08-Agreement with Brazos Technology for purchase of electronic ticket writersCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
07/29/09
Council Date:
Municipal Court
Judge Thomas E. Hunt, III
8.
08/24/09
RECOMMENDED MOTION:
Move to approve a resolution authorizing a$18,471 Agreement with Brazos Technology for purchase,
licensing, and maintenance of electronic hand-held ticket writers, related equipment and software for
interface with Municipal Court computer system and authorizing the City Manager to negotiate and
execute all necessary documents.
POLICY ISSUE(S):
Purchase agreement.
BACKGROUND:
The Municipal Court is requesting authorization for execution of documents required for purchase of
electronic ticket writers, equipment and related software.
Electronic ticket writers are mobile devices to be utilized by the Police Department which will allow
officers to collect data by swiping driver's license through Mag Stripe Reader, capture vehicle
information by scanning registration tag, choose offenses from drop down menus, attach photo, capture
electronic signature and print ticket on printer in patrol vehicle. Data is then downloaded into Municipal
Court computer system.
Utilization will reduce officer's time vs. handwritten tickets and reduce data entry time by court staff,
increase accuracy of citation data, reduce paper flow and capture additional information not available via
paper tickets.
This is the initial phase for software, court interface, two (2) ticket writers and printers. Plans are to
purchase additional ticket writers and printers for other patrol vehicles at later date.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Proposal, purchase agreement and resolution.
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$ 18,471.
❑ Department Report ~ Resolution
Budgeted Amt.
$ 56,078.57
❑ Presentation ❑ Ordinance
yTD Actual
$ 10,341.72
❑ Public Hearing ❑ Other
Acct. Name
Court Technology Fund
Acct. Number
20-0310-14-00
FISCAL NOTES:
This fee will be paid from the Court Technology Fund which is a dedicated fund collected as court costs
added to each conviction in the court and established by state law and city ordinance for purchase of
technological enhancements for the court.
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Community Development Z EMS/IT ❑ Finance ❑ Fire
Z Municipal Court Z Legal ❑ Library N Police ❑ Eng./Public Works ❑ Utilities
City of Paris
Revised 2/04/08
a 32
D RAFT
attorney\reswork\current\Brazos Tech Ticket Writers Purchase Res 2009
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING THE PROPOSAL OF BRAZOS TECHNOLOGY FOR THE
PURCHASE, LICENSING AND MAINTENANCE OF TWO ELECTRONIC
HAND-HELD TICKET WRITERS, EQUIPMENT AND RELATED SOFTWARE
IN THE AMOUNT OF $18,471.00 TO BE USED BY THE POLICE
DEPARTMENT AND MUNICIPAL COURT; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ALL NECESSARY DOCUMENTS;
MAKING OTHER FINDI11iGS AND PROVISIONS RELATED TO THE
SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the Municipal Court of the City of Paris is requesting authorization for
the purchase of two electronic ticket writers, equipment and related software for interface
with the Municipal Court computer system; and,
WHEREAS, Electronic ticket writers are mobile devices to be utilized by the Police
Department which will allow officers to collect data by swiping driver's license through
Mag Stripe Reader, capture vehicle information by scanning registration tag, choose
offenses from drop down menus, attach photo, capture electronic signature and print ticket
on printer in patrol vehicle and then is downloaded into the Municipal Court Computer
system; and,
WHEREAS, a proposal has been received from Brazos Technology, in the amount of
$18,471.00, for the two hand-held electronic ticket writers, software, licensing, training
and maintenance of said equipment, and the City of Paris is desirous of securing the same;
and,
WHEREAS, the Proposal presented by Brazos Technology, attached hereto as
Exhibit A, should, in all things, be approved, and the City Manager should be authorized to
execute any and all documents related to the purchase of said equipment and software;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby
in all things approved.
