22-Deliberate and act on a resolution establishing and approving a policy for sale of surplus personal propertyCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
O1/19/10
Council Date:
Finance
Gene Anderson
22.
O1/25/10
RECOMMENDED MOTION:
Motion to approve a policy governing the sale of small surplus items.
POLICY ISSUE(S):
Fiscal management
From time to time the City has personal property that it needs to sell for which there is limited demand.
The most common example of this is scrap metal (such as old water meters or the metal removed from
the roof of the west side fire station) accumulated in the course of conducting business. Currently, to
dispose of surplus material we must go through a sealed bid or public auction which can take some time
and can be relatively costly. In order for the current process to be cost effective, the City must
accumulate a large enough quantity to make it worthwhile. The accumulated scrap material is unsightly,
can take up needed space, and can potentially lose value while we wait for material to sell. The
proposed policy would allow the sale of such items after obtaining informal bids from at least two
sources (when possible) for such items provided that the market value of any such items is $1,000 or
less. Items with a value of more than $1,000 or more will continue to be sold at either public auction or
by sealed bid after notice is published in the local newspaper. This policy is similar to the language in
the original city charter section 74.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Resolution with policy for sale of small surplus items
ACTION:
BUDGET INFO:
Z Financial Report ❑ Minute Order
Expense
$N/A
❑ Department Report Z Resolution
Budgeted Amt.
$N/A
❑ Presentation ❑ Ordinance
y'I'D Actual
$N/A
❑ Public Hearing ❑ Other
Acct. Name
N/A
Acct. Number
N/A
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT Z Finance ❑ Fire
❑ Municipal Court Z Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris ~ Revised 2/04/08
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DRAFT
attorney\reswork\current\Policy - Sale of Personal Property 2010
RESOLUTI0111 NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ESTABLISHING AND APPROVING A POLICY FOR THE SALE OF SURPLUS
PERSONAL PROPERTY WITH A VALUE OF $1,000 OR LESS; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, on occasion, the City has surplus personal property that it needs to sell for which
there is limited demand, such as scrap metal from old water meters, etc.; and,
WHEREAS, in order to expediently dispose of miscellaneous surplus personal property
belonging to the City of Paris it is deemed appropriate to establish a policy for the sale of surplus
personal property with a value of $1,000 or less; and,
WHEREAS, the proposed policy for the sale of surplus personal property with a value of
$1,000 or less, attached hereto as Exhibit "A", should be approved.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, THAT:
Section 1. The findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. The Policy for the Sale of Surplus Personal Property with a value of $1,000 or
less, attached hereto as Exhibit "A" be, and the same is hereby approved.
Section 3. This resolution shall be effective immediately upon passage.
DULY PASSED AND APPROVED this 25th day of January, 2010.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
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SALE OF CITY PERSONAL PROPERTY
The City Manager is authorized to sell to the highest bidder any personal property belonging to
the City that has the value of$1,000 or less and has been determined by the City Manager to be
surplus. When possible, the opportunity shall be given for open competition by taking at least
two informal bids on said property from businesses or individuals expressing an interest in the
surplus property with the property being awarded to the highest bidder.
EXHIBIT A
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