as an officer in the U.S. Army Corps of Engineers. Mr. Donnan became associated with Hayter Engineering, Inc. in 1983, and, since 1988 has served as a Project Manager. Among his prior projects are: WASTEWATER FACILITIES ► Wastewater Treatment Facility Expansion, City of Emory, Texas ► Wastewater Treatment Facilities Improvement, City of Point, Texas ► South Wastewater Interceptor Replacement, City of Bonham, Texas ► Wastewater Collection System Improvements, City of Trenton, Texas ► Wastewater Collection System Improvements, City of DeKalb, Texas ► Southwest Interceptor and Lift Station, City of Cooper, Texas ► Wastewater Collection Replacement Lines S.E. Lift Station, City of Paris, Texas ► Stormwater Holding Pond, City of Commerce, Texas ► Stormwater Holding Pond and Return Pumping Facilities, City of Trenton, Texas ► Wastewater Collection System Improvements, City of Commerce, Texas ► Wastewater Collection System Improvements, City of Deport, Texas ► Wastewater Collection System Improvements, City of Blossom, Texas ► Wastewater Collection System Improvements, City of Emory, Texas ► Wastewater Collection System Iinprovements, City of Cooper, Texas ► Wastewater Collection System Improvements and Lift Station, City of Edgewood, Texas 11 ► Wastewater Lift Stations, City of Emory, Texas ► Manhole Rehabilitation, City of DeKalb, Texas ► Wastewater Treatment Facilities, City of East Tawakoni, Texas ► Force Main Replacement, City of East Tawakoni, Texas ► Lift Station, Force Main, and Gravity Sewer, Trenton ISD, Texas ► Wastewater Treatment Facilities, City of Winnsboro, Texas MASTER PLAN ► City of East Tawakoni, 2000 ► City of DeKalb, 2002 ► Golden Water Supply Corporation, 1998 ► City of Trenton, 2007 DRAINAGE PLANNING AND DESIGN ► Master Drainage Plan, City of Edgewood, Texas ► Master Drainage Plan, City of Point, Texas ► Durham Homes Drainage Improvements, City of Commerce, Texas WATER FACILITIES ► 1998-99 LCWSD Water Improvements - Pumping Facilities ► Water Treatment and Pumping Facilities, City of Emory, Texas ► Deep Water Well, Lake Fork Water Supply Corporation, Texas ► Deep Water Well, City of Alba, Texas ► Water Transmission Main, City of Alba, Texas ► Booster Pumping Facility and 1 Million Ground Storage Tank, Lamar County Water Supply District, Texas ► 36" Raw Water Transmission Main, City of Paris, TeYas ► Water Treatment Plant Improvements, City of Bonham, Texas ► 150,000 Gallon Elevated Tank, City of Blossom, Texas ► 150,000 Gallon Elevated Tank, City of Emory, Texas ► 75,000 Gallon Elevated Tank and Transmission Main, City of Arp, Texas ► Raw Water Pump Station, City of Edgewood, Texas ► Raw Water Transmission main, City of Edgewood, Texas ► Water Distribution System Improvements, City of Deport, Texas ► Water Distribution System Improvements, City of Farmersville, Texas ► Water Distribution System Improvements, City of Emory, Texas ► Water Distribution System Improvements, City of Reno, Texas ► Deep Water Well, Hickory Creek S.U.D ► Transmission Main Improvements, Hiclcory Creek S.U.D. ► 75,000 Gallon Elevated Tank, Hickory Creek S.U.D. ► Master Plan, Golden Water Supply Corporation ► Deep Water Well, Golden WSC, Texas ► Pump Station Improvements, Lamar County Water Supply District 12 ► Water Treatment and Pumping Facilities, City of Point, Texas ► Water Distribution System Improvements, City of DeKalb, Texas ► Water Distribution System Improvements, City of East Tawakoni, TeYas ► Water Distribution System Improvements, City of Commerce, Texas ► Water Distribution System Improvements, City of Bonham, Texas ► Water Distribution System Improvements, Golden WSC, Texas ► Water Distribution System Improvements, Winnsboro, Texas ► Water Distribution System Improvements, Trenton, Texas ► Pumping Facilities Improvements, Bright Star-Salem SUD, Texas ► Pumping & Storage Facilities Improvements, Golden WSC, Texas ► WTP Clearwell Replacement, City of Point, Texas ► 150,000 Gallon Elevated Tanlc & Transmission Main, City of East Tawakoni, Texas ► Transmission