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2009-074-RES-Authorizing the application for the JAG programRESOLUTION NO. 2009-074 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE APPLICATION FOR THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM (FORMERLY KNOWN AS THE LOCAL LAW ENFORCEMEIVT BLOCK GRANT); AUTHORIZING AN INTERLOCAL AGREEMENT WITH LAMAR COUNTY; AUTHORIZING THE EXPENDITURE OF FUNDS; ACCEPTING SAID GRANT AWARD UPON 1VOTICE THEREOF; AUTHORIZING THE EXECUTION OF ANY A1VD ALL DOCUMENTS NECESSARY FOR ACCEPTANCE AND IMPLEMENTATION OF SAID GRANT UPO1V NOTICE THEREOF; MAKING OTHER FINDIIVGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the United States Department of Justice, Bureau of Justice Assistance, Edward Byrne Memorial Justice Assistance Grant (JAG) Program (formerly known as the Local Law Enforcement Block Grant Program), provides funding for local law enforcement grants; and, WHEREAS, the City of Paris and Lamar County have been notified of the availability of $24,140.00 in funding under said Grant Program, and it is deemed appropriate that the entities, having been certified as disparate jurisdictions, agree to each make application for not more than one-half of the funds available in order to effectively comply with the intent of said program as set out in an Interlocal Agreement between the entities; and, WHEREAS, the City Council of the City of Paris is desirous of processing a grant application in the amount of $12,070.00, being one-half of the funds available, to replace the existing surveillance system in the interview rooms along with other areas in the building; and, WHEREAS, the cost of the new surveillance system is $20,000.00 which is about $7,960.00 more than the amount of this grant with the funding shortfall to be made up by funds from the asset forfeiture account; and, WHEREAS, it is deemed to be in the best interests of the citizens of Paris that the City of Paris apply for said Grant for a new surveillance system for the Police Department; and; WHEREAS, the City Council desires to authorize the Mayor, City Manager, and appropriate City staff to accept and implement said grant (if same is received) without further action of City Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUIVCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the City of Paris, having been certified as a disparate jurisdiction along with Lamar County, hereby agrees to act as fiscal agent and to apply for not more than one-half of the funds available to it and Lamar County under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program (formerly known as the Local Law Enforcement Block Grant Program), same being $12,070.00, with Lamar County making application for not more than the remaining one-half, as reflected in that Interlocal Agreement between the City of Paris and Lamar County, a copy of which is attached hereto and incorporated herein as Exhibit A, and the Mayor is hereby authorized to execute and the City Clerk to attest to said Interlocal Agreement. Section 3. That an application be made to the United States Department of Justice, Bureau of Justice Assistance, for an Edward Byrne Memorial Justice Assistance Grant (JAG) Program in the amount of $12,070.00, to replace the surveillance system in the interview rooms primarily along with other areas in the building. Section 4. That the City Manager be, and he is hereby, appointed as the Authorized Official of said project and is authorized and directed to execute, on behalf of the City of Paris, an application for said grant. Section 5. That the Chief of the Paris Police Department be, and he is hereby, appointed as Project Director and is hereby authorized and directed to execute and deliver, on behalf of the City of Paris, all reports, communications, assurances, and documents necessary for the completion of said project. Section 6. That the Director of Finance be, and he is hereby, authorized and directed to serve as the Financial Officer for said project and to receive and distribute funds for the replacement of the surveillance system. Section 7. That the Mayor, City Manager, the Chief of the Paris Police Department, and the Finance Director be authorized and directed to execute, on behalf of the City of Paris, any and all documents necessary for acceptance and implementation of said grant upon notice of award thereof by the U. S. Department of Justice, and to execute and enter into an Interlocal Agreement with Lamar County for the division of the grant funds under the terms and conditions and in the forms approved by the City Attorney, and to proceed with use of said funds upon receipt thereof for the purposes stated herein and in accordance with the grant conditions. Section 8. