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06-Record of Standing CommitteeCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 07/08/09 Council Date: City Clerk Janice Ellis 6. 07/ 13/09 RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Paris Municipal Band minutes from the meeting on February 12, 2009 Paris Visitors & Convention Council minutes from the meeting on February 25, 2009 Historic Preservation Commission minutes from the meetings on April 8, 2009 and May 26, 2009 Building and Standards Commission minutes from the meetings on April 20, 2009 Paris Public Library Advisory Board minutes from the meeting on May 20, 2009 Airport Advisory Board minutes from the meeting on May 21, 2009 Lake Pat Mayse Study Committee minutes from the meeting on May 28, 2009 BOARD/ COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: ❑ Financial Report ~ Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance YTD Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 w 000011 06l1912009 09:07 9037842503 PAGE 02 Mirtutes Paris Municipal Band Cammission Thursday, February 12t"12009 4:a0 PM A meeting of the members of the Paris MuniGipal Band Commission was held on Thursday, February 12th , 2009 at 4:00 PM at the Lamar County Chamber ofi Commerce. Members present were Randy Bunch - Chairman, Tommy Neugent, Ray Karrer, Edwin Pickle, Patsy Daniels, and Becky Semple, Randy Bunch called the meeting to order. Minutes were read and approved. Our balance for #he 2009 year began at $20, 850 minus a purchase of $7.$3 leaving a balance of $20,842.17. Scheduled concert dates for the 2009 season are: Thursday, June 4th...there wifl be a two hour rehearsal.....performance dates are: Friday, June 12th, June 19", June 26t", July 3rd will be at Noyes Stadium, July 10 laack at Bywaters, and then fincil concert will be July 17t" for the Crape Myrtle Coronation. It was ciiscussed that band members must come to rehearsal to be eligible to play in the weekly concerts. There was discussion about the ehairs fpr the band members, and all seem to be iri good shape. Tommy noted that 94 played in the July 3rd eoncert. Letters to potential band members will be brought to ludy here at the Chamber for mailing. Edwin will print flyers to be distributed throughout aur area and to the Paris News. Connie Beard will be notified of concert dates for publication it1 the PaI'IS NeWS, 000012 06;'15!2009 09: 0? 903?842-5[3 PAGE 03 Sally Wright will be notified that our back-up plan due to bad weather will be at the Pavilion next to the Civic Center. Randy will make arrangements for the truck to transport equipment. Tommy will send an invoice for Tuba Christmas to Judy. Meeting adjourned. Respectfuify, ~ Becky Semple - 0.00013 06119'2009 09:07 9037842503 PAGE 04 Paris Visitors & Gonvention Council Minutes February 25, 2009 Members Present: Bobby Walters, Gail Dority, Suzy Harper, Mike Patterson Gearge Kimbrough, Derald Bulls, Mary Lou Coe, Pete Kampfer, Mindy Moree Becky Semple. Call to Order: Chairman Bobby Walters called the meeting to order and welcomed Connie Beard fram the Paris News, and Dale Henry representing the Dixie 8aseball group. Minutes fram the last council meeting were read and approved on a motion by Mike Patterson, and Gail Dority gave the second. Financial Report was given by Mindy Maree, and Bobby Walters made the motion to approve the financials as read, and Gearge Kimbrough gave the second. Funding request were discussed and reviewed for two Dixie baseball events, Dixie Majors and pixie Pre-majors both requesting $2500.00 for each event held July 11-16, 2009. The sub-committee made a recammendation based off of the scoring criteria to fund $2250.00 far each group, making it a total of $4500.00, A funding request from Red River Valley Honkers Antique Car Club for the Northeast Texas Classic Car Show for $2500.00 to be held June 13th, 2009 was also presented. The subTcommittee made a recommendation based off of the scoring criteria to fund $2000.00. A motion was made by Gail Dority to approve these requests with the recommended amaunts from the sub-committee, and the motian was approved on a second by Mary Lou Coe. Meeting adjourned. Z44~ Respectfully submitted, Becky Semple Tourism Directar - 00001 ~ MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY, APRIL 8, 2009 12:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman. A. The following members were present: Arvin Starrett, Chairman Paul Denney, Vice-Chairman Ben Vaughan Jerry Raper Matt Coyle B. The following members were absent: Brad Archer Susan Scholz, Secretary C. Also present was Jeanna Scott, Administrative Assistant. 