Section 2. That the proposal of Brazos Technology for the purchase, licensing and
maintenance of electronic hand-held ticket writers, related equipment and software for
interface with Municipal Court computer system in the amount of $18,471.00 be, and the
same is hereby approved.
w " " " ~j
Section 3. That the City Manager be, and he is hereby, authorized and directed to
execute, on behalf of the City of Paris, any and all documents necessary for the purchase,
licensing and maintenance of said equipment and software.
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 24th day of August, 2008.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
,.R v v 1±
/
Brazos Technology (979) 690-2811
brazos
e-Citation/Racial Profiling Capture
for Law Enforcement
Proposal
Presented to:
City of
Paris
Submitted bv:
Terry Kuhn
(972) 492-7500
Brazos Technology Corporation
P.O. Box 10713, College Station, TX 77842
Proposal Date:
June 9, 2009
Proposal is valid for 30-days from the above-listed date
Ver. 3.O.SP
BrazosTech Paris 3.0.SP.xlsx Page 1 of 18
EXHIBIT
~
w " ~J
Brazos Technology (979) 690-2811
Ver. 3.O.SP
Overview
It is our privilege to present the City of Paris with the benefits of implementing the electronic
hand-held ticket writers. We welcome this opportunity to engage with the City of Paris in a
successful endeavor, which will become the icon of the industry. Brazos Technology is
committed to leveraging technology to optimize the performance of law enforcement, and our
goal is to assure that your wants, needs and must haves are satisfied while performing above
and beyond your expectations of a vendor.
This proposal outlines the hardware, software and resources needed to implement Brazos
Technology's e-citation solution, with its inherent advantages, which will empower the
department to be technologically innovative as your needs evolve. It also provides budgetary
costs and outlines the next steps and assumptions in moving forward.
Thank you for your consideration. We encourage an interactive decision process, which will
allow us to answer your questions and provide clarity to ensure that you are confident in making
an informed decision.
Copyright0 2009 Brazos Technology Corporation, Inc. All rights reserved.
All material (in whatever medium or format) and information contained herein (collectively, "Material")
is proprietary and confidential information of Brazos Technology Corporation.
BrazosTech Paris 3.0.SP.xlsx
Page 2 of 18
~ ~ ~ 3 G
Brazos Technology (979) 690-2811
Ver. 3.O.SP
Executive Summary
Today more and more Law Enforcement Agencies are looking for ways to improve the efficiency
of the citation-writing process. Through the use of advanced mobile technologies, the
capabilities in extending applications to mobile personnel are becoming more and more robust.
As Law Enforcement Agencies are beginning to extend applications to mobile devices, several
aspects of this solution are critical:
1) Ability to extend multiple different applications to each singular device
a) Allowing data to be "senY" from each application to each designated device
b) Allowing data to be "collected" at the point of activity and reach back to those
multiple data sources as well.
2) Ability for Law Enforcement Personnel to easily and quickly enter data (much of which can
be done through auto-population such as Drivers License swiping and VIN Tag scanning)
into the mobile device.
3) Ability for Law Enforcement Personnel to easily read, enter and manipulate data via a
compact mobile device.
4) Ability to quickly dispose of (drop or throw) devices in case of emergency - without
damaging and routinely replacing each hand-held device.
5) Ability for the data to interface with the Municipal Court system.
This document outlines how Law Enforcement Agencies can leverage Brazos Technology's
Rapid Extension Framework (REF) and Symbol Hand-held Scanners to achieve these goals.
This technology is designed to afford each Law Enforcement Agency the following benefits,
including but not limited to:
. Reallocation of Human Resources - Citation data is electronically entered at the point of
activity, so court personnel must no longer re-enter data from hand-written tickets and are
available for other tasks.
. Reduced paper flow - Citations are printed singularly rather than in triplicate (or more),
thereby reducing paper flow between Law Enforcement and the Administrative Office of
the Courts.
. Minimal data entry errors - Minimize costly mistakes by enforcing business rules via
technology, reduce amount of hand written data, and remove the need to manually
transfer information from written citation to electronic database.
Copyright0 2009 Brazos Technology Corporation, Inc. All rights reserved.