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 13th day of July, 2009. se Jam($ Freelen, Mayor ATTEST: ~ a ice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlya , Ci Attorney GMS APPLICATION NUMBER 2009-H1067-TX-DJ (Mandatory) THE STATE OF TEXAS COUNTY OF LAMAR KNOW ALL BY THESE PRESENT INTERLOCAL AGREEMENT BETWEEN THE CITY OF PARIS, TEXAS, AND COUNTY OF LAMAR, TEXAS 2009 BYRNE JUSTICE ASSISTANCE GRANT (1AG) PROGRAM AWARD This Agreement is made and entered into this 13th day of July, 2009, by and between the COUNTY OF LAMAR, acting by and through its governing body, the Commissioners Court, hereinafter referred to as COUNTY, and the CITY OF PARIS, acting by and through its governing body, the City Council, hereinafter referred to as CITY, both of Lamar County, State of Texas, witnesseth: WHEREAS, this Agreement is made under the authority of Chapter 791, Texas Government Code; and, WHEREAS, each governing body, in performing governmental functions or in paying for the performance of governmental functions hereunder, shall make that performance or those payments from current revenues legally available to that party; and, WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of both parties, that the undertaking will benefit the public, and that the division of costs fairly compensates the performing party for the services or functions under this agreement; and, WHEREAS, the CITY agrees to act as fiscal agent and to provide the COUNTY $12,070.00 from the 1AG award for the 2009 Justice Assistance Grant Program; and, WHEREAS, the CITY and COUNTY believe it to be in their best interests to reallocate the JAG funds. NOW THEREFORE, the COUNTY and CITY agree as follows: Section 1. CITY agrees to pay COUNTY a total of $12,070.00 of JAG funds. EXHIBIT ..Q Section 2. COUNTY agrees to use $12,070.00 for the 2009 Justice Assistance Grant Program until September 30, 2011. Section 3. Nothing in the performance ofthis Agreement shall impose any liabilityfor claims against COUNTY other than claims for which liability may be imposed by the Texas Tort Claims Act. Section 4. Nothing in the performance of this Agreement shall impose any liability for claims against CITY other than claims for which liability may be imposed by the Texas Tort Claims Act. Section 5. Each party to this agreement will be responsible for its own actions in providing services under this agreement and shall not be liable for any civil liability that may arise from the furnishing of the services by the other party. Section 6. The parties to this Agreement do not intend for any third party to obtain a right by virtue of this Agreement. Section 7. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto. CITY OF PARIS, TEXAS City Manager COUNTY OF LAMAR, TEXAS County Judge ATTEST: City Clerk County Clerk APPROVED AS TO FORM (Contract Authorization): City Attorney District Attorney *By law, the District Attorney's Office may only advise or approve contracts or legal documents on behalf of its clients. It may not advise or approve a contracts or legal document on behalf of other parties. Our view of this document was conducted solely from the legal perspective of our client. Our approval of this document was offered solely for the benefit of our client. Other parties should not rely on this approval and should seek review and approval by their own respective attorney(s). APPLICATION FOR FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION Application Non-Construction S.AFPLICANT INFQ1tMATI( Legal Name City of Paris Address 135 lst Street S.E. P. O. Box 9037 Paris, Texas 75461-9037 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 75-6000635 8. TYPE OF APPLICATION New 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 16.738 CFDA EDWARD BYRNE MEMORIAL JUSTICE TITLE: ASSISTANCE GRANT PROGRAM 12. AREAS AFFECTED BY PROJECT City of Paris Lamar County 13. PROPOSED PROJECT Hundley, Bob (903) 737-4110 7. TYPE OF APPLICANT Municipal 9. NAME OF FEDERAL AGENCY Bureau of Justice Assistance 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT 2009/2010 PD/SO JAG ' Grant 14. CONGRESSIONAL DISTRICTS OF Start Date: July 09, 2009 End Date: July 09, 2011 15. ESTIMATED FLJNDING Federal ' $24,140 2. DATE SUBMITTED Applicant Identifier ' 3. DATE RECEIVED BY State Application Identifier STATE 4. DATE RECEIVED BY I Federal Identifier FEDERAL AGENCY )N Organizational Unit Police Department Name and telephone number of the person to be contacted on matters involving this application a. Applicant b. Project TXO1 16. IS APPLICATION SUBJECT TO REVIEW BY Applicant State Local Other Program Income TOTAL _ ;$0 STATE EXECUTIVE ORDER 12372 PROCESS? $0 $0 Program is not covered by E.O. 12372 $0 $0 17. IS THE APPLICANT 'DELINQUENT ON ANY $24,140 FEDERAL DEBT? N _ _ , _ _ _ _ 18. TO THE BEST OF 1vfY KNQWLED►GE AND BELIEF, ALL DATA IN THIS APPLICATIQN PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AiJTHORIZED BY GQVERNING BODY QF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUI RED. CITY OF PARIS, TEXAS, POLICE DEPARTMENT AND LAMAR COUNTY, TEXAS, SHERIFF'S OFFICE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT 2009 Amount Requested: $24,140 ($12,070 for the City of Paris and $12,075 for Lamar County) CITY OF PARIS, TEXAS, POLICE DEPARTMENT BUDGET NARRATIVE Amount Requested: The City of Paris, Texas, Police Department is respectfully requesting $24,140.00 of the total funds allocated to the disparate jurisdictions. Budget: Year 1: Replacement of Video Surveillance System TOTAL REQUEST $20,000.00 Less Cash match of $7,930.00 Narrative: The proposed expenditure will allow the City of Paris Police Department to replace the seriously outdated video surveillance system within the police department. This system is used to record officer and suspect interactions during investigative contacts and or witness and suspect statement taking. These recordings are crucial in establishing what suspect, witnesses, and officers say and do during interactions. LAMAR COUNTY, TEXAS, SHERIFF'S OFFICE BUDGET NARRATIVE AmountRequested: The Lamar County, Texas, Sheriffs Office is respectfully requesting $12,070.00 of the total funds allocated to the disparate jurisdictions. Budget: 1 Watch Guard 2nd Generation in-car video systems $5,019.00 12 ea Kenwood TK 272-G Portable Radios $5,484.00 l ea Computer Tower and Monitor $1,582.00 TOTAL REQUEST $12,085.00 Less Cash Match of $15.00 Narrative: The duty of the Sheriff s Office is mainly a law enforcement function serving the citizens of Lamar County including but not limited to: patrol duties, investigations, wan•ants, juveniles, transports and maintaining a 196 bed jail facility. The listed equipment is necessary equipment needs for this agency in normal every day law enforcement duties. The video camera requested is in a digital forniat with media that is easily stared and reproduced for case management needs in the Lamar County Attorney's Office. The camera includes a digital enhancement in lieu of the outdated VCR camera that it will be replacing resulting in better visual and audio quality that is imperative in case management as well as Otficer safety issues. The Kenwood portable radios will replace outdated patrol radios to ensure Officer Safety and continue to keep up with the ever-changing radio capabilities needed by the law enforcement officer. The portable radio is the lifeline in a large capacity for the street officer and upgrades to the present portable radios are needed to ensure the best tools are at the officer's use. The computer tower and inonitor are needed in the patrol rooin of the Lamar County Sheriff s Office to update the old existing computer systems presently being used by the Sheriff s patrol deputies. Computer systems are ever changing and a better system is needed for report management, downloading photographs and burning disks for evidence management. CITY OF PARIS, TEXAS, POLICE DEPARTMENT AND LAMAR COUNTY, TEXAS, SHERIFF'S OFFICE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT 2009 Amount Requested: $24,140 ($12,070.00 for the City of Paris and $12,070.00 for Lamar County) Disparate Cert fcation: The City of Paris and the County of Lamar are certified as disparate jurisdictions and are submitting this joint application for the allocated $24„070.00 in funding. A Memorandum of Understanding (MOU) has been adopted by the governing body of each jurisdiction and was signed and faxed to OJP prior to the application being submitted indicating the City of Paris will serve as the fiscal agent for the joint funds and agreeing to share the funds equally for the respective projects listed herein. Trust Fund: The City of Paris will establish a trust fund in which to deposit any JAG funds and will distribute any award as provided in the MOU. The trust fund may or may not be an interest bearing account. Supplanting: The funds requested by the City of Paris Police Department and the Lamar County Sheriff s Office will be used to supplement existing funds for program activities and WILL NOT replace or supplant non-federal funds that have been appropriated for the same purpose. CITY OF PARIS, TEXAS, POLICE DEPARTMENT PROGRAM NARRATIVE Applicable Category: Planning, evaluation, and technology improvement program Analysis of Need: The police department has a surveillance video system which continually malfunctions during interactions between officers and suspects or witnesses. There is a delay in the audio syncing with the video along with instances in which the audio stops recording completely for a few seconds. These problems with the audio and video have discredited evidence in statements given by suspects and witnesses alike. The real time recording is crucial in obtaining a fair and accurate statement for persons in interviews and in other areas of the department. By replacing this system, accurate and real time recording will be available for evidence of what and what was not said during interviews. LAMAR COUNTY, TEXAS, SHERIFF'S OFFICE PROGRAM NARRATIVE Applicable Category: Planning, evaluation, and technology improvement program Analysis of Need: The duty of the Sheriff s Office is mainly a law enforcement function serving the citizens of Lamar County including but not limited to: patrol duties, iuvestigations, warrants, juveniles, transports and maintaining a 196 bed jail facility. The listed equipment is necessary equipment needs for this agency in normal every day law enforcement duties. The video camera requested is in a digital format with media that is easily stored and reproduced for case management needs in the Lamar County Attorney's Office. The cainera includes a digital enhancement in lieu of the outdated VCR camera that it will be replacing resulting in better visual and audio quality that is imperative in case managemenC as well as Officer safety issues. The Kenwood portable radios wi11 replace outdated patrol radios to ensure Officer Safety and continue to keep up with the ever-changing radio capabilities needed by the law enforcement officer. The portable radio is the lifeline in a large capacity for the street officer and upgrades to the present portable radios are needed to ensure the best tools are at the officer's use. The computer tower and monitor are needed in the patrol room of the Lamar County Sheriff s Office to update the old existing computer systems presently being used by the Sheriffs patrol deputies. Computer systems are ever changing and a better system is needed for report management, downloading photographs and burning disks for evidence management.