2. Approval of minutes from previous meetings (Mar•ch 11, 2009) Motion was made by Ben Vaughan, seconded by Matt Coyle to approve March 11, 2009 minutes. Motion carried 5-0. 3. Consideration of and action on the f'ollowing Certificate of Appropriateness: A. 104 Lamar Avenue - Gary L. Waite - Gary Waite stated renovating building and wants to put compressor on awning where existing compressors are located. The compressor will be placed between the two existing compressors and wil] not be visible unless you are standing directly in front of it. Current supports are adequate to support additional compressor. Ben Vaughan asked what other options are available other than mounting on canopy? Mr. Waite stated roof not an option due to problems with leaking. The roof has a foam overlay and is hard but you can't put weight on it or it will leak. Mr. Waite further stated this is the only other option and it's not a good option, pipes would have to be ran up the side of the building. Ben Vaughan stated the conduit could be painted, preferable solution to another ac unit on the canopy. Arvin Starrett stated guidelines state must be out of line of sight, existing units grandfathered, if we allow this it could set precedent. Paul Denney stated a platform could be attached to allow the ac unit to be placed on the roof and only a small portion of the unit will be visible from the street. Mr. Denney further stated ideal situation would be to change out existing units to larger units. Gary Waite stated that already have a larger unit serving the offices. This unit will be placed between two existing units and will be out of sight. Mr. Waite stated a trade off would be the removal of the existing window unit and replacement of the « .000015 window glass. The function of the canopy was to hold the ac units. Motion was made by Ben Vaughan, seconded by Jerry Raper that the request does not meet the Texas Historical Commissions standards and voting to approve goes against the standard. Motion carried 5-0 Motion was made by Ben Vaughan, seconded by Matt Coyle to deny the COA. Motion carried 5-0. 4. Consideration of and action on the following Faqade Grants. A. 125 - 139 Bonham - Scott McDowell - Motion was made by Paul Denney, seconded by Matt Coyle to award the grant. Motion carried 5-0. 5. Discussion of and action on placing Citizens Forums on future agenda. Paul Denney stated he requested this item be placed on the agenda. Gary Brown could not speak because he was not on the agenda. Arvin Starrett stated he is equally frustrated, however if discussion and action is ta.ken, we could be in violation of the open meetings act. No legal counsel available for HPC meetings. Ben Vaughan stated if you are on the agenda you can speak, but he is equally concerned about having legal counsel available just in case. Matt Coyle stated it would be nice to listen to citizens concerns but legally what would be able to do. Motion made not to place Citizens Forums on agenda by Ben Vaughan, motion died lack of a second. Motion made by Arvin Starrett, seconded by Paul Denney to table this item. Motion carried 5-0. 6. Discussion of and action on the Design Guidelines. Arvin Starrett brought the commissioners up-to-date on the status of the Design Guidelines. 7. Request izems for future agendas. Place 717 8th Street S.E., back on the list for Building and Standards. 8. The meeting adjourned at 12:28 p.m. APPROVED THIS 27TH DAY OF APRIL, 2009. Arvin tt, Chairman ~ UoQ016 MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION TUESDAY, MAY 26, 2009 4:00 0'CLOCK P.M. 1. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman. A. The following members were present: Arvin Starrett, Chainnan Paul Denney, Vice-Chairman Susan Scholz, Secretary Ben Vaughan Matt Coyle B. The following members were absent: Brad Archer Jerry Raper C. Also present was Jeanna Scott, Administrative Assistant. 2. Approval of nainutes, from previous meetings (Apri18, 2009) Motion was made by Ben Vaughan, seconded by Matt Coyle to approve April 11, 2009 minutes. Motion carried 4-0. 