All material (in whatever medium or format) and information contained herein (collectively, "Material")
is proprietary and confidential information of Brazos Technology Corporation.
BrazosTech Paris 3.0.SP.xlsx
Page 3 of 18
09
v
Brazos Technology (979) 690-2811
Brazos Technology Corporation'e-Gitation Solution Diagram
Officers can collec[ data by swiping Driver's License through
Mag Stripe Reader, Gain Vehicle Make, Model, and Year through
a scan of the Registration Tag, and easily choose offenses from
drop down menus on the mobile device. Options are also
available to gain key information (such as name) from credit
cards, local student ID cards, etc. should an offender be without a
license at time of traffic stop.
; 8~~etoot~
Officerwith Motorola/Symbol MC70 Wireless Unit
Municipal Court and Police Department
Handheld unit can speak directly to the printer via
Bluetooth wnnection, so that the officer can collect
ticket (printed while officer is walking from offender's
car) at the officer's vehicle. Citation printout can
include all requred instructions for the offender,
offender s signature, and can be designed to match the
specific requriements of each PD.
_ J
Uehicle with Wireless Zebra Printer
Captured Citations are uploaded into the appropriate PD and
Municipal Court Databases (without the need for an
intermediary server).
Officerssimply place the handheld devices in thier cradles at
the end of the shift, and all citations are downloaded
automatcially, while software upgrades and changes
download to the devices automatically as well.
Note: This is only a sample layout of communication between resources. This entire process is
CUSfO►11/Zable depending upon vour particular needs.
Copyright0 2009 Brazos Technology Corporation, Inc. All rights reserved.
All material (in whatever medium or format) and information contained herein (collectively, "Material")
is proprietary and confidential information of Brazos Technology Corporation.
BrazosTech Paris 3.0.SP.xlsx
Ver. 3.O.SP
Page 4 of 18
Brazos Technology (979) 690-2811
Ver. 3.O.SP
About Brazos Technology Corporation
Brazos Technology provides solutions and services designed to optimize the use of mobile technology
within an organization - with a strong focus on extending Law Enforcement applications and databases to
devices in the hands of Law Enforcement personnel.
Brazos Technology was formed in 2000 and is committed to providing rock-solid solutions that are
applicable and relevant to the unique needs of the men and women in law enforcement. We are based in
College Station, TX and are an approved CISV vendor with the state of Texas.
With more than 60 agencies actively using the Brazos Technology Ticket Writer, Brazos has been able to
establish a proven track record of combining a solid solution with superior implementation, training and
customer service.
Copyright0 2009 Brazos Technology Corporation, Inc. All rights reserved.
All material (in whatever medium or format) and information contained herein (collectively, "Material")
is proprietary and confidential information of Brazos Technology Corporation.
BrazosTech Paris 3.0.SP.xlsx
Page 5 of 18
" „ - 36
Brazos Technology (979) 690-2811
Ver. 3.O.SP
About Brazos Technology Corporation's Partner -'Symbol Techhologies, Inc.
Symbol Technologies, Inc., founded in 1975, is a global leader in secure mobile information
systems that integrate application-specific handheld computers with wireless networks for data,
voice and bar code data capture. Symbol products and services increase productivity and
reduce costs for the world's leading retailers, logistics and transportation companies,
government agencies, manufacturers and providers of healthcare, hospitality and homeland
security.
Symbol's proven technology delivers efficiency. A unique combination of industry-leading
innovation and award-winning ergonomic design, with miniaturization, superior power
management and product ruggedization is the hallmark of Symbol's products.
Automated Citation Solutions - Symbol Technologies
Throughout the world, most law enforcement citations issued by police officers or officials for
traffic or other minor violations are handwritten. After issuance, the citations (also called tickets,
violation notices or infringement notices) are then manually entered into multiple databases
using a key-based system. These manual systems are prone to many data entry errors or
misinterpretation due to illegible writing.
