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06-Traffic Commission, Board of Adjustment, and HPC minutesCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 08/18/09 Council Date: City Clerk Janice Ellis 6. 08/24/09 RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Traffic Commission minutes from the meeting on July 7, 2009 Board of Adjustment minutes from the meeting on June 9, 2009 Historic Preservation Commission minutes from the meeting on July 27, 2009 BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance y'j'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 ~ 14 Minutes Traffic Commission City of Paris The Traffic Commission met on Tuesday, July 7th, 2009, at 5:15 P.M. in the Municipal Courtroom with the following members present: 1. Ray Banks 2. George Kimbrough 3. Jon McFadden 4. Ken Kohls The city staff was represented by Interim Asst. Chief Randy Tuttle. Councilman Joe McCarthy was present as council liaison member. The meeting was called to order at 5:15 by Chairman Kimbrough. A quorum was established by 4 members being present. Mr. Kimbrough asked the commission members to review the submitted minutes of the June 2nd, 2009 meeting. Mr. Banks made a motion to approve the minutes which was seconded by Mr. Kohls and passed 4-0. Mr. Kimbrough moved to item #3 regarding discussion and action requesting a stop sign at 10th NW & W. Cherry and 11th NW & W. Cherry. Mr. Tuttle informed the commission that a request had been made by a citizen to place a stop sign at this intersection due to him almost having an accident while driving through the uncontrolled intersection. Mr Tuttle informed members that there had been no reported accidents at the intersection within the last two years with the last accidents occurring at the intersection in February 2005 and May 2006. Mr Banks made a motion to place a stop sign on 10th NW for southbound traffic and on 11th NW for northbound traffic at its intersection with W. Cherry St. The motion was second by Mr. McFadden. Motion carried 4-0. Mr. Banks requested clarification on the duties of the traffic commission members. Mr. Banks stated there had been several traffic related issues that went straight to the council without review by Traffic Commission. Mr. Banks specifically mentioned a speed limit change on Highway 271 North. Mr Tuttle advised the Commission he would explore this request and report to the Commission next meeting. There were no other request for future agenda items. Mr McFadden moved for adjournment, seconded by Mr Banks at 5:23pm. Motion carried 4-0. Submitted by Interim Asst. Chief Randy Tuttle MINUTES REGULAR MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS. TEXAS TUESDAY, JUNE 9, 2008 12:00 O'CLOCK P.M. The Board of Adjustment meeting was called to order by Chairman Terry Christian at 12:00 p.m. A. The fallowing members were present: Terry Ghristian, Chairman Chester Martindale Kyle McCarley Rick Hundley Allen Moore B. The following members were absent: David Glass C. Also present was Jeanna Scott, Administrative Assistant. 2. Election of'officers.for t/ie upcoming year: A. Cliaii-man. Motion was made by Chester Martindale, seconded by Kyle McCarley to nominate Terry Christian as Chainnan. Motion carried 5-0. B. Vice-Chairman. Motion was made by Chester Martindale, seconded by Rick Hundley to nominate Kyle McCarley as Vice-Chairman. Motion carried 5-0. C. Secretaq. Motion was made by Kyle McCarley, seconded by Rick Hundley to nominate Chester Martindale as Secretary. Motion carried 5-0. • w ` ` 16 3. Approval of »iinutes fi-om previous meetings. (May I1, 2009) Motion was made by Chester Martindale, seconded by Kyle McCarley to approve the minutes for the May ll, 2009 ineeting. Motion carried 5-0. 4. Public hear-ing and consideration of and action on tlle petition of Holidav Inn Express to gr-ant a variance of Sectioil 28-23(1) of the Sign Ordinance which pr•o>>ides that "the total area per.face of an attached sign shall not exceed one (1) square foot of face area per fi•ont foot of leased a- occupied fascia length, " to allow 2.63 square_foot of f'ace area per.f •ont foot of occupied fascia length, whic12 is a 1. 63 square_f'oot per, firont foot var-iance, on Lot 2, Bloch A, Khushi & Esha Addition 318, being numbef° 3025 Loop 286 N.E. Public hearing was declared open. A. The following individuals spoke in favor of the petition. Carlos Cuevas, 3209 Beckham Court, Plano, Texas, represented property owner, Mr. Cuevas stated they had a challenge because of the size and orientation of the lot. They downsized the sign package that was offered by the franchise to the minimum package. The signs wil] not be flood lit it will be a controlled fluorescent. Mr. Cuevas further stated he was asking the board to approve the requested variance. B. The following individuals spoke in opposition of the petition. James Rogers, 3050 Woodhollow, Mr. Rogers stated he and other property owners are against any variance that would make the hotels any more intrusive to the neighborhood. At night it is very bright and intrusive, you could read a paper by the light that comes from the hotel parking lats. Mr. Cuevas stated they will not be adding signs to the back of the building which faces the neighborhood. Mr. Rogers stated they are against anything that gives the hotels more variance on existing ordinance. This is intrusive and the neighborhood needs to be protected. Chester Martindale asked is the problem with the existing lightning on the hotels or with the sign variance. Mr. Rogers stated if they had known how the hotels were going to sit on the lot they would have been here to voice their concerns. He reiterated they are against any additional variances. Public hearing was declared closed. .r 17 Motion was made by Kyle McCarley, seconded by Rick Hundley to approve the variance. Motion