4. Consideration of and action on the following Certificate of Appropriateness: A. S East Plaza - Artesia Enterprises, LLC, Gary Brown stated they have negotiated with Subway to lease this praperty. They have brought copies of all drawings to the meeting. Jeff Martin, Subway Owner, stated they will be pulling off the current boards where windows use to be and replacing with glass, also going back with chocolate colored aluminum around the windows. They will also be adding an additional door at north side of building per code. There use to be an entrance on north side and it was bricked over. Mr. Martin further stated they will need a covering over door to protect it and is proposing an aluminum frame canvas canopy in the same chocolate brown color that is on the building. Arvin Starrett asked will you be using existing door on the front of the building. Mr. Martin stated they are proposing a glass aluminum door. Paul Denney asked if it could be a solid door. Mr. Martin stated he preferred to use a see thru door for security purposes. Chairman Starrett stated if you are replacing both doors, couldn't they be wood and glass. Mr. Martin said that would not be a problein. He wants the building exterior to blend with the downtown buildings. Subway is not near as picky with exterior of the building verses the interior. Alex, Scott Custom Signs, presented the signage package Subway is proposing. Alex stated they will be using existing sign frames and will ~ 000017 paint the frame to match, and replace existing guide wires. The sign will be exposed neon around the edge, the Subway lettering will be exposed neon. The sign under the awning will go in the existing sign cabinet and will be back lit. Commissioners discussed the back lit sign and the use of it verses the Design Guidelines. It was determined that the sign could be gandfathered in. Motion was made by Susan Scholz, seconded by Paul Denney to approve the COA window replacement with chocolate aluminum frame, wood door with glass panel located on the north side and front of the building, aluminum frame canvas awning in chocolate color over doorway on the north side, sign package for attached sign and the tailored back lit sign under the canopy. Motion carried 5-0. Susan Scholz arrived at 4:05. Motion was made by Paul Denney, seconded by Matt Coyle to recuse Ben Vaughan. Motion carried 4-0. 3. Public hearing, consideration of and action on the application for a demolition permit by Ben M. Vaughan for the structure located at 1110 Church Street. Ben Vaughan stated they tried to save the building, however, because of the way the fireplace is attached it is pulling the structure over. Mr. Vaughan stated he is requesting permission to demolition the structure. Motion was made by Susan Scholz, seconded by Paul Denney to approve the COA contingent on receiving repair cost estimate that reflects the cost will exceed the value of the home. Motion carried 4-0. Motion was made by Paul Denney, seconded by Susan Scholz to return Ben Vaughan to the meeting. Motion carried 4-0. 5. Discussion of and action on placing Citizens Forums on futur-e agenda. Motion made by Paul Denney, seconded by Susan Scholz not to place a Citizens Forum on the agenda. Motion carried 5-0. 6. Discussion of and action on the Design Guidelines. Will follow up after the subcommittee meeting on June 4th. 7. Request items for future agendas. Design Guideline update. 8. The meeting adjourned at 5:02 p.m. APPROVED THIS IOTH DAY OF JIJNE, 2009. Arvm t ett, Chairman MINUTES REGULAR MEETING BUILDING AND STANDARDS COMMISSION MONDAY, APRIL 20, 2009 4:00 O'CLOCK P.M. 1. Bill Harris, Chairman called the Building and Standards Commission meeting to order at 4:05 P.M. A. The following members were present: Chris Brown Vicki Ballard Bill Harris Ryan Lassiter B. The following members were absent: Lucius Joe, Jr. Harrell Tippitt Zach Saffle 2. Approval of minutes from previous meetings. (January 20, 2009; February 16, 2009) Motion was made by Chris Brown, seconded by Vicki Ballard to approve the minutes for the January 20, 2009 and February 16, 2009 meetings. 