Main Improvements, Lamar County WSD, Texas ► 0.5 Million Gallon Ground Storage Tanic, Lamar County WSD, Texas ► Water Distribution System Improvements, City of Winnsboro, Texas STREET AND ROAD PAVING ► Paving and Drainage Improvements, City of Avery, Texas ► Paving and Drainage Improvements, City of Deport, Texas ► Paving and Drainage Improvements, City of DeKalb, Texas ► Paving and Drainage Improvements, City of Roxton, Texas ► Paving and Drainage Improvements, City of Cooper, Texas ► Paving and Drainage Improvements, Meadow Addition, City of DeKalb, Texas ► Paving and Drainage Improvements, City of Commerce, Texas ► Paving and Drainage Improvements, City of Trenton, Texas ► Paving and Drainage - New Paris High School, Paris, Texas TRANSPORTATION ENHANCEMENT PROJECTS ► Heritage Square Sidewalk Replacement, City of Cooper, Texas ► Downtown Sidewalk Beautification, City of Paris, Texas ► Trail de Paris, City of Paris, Texas 13 DATE (1'A~Orf"T7 cA,~► 8/14/2008 CERTIFICATE OF CERTIFICATE S UED AS A MA7TNR HE'CERT FA~ATE ' ONLY AND CONFERS NO RIGHTS UPO AMENDEXTEND C'R ~ rSER W srunaon ~aeurance Ageacy, LLP HOLDER. THIS CERTIFICATE DOES NOT eeway, Suite 220 ALTER THE COVERAGE AFFORDED BY THE POLIEIES BELO s24o NpIC# 1212 INSURERS AFFORDING COVERAGE 37885 INSURERA XL S ecialt Ineurance Coan INSURER B: ineering, Znc. INSURER C: 4445 S. E. Loop 286 INSURERD: I paria TX 75460 INSURERE: S OF INSURANCE LISTED BELOW ~VE BEEN ISSCTD TO THE INSURED NAMED ABOVE FOR 7HE P R~S, Y PERIOD INDICATED. NOT~N~THSTANDIN CERTIFICATE SUCH COVERAGES AND CO DITIONS OF ~ OR OR OTHER DOCUMEN7 WITH RESPECT TO WHIC ~CLUSIONS THE POLICIE ANY REQUIREMENT, TERM OR CONDITION OF ANY CONT MAY LIC ESTAGGREG TE L M TS SHOWN RDED MAYB AVE BEEN RIEDUCED SY PAID CLAIMS. SUBJECT TO ALL THE ~~MiTs pOLICY O ..,~o nnn•t pOLiGY NUMBER EFFECTIVE POLICY EXPIRATION FACH OCCURRENCE S ERAL LIABILITY COMMERCIAL GENERAL LIABIIITY 7 CLAIMS MADE 0 OCCUR LIMIT APPLIES PER: AUTOMOBILE LIABIUTY ANY AUTO ALL OWNED AUTOS SCHEDULED AU705 HIRED AUTOS NON-OWNED AUTOS GARAGE LIA6ILITY ANY AUTO ~ EXCESSlUMORELLA LIABILITY I OCCUR ~ CLAIMS MADE H DEDUCTIBLE RETENTION S WORKERS COMPENSATION AND EMPLOYERS' UABILITY PECUTIVE ANY FFICERlMEMER EXCLUDED7 O f~ F OTHER Profaesional Liab. It I MED EXP (M one person) PERSONAL 8 ADV INJURY S IGENERALAGGREGATE s I oanni iCTS - COMPfOP AGG $ dent) LS ED SINGLE I.IMIT S INJURY 5 son) INJURY S cident) RTY ~AMAGE _ cident) ONLY • EA ACCIDENT S EA ACC S R THAN ONLY: AGG S S DPR9613828 8/10/2008 I 8/10/2009 .L. EACH ACCIOENT s :.L. Dl_g~E _ EA EMPlOYE $ _.L. DISEASE - POIICY LIMIT S $2,000,000 Per Claim/ Annual Agg=egate DESCRIPTION OF OPERAT10N5 ! LOCAT10N5/ VEHICLES I EXCLUSIONS ADDED 8Y ENDORSEMENT 1 SPECIAL PROVISIONS The claime mada profeaaional liability coverage ie tha total aggregate limit for all claime preeented within the annual policy period and is aubject to a deductible. I CH L: Mastar Certificata :ANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLJCIES BE CANCELLED BEFORE TME E%P~~n~ 10 DAYS W~~N pq7E THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL o $HALL N071CE TO T1iE CER7IFICATE NOLDER NAMED TO THE LEFT, BUT FAILURE TO DD 5 IMPOSE NO OBUGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR AUTHORIZED REPRESENTA7NE O ACORD CORPORATION 1988 ~ ACORD 25 (2001108) Page 1 of 2 DATE (MMlDDIYWI) ACORD,. CERTIFICATE OF LtABILITY INSURANCE 8/14/2008 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION RODUCER ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE McLaughlin Brunaon Ineurance Ageacy, LLP HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 660o LBJ Freeway, Suite 220 ALTER THE COVERAGE AFFORDED BY THE POLIEIES BELOW. Dallas TX 75240 ' (214) 503-1212 INSURERS AFFORDING COVERAGE NAIC # , INSURERA: XL S ecialt Ineurance Com an 37885 VSURED Eiayter Hagineering, Znc. INSURERB: INSURER C: 4445 S. E. Loop 286 INSURER~: Parie TX 75460 INSURER E: . . . . TA AIl111.1!