09-PEDC 2008-09 ReportCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originaring Department:
Presented By:
Agenda Item No.:
6-12-2009
Council Date:
Finance
Gene Anderson
9.
6-22-2009
RECOMMENDED MOTION:
Move to approve the transfer of funds within the PEDC 2008-09 Budget.
POLICY ISSUE(S):
Fiscal management.
BACKGROUND:
There are several building maintenance items that need to be taken care of at the Depot Building. These
items include ceiling repair, exterior painting, roof repair, floor repair, and standing water in the basement.
The estimated cost for these repairs is between $23,000 and $25,000. At its May 12, 2009 meeting, the
PEDC Board approved this transfer of funds. The City Council approves the PEDC budget as part of the
City's budget and therefore needs to approve any changes to that previously approved budget. This transfer
does not increase the total budget but moves $25,000 from line item 02-0002-11-01 (Existing Industry
Pro) ects) to line item 02-0401-11-01 (Building Maintenance).
BOARD/COMMISSION RECOMMENDATION:
Approved by the PEDC board 5/12/09
EXHIBITS:
PEDC Minutes dated May 12, 2009. Resolurion authorizing transfer of funds.
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$25,000
❑ Department Report ❑ Resolution
Budgeted Amt.
$0
❑ Presentation ❑ Ordinance
y'I'D Actual
$0
❑ Public Hearing ❑ Other
Acct. Name
Building Maintenance
Acct. Number
02-0401-11-01
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administrarion Z City Clerk ❑ Community Development ❑ EMS/IT Z Finance ❑ Fire
❑ Municipal Court Z Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris UU (10 3 Revised 2/04/08
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DRAFT
attorney\reswork\current\PEDC Budget Amend-Transf Res 2009
RESOLUTIOIV 11I0.
A RESOLUTIOIV OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING AN AMENDMENT TO THE PARIS ECONOMIC DEVELOPMENT
CORPORATION BUDGET FOR THE FISCAL YEAR OCTOBER 1, 2008, TO
SEPTEMBER 30, 2009 TO TRANSFER FUNDS; MAKIIVG OTHER FINDINGS
AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris approved and accepted the Paris
Economic Development Corporation Budget for the fiscal year beginning October 1, 2008,
and ending September 30, 2009; and,
WHEREAS, the Depot Building, located at 1125 Bonham, OParis, Texas is in need of
maintenance and repair which includes ceiling repair, exterior painting, roof repair, floor
repair and removal of standing water in the basement, that need to be taken care of with an
estimated cost for these repairs to be between $23,000 and $25,000; and,
WHEREAS, on May 12, 2009 the PEDC Board approved the transfer of funds within
their existing budget for the needed repairs; and,
WHEREAS, this transfer does not increase the total budget but moves $25,000 from
line item 02-0002-11-01 (Existing Industry Projects) to line item 02-0401-11-01 (Building
Maintenance); and,
WHEREAS, it is appropriate that said transfers be made within the PEDC 2008-2009
Budget, and the same should be approved.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby
in all things approved.
Section 2. That the transfer of $25,000 from line item 02-0002-11-01 (Existing
Industry Projects) to line item 02-0401-11-01 (Building Maintenance) within the PEDC
2008-2009 Budget, for needed repairs to the Depot Building, be, and the same is hereby,
approved.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 22nd day of June, 2009.
Jesse James Freelen, Mayor
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ATTEST:
janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
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Paris Ecoaomic Development Corporation
Board Meeting Miautes
May 12, 2009
Board Members
Preseat: John Wright
Chad Brown
Dan Smith
Pike Burkhart, Sr.
Rick Poston
Guests: Edwin Pickle
Connie Beazd
Staff Present: Pete Kampfer
Rachel Schory
Shannon Barrentine
Ex Oftlcio
Present: Dr. Pam Anglin
Kevin Camith
Jesse Freelen
Kent McIlyaz
Dan Smith called the meeting to order at 4:05 p.m.
Mr. Smith directed the boazd's attention to agenda items Sa and Sb as the first orders of
business. For agenda item Sa, election of board officers, John Wright made a motion that this
item be tabled until the board can come into compliance with bylaws concerning board
members' tenure. Motion was seconded by Chad Brown and the motion carried with 3 aye
votes. Board members Burkhart and Poston refrained from voting.