carried 5-0. Public hearing and consideration of and action on tlze petition of Comfort 17111 Suite to grant a variance of Section 28-23(1) of tlze Sign Ordinance which provides that "tlie total area per. face of an attached sign shall not exceed one (1) square foot of face area per_ front foot of leased or occupied.fascia lengtli, " to allow 1.49 sguare.foot of face area per.fr-ont foot of occupied fascia length, wliiclz is a.49 square foot per• fr-ont foot variance, on Lot 1, Block A, Khushi & Esha Addition 318, being nurnber 3035 Loop 286 N.E. Public hearing was declared open. A. The following individuals spoke in favor of the petition. Brad Osborne, 2100 Sherry Hill, Civil Engineer for Hayter, Eng., representing owners, Mr. Osborne stated the lot is too narrow to place hotels side by side. Street frontage for the Comfort Inn & Suites is actually on Center Street, however, proposing placement of signs on the Loop side of the building. Carlos Guevas, 3209 Beckham Court, Plano, Texas, representing owners, Mr. Cuevas stated they downsized to the smallest sign package offered by the franchise. They have elitninated one of the signs that were placed on the end of the building. It has been a challenge for them to come up with a sign package that would meet the sign ordinance. B. The following individuals spoke in opposition of the petition. James Rogers, 3050 Woodhollow, Mr. Rogers stated that the franchise cannot act against a company if they are following City Ordinances or 1aws. Aublic hearing was declared closed. Motion was made by Kyle McCarley, seconded by Rick Hundley to approve the variance. Motion carried 5-0. 6. Meeting adjourned at 12:27 pm. APPROVED THIS l TTH DAY OF AUGUST, 2009. l~ . .,c Terry C 'stian, Chairrnan 16 MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATlON COMMISSION MONDAY JULY 27, 2009 4:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman. A. The following members were present: Arvin Starrett, Chainnan Paul Denney, Vice-Chairman Susan Scholz, Secretary (arrived late 4:03) Ben Vaughan Douglas Cox Jerry Raper B. The following members were absent: Matt Coyle C. Also present were Jeanna Scott, Administrative Assistant; Robert Talley, Code Enforcement Officer; Kevin Kear, City Council Liaison and Kim Lacey, Municipal Development Services. 2. Approval of niinutes fi~om previous meetings (June 10, 2009 and July 8, 2009) Motion was made by Ben Vaughan, seconded by Douglas Cox to approve the minutes for the June 10, 2009 and July 8, 2009 meetings. Motion carried 6-0. 3. Consideration of and action on the f'ollowing Certificate ofAppropriateness: A. 21 South Plaza - Chance Priest - Mr. Priest stated they are removing the existing letter from the canopy and will be replacing the lettering on the center canopy only. Arvin Starrett asked if would be possible to attach the sign to the building verses the canopy. The guidelines do not allow the lettering to be attached to the awning; it must be attached to the building. Mr. Priest stated he felt like it was possible, but he is not sure how that would look. Ben Vaughan asked could you mount a permanent sign to the building in the center of the building. Mr. Priest stated this is all fiber rock covering wood. He expressed concern about his ability to place the sign there and the visibility of the sign. Motion was made by Paul Denney, seconded by Susan Scholz, to approve the COA subject to the sign being placed on the building not the canopy. Motion carried 6-0. B. 340 Bonlzam - Glenn YYai•k - presented the petition for the owner. Mr. Wark stated replacing wood windows with vinyl one over one windows. They are also changing the front door to incorporate a mail slot; the back of the building will need brick work - - 19 done. The brick is falling out and on to the roof. Mr. Wark stated they want to patch the brick to keep it from falling on the new roo£ Arvin Staxrett asked if we could replace the upper windows with Blanker Panels appropriately painted to resemble a window. Mr. Wark said that would not be a problem. Mr. Starrett further asked if they are putting a mail slot on the door. Mr. Wark stated they are replacing the door with a door that has a mail slot. Arvin Starrett stated must be an approved door, wood and glass panel. Mr. Wark stated they are concerned over the insulated glass requirement. Mr. Starrett stated you can replace with a door similar to the one in the Council Chamber entrance and it's insulated. Motion was made by Paul Denney, seconded by Ben Vaughan to approve the COA with previously approved windows, wood frame door, repairing paraffin around upper windows and adding appropriate blanker panels. Motion carried 6-0. C. 102 Clarksville Str-eet - Sonya Shipman - presented petition. Ms. Shipman stated she will be repainting the outside surface of building with the same colors. She wants to change the awnings from burgundy to black. Ms. Shipinan will also be re-facing the existing sign. Motion was made by Ben Vaughan, seconded by Jerry Raper to approve the COA. Motion carried 6-0. 5. Discussion of and possible action on approval of the Design Guidelines. Cotnmissioners went thru Desi~,m Guidelines and recommend changes to be sent back to Main Street Architects. Kim Lacey, Municipal Development Seivice is helping to oversee grants for the City of Paris; Ms. Lacey went over the grant date deadlines and what can be expected. 4. Repoi-t and discussion on deniolition bv neglect citations issued to propertv owners in the Histor•ic District by Robert Talley, Code Enf'orcement Officer•. Robert Talley, Code Enforcement Officer, spoke to the Commissioners. Commissioners want a list of citations that have been sent and the outcome. 6. Request items.for.future agendas. There were none. The meeting adjourned at 5: l 5 p.m. APPROVED THIS 12TH DAY OF AUGUST, 2009. t&rr , Chairman w ` 20