_ .vvr.rcr+vca - - - THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED A MAY PERTARN, THE INSURANCE A~FORDED BY THE PO~ CIE3 DE~CR~BED HEREIN S SUB ECT TO ALL THE~ E M'S, EXCLUSIONS AND CO D T ONS OF SUCH POLICIES. AGGREGAT E U M I T S S H O W N M A Y H A V E B E E N R EDUCED BY PAID pLA'MY EFFECTIVE POUCY EXPIRATION uMirs _ GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS MADE F-IOCGUR GEN'L AGGREGATE lIM1T APPLIES PER: I POUCY n JEG LOC AUTOMOHILE LIA8ILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-0WNED AUTOS ~ CLAIMS MADE FDEDUCTIBLE A LIABILITY RETENTION S ~IAIU- S COMPENSATION AND E.L. EACH ACCIDEN7 S ERS' LIABILITY MPLOYE S PRIETORIPARTNER/EXECUTiVE E.l. DISEASE - EA E /MEMBER EXCLUDED7 suibe under E.L. OISEASE - POLICY LIMIT S PROVISIONSbelow g/10/2008 B/10/2009 $2,000,000 Pflr Claim/ Profeseional Liab. DPR9613828 Annual Aggregate EL DESCRIPTION OF OPERA710N5 f LOCATION51 VEHICLES 1 EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PHOVISlONS The presented ewimade thin Ptheeannual 1policy liability for all claima . u..'n-`~...'. Ea~occurencs a PREMISES MED EXP (M one person) S PERSONAL & ADV INJURY S GENERALAGGREGATE $ , • RRODUCTS•COMPIOPAGG $ COMBINED SINGLE LIMIT j (Ea accident) BODILY INJURY S (Per person) BODILY INJURY t (Per accident) PROPERTY DAMAGE S (Per accidenl) AUTO ONLY - EA ACCIDENT 3 07HER THAN EA ACC E I AUTO ONLY: AGG S S 5 b CERTIFiCAT ~:ANCELLATION SHOULD ANY OF 7HE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAY$ WRITTEN NOTICE TO THE CERTFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO 00 50 SHALL IMPOSE NO OBUGATION OR LIABILM OF ANY KIND UPON 7HE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATiVE r- ----r- O ACORD CORPORATION 1988 Master Certificate ACORD 25 (2001105) Fee Proposal SERVICE FEE $458.00 tion t $2,104.00 Setting nity $g,998.00 3 Exsng Treatment Facilities s ti $3 p20.00 4 Future service area and population relationship of the plant to the service area hi $2,517.00 0 5 c Physiograp $1,903.0 6 Future influent data (design loading) $1,219.00 7 Future permit trends $lq 39g.00 8 Overview of site alternatives $21,368.00 9 Process alternatives SUBTOTAL $55,985.00 Reimbursable expenses $3,800.00 GRAND TOTAL $59,785•00 L~ 1- I 15 ■ AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is entered into by the City of Paris, a home-rule municipal corporation hereinafter called " CITY," and HAYTER ENGINEERING, INC., a Texas corporation, acting herein through a duly authorized officer, herein called "ENGINEER," because OWNER desires ENGINEER'S services in connection with engineering services for a Master Wastewater Treatment Plan. WITNESSETH: For the mutual promises and benefits herein described, the parties agree as follows: 1. Term of AGREEMENT: This AGREEMENT shall become effective on the day it is executed, and shall continue in effect thereafter until the services provided for herein have been performed, or until terminated as provided herein. 2. Services to be Performed bv ENGINEER: Engineer sha11 diligently and timely perform the services described in the Scope of Services attached hereto and incorporated herein by reference as Exhibit A. OWNER may request additional services of any type normally rendered by ENGINEER. These will be called "Additional Services," and compensation shall be determined as per Section 3(b) hereof. Basic services during the construction period, if any such services are included in this AGREEMENT, are understood to be for the time of completion initially specified in the corresponding construction contract, and services beyond that time, including services as expert witness or assisting in litigation, or services due to failure of the CONTRACTOR to complete on time, will be deemed additional services. 