2009-059-RES-JAG Recovery Act Program GrantsRESOLUTIOIV 1V0. 2009-059
A RESOLUTION OF THE CITY COU111CIL OF THE CITY OF PARIS, TEXAS,
APPROVING AND AUTHORIZING THE CITY MANAGER AND OTHER CITY
OFFICIALS TO EXECUTE THE APPLICATION AND ALL OTHER NECESSARY
DOCUMENTS INCIDEIVT TO SEEKING A GRANT FROM THE CRIMINAL
JUSTICE DIVISION OF THE GOVERNOR'S OFFICE, FOR FUNDING FOR THE
JUSTICE ASSISTAIVCE GRANT (JAG) RECOVERY ACT PROGRAM FOR LIVE
SCAN FINGERPRINT EQUIPMENT; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the Criminal Justice Division, of the Governor's Office, provides funding
for JAG Recovery Act Program Grants; and,
WHEREAS, the City Council of the City of Paris is desirous of processing an
application through the JAG Recovery Act Program Grants to fund Live Scan Fingerprint
Equipment along with all necessary software interfaces for the CIS records management
system, at a total cost of $65,000.00, with no matching funds from the City of Paris.
WHEREAS, the City Council hereby authorizes the City Manager, Interim Police
Chief, and other appropriate City staff to make application, accept and implement said
grant, if same is received, without further action of City Council;
1VOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby
in all things approved.
Section 2. That an application be made to the Criminal Justice Division of the
Governor's Office, to provide funding for the JAG Recovery Act Program Grant, in the
amount of $65,000.00, to pay for Live Scan Fingerprint Equipment along with all necessary
software interfaces for the CIS records management system.
Section 3. That the City Manager be, and he is hereby, appointed as the
Authorized Official of said project and is authorized and directed to execute, on behalf of
the City of Paris, an application for said grant, and the grant acceptance notice at such time
the grant is awarded.
Section 4. That the Interim Police Chief of the City of Paris be, and he is hereby,
appointed as Project Director and is hereby authorized to execute and deliver, on behalf of
the City of Paris, all reports, communications, assurances, and documents necessary for the
grant program.
Section S. That the Director of Finance be, and he is hereby, authorized and
directed to serve as the Financial Officer for said project and to receive and distribute funds
for purposes of paying for the Live Scan Fingerprint equipment.
Section 6. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 8th day of June, 2009.
sse Jame,/Freelen, Mayor
ATTEST:
,
(Do&c~e Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, Ci A torney
eGrants - Project Summary (MAKE SURE YOL1 CLOSE THIS PAGE Page 1 of 5
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Agency Name: Paris, City of
Grant/App: 2255701 Start Date: 10/1/2009 End Dute: 9/30/2010
Project Title: Live Scan & Court Interface
Status: Pending CJD Review
Narrative Infnrmation
Introduction
The Narrative sec[ion is the description of your project. It is important that the information you provide about your project is clear and as
concise as possible.
Note: All applicants must certify to the eligibflity requirements specific to the fund source. The minimum requirements to complete this
page are the Program Requirements, Problem Statement, Supportiny Data, Goal Statement, and Project Summary sectlons. We
recommend that you complete any sections applicable to your project to assist in the application review process.
Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and
navigate away from the page, your work will be lost. When you click the Save and Continua button, you may receive several error
messages that instruct you to complete the required fields. Your data on any given tab wlll not save to the system until all required fields
are complete and correct.
In addition, you have a 2-hour time Ifmit for each tab where you wfll need to complete the information correctly and then click the Save
and Continue button. There is a timestamp in the upper-right hand corner of the page that notes when you first clicked on the tab. From
that polnt, you have 2 hours to complete the information on that tab correctly. If you do not compiete the information correctly (for the
required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens,
your data will not be saved in the system. You may also choose to compose a message on thfs page for GD to review. This can be done by
typing in the Notes By Grantee / C7D message box.
Getting Started
On this tab you will notice a certain icon that is displayed.
• t) = an information icon - this help icon Is next to certain Items that may need further explanation. Simply click and review the
information provided in the pop up window.
Prlmary Mission and Purpose
The purpose of the American Recovery and Reinvestment Act of 2009: Edward Byrne Justice Assistance Formula Grant ()AG) Program is to
prevent and control crime, and make improvements to the criminal justice system.
Funding Levels
The antiCipated funding levels for the JAG Recovery Act program are as follows:
• Minimum Award - $10,000
• Maximum Award - Units of local government are limited to no more than the total amount of local funds expended on criminal justice
services in the entity's previous fiscal year. Criminal justice services are defined as the total amount the unit of government spent on law
enforcement, corrections and judicial services.