Data entry error from these manual processes has far-reaching cost,
efficiency and accuracy implications at each level of government:
~
~
. Police services, departments and authorities: inaccurate records of
violations
. Court and justice services: reduced ability to prosecute, convict or
collect revenue efficiently
. Motor vehicle departments: inability to ensure that motorists with
repeat violations remain off the road
. Transportation departments: inability to plan infrastructure
improvements related to traffic signs, signals and congestion areas
Because of these inefficiencies and the resulting low productivity, the old manual key-based
data entry processes have a negative effect on the organization's ability to serve the public.
A proven solution is available to eliminate these inefficiencies: wireless handheld mobile
computing systems.
Copyright0 2009 Brazos Technology Corporation, Inc. All rights reserved.
All material (in whatever medium or format) and information contained herein (collectively, "Material")
is proprietary and confidential information of Brazos Technology Corporation.
BrazosTech Paris 3.0.SP.xlsx
Page 6 of 18
Brazos Technology (979) 690-2811
Ver. 3.O.SP
Software
Remote Data Capture (RDC) - Designed to run on any Windows CE or Pocket PC mobile
device, RDC has been specifically designed for the unique constraints of a mobile device, to
include small screen size, lack of true keyboard for entry, and the availability of barcode
scanners and camera. RDC is completely flexible, allowing for the enforcement of business
rules specific to your needs, to ensure speed and accuracy in performing mobile tasks and data
collection. RDC supports any number of tasks, allowing a single device to serve in many
capacities simultaneously. Brazos Technology refers to the combination of a mobile device and
the RDC application as "an RDC".
Brazos Technology's RDC has also been specifically tailored to work in an e-Citation
environment to meet the unique demands of each individual law enforcement agency - and with
little effort be able to meet the constant demands brought on by:
. Changes in local and national laws,
. Changes in business processes,
. Changes and upgrades of back-end systems connecting to the mobile devices,
• And changes and upgrades of the mobile devices themselves.
Training
Brazos Technology provides training on two levels -(1) the administration and operation for
overall management of the framework and configuration and (2) the mobile device user for the
daily tasks, which will be performed using the e-Citation platform. One or more persons should
be identified as the designated trainer(s). Brazos Technology will equip the designated internal
trainers to perform training as needed.
Brazos Technology also offers a more comprehensive training program that entails having a
Brazos representative on-site during the rollout of the application. During the rollout phase, the
Brazos representative can `ride-along' with the officers to provide on the job training - which has
proven to be the most beneficial way to ensure officer is up to speed in the most efficient way
possible.
Copyright0 2009 Brazos Technology Corporation, Inc. All rights reserved.
All material (in whatever medium or format) and information contained herein (collectively, "Material")
is proprietary and confidential information of Brazos Technology Corporation.
BrazosTech Paris 3.0.SP.xlsx
Page 7 of 18
Brazos Technology (979) 690-2811 Ver. 3.0.SP
Hardware
Symbol MC75 with 2D Barcode Scanner
Rated for a 4-5 foot drop to concrete and water resistant means your officers will be using the most
rugged, reliable ticketwriter available! Using it in the rain is also no problem. It has a 624MHz processor,
256 MB of RAM, Microsoft Mobile 6.0 operating system, 802.11 connectivity, a Bluetooth radio, GPS, and
cellular capability. This device has a built-in 2D scanner and a 2 megapixel, autofocus camera which
allows the Brazos Solution to capture pictures, associate those pictures with the citation, and scan 2D
barcodes.
For complete technical specifications, please go to the following URL:
http://www.motorola.com/business/US-
EN/MC75+.do?vqnextoid=237def1 a5113a110VqnVCM1000008406b00aRCRD
Symbol MC70 with 2D Barcode Scanner
Rated for a 4-5 foot drop to concrete and water resistant means your officers will be using the most
rugged, reliable ticketwriter available! Using it in the rain is also no problem. It has a 624MHz processor,
128 MB of RAM, Microsoft Mobile 5.0 operating system, 802.11 connectivity, a Bluetooth radio, and
optional cellular capability. This device has a built-in 2D scanner which allows the Brazos Solution to
capture pictures, associate those pictures with the citation, and scan 2D barcodes.
