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07-Receive and deliberate on reports and/or minutesCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: A,genda Item No.: O1/19/10 Council Date: City Clerk Janice Ellis 7. O1/25/10 RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Paris Historic Preservation Commission minutes from the meetings on November 23, 2009; December 9, 2009; and December 11, 2009 Fire and Building Code Review Committee minutes from the meeting on December 8, 2009 BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: ❑ Financial Report M Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance y'TD Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 - 0QC'02G MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION MONDAY, NOVEMBER 23, 2009 4:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman. A. The following tnembers were present: Arvin Starrett, Chainnan Douglas Cox Ben Vaughan Jerry Raper Matt Coyle B. The following members were absent: Susan Scholz, Secretary Paul Denney, Vice-Chairman C. Also present was Jeanna Scott, City Staff. 2. Approval of'minutes from previous meetings. (November 13, 2009) Motion was made and seconded to approve the minutes for the November 13, 2009 meeting. Motion carried 5-0. 3. Consideration of'and action on thefollowing Certificates ofAppropr-iateness: A. Southwest Corner of Grand Avenue and 3rd Street S. W. - Major Ellis, Salvation Army, presented the petition. Major Ellis stated the Salvation Army had purchased the lot directly to the east of the current property. They are asking for the commission's approval to remove the dilapidated structure that currently sits on this property. Major Ellis further stated they will be using the lot as a parking area for the Salvation Anny Store, at this time he was also asking approval to add a section of chain link fence where the building will be removed to secure the property. Motion was made and seconded to approve the removal of the building only, the fence was denied. Motion carried 5-0. 4. Discussion of and possible action on ideas, for handouts to local real estate agents and Paris Downtotivn Associates ofz the role of HPC in f•egards to downtown. Ben Vaughan presented ideas to the coirunission. No action taken. 5. Discussion of'the duties of inembers of tlle HPC. Commissioners discussed handouts. ~ Q0G1J23 Reqisestfor.fi4tuye agendas. There were none. Meeting adjourned at 4:20 p.m. APPROVED THIS 13TH DAY OF JANUARY, 2010. i' Arvin StarreCt, Chairman - oopln?4 MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY, DECEIVIBER 9, 2009 12:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman. A. The following members were present: Arvin Starrett, Chainnan Douglas Cox Ben Vaughan Jerry Raper Matt Coyle B. The following members were absent: Susan Scholz, Secretary Paul Denney, Vice-Chairman C. Also present was Jeanna Scott, City Staff. 2. Consideration of and action on the following Certificates of Appropriateness: A. 23 East Plaza - Britin Bostick, 222 E. Hickory, presented the petition. Ms. Bostick stated the sign request will be temporary. The signs will be in place until the election on November 4, 2010. Ms. Bostick further stated there will be two signs, one will be a door sign and the other sign will be placed on the canopy. Motion was made by Ben Vaughan, seconded by Matt Coyle to approve the COA. Motion carried 5-0. B. 265 Soutlz Main Str•eet - Britin Bostick, 222 E. Hickory, presented the petition. Ms. Bostick stated there is an accessory building attached to the east side of the building and the structure is dilapidated and structurally unsound. Ms. Bostick further stated they believe it to once be a kitchen for the hotel; however, they have not been able to verify that information. HWH will only be removing the sides of the structure, the roof looks to be a support structure for the fire escape, therefore they are afraid to remove it, and the fire escape could fall. There will be further investigation regarding the roof as they go forward. Motion was made by Ben Vaughan, seconded by Jerry Raper to approve the COA. Motion carried 5-0. 3. Request for,futui-e agenda izems. Report on utility district meeting from Matt Coyle. Report from HPO in January. Report from BSC on Historic District Demolition by neglect from Robert Talley. w OOVr?5 4. Meeting adjourned at ] 2:09 p.m. APPROVED THIS 13TH DAY OF JANUARY, 2010. Arvin Starrett, Chairman - ri ci C'C 2' `ti MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION FRIDAY, DECEMBER ll, 2009 12:00 0'CLOCK P.M. l. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman. A. The following members were present: Arvin Starrett, Chainnan Douglas Cox Ben Vaughan Jerry Raper Matt Coyle B. The following members were absent: Susan Scholz, Secretary Pau1 Denney, Vice-Chairman C. Also present was Jeanna Scott, City Staff. 