21-Justice Assistance Grant ProgramCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Depattment:
Presented By:
Agenda Item No.:
06/30/2009
Council Date:
Police
Interim Chief Hundley
21.
07/13/2009
RECOMMENDED MOTION:
Move to approve a resolution authorizing the application for Justice Assistance Grant Program, 2009-
H1067-TX-DJ authorizing an inter-local agreement with Lamar County, and authorizing the City
Manager to negotiate and execute all necessary documents.
POLICY ISSUE(S):
Grant; Intergovernmental cooperation
BACKGROUND:
This is the annual JAG grant which historically has been split between the City of Paris and Lamar
County. This year the total amount of funding available is $24,140.
The Department wishes to replace our surveillance system in the interview rooms primarily along with
other areas in the building. The surveillance video system replacement is for recording witness and
suspect statements and providing enhanced recording of audio and video in certain areas of the police
department such as the booking room, prisoner loading area, and lobby. The new system will cost
$20,000.
Under the 50150 Split, the City will receive $12,070.00. Although this amount will be about $7,960.00
short of funding the purchase of the surveillance video system as detailed, the system replacement is a
top priority due to the continued problems with the existing system. The present system is using a
combination of analog audio and video and recording in a digital mode. Staff recommends the 50150
split and purchase of the surveillance system equipment.
The funding shortfall will be made up by funds from the asset forfeiture account.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Resolution, Public Meeting Notice, Grant Narrative, Inter-local Agreement
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$
❑ Department Report Z Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
yT'D Actual
$
Z Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fite
❑ Municipal Court Z Legal ❑ Library Z Police ❑ Eng./Public Works ❑ Utilities
City of Paris Revised 2/04/08
• U0028C;
DRAFT
attorney\reswork\current\JAG Grant Application Res 2009
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AUTHORIZING THE APPLICATION FOR THE EDWARD BYRNE MEMORIAL
JUSTICE ASSISTANCE GRANT (JAG) PROGRAM (FORMERLY KNOWN AS
THE LOCAL LAW ENFORCEMENT BLOCK GRANT); AUTHORIZING A1V
INTERLOCAL AGREEMENT WITH LAMAR COUNTY; AUTHORIZING THE
EXPENDITURE OF FUIVDS; ACCEPTING SAID GRANT AWARD UPON
1VOTICE THEREOF; AUTHORIZING THE EXECUTION OF A1VY A1VD ALL
DOCUMENTS NECESSARY FOR ACCEPTANCE AND IMPLEMENTATION OF
SAID GRANT UPON NOTICE THEREOF; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the United States Department of Justice, Bureau of Justice Assistance,
Edward Byrne Memorial Justice Assistance Grant (JAG) Program (formerly known as the
Local Law Enforcement Block Grant Program), provides funding for local law enforcement
grants; and,
WHEREAS, the City of Paris and Lamar County have been notified of the availability
of $24,140.00 in funding under said Grant Program, and it is deemed appropriate that the
entities, having been certified as disparate jurisdictions, agree to each make application for
not more than one-half of the funds available in order to effectively comply with the intent
of said program as set out in an Interlocal Agreement between the entities; and,
WHEREAS, the City Council of the City of Paris is desirous of processing a grant
application in the amount of $12,070.00, being one-half of the funds available, to replace
the existing surveillance system in the interview rooms along with other areas in the
building; and,
WHEREAS, the cost of the new surveillance system is $20,000.00 which is about
$7,960.00 more than the amount of this grant with the funding shortfall to be made up by
funds from the asset forfeiture account; and,
WHEREAS, it is deemed to be in the best interests of the citizens of Paris that the
City of Paris apply for said Grant for a new surveillance system for the Police Department;
and;
WHEREAS, the City Council desires to authorize the Mayor, City Manager, and
appropriate City staff to accept and implement said grant (if same is received) without
further action of City Council;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
^ UOC281
.
Section 1. That the findings set out in the preamble to this resolution are hereby
in all things approved.
Section 2. That the City of Paris, having been certified as a disparate jurisdiction
along with Lamar County, hereby agrees to act as fiscal agent and to apply for not more
than one-half of the funds available to it and Lamar County under the Edward Byrne
Memorial Justice Assistance Grant (JAG) Program (formerly known as the Local Law
Enforcement Block Grant Program), same being $12,070.00, with Lamar County making
application for not more than the remaining one-half, as reflected in that Interlocal
Agreement between the City of Paris and Lamar County, a copy of which is attached hereto
and incorporated herein as Exhibit A, and the Mayor is hereby authorized to execute and
the City Clerk to attest to said Interlocal Agreement.
