05-Council minutes from October 12,2009CITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
10/21 /09
Council Date:
10/26/09
Originating Department:
City Clerk
Presented By:
Janice Ellis
Agenda Item No.:
5.
RECOMMENDED MOTION:
Motion to approve as presented.
POLICY ISSUE(S):
Approval of Official Record of Council.
BACKGROUND:
Council Minutes from the meeting of October
12, 2009.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
The attached minutes from the meeting.
ACTION:
BUDGET INFO:
❑ Financial Report Z Minute Order
Expense
$
❑ Department Report ❑ Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
❑ P
H
i
li
yT'D Actual
$
ub
ear
c
ng ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works
❑ Finance ❑ Fire
❑ Utilities
City of Paris
Revised 2/04/08
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REGULAR MEETING
OF THE CITY COUNCIL, CITY OF PARIS
October 12, 2009
The City Council of the City of Paris met for a regular session at 5:30 P.M. on Monday,
October 12, 2009, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor: Jesse James Freelen
Council Members: Joe McCarthy; Kevin Kear; Stephen Brown;
Edwin Pickle; and Rhonda Rogers
City Staf£ Kevin Carruth, City Manager; Kent McIlyar,
City Attorney; Janice Ellis, City Clerk; Gene
Anderson, Financial Director; Shawn Napier,
City Engineer; Bob Hundley, Police Chief; and
Ronnie Grooms, Fire Chief.
Absent: Council Member Will Biard
Opening Agenda
l. Call meeting to order.
Mayor Freelen called the meeting to order at 5:32 p.m.
2. Invocation.
Gene Anderson gave the invocation.
3. Pledge of Allegiance.
Council Member Pickle led the pledge.
4. Citizens' forum.
Sharon Nabors, 1822 E. Polk - she said she served on Region D's Water Planning Group and
they had a meeting scheduled on October 15`h in Mt. Pleasant. She said one of the items was a request
that the Paris City Council wanted to change the State Water Plan and that she needed clarification,
so she would know how to vote. City Manager Kevin Carruth stated that the Lake Pat Mayse Study
Committee and the City Council approved as part of the report the hydrographic study that was done
to determine the capacity of the lake. Mr. Carruth said the item on the Region D Agenda was a
merely a scientific analysis of the amount of the water in the lake.
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Regular City Council Meeting
October 12, 2009
Page 2
Consent Agenda
City Clerk Janice Ellis told City Council that item 6d was not included in their Agenda
packets, because the minutes had not been approved by the Board.
With the exception of item 6d, Council Member McCarthy made a Motion to approve the
Consent Agenda and Council Member Kear seconded the Motion. The Council voted six (6) for and
none (0) opposed to approve and adopt Consent Agenda Items 5, 6, and 7 as follows:
Deliberate and act on the approval of minutes from the meeting on September 28, 2009.
6. Receive and deliberate on reports and/or minutes from the following boards, commissions,
and committees:
a. Paris Public Library Advisory Board (8-19-09)
b. Historic Preservation Commission (9-9-09)
c. Planning and Zoning Commission (9-15-09)
d. Library Advisory Board (9-16-09)
7. Deliberate on drainage ditch maintenance report.
Regular Agenda
8. Recognition of Committee Member service on Pat Mayse Lake Study Committee.
Mayor Freelen recognized the dedication of service by the committee members and presented
each member with a plaque.
9. Deliberate and act on the Preliminary Plat and Final Plat of Lot 1, Block A, Xavier Clinic
Addition 109, located at 219 6" Street S.E.
A Motion to approve this item was made by Council Member Pickle and seconded by Council
Member McCarthy. Motion carried, 6 ayes - 0 nays.
10. Deliberate and act on the Preliminary Plat and Final Plat of Lot 1, Block A, Speedy Stop No.,
8, Addition CB 248, located at 1900 Clarksville Street.
A Motion to approve this item was made by Council Member Brown and seconded by Council
Member Rogers. Motion carried, 6 ayes - 0 nays.
11. Deliberate and act on the Final Plat of Lot 1, Block A, Standridge 259 Addition, located in
the 2800 Block of Pine Mill Road.
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Regular City Council Meeting
October 12, 2009
Page 3
A Motion to approve this item was made by Council Member Brown and seconded by Council
Member Pickle. Motion carried, 6 ayes - 0 nays.