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures°: A. 901 S. Main; Lot 19, City Block 158 - Motion was made by Chris Brown, seconded by Vicki Ballard, to allow 30 days to demolish. If the property is not demolished in 30 days the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. B. 1305 Pine Bluff; Lot 10, City Block 70-C- Motion was made by Chris Brown, seconded by Vicki Ballard, to allow 30 days to demolish. If the property is not demolished in 30 days the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. C. 416 E. Grove, Lot 2, City Block 75-A- Motion was made by Chris Brown, seconded by Vicki Ballard, to allow 30 days to demolish. If the property is not demolished in 30 days the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. OO0,019 D. 805 4th Street N.W.; Lot 1, City Block 99- Motion was made by Chris Brown, seconded by Vicki Ballard, to allow 30 days to demolish. If the property is not demolished in 30 days the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. E. 539 W. Campbell; Lot 14 and 14-A, City Block 88-B- Motion was made by Chris Brown, seconded by Vicki Ballard, to allow 30 days to demolish. If the property is not demolished in 30 days the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. F. 805 5th Street N.W.; Lot 8 and 9, City Block 88-B- Motion was made by Chris Brown, seconded by Vicki Ballard, to allow 30 days to demolish. If the property is not demolished in 30 days the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. G. 611 10'h Street N.W.; Lot 24, City Block 83- Motion was made by Chris Brown, seconded by Vicki Ballard, to allow 30 days to demolish. If the property is not demolished in 30 days the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. H. 410 14'" Street N.W.; Lot 6, City Block 230- Motion was made by Chris Brown, seconded by Vicki Ballard, to allow 30 days to demolish. If the property is not demolished in 30 days the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. 1. 906 15th Street N.W.; Lot 6, City Block 232- Motion was made by Chris Brown, seconded by Vicki Ballard, to allow 30 days to demolish. If the property is not demolished in 30 days the City may demolish, with a$1,000 per day civil penalty. Motion carried unanimously. 4. Meeting adjourned at 4:30 P.M. APPROVED THIS 18TH OF MAY, 2009. BILL HARRIS, CHAIRMAN -0 0000,20 Paris Public Library Advisory Board Minutes May 20, 2009 The Paris Public Library Advisory Board met Wednesday afternoon, May 20, 2009, at 4 o'clock in the Library Gallery. Chairman Bill Kennedy called the meeting to order. Other members in attendance were Debbie Anderson, Linda Vandiver, and Eddie Poole. Also present were Library Director Priscilla McAnally and Charla Hines of the Paris Housing Authority. Minutes from the previous meeting were approved with the following corrections: • The Volunteer luncheon was held on April 20 • The spelling of Ca.ra Sulsar's name was corrected • The Director had already attended the Nashville conference Chairman Kennedy proposed a summer reading program for the Paris Housing Authority children. The name of the program is "Let's Read Together." Ms. Hines gave input from the PHA perspective as to how we can integrate the library program with her existing summer program. Ms. Hines expressed the desire that the program go beyond the summer months. It was suggested that we coordinate possible dates with school district teacher workdays. She will put more detail to the plan and contact Priscilla. The children's summer reading activities have been scheduled. Area businesses have contributed rewards. They include Texas Rangers tickets, Hawaiian Falls Waterpark two-for-one tickets, a$50 photo session with Dixon Photography, and bowling and swimming passes. RSVP and Hallmark have donated gift bags for the registration packets. The budget is on track - no unusual expenditures. $38,000 remains in the materials line item. The statistical report was down from last year with the exception of library cards and program attendance. It was noted that Jackie Alsobrook's sister had passed away. The Board authorized a memorial gift. Due to scheduling conflicts, the June board meeting will be on June 24 instead of June 17. The 2009-2010 budget proposal has been submitted with virtually no change from the 2008-2009 budget. A patron's survey is being taken. Priscilla will address concerns gleaned from the surveys, possibly in newspaper columns. If possible, the survey will be made available on the city website. There being no further business on the agenda, the meeting was adjourned at 4:35 p.m. Submitted by ~ Debbie Anderson, Secretary - 0ptt0zl MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD COX FIELD AIRPORT TERMINAL MEETING ROOM PARIS. TEXAS THURSDAY, MAY 21, 2009 5:30 O'CLOCK PM The Airport Advisory Board meeting was called to order by Chairman Vic Ressler at 5:30 p.m. A. The following members were present: Vic Ressler Jack Ashmore Bill Boothe Glen Chapma.n Pete Kampfer Billy Copeland The following members were absent: None B. Also present was Jeanna Scott, Administrative Assistant, Jerry Richey, Airport Manager; and Edwin Pickle, City Councilman. 