Section 3. That an application be made to the United States Department of Justice,
Bureau of Justice Assistance, for an Edward Byrne Memorial Justice Assistance Grant (JAG)
Program in the amount of $12,070.00, to replace the surveillance system in the interview
rooms primarily along with other areas in the building.
Section 4. That the City Manager be, and he is hereby, appointed as the
Authorized Official of said project and is authorized and directed to execute, on behalf of
the City of Paris, an application for said grant.
Section S. That the Chief of the Paris Police Department be, and he is hereby,
appointed as Project Director and is hereby authorized and directed to execute and deliver,
on behalf of the City of Paris, all reports, communications, assurances, and documents
necessary for the completion of said project.
Section 6. That the Director of Finance be, and he is hereby, authorized and
directed to serve as the Financial Officer for said project and to receive and distribute funds
for the replacement of the surveillance system.
Section 7. That the Mayor, City Manager, the Chief of the Paris Police Department,
and the Finance Director be authorized and directed to execute, on behalf of the City of
Paris, any and all documents necessary for acceptance and implementation of said grant
upon notice of award thereof by the U. S. Department of Justice, and to execute and enter
into an Interlocal Agreement with Lamar County for the division of the grant funds under
the terms and conditions and in the forms approved by the City Attorney, and to proceed
with use of said funds upon receipt thereof for the purposes stated herein and in
accordance with the grant conditions.
Section B. That this resolution shall be effective from and after its date of passage.
w 000Z8G
PASSED AND APPROVED this 13th day of July, 2009.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
ft 0U028J
GMS APPLICATION NUMBER 2009-H1067-TX-DJ
(Mandatory)
THE STATE OF TEXAS
KNOW ALL BY THESE PRESENT
COUNTY OF LAMAR
INTERLOCAL AGREEMENT
BETWEEN THE CITY OF PARIS, TEXAS, AND COUNTY OF LAMAR, TEXAS
2009 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD
This Agreement is made and entered into this 13th day of July, 2009, by and between the COUNTY
OF LAMAR, acting by and through its governing body, the Commissioners Court, hereinafter
referred to as COUNTY, and the CITY OF PARIS, acting by and through its governing body, the City
Council, hereinafter referred to as CITY, both of Lamar County, State of Texas, witnesseth:
WHEREAS, this Agreement is made under the authority of Chapter 791, Texas Government
Code; and,
WHEREAS, each governing body, in performing governmental functions or in paying for the
performance of governmental functions hereunder, shall make that performance or those
payments from current revenues legally available to that party; and,
WHEREAS, each governing body finds that the performance of this Agreement is in the best
interests of both parties, that the undertaking will benefit the public, and that the division of costs
fairly compensates the performing party for the services or functions under this agreement; and,
WHEREAS, the CITY agrees to act as fiscal agent and to provide the COUNTY $12,070.00
from the JAG award for the 2009 Justice Assistance Grant Program; and,
WHEREAS, the CITY and COUNTY believe it to be in their best interests to reallocate the JAG
funds.
NOW THEREFORE, the COUNTY and CITY agree as follows:
Section 1.
CITY agrees to pay COUNTY a total of $12,070.00 of JAG funds.
EXHIBIT ..g
Section 2.
COUNTY agrees to use $12,070.00 for the 2009 Justice Assistance Grant Program until September
30, 2011.
Section 3.
Nothing in the performance of this Agreement shall impose any liability for claims against COUNTY
other than claims for which liability may be imposed by the Texas Tort Claims Act.
Section 4.
Nothing in the performance of this Agreement shall impose any liability for claims against CITY
other than claims for which liability may be imposed by the Texas Tort Claims Act.
Section 5.
Each party to this agreement will be responsible for its own actions in providing services under this
agreement and shall not be liable for any civil liability that may arise from the furnishing of the
services by the other party.
Section 6.
The parties to this Agreement do not intend for any third party to obtain a right by virtue of this
Agreement.
Section 7.
By entering into this Agreement, the parties do not intend to create any obligations express or
implied other than those set out herein; further, this Agreement shall not create any rights in any
party not a signatory hereto.
CITY OF PARIS, TEXAS
Mayor
COUNTY OF LAMAR, TEXAS
County ludge
ATTEST:
City Clerk
County Clerk
ri Ul;li2f.i~
APPROVED AS TO FORM (Contract Authorization):
City Attorney
District Attorney
*By law, the District Attorney's Office may only advise or approve contracts or legal documents on behalf of
its clients. It may not advise or approve a contracts or legal document on behalf of other parties. Our view of
this document was conducted solely from the legal perspective of our client. Our approval of this document
was offered solely for the benefit of our client. Other parties should not rely on this approval and should
seek review and approval by their own respective attorney(s).
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