3. Compensation of ENGINEER: Owner shall pay ENGINEER as follows: (a) Master Wastewater Treatment Plan completed per Exhibit A and Scope - Compensation of ENGINEER shall be per Exhibit B Fees. (b) CITY shall pay ENGINEER for additional services requested by OWNER, at the hourly rates on Exhibit C hereto, plus reimbursable expenses. (c) ENGINEER may submit monthly statements for basic and additional services. These will be based upon ENGINEER' S estimate of services completed at the time, and OWNER shall make prompt payments. If OWNER fails to pay ENGINEER within sixty (60) calendar days of the receipt of ENGINEER' S statement, the amounts due ENGINEER shall increase at the rate of one percent (1 a month. ENGINEER may, after giving seven (7) days written notice to OWNER, suspend services until paid. EXHIBIT a (d) In the event of termination by OWNER, ENGINEER shall be entitled to payment for services rendered through receipt of termination notice. (e) "Reimbursable expenses" include, but aze not limited to, long distance telephone, postage, equipment, expendables, mileage, subcontractors or special consultants, freight, testing fees, copies, and blueprints. Where special consultants or subcontractors are used as additional services, the ENGINEER' S reimbursement shall include a service charge equal to 5% of the subcontractor's invoice amount. 4. Services to be Performed bp OWNER: OWNER sha11: (i) designate a specific person as OWNER's representative; (ii) provide ENGINEER with any previous studies, reports, data, budget constraints, special OWNER requirements, or other pertinent information known to OWNER; (iii) ensure access for the ENGINEER to properties necessary for performance of the ENGINEER' S work; (iv) provide legal, accounting, or insurance consultants, financial advisors or other similar specialists as required for the project; (v) make prompt payments in response to ENGINEER' S statements; and (vi) respond in a timely fashion to requests from the ENGINEER. ENGINEER is entitled to rely upon and use, without independent verification and without liability, all information and services provided by OWNER or OWNER's appointees, or with respect to buried utilities, the utility providing service in the project area. 5. Termination: The obligation to provide further services under this AGREEMENT may be terminated by either party upon ten (10) calendar days written notice, in the event of substantial failure by the other party to perform in accordance with the terms hereof. 6. Reuse of Documents: All documents prepared by ENGINEER are instruments of service for the specific project contemplated under this AGREEMENT. They are not intended for reuse on extensions of that proj ect, or on any other proj ect. Any reuse without written verification or adaptation by ENGINEER for the specific purpose intended will be at OWNER's sole risk and without liability to ENGINEER. 7. Notices: Any notices to be given hereunder by either party to the other may be effected either by personal delivery, in writing, or by registered or certified mail. 8. Sole Parties and Entire AGREEMENT: This AGREEMENT shall not create any rights or benefits to anyone except the OWNER and ENGINEER, and contains the entire agreement between the parties. Oral modifications to this agreement shall have no force or effect. 9. Texas Law to Applv; Successors; Construction: This AGREEMENT shall be construed under and in accordance with the laws of the State of Texas. It shall be binding upon, and inure to the benefit of, the parties hereto and their representatives, successors and assigns. Should any provisions in this AGREEMENT later be held invalid, illegal or unenforceable, they shall be deemed void, and this AGREEMENT shall be construed as if such provision had never been contained herein. 