25-South Collegiate Drive projectCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
06/01/09
City Council
Shawn Napier, P.E. Director of
Council Date:
Engineering, Planning &
25
06/08/09
Development
RECOMMENDED MOTION:
Move to direct staff to proceed with the South Collegiate Drive project with the arterial option with
funding to come from a bond election be held in November, and also directing staff to develop a list of
additional projects to possibly include in a bond issue.
POLICY ISSUE(S):
Capitol planning
BACKGROUND:
The City Council requested that cost estimates for construction, engineering, and surveying be
developed so a decision could be made as to how to proceed with the possible reconstruction and
expansion of South Collegiate Drive. Hayter Engineering has put together a cost estimate for two types
of roadways: (1) a 62-foot wide arterial from Loop 286 going north to Jefferson Road (FM 1507) for an
estimated $2,405,500; (2) a 39-foot wide collector roadway, estimated at $1,910,200 (these two
estimates are broken down on an enclosed exhibit). A third cost estimate was developed for the section
of Collegiate in front of the Civic Center and Sports Complex (Jefferson Road north 1300-feet to the
bridge) and estimated to cost $663,600.
In conjunction with the South Collegiate project, staff has been working with the Texas Department of
Transportation (TxDOT) to realign the Collegiate/Jefferson intersections and make South Collegiate the
main north-south thoroughfare (see attachment). TxDOT has a letting deadline of August 2010 for a
project to widen Jefferson Road to three lanes starting at the transition point from four lanes to two lanes
just west of South Collegiate and going east through the two intersection and ending just east of the
Paris High School property on Jefferson Road. In order to for TxDOT to make this happen they will
need a resolution from City Council stating that:
a) It is TxDOT's intention to widen Collegiate Drive and have it be the through roadway gaining a
net increase in safety and mobility;
[CONTINUED]
BOARD/COMMISSION RECOMMENDATION:
N/A
EXHIBITS:
ACTION:
BUDGET INFO:
❑ Financial Report ~ Minute Order
Expense
$
❑ Department Report ❑ Resolution
Budgeted Amt.
$
F~ Presentation ❑ Ordinance
y'I'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT Z Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police Z Eng./Public Wotks ❑ Utilities
City of Paris
Revised 2/04/08
p ~!n(?21~
b) The City will acquire needed ROW and incur all associated fees (e.g. utility adjustments, surveys,
etc); and
c) The ROW owned by the City of Paris that will be associated with the realignment of FM 1507 will
be considered "to be used for public transportation purposes."
Surveying costs for the entire project is estimated at $11,860, regardless of which roadway width is chosen
adjacent to the new Paris High School. The plan is to acquire the additiona140-feet of ROW which when
added to the 40-feet donated by the High School property will be the minimum ROW width for an arterial
roadway (80-feet). The cost of right-of-way acquisition has not been determined. A summary of project
costs are in the table below:
Description
Arterial
Collector
Construction
$2,405,500
$1,910,200
Contingencies (15%)
287,800
224,700
Professional Services
198,700
187,500
Surveying
11,860
11,860
Right-of-Way
TBD
TBD
Collegiate Drive North of Jefferson to Bridge
663,600
663,600
Total
$3,080,960
$2,585,660
At the June 8 meeting Council directed staff to assume reconstruction of South Collegiate to arterial
standards and also develop a list of possible other projects to include in a debt issue as well an estimate of
the cost of issuing bonds.
The following list (in no particular order) has been developed from suggestions from Council Members and
meetings with staf£
1. Restoration of the City Hall exterior and interiar repairs and finish out
2. City Hall roof replacement
3. Restoration of the Bywaters peristyle
4. Restoration of the plaza fountain
5. Replacement of sidewalks around the plaza
6. Replacement of the fishing pier at Lake Crook
7. Adding an emergency electrical generator sufficient to run City Hall and Annex
8. Expansion of the skateboard park and relocation to the Sports Complex
9. Building a warehouse to improve and consolidate purchasing functions
10. Gateway monuments (such as the one on Hwy 24 next to Evergreen Cemetery) on Hwy 271 North,
Hwy 271 South, Hwy. 82 East, Hwy. 82 West, and FM 195
11. Installation of a pocket park in the building burn out in the 100 block of Main SE
12. Paving Sports Complex parking lots
13. Development of additional fields at Sports Complex
14. Building parking for Trail de Paris at Collegiate Drive trailhead together with a Collegiate Drive
entrance into the Police Department.
15. Straightening Bonham St./Grand Avenue
16. Develop downtown park on North Main
17. Play structures, bleachers, picnic tables, benches, and restrooms at various parks
[CONTINUED]
. UUIiLl1J
The City's Financial Advisor, Dan Almon, had the following comments about bond issues:
1. Issuance cost on $3,000,000 would be about $48,000.
2. Bond issues of $5,000,000 are efficient in terms of cost of issuance.
3. City of Paris bonds or certificates of obligation would sell at the same interest rate, all things being
equal.
4. Essentially the timeline to sell voted bonds and CO's is the same although you must publish notice
of intent to sell CO's with the first publication being at least 30 days prior to the sale. For all
practical purposes the 30 day notice runs concurrent with the required four to five weeks it takes to
get to market with voted bonds.
5. Both bonds and CO's may be sold taac exempt or taxable depending on the use of proceeds.
Staff needs direction from Council on:
a) Whether to proceed with the project
b) If proceeding, what funding sources to develop, i.e. reserves, certificates of obligation, or general
bond election in November
c) If debt is to be issued, what other projects to consider including in the issue.
d) If debt is to be issued, what should the size of the debt issue be?
a 0 f) (;2 1. 7