12-Ground sublease between Red River Valley Fair Assoc. and Hopewell Vol Fire Depts.CITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
06/ 16/09
Council Date:
City Manager
Kevin Carruth
12.
06/22/08
RECOMMENDED MOTION:
Move to approve a grounds sublease between the Red River Valley Fair Association and Hopewell
Volunteer Fire Department and authorizing the City Manager to negotiate and execute all necessary
documents.
POLICY ISSUE(S):
Contract management
BACKGROUND:
Red River Valley Association desires to sub-lease to Hopewell Volunteer Fire Department the building
located at 1875 Fitzhugh for the purpose conducting bingo. These two entities have entered into a sub-
lease agreement for the past several years. The City's lease agreement with the Fair Association
requires them to get approval from the City for any subleases.
BOARD/ COMMISSION RECOMMENDATION:
EXHIBITS:
Lease Agreement and resolution
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$
❑ Department Report Z Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
Y7'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
M Administration Z City Clerk ❑ Community Development ❑ EMS/IT Z Finance ❑ Fire
❑ Municipal Coutt 0 Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris Revised 2/04/08
DRAFT
attorney\reswork\current\RRVFA - Bingo - Hopewell Vol Fire Dept Res 2009
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING THE GROUNDS SUBLEASE BETWEEN THE RED RIVER
VALLEY FAIR ASSOCIATION AND THE HOPEWELL VOLUNTEER FIRE
DEPARTMENT TO CONDUCT BINGO OPERATIONS AT THE BIG TIME
BINGO BUILDING, 1875 FITZHUGH DRIVE, PARIS, TEXAS; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Red River Valley Fair Association has requested approval from the
City Council of the City of Paris to enter into a grounds sublease agreement with the
Hopewell Volunteer Fire Department to conduct bingo operations at the Big Time Bingo
Building, 1875 Fitzhugh Drive, Paris, Texas, in the form shown in Exhibit A, attached
hereto; and,
WHEREAS, it would be in the best interests of the citizens of the City of Paris that
such grounds sublease agreement be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby
in all things approved.
Section 2. That the Red River Valley Fair Association be, and it is hereby, granted
approval to enter into the grounds sublease agreement with the Hopewell Volunteer Fire
Department in the form shown in Exhibit A, attached hereto.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 22nd day of June, 2008.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
* U0U04~
LEASE AGREEMENT
This agreement is made and entered into by and between Red
River Valley Fair Associatior., Inc., a non-profit organization,
hereinafter referred to as Lessor, and Hopewell Volunteer Fire
Department a non-profit organization, hereinafter referred ro as
Lessee.
For and in consideration of the mutual promises nerein
expressed the Lessor and Lessee do hereby agree to the following:
WITNESS TO:
I. PURPOSE OF LEASE:
The Lessee wishes to lease from the Lessor certain space ±o
conduct bingo operations licensed by the State oi Texas only.
II. PREMISES:
Lessor agrees tc lease and the Lessee agrees
Lessor the foliowing described property, all the
Time Bingo Building on the property, located
Street, Paris, Lamar County, Texas for the
occasions per week as desianated on the Less
1ic,ense.
to lease from the
floor area in Big
at 1875 Fitzhugh
number of bingo
ee' s Texas Bin 70
III. DUTIES OF LESSOR:
Lessor shall provide parking facilities, eruiNment :nd
utilities.
IV. TERM:
The term of this lease will be for a period from the 15th cay
of June 2009 to the 15th day of June 2010_
V. CONSIDERATION:
The Lessee will pay the Lessor the amount of $250.00
Per whole session (Bingo occasion). The consideration for the
lease of this building shall be due and payable monthly. The first
payment will be due and payable monthly after the execution of this
lease, with rent payments being due and payable monthly each and
every month thereafter, prior to the last business day oz the
month, during the term of this lease. Total rental for any month
may not in any case exceed $600.00 per bingo occasion actually
conducted by lessee during that month.
Lessee shall make payment te the Lessor at:
Red River Valley Fair Associatior., Ir.c.
570 'ast Center Street
Paris, Texas 75460
FXHIBIT,~
, ( .?11~xy 46
VI. REPRESENTATIONS OF LE5SEE;
The Lessor acrrees and acknowledges that Lessee is a non-profit
organization as that term is defined under the governing of the
bingo statutes in the State of Texas and that the Lessee holds a
valid license to conduct bingo within the State of Texas issued by
the Texas Lottery Commission of the State of Texas. It sha11 be
the Lessee's responsibility to provide for all bingo supplies or
other equipment associated with the operation of the bingo game,
including but not limited to prizes, bingo cards, or any other
necessary equipment. It is understood and agreed that the Lessot
shall not be responsible for the storage or maintenance of any
equipment herein above described.
VII. INSURANCE:
The Lessee, at Lessee's expense, shall maintain a
comprehensive general liability insurance policy on the described
premises and adjoining parking facilities in an amcunt of at least
$500,000.00 combined single limits and shali name the Lessor and
the City of Paris as additional insured on said policy. Lessee
shall provide Lessor with a certificate of insurance prov.iding for
thirty (30) days advance notice of cancellation.
VIII. SEVERABILITY:
Should any provisions of this lease be held irlvalid, the
validity of the main portions of this lease shall not be eftective.
IX. APPROVAL:
This iease is subject to tne approval of tne City ot Paris per
the main lease agreement between the Red River Va11ey Fair
Association, Inc., and the City of Paris, Paris, Texas.
X. NOTICES:
Notices are to be sent to:
Lessor: Red River Valley Fair Association, Inc.
570 East Center Street
Paris, Texas 75460
Lessee: Hopewell Volunteer Fire Department
Route One Box 225
Sumner, Texas 75486
HOPEWELL VOLUNTEER FIRE DEPT. RED RIVER VALLEY FAIR
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Les ee
Lessor
Lessee
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Dated
Lessor
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