To address PEDC bylaws compliance concerning board members' tenure, Mayor Freelen
presented Mr. Smith with a copy of the resolution indicating the current city policy on
appointment of board members.
Mr. Smith then directed the board's attention to agenda item Sb concerning amendment
of PEDC bylaws. Mr. Wright made a motion that this item be tabled until the board can
complete further study of their bylaws and city policy. The motion was seconded by Mr. Brown
and carried with 3 aye votes. Having concluded this business, the board decided not to recognize
Mr. Burkhart and Mr. Poston as official new board members at this time.
Minutes from the April 14, 2009 meeting were reviewed and unanimously approved as
submitted on a motion by Chad Brown seconded by John Wright.
The financial report for Apri12009 was reviewed and unanimously approved as
submitted on a motion by Chad Brown seconded by Dan Smith. Mr. Kampfer indicated that the
$9500 new industry figure reflects money spent on wayfinding sign equipment, an expenditure
that had been approved several years ago. Mr. Smith asked Mr. Kampfer to provide a written
summary of budget status year-to-date at the next board meeting.
Mr. Kampfer presented the Executive Director's report providing the following updates:
• New board members will need to complete open meetings act training, which can be
accessed via the Secretary of State's website or the PEDC CD.
• Mr. Kampfer reviewed his recent travel calendar, reporting his attendance at the real
estate show in Houston, CoreNet in Dallas and the IAMC conference in North Carolina.
He also reported on Lamar Co. Days in Austin held last month. Mr. Kampfer will have
no business travel in June but will be on personal vacation for 2 weeks.
• PEDC recently received an economic excellence award from TEDC
• Mr. Kampfer is continuing to pursue GIS software for community planning and is
May 12, 2009
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currently exploring potential partnerships with local firms who already have GIS systems.
Mr. Kampfer is working on a report to outline how the Main Street program would
function as a component of PEDC
The next board meeting will be June 9, 2009 with agenda items to include budget review
and approval for 2009-2010, Director's objectives report, and diversity consultant
funding.
Mr. Kampfer presented a sample of a newly developed marketing piece that retlects the
new mazketing goal of promoting our local resources.
A proposal was presented for Industrial Park landscaping around the pond. The proposal
is from Cornerstone Design group, a division of Adams Engineering, the firm that did the initial
engineering work for the park's development. Landscape proposal will address erosion issues
around the pond. Proposal includes itemized list of proposed services and a cost estimate for
each. lmproved aesthetics will be a component of the project in addition to erosion control. Mr.
Smith made a motion that this proposal be accepted from Cornerstone Design. Mr. Wright
seconded the motion and it passed unanimously.
The need for amendrnents on the 2008-2009 budget was explained. There are several
items of maintenance of the PEDC office that need quick attention. These include: ceiling
repair in the men's bathroom, paint for exterior of building, leaks in parts of the roof, continual
standing water in the basement, and floor repair in the executive office. Total estimate for all
services above is $23,000, but Mr. Kampfer is requesting $25,000 for all repairs. Expenditure of
these funds will necessitate a budget amendment because there was no line item for building
maintenance in the existing budget. Mr. Wright made a motion that $25,000 for repair
expenditures be approved. Motion was seconded by Dan Smith and passed unanimously.
The Board convened into Executive Session at 5:00 p.m. pursuant to Section 551.087 of
the Texas Government Code to discuss and deliberate an offer of a financial or other incentive to
a business prospect to locate, stay, or expand in Paris and consider any commercial and financial
information related to the business prospect, and pursuant to Section 551.072 of the Texas
Government Code to discuss and deliberate acquisition of real property. Executive session
concluded at 6:11 p.m. As a result of executive session discussion, the board authorized Mr.
Kampfer to purchase three properties adjacent to the Industrial Park, with purchase price and
closing costs not to exceed $66,000. The action passed unanimously on a motion by Chad
Brown, seconded by John Wright.
There being no further business to come before the board, the meeting was adjourned at
6:13 p.m.
(NOTE: All votes that are indicated as unanimous passed with tluee ayes; the two recently added
board members abstained from any voting action.)
Respectfully submitted,
Rachel Schory
Economic Development Specialist
• U 0 (1) (0 .1 ~'L' May 12, 2009