2 10. Other Provisions: The parties hereto further agree as follows: (a) Indemnification. ENGINEER shall release, defend, indemnify and hold CITY and its officers, agents and employees harmless from and against all damager, injuries (including death), claims, property damages (including loss of use), losses, demands, suits, judgments and costs, including reasonable attorney's fees and expenses, in any way arising out of, related to, or resulting from the services provided by ENGINEER and to the extent caused by the negligent act or omission or intentional wrongful act or omission of ENGINEER, its officers, agents, employees, subcontractors, licensees, invitees or any other third parties for whom Engineer is legally responsible (hereinafter "Claims"). ENGINEER is expressly required to defend CITY against all such Claims. In its sole discretion, CITY shall have the right to approve defense counsel to be retained by ENGINEER in fulfilling its obligation hereunder to defend and indemnify CITY unless such right is expressly waived by CITY in writing. CITY reserves the right to provide a portion or all of its own defense; however, CITY is under no obligation to do so. Any such action by CITY is not to be construed as a waiver of Engineer's obligation to defend CITY or as a waiver of ENGINEER's obligation to indemnify CITY pursuant to this Agreement. ENGINEER shall retain CITY approved defense counsel within seven (7) business days of CITY's written notice that CITY is invoking its right to indemnification under this Agreement. If ENGINEER fails to retain counsel within such time period, CITY shall have the right to retain defense counsel on its own behalf, and ENGINEER shall be liable for all costs incurred by CITY. (b) Any opinion of the probable construction cost prepared by the ENGINEER represents only his judgment as a design professional and is supplied for the general guidance of the OWNER. Since the ENGINEER has no control over the cost of labor and material, or many other factors, the ENGINEER does not imply nor guarantee the accuracy of such opinions. If the OWNER elects to redesign or rebid the project to reduce costs, ENGINEER' S services for such rebidding or redesign shall be additional services. (c) The ENGINEER has not been retained or compensated to provide design and construction review services relating to any construction contractor's safety precautions or to means, methods, techniques, sequences, or procedures required for the contractor to perform his work, but not relating to the final or completed structure. The ENGINEER does not in any manner guarantee the performance of the construction contractors. (d) ENGINEER will strive to perform services hereunder in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other 3 representation, express or implied, and no warranty or guarantee is included or intended in this AGREEMENT, or in any report, opinion, document, or otherwise. (e) Delivery of Electronic Files - In accepting and utilizing any drawings, reports and data on any form of electron media from the ENGINEER, Owner agrees that such files are instruments of service of the ENGINEER, solely for this particular Project. The Owner agrees not to reuse these electronic files for any purpose other than of the Proj ect. The Owner agrees to waive all claims against the ENGINEER resulting from any unauthorized changes to or reuse of the electronic files for any other project. Electronic files furnished by either party shall be subject to an acceptance period of sixty (60) days. After the acceptance period, the electronic files shall be deemed to be accepted and neither party shall have any obligation to correct errors or maintain electronic files. In the event of a conflict between the hard-copy construction documents and record drawings prepared by the ENGINEER and the electronic files, the signed and sealed hard-copy construction documents shall govern. In addition, the OWNER agrees, to the fullest extent permitted by law, to indemnify and hold harmless the ENGINEER, its officers, directors, employees and subconsultants against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs,. (f) Independent Contractor. ENGINEER covenants and agrees that ENGINEER is an independent contractor and not an officer, agent, servant or employee of CITY; that ENGINEER shall have exclusive control of and exclusive right to control the details of the work performed hereunder and all persons performing same, and shall be responsible for the acts and omissions of its officers, agents, employees, contractors, subcontractors