15-Contract closeout with Intercon Construction Co.CITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
07/20/09
Council Date:
City Council
Shawn Napier, P.E.
15.
07/27/09
RECOMMENDED MOTION:
Deliberate and act on a resolution to close the contract with Intercon Construction Co., Inc. for the tear
down and removal of Case Bonita apartments; authorizing the City Manager to negotiate and execute all
necessary documents.
POLICY ISSUE(S):
Contract closeout
BACKGROUND:
The project is now complete, we have paid the last invoice and all that remains is to close out the
contract and pay the retainage ($27,909.80). The original contract amount was $558,196.00 and the
project had no change orders.
At the last meeting there was some discussion about what the contractor was responsible for in the
contract, the contract reads as follows: "CONCRETE REMOVAL: After demolition of the remaining
buildings, there will be numerous building slabs (approximately 29) and parking lots and associated
driveways on the property. All bidders should additionally bid the cost of breaking up and removing all
slabs, parking lots, and driveways from the property".
The contractor's scope of work did not contain leveling the lot after removal. The City's abatement
crew was on site July 201" to shred the lot and remove any remaining concrete or bricks found on the lot.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Resolution
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$
❑ Department Report Z Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
y'I'D Actual
$601,486.53
❑ Public Hearing ❑ Other
Acct. Name
Casa Bonita Demolition
Acct. Number
11-0329-40-00
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk Z Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris
Revised 2/04/08
. 000086
DRAFT
attorney\reswork\current\Intercon Demolirion Contract - Final Pmt & Release 2009
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING FINAL PAYMENT AND CLOSING THE CONTRACT FOR THE
DEMOLITION AND DISPOSAL OF THE BUILDINGS AT THE CASA BONITA
APARTMENT COMPLEX LOCATED AT 7TH STREET NW AND HENDERSON
STREET IN THE CITY OF PARIS TO INTERCON CONSTRUCTION
COMPANY, INC.; MAKING OTHER FINDINGS AND PROVISIONS RELATED
TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 8th day of
September, 2008, in Resolution No. 2008-078, award the contract for the demolition and
disposal of structures at the Casa Bonita Apartment Complex located in the City of Paris to
Intercon Construction Company, Inc. of Garland, Texas; and,
WHEREAS, the City Engineer, Shawn Napier, acting as project engineer,
recommends the final payment and the closing of the contract for said project based upon
the completion of said demolition project; and,
WHEREAS, the final payment to Intercon Construction Company, Inc. and the
closing of said construction contract should, in all things, be approved and the City manager
should be authorized to execute any necessary documents.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUIVCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby
in all things approved.
Section 2. That the closing of the contract for the demolition and disposal of
structures at the Casa Bonita Apartment Complex and final payment be made to Intercon
Construction Company, Inc., be, and the same is hereby, approved upon receipt of an
executed Final Payment and Release of All Claims Affidavit by Intercon.
Section 3. That the City Manager be, and he is hereby, authorized and directed
to execute, on behalf of the City of Paris, any necessary documents.
Section 4. That this resolution shall be effective from and after the date of
passage.
- 0OCfl8i
PASSED AND APPROVED this 27th day of July, 2009.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, Ciry Attorney
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