• The ]AG Recovery Act program does not require a grantee to provide matching funds.
For more information regarding grantee match, please click on the Budget tab, and then click on the Source of Match tab in eGrants.
Note: If you voluntarily include matching funds that exceed the minimum match requirement, you will be he/d to [hat amount Chroughout
the grant period.
Program Requirements
Note: The requirements for this fund source are subject to change pursuant to actions of the U.S. Congress and federal
guidance on implementation of the American Recovery and Reinvestment Act of 2009.
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Preferences - Preference will be given to projects that perform the following activities:
1. Target statistically supported areas of violent crime.
2. Promote the use of inter-local agreements (Texas Government Code, Chapter 791) to target statistically supported crime threats to
a specified geographical area.
3. Promote intelligence sharing, crime repor[ing and communication.
4. Promote comprehensive solutions to local criminal justice priorities.
5. Projects [hat demonstrate sustainability of grant-funded personnel positions.
Sustainability - Does your proposal include grant-funded personnel?
Yes
X No
If you selected Yes above, describe your plans for sustaining funding for the personnel.
Enter the sustainability description:
Criminal 7ustice Expenditures - Applicant assures that the amount of the application is no more than the amount it expended on local
criminal justice services in the previous year.
Purpose Areas
Applicant assures that its proposed projeC[ meets at least one of the following Purpose Areas to be eligible for funding:
Law Enforcement - Supports state and tocal law enforcement agencies that address violent crime or statistically supported major crime
initiatives at the local level.
Prosecution and Court - Programs that improve the prosecution of serious and violent crimes, including those that reduce the time from
arrest to disposition.
Technoloav - Programs that implement or expand a law enforcement agency's ability to report and analyze crime. Applicant assures that
any criminal intelligence databases developed under this program will comply with 28 CFR Part 23.
Prevention and Education - Programs that defer at-risk youth and juveniles from participating in gangs and criminal activity.
Gorrections and CommunityCoi ions - Progrems that reintegrate adults and juveniles into the community.
Crime Victim and Witness - Programs that deliver direct services to victims and witnesses of violent crime.
Druc,LTreatment - Programs that target substance abuse treatment for juveniles or adults who have been court ordered to participate,
including drug courts and projects that serve as alternatives to incarceration.
Program Emphasis
The applicant agrees to implement comprehensive strategies that reduce violent crfine and its affect on communitles through a balanced
approach to prevention, enforcement and restoration.
Note: A/though each area under the Program Emphasis sedion may not be applicab/e to al/ applican[s, a numerlc value
must be entered in each box and total no more than 100%. Applicants shou/d enter a zero (7) in the boxes below even if
the area is not applicable to this project.
Indicate the percentage of your project that benefits:
Prevention - includes diversion and crime prevention services.
Enforcement - includes law enforcement and other criminal justice services.
100
Restoratfon - includes victim services and reentry services.
0
Program Income
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Applicant agrees to comply with all federal and state rules and regulations for progrem income and agrees to repor[ all program income
that is generated as a result of the project's activittes. Applicant agrees to report program income to CJD through a formal grant
adjustment and to secure CID approval prior to use of the program income. Applicant agrees to use program income for allowable costs
and agrees to expend program income immediately after C]D's approval of a grant adjustment and prior to requesting reimbursement of
CID funds.
Dedudion Method - Program income shall be deducted from total allowable costs to determine the net allowable costs. Program income
shall be used for current costs unless CJD authorizes otherwise. Program income which the grantee did not anticipate at the time of the
award shall be used to reduce [he C]D award and grentee match rather than to increase the funds committed to the projec[.
Asset Seizures and Forfeitures - Progrem income from asset seizures and forfeitures is considered earned when the property has been
adjudicated to the benefit of the plaintiff (e.g., law enforcement entity).
Uniform Crime Reporting
Applicant assures that it is current and has been current in reporting required Part I violent crime data for the three previous years to the
Texas Department of Public Safety, and will continue timely reporting of require(i crime data throughout the grant period.
Criminal History Reporting
Applicant assures that they are currently reporting and will maintain timely reporting of all information required under the Texas Code of
Crimina/ Procedure, Chapter 60.
Constitutional Compliance
Applicant assures that they will en9a9e in no activity that violates Constitutional law including proflling based upon race.
