09-Amendment of a Justice Assistance Grant application through the Criminal Justice DivisionCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
08/13/2009
Council Date:
Police
Chief Bob Hundley
9.
08/24/2009
RECOMMENDED MOTION:
Move to approve a resolution authorizing the amendment of a Justice Assistance Grant application
through the Criminal Justice Division of the Governor's Office by reducing the amount requested by
$3,500 to a total of $61,500, and authorizing the City Manager to negotiate and execute all necessary
documents.
POLICY ISSUE(S):
Required by grant program
BACKGROUND:
By Resolution 2009-059 on June 8, 2009, Council approved a$65,000 Justice Assistance Grant
application for the purchase of live scan fingerprint equipment and related software. The system allows
inkless fingerprinting and computerization of 10-print fingerprints and palm prints for submission to
DPS and comparison with the departments existing AFIX Tracker fingerprint recognition system. The
grant has been preliminarily approved, but the Criminal Justice Division (CJD) of the Governor's Office
has notified staff that the $3,500 cash match is not required. CJD has requested a resolution amending
the application to reflect a revised grant total of $61,500.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Grant summary and resolution
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$
❑ Department Report M Resolution
gudgeted Amt.
$
❑ Presentation ❑ Ordinance
y'I'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court Z Legal ❑ Library Z Police ❑ Eng./Public Works ❑ Utilities
City of Paris 53 Revised 2/04/08
~
DRAFT
attorney\reswork\current\JAG Recovery Act Program - Amend Res 2009-059
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AMENDING RESOLUTION NO. 2009-059 WHICH AUTHORIZED AN
APPLICATION FOR FUNDING FOR THE JUSTICE ASSISTANCE GRANT
(JAG) RECOVERY ACT PROGRAM FOR LIVE SCAN FINGERPRINT
EQUIPMENT, TO CORRECT THE GRANT AMOUNT; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 8th day of June,
2009, pass Resolution IVo. 2009-059, which authorized an application for funding for the
Justice Assistance Grant (JAG) Recovery Act Program for Live Scan Fingerprint Equipment
for the Paris Police Department; and,
WHEREAS, the amount of the grant needs to be corrected from $65,000.00 to
$61,500.
1VOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby
in all things approved.
Section 2. That Resolution No. 2009-059, be, and the same is hereby, amended so
that such shall read as follows:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, APPROVING AND AUTHORIZING THE CITY MANAGER AND
OTHER CITY OFFICIALS TO EXECUTE THE APPLICATION AND ALL
OTHER NECESSARY DOCUMENTS INCIDENT TO SEEKING A GRANT
FROM THE CRIMINAL JUSTICE DIVISION OF THE GOVERNOR'S
OFFICE, FOR FUNDING FOR THE JUSTICE ASSISTANCE GRANT
(jAG) RECOVERY ACT PROGRAM FOR LIVE SCAN FINGERPRINT
EQUIPMENT; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARIIVG AN EFFECTIVE
DATE.
WHEREAS, the Criminal Justice Division, of the Governor's Office,
provides funding for JAG Recovery Act Program Grants; and,
WHEREAS, the City Council of the City of Paris is desirous of
processing an application through the JAG Recovery Act Program Grants to
fund Live Scan Fingerprint Equipment along with all necessary software
56
interfaces for the CIS records management system, at a total cost of
$61,500.00, with no matching funds from the City of Paris.
WHEREAS, the City Council hereby authorizes the City Manager,
Interim Police Chief, and other appropriate City staff to make application,
accept and implement said grant, if same is received, without further action
of City Council;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUIVCIL OF
THE CITY OF PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this
resolution are hereby in all things approved.
Section 2. That an application be made to the Criminal Justice
Division of the Governor's Office, to provide funding for the JAG Recovery Act
Program Grant, in the amount of $61,500.00, to pay for Live Scan Fingerprint
Equipment along with all necessary software interfaces for the CIS records
management system.
Section 3. That the City Manager be, and he is hereby, appointed as
the Authorized Official of said project and is authorized and directed to
execute, on behalf of the City of Paris, an application for said grant, and the
grant acceptance notice at such time the grant is awarded.
Section 4. That the Interim Police Chief of the City of Paris be, and
he is hereby, appointed as Project Director and is hereby authorized to
execute and deliver, on behalf of the City of Paris, all reports,
communications, assurances, and documents necessary for the grant
program.
Section S. That the Director of Finance be, and he is hereby,
authorized and directed to serve as the Financial Officer for said project and
to receive and distribute funds for purposes of paying for the Live Scan
Fingerprint equipment.
Section 6. That this resolution shall be effective from and after its
date of passage.
PASSED AND APPROVED this 8th day of June, 2009."
Section 3. That this resolution shall be effective from and after the date of
passage.
. 19 7
PASSED AND APPROVED this 24th day of August, 2009.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
58