19-BudgetCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
07/06/2009
Council Date:
City Council
Will Biard
19.
07/27/09
RECOMMENDED MOTION:
POLICY ISSUE(S):
Personnel; Budget
At the March 9, 2009 Council meeting a departmental reorganization plan was presented and included
the following elements:
• Merge engineering, building inspections, & airport into the Department of Engineering,
Planning, & Development with City Engineer as department head
• Eliminate the Assistant Director of Public Works position & create a Director of Public Works
who reports to the City Manager
• Move Main Street to PEDC or under City Manager
• Contract out grant writing & monitoring
• Contract building inspections & plan review
• Replace Bldg./Elec. Insp. with Code Enforcement Supervisor
• Replace CAD Tech with Permit Tech
• Net loss of 2 positions - Community Development Director & CBO
Due to the larger budget considerations, this plan cannot be completed until the FY 2009-2010 budget
process is complete. Since March, the building inspections and grant writing have been farmed out and
Council stated at the July 13 meeting that a final determination on retaining Bureau Veritas would be
made during the FY 2009-2010 budget process.
An ad hoc committee comprised of Chamber, PEDC, and City officials on July 7 reviewed a plan from
Pete Kampfer for moving the Main Street Manager under the Chamber of Commerce. Mr. Kampfer was
asked to add additional details to the plan for the committee to review but he resigned three days later.
Over the last two weeks Chamber President Pike Burkhart has spoken with Mr. Kampfer and with the
Main Street Advisory Board and has also asked city staff for information in order to revise the plan for
the committee to review the first week of August. Regardless of the final location of the Main Street
Manager position (with the City or Chamber), it will be budget neutral for the City. In addition, a
committee of Chamber and City staff have the planning and operation of the Festival of Pumpkins under
control.
Under the reorganization plan, the Community Development Director position will be eliminated and
the salary savings from that position utilized for the other parts of the plan. Council has not indicated a
desire to amend the plan.
Council Member Biard has requested discussion and action on this item.
City of Paris
Revised 2/04/08
J
BOARD/COMMISSION RECOMMENDATION:
None
EXHIBITS:
Council Member Agenda Item Request
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
❑ Department Report ❑ Resolution
Budgeted Amt.
❑ Presentation ❑ Ordinance
y'I'D Actual
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FiscAL NoTES:
None
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities
City of Paris Revised 2/04/08
COUNCIL MEMBER AGENDA ITEM REQUEST
Please comp(ete this form if you wish to have an item placed on the agenda for a City Council
meeting. To allow adequate time to prepare packets and to coincide with staff's deadline for
items, the due date for placing an item on the agenda is noon Thursday, 12 days prior to the
regular meetings on the second and fourth Monday of each month (i.e. the Thursday immediately
following a regular Monday meeting). In order for your fellow Council Members to fully
understand your item, have productive discussion, ensure efficient council meetings, and for staff
to be able to assist you as completely as possible, it is important that you describe the item with
as much detail as possible and include any supporting documentation so that it may be included
in the Council's meeting packets. Please return this completed form to the City Manager and
contact the City Clerk at (903) 784-9248 if you have any questions.
Council member making request:
W-ill Biard ❑ Joe McCarthy
❑ Steve Brown ❑ Edwin Pickle
❑ Jesse Freelen ❑ Rhonda Rogers
❑ Kevin Kear
Description of Item:
e
N•A.unI r. .yeue I rn►K-en.~ .1 -.4/e
Are additional sheets or supporting materials attached? ❑ Yes *_0___
I request that this item be placed on the agenda for the:
~ity Council meeting on this date: 67 /21, "l
❑ Sometime in the next 2 meetings
❑ No specific time in mind - just keep it on a list of pending iss s
Signature-_R, Date:
City of Paris Revised 11/19/08
• 1_r ~ _ I I I _