Information Systems
Applicant assures that any new criminal justice information systems will comply with data sharing standards for the Global )ustice XML
Data Model and the National Information Exchange Model.
American Recovery and Reinvestment Act of 2009
Applicant assures that if its agency was eligible to apply, it did apply for a direct award from the Bureau of Justice Assistance for lAG funds
under the Recovery Ac[: Edward Byrne Memorial Justice Assfstance Formula Grant Program: Local Solicitation.
Was your agency eligible for a clirect_award)?
X Yes
No
Did your agency apply for these funds?
X Yes
No
If you selected Yes above, provide the amount you are eligible to receive, or have already received.
Enter the amount of Recovery Act Funds:
61245
If you selected Yes above, describe how you plan to use the funds.
These funds are to be used for the purchase of digital in car camera systems to replace the 10 VHS bsed units which have become
obsolete.
Central Contractor Registry (CCR)
Applicant assures that it is currently registered or will regis[er in the federal Central Contractor Registration database. Information about
registratfon procedures can be accessed at http://www.ccr.qov.
Is your agency registered in the CCR?
X Yes
No
If you selected Yes, provide the name of your E-Business Point of Contact:
Kim Lacey
Civil Rights Liaison
A civil rights liaison who will serve as the grantee's civil rights point of contact and who will be responsible for ensuring that the grantee
meets all applicable civfl rights requirements must be designated. The designee will act as the grantee's liaison in civil rights matters with
CID and with the federal Office of Justice Programs.
Enter the Name of the Civil Rights Liaison:
Gene Anderson
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Enter the Address for the Civil Ri9hts Liaison:
135 lst SE Street Paris, TX 75460
Enter the Phone Number for the Civil Rights Lialson ((999) 999-4999]:
9037849241
Certification
Each applicant agency will certify to the specific criteria detailed above under Program Requirements to be eligible for funding user the
Justice Assistance Grant Progrem Solicitation.
X I certify to all of the above eligibility requfrements.
Problem Statement:
Please provide a detailed account in the Problem Statement section of the existfng Issues your project will target.
Enter your problem statement:
As technology moves forward in the criminal justice field, our department is lagging behind. By establsihing a link between a'live scan'
fingerprint system, fingerpritns can be submitted and compared with prints on file at the state level. This aids in identification of individuals
arrested or suspected of criminal activitles. We do not have this capability at this time. The City of Paris did invest money in a new records
management system which can interface with the live scan system and municipal court system. These interfaces will assist in the amount
of time taken to identify a suspect or arrested person for proper entry into our system. We are in [he process of joining a consortium of
criminal justice agencies which can share this information across the internet. Presently, the municipal cour[ software does not share
information with the police department records system. Many identifying factors of suspects are not available for both systems.
Supporting Data:
Provide as much supporting data, to include baseline statistics and the sources of your data, which are pertinent to where the grant projed
is located and/or targeted. Do not use statewide data for a local problem or national data for a statewide problem.
Enter your supporting data:
ln the past year, we have had 4 separate cases of bad identities resulting in arrests of persons who had their identity used or stolen by
other persons. The deparrtment has handled 47 cases of identity theft in the last 12 months. As this continues to be a problem in the
technology age, law enforcement needs the technology to identfy persons in a qufck and efficient manner.
Community Plan:
For projects that have a local or regional impact target area, provide information regarding the community plan need(s) that your project
willl address.
Enter your community planning needs:
The Paris Police Department did participated in the local community planning process for FY 2009. Seveal priorites will be responded to by
this funding. Establishment of more accurate data by electronic fingerprint submission and comparision will enhance the identification of
suspeds and arrested persons. The ability to interface this Information with other software programs with the police department leads to
the sharing of more accurate data wi[h other criminal justice agencfes. Criminals involved in the illegal distribution of drugs do not
recognize city or county borders. By our involvement with the NTCOG LEAPS progrem, people who reside in our area who are bringing
drugs from the metroplex can be more readily identified due to thier involvement in crimes in other areas. For this information to be
worthwile, the ability for these systems to 'talk' to each other through these interfaces and the ability to provide real time fingerprints
submissions will enhance the correct identity of suspects involved.
Goal Statement:
Provide a brfef description of the overall goals and objectives for this projed.
Enter a description for the overall goals and objectives:
Provide the department with the ability of a live scan Rngerprint system for more efficient submission of fingerprints and timely
identification of those prints. Link the information through the fnterfaCe to the records management system of the police department. This
information is then shared with LEAPS, the Law Enforcement Analysis PoRal in the metroplex area. Link the information provided to our
municipal court system through citations to the police department records systern without redundent entry for availablflty in the LEAPS
program.