12. Deliberate and act on the Final Plat of Lot 1, Block A, Living Word Assembly of God Church
328 Addition, located at 3515 Bonham Street.
Subject to the engineer's recommendations, a Motion to approve this item was made by
Council Member McCarthy and seconded by Council Member Kear. Motion carried, 6 ayes - 0 nays.
13. Deliberate and act on the Final Plat of Lot 1, Block A, Kroger Addition 112, located at 1310
Clarksville Street.
A Motion to approve this item was made by Council Member Rogers and seconded by
Council Member Pickle. Motion carried, 6 ayes - 0 nays.
14. Second reading, deliberate and act on ORDINANCE NO. 2009-043: AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING AND
DIRECTING THE DIRECTOR OF FINANCE TO TRANSFER FUNDS FROM
UNENCUMBERED APPROPRIATION BALANCES TO OVER-EXPENDED
ACCOUNTS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A
SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
A Motion to approve this item was made by Council Member McCarthy and seconded by
Council Member Pickle. Motion carried, 6 ayes - 0 nays.
15. Deliberate and act on RESOLUTION NO. 2009-111: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, NOMINATING CANDIDATES FOR
MEMBERSHIP ON THE BOARD OF DIRECTORS OF THE LAMAR COUNTY
APPRAISAL DISTRICT; MAKING OTHER FINDINGS AND PROVISIONS RELATED
TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
A Motion to approve this item was made by Council Member McCarthy and seconded by
Council Member Brown. Motion carried, 6 ayes - 0 nays.
16. Deliberate and act on RESOLUTION NO. 2009-112: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE APPLICATION FOR
ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT FUNDS; AND
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL
NECESSARY DOCUMENTS; MAKING OTHER F1NDiNGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
Regular City Council Meeting
October 12, 2009
Page 4
A Motion to approve this item was made by Council Member Rogers and seconded by
Council Member Pickle. Motion carried, 6 ayes - 0 nays.
17. Deliberate and act on RESOLUTION NO. 2009-113: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING THE
EXECUTION OF A TOWER LEASE AGREEMENT BETWEEN THE CITY OF PARIS
AND NORTHEAST TEXAS RADIO OPERATIONS & COMMAND, 1NC. FOR
PLACEMENT OF HAM RADIO EQUIPMENT ON THE EAST ELEVATED WATER
TOWER SITE LOCATED AT 635 25T`-' STREET NE TO PROVIDE AND AUGMENT
EMERGENCY COMMUNICATIONS FOR THE CITY OF PARIS; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN
EFFECTIVE DATE.
A Motion to approve this item was made by Council Member Brown and seconded by Council
Member Kear. Motion carried, 6 ayes - 0 nays.
18. Deliberate and act on RESOLUTION NO. 2009-114: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS; EXPRESSING OFFICIAL INTENT TO
REIMBURSE COSTS OF PROJECT FOR SOUTH COLLEGIATE DRIVE ROAD
IMPROVEMENTS FROM CERTIFICATES OF OBLIGATION TO BE ISSUED BY THE
CITY AND OTHER MATTERS RELATED THERETO, MAKING OTHER FINDINGS
AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE
DATE.
A Motion to approve this item was made by Council Member McCarthy and seconded by
Council Member Rogers. Motion carried, 6 ayes - 0 nays.
19. Deliberate on improvements to Stillhouse Road and public funding sources.
Council Member Brown said he requested this item, because there was a need far a turn lane
on Stillhouse Road. North Lamar Superintendent James Dawson said they were willing to give up
some of their property to widen the road and expressed safety concerns. Shawn Napier referred City
Council to page 94 of their packets with regard to cost estimates. Council decided to schedule this
item for the next Agenda as an action item.
20. Deliberate and act on cancellation of the city council meetings scheduled for November
23, 2009 and December 28, 2009.
A Motion to cancel the meetings for November 23, 2009 and December 28 2009 was made
by Council Member McCarthy and seconded by Council Member Brown. Motion carried, 6 ayes -
0 nays.
Regular City Council Meeting
October 12, 2009
Page 5
21. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
TML Conference is October 21 through October 23.
Tuesday, October 20 is the Lamar County Crime Stopper's Banquet
Tuesday, October 27 is the Lamar County Chamber of Commerce Banquet.
22. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member Pickle
and seconded by Council Member Pickle. Motion carried, 7 ayes - 0 nays. The meeting was
adjourned at 6:30 p.m.
JESSE JAMES FREELEN, MAYOR
JANICE ELLIS, CITY CLERK
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