2. Consideration of and action on the following Certificates of Appropriateness: A. 28 West Plaza - Alex, Scott's Custom Signs presented the petition. Alex passed out an updated color rendering reflecting the requested sign approval. Alex further stated they are within the allowable signage per the Design Guidelines. The new business is opening in January and would like to have the signage up by that time. Motion was made by Jerry Raper, seconded by Matt Coyle to approve the COA. Motion carried 5-0. B. 507 South Gzurch Street - Larry Womack, 507 Church Street, presented the petition. Mr. Womack stated they are replacing the canopy on the, back of the house. The canopy will extend the width of the back of the house to protect the area from the weather. The canopy will be hunter green fabric and extend out 4 feet from the house. Motion was made by Ben Vaughan, seconded by Jerry Raper to approve the COA. Motion carried 5-0. Motion was made by Ben Vaughan, seconded by Douglas Cox, to recuse Matt Coyle from item 2C and 3A. Motion carried 4-0. C. 112 South Main Street13 Soutlz Plaza - Matt Coyle, 1] 2 South Main Street, presented the petition. Mr. Coyle stated they are adding an awning to the front and side of the building. 1t will be similar to the awning that Mr. Womack presented. The fabric f~ ~ ^ . , will be black in color and have a tailored edge. Motion was made by Jerry Raper, seconded by Douglas Cox to approve the COA. Motion carried 4-0. 3. Coiisideration of'and actioii oii the following Fa(~ade Grant. A. 112 South Main Street/3 South Plaza -Matt Coyle, 112 South Main Street, presented the petition. Motion was made by Ben Vaughan, seconded by Douglas Cox to grant a $400.00 dollar Fa~ade Grant. Motion carried 4-0. Motion was made by Ben Vaughan, seconded by Douglas Cox to return Matt Coyle to the meeting. Motion carried 4-0. 4. Request, for• future agenda items. There were none. 5. Meeting adjourned at 12:22 p.m. APPROVED THIS ] 3TH DAY OF JANUARY, 2010. ~ X-rvi-n-Starrett, Chainnan MINUTES OF THE FIRE AND BUILDING CODE REVIEW COMMITTEE C1TY COUNCIL CHAMBER 107 E. KAUFMAN STREET, PARIS, TEXAS DECEMBER 8, 2009 5:00 O'CLOCK P.M. 1. Call meeting to order. Chainnan Waldrum called the meeting to order at 5:00 p.m. The following members were present: Gary Brown, Mike Davenport, John Fuston, Bryan Hargis, Jerry Haning, Johnny Norris, Bobby Smallwood, Kim Stephens, and Carolyn Whelchel. Council Members Kear and Pickle were present. Also, present were city staff Janice Ellis, Ronnie Grooms, Dale Mayberry, and Shawn Napier. City Manager Kevin Carruth and City Attorney Kent McIlyar were attending a Paris Economic Development Corporation meeting. 2. Deliberate and review of the Fire and Building Codes. Chairman Waldrum said that he had been researching as to whether or not cities could be held liable for not enforcing their own rules and it was his conclusion that government entities could not be held liable for discretionary decisions. Chainnan Waldrum said there was a federal case that he planned to review for verification. Chairman Waldrum inquired if there were any historic structures that were not located in a historic district. Carolyn Whelchel said there were several properties, such as the Magnolia House and Cane River. Chairman Waldrum said that those stand-alone historic structures should be included on a list with the structures that are located in historic districts. John Fuston said that he thought the Chamber of Coirunerce had a listing of historical properties. Shawn Napier told the Committee there were several overlay districts that had been created for stand-alone historical structures. Chairman Waldrum stated that the Fire Code allowed cities to make their own rules regarding historic districts. Bobby Smallwood asked that Chief Grooms and Dale Mayberry bring suggestions to the Committee for review regarding a fire plan/rules for historic structures. Several committee members expressed a desire to review fire plans/rules that have been implemented by other cities for historic districts. They asked that staff include that information with their suggestions. Chairman Waldrum referred the Cornmittee to the proposed Ordinance and they began reviewing Article III. The Committee concurred that the words "2006 Fire" should be added to the Title. The Committee continued their review of the Ordinance and made the following suggestions: Section 12-52(b) delete International Building Code. rn~nn~ Section 12-53 Fire Code Amendments. First paragraph - end the first sentence with the word consistency and strike the remainder of the paragraph. Section 102.1 - delete. Section 102.4 - will review further. Section 102.6 - will review further. Section 105.1.4 - delete and add to fee schedule Section 105.4 - delete "plus an additional 10% administrative fee to the City of Paris based on total cost of third-party plan review" and add to fee schedule. Section 105.6 - delete. Section 109.3 - expand "any person, firm, partnership, corporation or association." The words "deemed guilty" removed because the judge or a jury will decide guilt. The Cornmittee did not favor a fine of up $2,000.00 per day. Chairman Waldrum said that he would re-word this language. Section 111.4 - the Committee said the changes should be similar to ones to be made in Section 109.3 The Committee continued their review of the proposed Ordinance through Section 302.1 and did not suggest any additional changes. At their next meeting, they will begin with Section 307.2. 3. Future agenda items. Chairman Waldrum suggested that they meet on January 12 and January 26, beginning at 5:00 p.m. It was a consensus of the Committee to do so. 4. Adjournment. There being no further business, the meeting was adjourned at 7:00 p.m. a&jm W a", CHARLES WALDRUM, CHAIRMAN - 0000,10