Cooperative Working Agreement (CWA):
When a grantee intends to carry out a grant project through cooperaUng or pardcipating with one or more outside organizations, the
grantee must obtain authorized approval sfgnatures on the cooperative working a9reement (CWA) from each participating or9anization.
Grantees must maintain on flle a signed copy of all cooperatlve working agreements, and they must submit to C]D a Iist of each
participating organization and a description of the purpose of each CWA. Cooperative working agreements do not involve an exchange of
funds.
For this projed, provide the name of the participating organization(s) and a brief description of the purpose(s) for the CWA(s). You should
only provide information here that this project's successful operation is contingent on for the named service or participatfon from the
outside organization.
Note: A Sample CWA is available hgre for your convenience.
Enter your cooperating working agreement(s):
N/A
Continuation Projects:
For continuation projects only, if your current or previous year's project is NOT on schedule in accomplishing the stated objectives, brieFly
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describe the major obstacles preventing your organization from successfully reaching the project objectives as stated within your prevfous
grant application. (Data may be calculated on a pro-rated basis depending on how long the current or previous year's project has been
operating.)
Enter your current grant's progress:
N/A
Project Summary:
Briefly summarize the entire application, including the project's probiem statement, supporting data, goal, target group, activft(es, and
objectives. Be sure that the summary is easy to understand by a person not familiar with your project and that you are confident and
comfortable with the informatlon if it were to be released under a public information request.
Enter your summary statement for this project:
The entire progject can be summarized as a giant leap into tethnology which will better identify persons arrested or charged with crimes, or
individuals who move through our municipal court system to the police records management system which in turn wiii mean correct and
meaningful information being shared with other agencies.
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f Print This Page
Agency Name: Paris, City of
Grant/App: 2255701 Start Date: 10/1/2009 End Date: 9/30/2010
Project Title: Live Scan & Court Interface
Status: Pending CJD Review
Budget Details Information
Introduction
This Budget section of your application details budget line items for your proposed project. To create a new budget line
item, click on the icon in the New Budget Item column. You will be directed to a different area on this page to make
selections specific to the budget category. ARer making your selection, write a brief description of the line item in the
Expenditure Description box and enter the amount of CJD funds, Cash Match, and if applicable, In Kind Match in the
areas provided. In the percentage box, you can enter a percentage for Personnel or number of items to be purchased for
Supplies and/or Equipment. When you have finished, click on the Add New Budget Line Item button. Repeat this process
for each budget line item needed in each budget category. If you need to edit your entries, click on the icon to expand
the budget grid. You wiil notice that a pencil icon will display after expanding the grid. Click on the pencil icon to be directed
to the editing section on this page and follow the instructions in this area to complete your edits.
Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this
button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may
receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to
the system until all required fields are complete and correct.
In addition, you have a 2-hour time limit for each tab where you will need to complete the information correctly and then
click the Save and Continue button. There is a timestamp in the upper-right hand corner of the page that notes when you
first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not
complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will
be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to
compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / C]D message
box.
Getting Started
On this tab you will notice certain icons that are displayed.
• = a plus icon - click on this icon to expand a list of items.
• a minus icon - click on this icon to collapse a list of items.
• i= a new icon - click on this icon to add a new item.
.~e = a pencil icon - click on this icon to edit your selections.
• an information icon - this help icon Is next to certain items tliat may need further explanation. Simply click and
review the information provided in the pop up window.
Budget Information by Budget Llne Item:
CATEGORY
DESCRIPTION
CID
IN-
KIND
GPI
TOTAL
UNIT/%
CATEGORY
MATCH
MATCH
Certified Peace
Personnel
Officer - Police
Training
$1,500.00
$1,500.00
$0.00
$0.00
$3,000.00
4
Department
Computer
Data
Information
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Processing,
Systems Interface
Contractual
Web Site,
for Live Scan
and
and/or
System Computer
Professional
Progremming
Information
$30,000.00
$0.00
$0.00
$0.00
$30,000.00
0
Services
Services
Systems Interface
for Municipa Court
SoRwa re
Local Configuration
Personnel
Director
of Computer System
$0.00
$2,000.00
$0.00
$0.00
$2,000.00
3
and Installation
Network and
TP4800XC Enhanced
Equipment
Server
Software
Definition Criminal
Booking Station with
$30,000.00
$0.00
$0.00
$0.00
$30,000.00
46
and/or
Mug shot Camera
Licenses
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