For complete technical specifications, please go to the following URL:
httr)://www.motorola.com/business/v/index.isp?vqnextoid=d3da7bl 03d175110VqnVCM1000008
406b00aRCRD
Copyrighi0 2009 Brazos Technology Corporation, Inc. All rights reserved.
All material (in whatever medium or format) and information contained herein (collectively, "Material")
is proprietary and confidential information of Brazos Technology Corporation.
BrazosTech Paris 3.0.SP.xlsx
Page 8 of 18
Brazos Technology (979) 690-2811
Ver. 3.O.SP
ZEBRA RW420 Printer
Designed for the Road Warrior, the Zebra RW 420 is a mobile printer ideal for Law Enforcement
applications.lts convenient vehicle mounting and charging options, as well as its user-intuitive interfaces
and angled display allow for ease-of-use while on the go!
For complete technical specifications, please go to the following URL:
http://www zebra com/id/zebra/na/en/index/products/qrinters/mobile/rw420.html
Copyright0 2009 Brazos Technology Corporation, Inc. All rights reserved.
All material (in whatever medium or format) and information contained herein (collectively, "Material")
is proprietary and confidential information of Brazos Technology Corporation.
BrazosTech Paris 3.0.SP.xlsx
Page 9 of 18
0 _ 4 :i
Brazos Technology (979) 690-2811
Ver. 3.O.SP
Number of mobile devices: _ 2_
Number of MDC's: 0
Description Price
Software and Services $11,800
Hardware - Printers $1,74$
Printer Paper
Hardware - Devices :(based on Symbol MC75) $4,838
TOTAL PROJECT PRICE $1$,471
Copyright0 2009 Brazos Technology Corporation, Inc. All rights reserved..
All material (in whatever medium or format) and information contained herein (collectively, "Material")
is proprietary and confidential information of Brazos Technology Corporation.
BrazosTech Paris 3.0.SP.xisx Page 10 of 18
4
a 1'1
Brazos Technology (979) 690-2811
Ver. 3.O.SP
Software and Services
Description Unit Qty Extended
Price Price
Brazos RDC Software
. One (1) year maintenance/support
. Citations
. Warnings
. Field Interviews
. Parking Tickets
. Stand-alone Racial Profiling (when not captured via the other
methods)
$650 1 2 1 $1, 300
Setup and Configuration of Solution
'One-time fee independsnt of number of tlevices
Customized Screen and Print :Layouts (from an existing layout)
.
. Creation of Web report that is exactly iike defendant citation
Customization of Offenses (includes additional information)
.
. Import of Officer Information
$7,500
' 1
$7,500
. fmport of Location Information (if applicable)'
. kmplementation of Bluetooth communication.between mobile device
and printer
. Integration with court software
. Installation of all software at.customer site
. Customization of atlditional reports '
**Translation Services -$200 fee / lan ua e
$200
0
$0
Training
. Two (2) days of officer/employee training
. One (1) day of administrator training
$3,000
1
$3,000
. Includes classroom and OJT training
. All documentation
~ Travel and expenses are not included
Additional trainin rovided at $1,500 er da
$1,500
0
$0
TLETS Message Switch
. Standard MDC Requests & Retums
$5,000
0
$0
. Annual`License and Support 1 to 50 Users
* ntirirtin►,ai i lqPrs hPVnnd 50 - (increments of 50)
$2,500
` 0
$0
Total for Software and Services: $11,800
Copyright0 2009 Brazos Technology Corporation, Inc. All rights reserved.
All material (in whatever medium or format) and information contained herein (collectively, "Material")
is proprietary and confidential information of Brazos Technology Corporation.
BrazosTech Paris 3.0.SP.xlsx Page 11 of 18
~ ~ ~ }
Brazos Technology (979) 690-2811 ver. 3.0.SP
Hardware - Printers
Assumes all devices are not mounted in vehicles and that the wall charger is purchased.