and consultants; that the doctrine of respondeat superior shall not apply as between CITY and ENGINEER, its officers, agents, employees, contractors, subcontractors and consultants, and nothing herein shall be construed as creating a partnership or joint enterprise between CITY and ENGINEER. (g) No Assignment. ENGINEER covenants and agrees that during the term of this agreement, the services to be provided hereunder remain the sole responsibility of ENGINEER, and that ENGINEER shall not during the term of this agreement assign, subcontract, or in any other way authorize or retain other parties to provide such services without the express written consent of CITY. (h) Venue. The parties agree that the laws of the State of Texas shall govern this Agreement, and that all aspects of this Agreement are performable in Lamar County, Texas. Exclusive venue for any claim or lawsuit arising out of or related to this Agreement shall lie in Lamar County, Texas. 4 11. Amendments to this contract shall be in writing, and be signed by the appropriate authorized parties for both OWNER and ENGINEER. IN WITNESS WHEREOF, the parties, having read and understood this AGREEMENT, have executed such in duplicate copies, each of which shall have full dignity and force as an original, on the 26th day of May , 2009. ENGINEER: HAYTER ENGINEERING, INC. OWNER: CITY OF PARIS By: By: Kevin Carruth, City Manager ATTEST: (Corporate Seal) ATTEST: Janice Ellis, City Clerk (Seal) 5 Exhibit A SCOPE OF SERVICES The completed plan will be presented as a bound, written report which will identify the current wastewater treatment capabilities and future treatment needs of the City, and develop location and design parameters for expanded facilities. The report will include necessary maps and drawings in multiple copies as needed. The project will begin in April of 2009, and the finished report will be delivered by April, 2010. Presentations to the Council or staff will be included as necessary. The plan will include information as follows: 1. Introduction. 2. Communitv Settin . A description of Paris and Lamar County, to include data which may be of use in developing new treatment facilities. Typical information would include historical growth trends, industrial makeup, climatological data, soils information, air and water quality, and base mapping. 3. Existing Treatment Facilities. This section would include a history of the plant. The existing treatment plant was deeded to the City in the 1950's as the US Army decommissioned Camp Maxey. The plant was upgraded in 1971 and in the 1980's. The City's permit was originally for a secondary treatment limit, which has been enhanced over the years as environmental constraints increase. Historical influent data will be tabulated to show trends and to develop a consistent estimate for the strength of the waste which must be treated. Historical effluent data would be tabulated to show the range of flows and the efficacy of the existing treatment process. The plant components would be analyzed to show the capacity of each under current standards, which will allow identification of "weak links" in the current process. The master lift station also dates to the City's acquisition of the plant from the US Army. This section of the report would include overflow and outage history, as well as maintenance history on the existing facility, and a condition analysis. Finally, this section would include a summary of observations from interview with the current operating staff. 