2. Approval of nzinutes.from previous meetings. (Febr-uary 12, 2009) No action taken. 3. Discussion of and possible action on construction of new T-Hangers. Pete Kampfer stated you need to build a compelling argument that it is viable to have new hangars to attract more activity. Feasibility study should be done to justify existing hangars plus new hangars. Pete Kampfer further stated in order to advance project find somebody to do an impact study that would show there is a need for additional hangars. Motion was made by Bill Boothe, seconded by Jack Ashmore to request the City budget funds for a feasibility study for new t-hangars. Motion carried unanimously. 4. Discussion of and possible action on recommending items to be included in the Airport Master Plan. Motion was by Jack Ashmore, seconded by Billy Copeland for the Master Plan to include a feasibility study for additional hangars plus an economic study for the airport. Motion camed unanimously. " 000022 Bill Boothe would like to see a site plan of the proposed new t-hangars. Jack Ashmore stated we need a feasibility study to determine the need for instrument landing system. This will attract more people to the airport. Jerry Richey stated we need explore the feasibility of having roads or car ways along runways. Motion to accept discussion items were made by Jack Ashmore, seconded by Bill Boothe. Motion carried unanimously. S. Discussion of and possible action to allow the nar-rowing of runway 1735. Jerry Richey stated every airport that has done this regretted it. Scott stated this would be limiting jet traffic and commuter service and it would be a step back for the airport. Motion was made by Jack Ashmore, seconded by Pete Kampfer to not recommend narrowing of runway 1735. Motion carried unanimously. 6. Discussion of and possible action on the f1'y-in. Pete Kampfer stated he talked with Chris from Paris Regional Hospital about funding the fly in. Chris said it has been a bad year for the hospital and they would be unable to help with the fly in. Pete Kampfer stated the VCC would do a match of 2,000.00, in addition to the City's 2,500.00 budget with no restrictions. Determined the date of the fly-in will be September 26, 2009. Fly-In subcommittee will consist of Scott, Billy, Jack and Jay Crowell. Pete Kampfer further stated can put on webpage, he will assign a staff person to help with fly-in. However, Airport Advisory Board will have to propose use of funds at VCC board meeting. 7. Request items, for future agendas. - Replace board member Andy Fasken - Proposal to paint Hangar A - Airport sign 8. Meeting adjourned at 6:12 p.m. APPROVED THIS 18TH DAY OF JUNE, 2009 ~L Vic Ressler, Chairman ~ ~~PP23 MINUTES WORK SESSION LAKE PAT MAYSE STUDY COMMITTEE 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, MAY 28, 2009 Call the meeting to order. Chairman Hayter called the meeting to order at 4:04 p.m. Committee member roll call. City Engineer Shawn Napier called roll. Members present were Reeves Hayter, John Kruntorad, Gene McWaters, Michael Moffitt, Sharron Nabors, Jim Noble, and Richard Quarles. Ex-Officio Members present were Bob Campbell and Renee Harvey. Member absent was Dennis Chalaire and Dan Smith. Ex-Officio Members absent were Bryon Billman, Jim Kays, Frank Wright and Ray Ball. Alternate Member absent was Joan Mathis. Also, present were city staff Shawn Napier, City Engineer; Doug Harris, Utilities Director; David Nabors, Pike Burkhart, Pete Kampfer and Charles Richards, Paris News. Quorum announced. Approval of minutes from previous meeting. (May 14, 2009) Motion was made by Sharron Nabors, seconded by Jim Noble to approve the minutes for the May 14, 2009 meeting. Motion carried unanimously. 4. Citizens forum. No one spoke. 5. Discussion and possible action on drafting a recommendation to City Council. Members discussed options and recommendations. 6. Possible future agenda items. Finalize a recommendation to the City Council. . PPP024 Adjournment. There being no further business, a motion to adjourn the meeting was made by Sharron Nabors, seconded by Richard Quarles. Motion carried unanimously. The meeting adjourned at 6:01 p.m. Approved this 11 th day of June, 2009. Reeves Hayter, Chai an - '~~PP25