Description - Unit Qty Extended
: Price Price
Zebra RW420 Bluetooth Printer
. One (1) year manufacturer's warranty
. Bluetooth Communications $731 2 $1,462
"To charge this printer you will need either the vehicle or wall mounted
chargers below
Vehicle Charger for Printer (optional)
:
. 12VDC with pigtails to wire directly into a vehicls
$95
0
$0
lnstallatian IVot Inciualed
Wall Charger for Printer (optional)
$65
2
$130
. 110VAC plug to recharge the printer from a standard wall socket
Vehicle Doc w/Charger for RW420 (optional) '
. Docking unit to secureprinter in vehicle installations
*
$250
0
$0
Additional Batteries for RW420 (optional)
$78
2
$156
Zebra Charger Quad Li-lon 4-Bay Battery Charger
$345
I 0
$0
Extended Warranty for RW420 (optional)
. 4 years Bronze Support
$380
0
$0
. 3 - 5 Day turnaround
Total for Printers: $1,748
Supplies
Desaription Unit Qty Extended
Price Price
One case (36 rolls) of standard thermal paper $85 1 $85
One case (36 rolls) of Poly thermal paper $250 ' 0 $0
Total for Printer Paper: $85
Copyright0 2009 Brazos Technology Corporation, Inc. All rights reserved.
All material (in whatever medium or format) and information contained herein (collectively, "Material")
is proprietary and confidential information of Brazos Technology Corporation.
BrazosTech Paris 3.0.SP.xlsx
Page 12 of 18
~ ~U
Brazos Technology (979) 690-2811
Ver. 3.O.SP
Hardware - MC70/MC75
Unit
Extended
Description
Price
Qty
Price
RECOMMENDED DEVICE
Symbol MC75 (213 Imager)
* Described above
* Includes ATST, Verizon, or Sprint Cellular
$1,640
2
$3,280
Capability (must specify)
* 2 Mega-pixel autofocus camera
* Built-in GPS
* Extremely Bright 640X400 Full VGA Screen
Symbol MC70 (213 Imager)
* Described above
* Includes ATBT Cellular Capability
$1,375
0
$0
* Includes GPS
MC70 - No Cellular Capabili
$1,160
0
$0
MC70 with Cellular ATST/Cin ular Ca abilit without GPS
$1,325
0
$0
MC70 with Cellular S rint Capabilit
$1,480
0
$0
MC70 with Cellular Verizon Ca abili
$1,535
0
$0
Copyright0 2009 Brazos Technology Corporation, Inc. All rights reserved.
All material (in whatever medium or format) and information contained herein (collectively, "Material")
is proprietary and confidential information of Brazos Technology Corporation.
BrazosTech Paris 3.0.SP.xlsx
Page 13 of 18
.4~
Brazos Technology (979) 690-2811
Copyright0 2009 Brazos Technology Corporation, Inc. All rights reserved.
All material (in whatever medium or format) and information contained herein (collectively, "Material")
is proprietary and confidential information of Brazos Technology Corporation.
BrazosTech Paris 3.0.SP.xlsx
Ver. 3.O.SP
Page 14 of 18
m - - - 4S'
Brazos Technology (979) 690-2811
Ver. 3.O.SP
Ongoing Software Fees
Annual Fees after the first year
Brazos Technology $250 / unit
e-Citation updates, license renewal
Brazos Technology e-mail Support
Std maintenance covers config changes (up to 5 new fields and 1 new report per quarter)
Interface to Court System $650
Interface to RMS System $650
"Any additional interfaces have an annual support cost of $650 ea.
TLETS Message Switch (installed), annual license and support (1-50 Users) $5,000
*additional user annual support =$2,500/50 user increment -(Not applicable unless TLETS is activated.)
CopyrightOO 2009 Brazos Technology Corporation, Inc. All rights reserved.
