15-Deliberate and possibly act on improvements to Stillhouse Rd and possible funding sourcesCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
10/22/09
Shawn Napier, P.E. Director of
Council Date:
City Council
Engineering, Planning &
15.
10/26/09
Develo ment
RECOMMENDED MOTION:
Move to authorize the widening of Stillhouse Road by nine feet for approximately 815 feet beginning at
Cecil Everett Elementary, including concrete curbing and turn lanes, with funding to come from a
certificate of obligation.
POLICY ISSUE(S):
Fiscal
BACKGROUND:
The existing portion of Stillhouse Road in front of Cecil Everett Elementary School is approximately
30-feet wide. The roadway can be widened nine feet to create a center turn lane, making the road a
collector level (39-feet) road for the approximately 815 feet from Stone Avenue to the creek just north
of Levi Lane. Several sections of curb and gutter currently exist on the east side of Stillhouse Road so
the widening would only be done on the west side of the existing road. The turn lane would start just
past the creek and end at Lewis Lane (see accompanying drawing). A potential phase II to this project
would be to widen the drainage structure near Sterling House Nursing home to the west, widen the
pavement to 39-feet or wider, and extend the turn lane south to the Levi Lane intersection.
The previous cost estimate from Richard Drake Construction Company for the widening included curb
and gutter along the entire west side of the proposed widening. If we do not construct the curb and
gutter that will reduce the bid by approximately $14,000, which will bring the estimated cost down to
$51,250.00 for the project. The estimated cost to install concrete turn lanes from the entrance to Everett
Elementary and Lewis Lane is approximately $13,500.00. This addition of the concrete turn lane will
return the project cost to near the original estimate of $65,174.35. Since there are no foreseeable plans
to widen the road beyond this project, curbing improves pavement and drainage performance, and
concrete turn lanes will withstand turning actions better than asphalt, staff recommends including
concrete curbing and turn lanes. Furthermore, staff also recommends including the project cost in the
certificate of obligation issue for Collegiate Drive in order to avoid depletion of the fund balance.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Aerial map; widening plan: Drake Construction estimate (from last council meeting)
ACTION:
BUDGET INFO:
❑ Financial Report Z Minute Order
Expense
$
❑ Department Report ❑ Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
yTD Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
Excluding striping and signage, the estimated cost is $65,174.
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police 2 Eng./Public Wotks ❑ Utilities
City of Paris ' Revised 2/04/08
~ ~ ~ ~ 86
RICHARD DRAKE
tONSTRUCTION COMPAPIY
June l, 2009
Attn: Mr. Shawn Napier
City of Paris
P.O. Box 9037
Paris, TX 75461-9437
(903) 784-9292
Fax (903) 784-1798
snappier@paristexas.gov
Re: Stilthouse Road
Deaz Mr. Napier:
As per your request we have prepared this proposal for your consideration. The work is
described as follows:
1} Demo and haul form site approximately 50 ft. of curb and gutter on south corners of Lewis
Lane where it enters Stillhouse Road.
2) Excavate and balance material along west side of Stillhouse road to accommodate new
curb and gutter approximately 815 ft. long.
3) Install Select fill as necessary to bring sub-grade to proper elevation in drainage ditch on
north side of Lewis Land and Stillhouse Road intersection and use existing Rip Rap to
prevent erosion on back slope.
4} Install new curb and gutter per City af Paris specifications atong west side of Stillhouse
road approximately 815 ft. long and instalt drainage flume on south end to drain into
existing creek and on north end to drain into existing ditch.
5) Backfili curb and gutter on front side with 6" Type "B" asphalt and 2" Type "D" asphalt
and match existing pavement surface and baclcfill back at curb with native soil imported
Topsoil if necessary.
Total price for the above work is $65,174.35
Note: Striping and signage by others.
We appreciate the opportunity to provide this proposal for your review. If additional
information is needed please feel free to call.
Sincerely,
PauI Drake
Richard Drake Construction
6290 Hwy 271 N o POWDERLY, TEXAS • 75413 • 903.132.4181 s Fax-903-732.4340
www.richarddrakeconsiruction.com