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24-Interlocal agreement with Paris I.S.D.CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 08/13/09 Council Date: Police Department Chief Bob Hundley 24. 08/24/09 RECOMMENDED MOTION: Move to approve a resolution authorizing an interlocal agreement with Paris I.S.D. for provision of school resource officer services, and authorizing the City Manager to negotiate and execute all necessary documents. POLICY ISSUE(S): Intergovernmental cooperation; Public safety BACKGROUND: This is a request for the acceptance and approval of an interlocal agreement between the City of Paris and the Paris Independent School District (PISD) in which the PISD will pay for salary and benefits for two school resource officers from the Paris Police Department beginning September 1, 2009 and expiring August 31St, 2010. The City and Paris ISD have had similar agreements for eleven years. PISD has had three SROs until the 08-09 school year, when they reduced the number to two due to budget restraints. PISD will continue with two SROs for the 09-10 school year. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution and interlocal agreement ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $ ❑ Department Report ~ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance y'TD Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court Z Legal ❑ Library Z Police ❑ Eng./Public Works ❑ Urilities City of Paris - ` _ 234 Revised 2/04/08 DRAFT attorney\reswork\current\School Resource Ofcr 2009-2010 Res PISD RESOLUTIOIV NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING AN INTERLOCAL AGREEMENT WITH PARIS INDEPENDENT SCHOOL DISTRICT FOR PROVISION OF SCHOOL RESOURCE OFFICER SERVICES; MAKING OTHER FINDINGS A1VD PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Paris Independent School District has requested School Resource Officer services at PISD campuses, and the City Council is agreeable to providing such service; and, WHEREAS, pursuant to Chapter 791 of the Texas Government Code, governmental entities may contract with each other to provide governmental functions or services; and, WHEREAS, the form of the Interlocal Agreement, attached hereto as Exhibit A, should, in all things, be approved, and the City Manager of the City of Paris should be authorized to execute the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the form of the Interlocal Agreement with the Paris Independent School District, for School Resource Officer services at PISD campuses, attached hereto as Exhibit A, be, and the same is hereby, approved. Section 3. That the City Manager be, and he is hereby, authorized and directed to execute, on behalf of the City of Paris, the Interlocal Agreement with the Paris Independent School District, under the terms and conditions and in the form shown in Exhibit A, attached hereto. Section 4. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 24th day of August, 2009. Jesse James Freelen, Mayor - _ 29.. ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney 40 _ - ..Z3 t; IIVTERLOCAL AGREEMENT STATE OF TEXAS ) ) KNOW ALL MEN BY THESE PRESENTS: COUNTY OF LAMAR ) THAT, the CITY OF PARIS, TEXAS, a home rule municipal corporation, acting by and through its City Manager, Kevin Carruth, duly authorized, hereinafter called CITY, and the PARIS INDEPENDENT SCHOOL DISTRICT, acting by and through its Superintendent, Paul Trull, duly authorized, hereinafter called PISD, do hereby contract and agree as follows: 1. CITY agrees to provide the services of a total of two (2) School Resource Officers to serve all PISD campuses during the term of this Agreement. 2. The primary duty station of said Resource Officers shall be the various campuses of PISD, as assigned by the Paris Police Department in conjunction with appropriate officials of PISD. 3. The ordinary work shift for said officers shall be forty (40) hours per week, five (5) days per week, or as otherwise agreed between the parties. If said officers are requested by PISD to serve in excess of eighty (80) hours during any given two (2) week pay period, any overtime accrued as a consequence of said service shall be charged to PISD. 4. During their assignment to their primary duty station, said officers shall perform such duties and responsibilities as assigned by the Paris Police Department in conjunction with appropriate officials of PISD. 5. In the event of an emergency in the City or surrounding area, the Paris Police Department may divert the School Resource Officers away from the primary duty station, to assist other police officers or public safety officers in responding to said emergency, for so long as said emergency continues. At the conclusion of the emergency circumstance, said officers shall return to their primary duty stations at PISD. 6. For and in consideration of the services described above, PISD agrees to pay to CITY the sum of $126,322.00 for the services to be provided under this Agreement, payable in twelve (12) equal monthly payments of $10,526.33. The CITY and PISD agree that the CITY may utilize the School Resource Officers as needed during the summer months after they have exhausted all of their compensatory, normal vacation, and holiday leave. The CITY will pay the officers for any time they work on patrol for the CITY not to exceed thirty (30) days per officer per year. The amount that the CITY pays the EXHIBIT t _ 2 1, officers for non-school related work and for work on patrol for the CITY will be deducted from the amount that they are paid by the PISD pursuant to this Agreement. This deduction for the time worked on patrol for the CITY during the previous school year, shall be deducted from the first payment made by the PISD to the CITY of each school year, as necessary. The School Resource Officers may accrue compensatory time in lieu of overtime pay for hours worked for the School District in excess of eighty (80) hours per pay period. But in no event may a School Resource Officer accumulate more than 242 hours of compensatory time pursuant to this Agreement. In the event that an officer accumulates more than 80 hours of compensatory time while working for the PISD, the PISD will be responsible for payment of any hours in excess of 80 hours, if the officer leaves the CITY prior to using those compensatory hours in excess of 80." 7. Each party paying for the performance of governmental service under this Agreement shall make those payments from current revenues available to the paying party. 8. Each party to this Agreement stipulates that the payments made hereunder fairly compensate the performing party for the services or functions performed hereunder. 9. The term of this Agreement shall begin September 1, 2009, and end August 31, 2010, unless extended by the mutual written agreement of the parties hereto. Executed on the dates shown in the acknowledgments below. CITY OF PARIS By: ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney Kevin Carruth, City Manager , - ...,2~2(-, PARIS INDEPENDENT SCHOOL DISTRICT By: Paul Trull, Superintendent ATTEST: Secretary STATE OF TEXAS COUNTY OF LAMAR BEFORE ME, the undersigned authority, on this day personally appeared Kevin Carruth, City Manager of the City of Paris, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this 24th day of August, 2009. Notary Public, State of Texas STATE OF TEXAS COUNTY OF LAMAR BEFORE ME, the undersigned authority, on this day personally appeared Paul Trull, Superintendent for the Paris Independent School District, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of .2009. Notary Public, State of Texas