All material (in whatever medium or format) and information contained herein (collectively, "Material")
is proprietary and confidential information of Brazos Technology Corporation.
BrazosTech Paris 3.0.SP.xlsx
Page 15 of 18
A - 4 :7
Brazos Technology (979) 690-2811
Ver. 3.O.SP
Point of Contact
The City of Paris and the Paris Municipal Court will have one (1) point of contact for
implementation of software and subsequent maintenance needs. The point of contact with City
of Paris will be determined later.
Brazos Technology will schedule a Kick-Off Meeting with client to confirm configuration
information and schedule Implementation and Training.
Payment Terms
Brazos Technology Corporation will bill the City of Paris for hardware upon delivery. Standard
Net 30 terms apply.
Brazos Technology Corporation will bill the City of Paris for the remaining balance upon
completion of installation and delivery of Phase I of this solution.
Standard Net 30 terms apply.
Mutual Responsibilities
The successful implementation of this project is contingent upon two primary factors:
1) Brazos Technology's dedication to support the City of Paris throughout the pre-
implementation and implementation phases, as well as throughout the lifecycle of the
software to timely respond to support needs and
2) For the Municipal Courts and the Police Department to work diligently with Brazos
Technology to identify and document its requirements and needs for this project (to be
documented during pre-implementation phase) - as well as to show the dedication of its
workforce to adopt such technology.
Rapid and 'Easy Extension of Other Applications
Because of Brazos Technology's unique methodology for extending applications to the mobile
paradigm, the following are just a few examples of applications that could easily be extended to
the mobile units literally within days of being requested by each agency (please request a quote
for this capability - not included in this quote) :
• Accident/Crash Reports
• Seized Property and Evidence Tagging and Tracking
• Replacement gear ordering by officers
• Vehicle repair work-order submissions
• Community Outreach Programs Applications
• Rotation Wrecker Management System
CopyrightOO 2009 Brazos Technology Corporation, Inc. All rights reserved.
All material (in whatever medium or format) and information contained herein (collectively, "Material")
is proprietary and confidential information of Brazos Technology Corporation.
BrazosTech Paris 3.0.SP.xlsx
Page 16 of 18
. ~ 5
Brazos Technology (979) 690-2811
Ver. 3.O.SP
Assumptions
The following are assumptions on which the recommendations in this Proposal are based:
1. All information sources required for the mobile device are accessible through the City of
Paris network or the Internet.
2. Brazos will utilize the standard LT Systems-InTouch interface for the Municipal Court
System.
3. Real-time TLETs queries are not required at this time. (unless indicated on page 10)
4. An active internet connection is available at the location where the synchronization device
will be installed.
5. Brazos Technologies does not provide installation services for hardware to be "mounted"
into vehicles.
6. Any interface costs levied by Court or RMS system providers are separate and not
reflected in this proposal
Copyright0 2009 Brazos Technology Corporation, Inc. All rights reserved.
All material (in whatever medium or format) and information contained herein (collectively, "Material")
is proprietary and confidential information of Brazos Technology Corporation.
BrazosTech Paris 3.0.SP.xlsx
Page 17 of 18
~ 5~
Brazos Technology (979) 690-2811
Ver. 3.O.SP
Signature Approvals `
Approval of this proposal document represents an agreement to accept the charges for the
activities as stated previously. Any revisions to this agreement will necessitate inclusion of
written amendments and prior written approval of all signing principals.
The authorized signatures below represent agreement with the proposal and represent
authorization to proceed with the work as defined.
Total project price $18,471
Aqreed to and Accepted bv:
City of Paris
Signature
Printed Name
Title
Date
Brazos Technology Corporation
Signature
Michael S. McAleer
Printed Name
President
Title
Date
Copyright0 2009 Brazos Technology Corporation, Inc. All rights reserved.
All material (in whatever medium or format) and information contained herein (collectively, "Material")
is proprietary and confidential information of Brazos Technology Corporation.
BrazosTech Paris 3.0.SP.xlsx
5
~
Page 18 of 18