1 4. Future service area and population. This section of the report will develop future population estimates, in particular utilizing work done by the Pat Mayse Study Committee for future population and water demands. Consideration will be given to the City's historic growth trends to develop an idea of the future wastewater treatment service area. 5. Physiographic relationship of the plant to the service area. The existing treatment plant owes its location to its original development by the US Army to serve Camp Maxey. Subsequently the plant was transferred to the City of Paris for a nominal sum, which made it cost-effective to construct the original 5-mile outfall main from the City to the plant. The plant location has remained the same since the outfall main and lift station were existing. The master lift station is now in need of serious rehabilitation and/or replacement, and the existing plant site is substantially occupied by existing structures. It may be feasible to move the plant closer to the community, or further down Pine Creek. This section would explore the pros and cons of relocating the plant to different areas considering the ultimate service area developed earlier in the report. 6. Future influent stren h. City staff collects data regarding the strength, quantity, and various constituents of the incoming wastewater. An industrial pretreatment ordinance penalizes industries which contribute waste which differs significantly from the normal domestic waste. The report would develop a recommendation for the future wastewater quality which should be used for design of the treatment facilities. 7. Future permit trends. In the late 1970's when the plant was originally developed, the TCEQ permit required approximately 85% reduction in BOD and TSS parameters. In subsequent permits these limits were tightened to require 90% removal, and then 95% removal, of the BOD. In addition to the original parameters the State now limits ammonia nitrogen in the discharge as well as pH and dissolved oxygen. This portion of the report would involve contact with the TCEQ permit team to determine any future permit parameters which may need to be considered in the treatment process. 8. Overview of site alternatives. In this section the scenarios which appear likely after consideration of paragraphs 1 through 7 would be compared. These may include a) remodeling the existing plant; b) construct a new plant at the existing site; c) construct a new plant downstream along Pine Creek; d) construct a new plant in some other drainage basin; e) sludge disposal needs; and f) power requirements for each alternative and access during flooding. 9. Once site alternatives have been evaluated, process alternatives will be evaluated. It is likely that the City will remain with some variation of an "activated sludge" process, but the various types can involve different pretreatment options, tankage aeration systems, and other options. A series of alternatives would be considered both for the wastewater itself, and far sludge processing. Preliminary layouts for each of these alternatives would be developed, together with life-cycle cost projections. 2 All of the above would be compiled into a written report with illustrations as necessary. The draft report would be reviewed with the plant staff and be amplified or revised as necessary to address their concerns. The draft report would be reviewed with the City Council and a final report would be developed. 3 Exhibit B Fee Proposal SERVICE FEE Introduction $45 8.00 Community Setting $2,104.00 Existing Treatment Facilities $8,998.00 Future service area and population $3,020.00 Physiographic relationship of the plant to the service area $2,517.00 Future influent data (design loading) $1,903.00 Future permit trends $1,219.00 Overview of site alternatives $14,398.00 Process alternatives $21,368.00 1 2 3 4 5 6 7 8 9 SUBTOTAL $55,985.00 Reimbursable expenses $3,800.00 GRAND TOTAL $59,785.00 4 EXHIBIT C Schedule of Per Diem Rates March 2009 Personnel Hourly Rates Principals 140.00 Project Managers 115.00 Project Engineer 80.00 Intern Engineers 75.00 Senior Technicians 68.00 CAD Technician 45.00 Draftsmen 27.00 Administrative Assistant 42.00 Environmentalist 50.00 On-Site Observer 45.00 Surveyor 85.00 Survey Technician 40.00 Survey Crew - 2 Man Party 85.00 Survey Crew - 3 Man Party 125.00 This Schedule of hourly rates may be modified by the ENGINEER at his discretion. Time billed for per diem rate services shall be in minimum increments of'/4 hour.