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06-P&Z minutes, Airport Advisory minutes, Paris Board of Adjustment minutes, and Traffic Commission minutesCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 02/02/2010 Council Date: City Clerk Janice Ellis 6. 02/08/2410 RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Planning and Zoning minutes from the meeting on January 1, 2010 Airport Advisory Board minutes from the meetings on September 19, 2009 and November 19, 2009 Paris Board of Adjustment minutes from the meeting on December 8, 2009 Traffic Commission minutes from the meeting on January 5, 2010 BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance y'I'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris ` 0000,10 Revised 2/04/08 MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, JANUARY 4, 2010 5:30 O'CLOCK P.M. The regular meeting of the Planning and Zoning Commission on Monday, January 4, 2010, was called to order at 5:30 p.m. by Curtis Fendley, Chairman. A. The following inembers were present: Curtis Fendley, Chairman Bee Garmon Richard Hunt Bill Harris Keith Barnett B. The following members were absent: Darin Manning Benny Plata C. Shawn Napier, Director of Engineering, Planning and Development; Jeanna Scott, City Staff; and Council Member Rhonda Rogers were also present. 3. Discussion of and possible action on amefzding the City's Zoning Ordinance to require a specifzc use permit (SUP) for the loading, unloading or transloading of crude oil in the city limits. Shawn Napier, Director of Engineering, Planning and Development, presented the item to commissioners. Bill Harris asked why we need this SUP designating this use. Mr. Napier stated the current zoning ordinance does not address this use. Mr. Harris asked if we amended the zoning ordinance to allow this use, you will not have to have an SUP in the future. Mr. Napier stated that they will have to have an SUP to be able to transload crude oil in this district. Bee Garmon stated she does agree that the City needs some protection regarding the transloading of crude oil. Bill Harris further asked how will this benefit the City to allow the use and who requested the change? Mr. Napier stated the reyuest came from the City Council. Bee Garmon and Curtis Fendley expressed concerns that we are changing the rules of the game after the company is already in the process of moving their business. Commissioners further expressed concerns about the impact to the roads and neighborhoods in the area. Mr. Napier stated that the request for the SUP would come back to them as a zoning change which would trigger a public hearing; therefore, citizens (9,Q0ri1l would be notified and given an opportunity to express their concerns before the SUP was granted. Motion was made to approve and refer to the City Council the request for amending the City's Zoning Ordinance to require a specific use permit (SUP) for the loading, unloading or transloading of crude oil in the city limits by Bee Gannon, seconded by Keith Barnett. Motion carried 3-2. 2. Appi•oval ofminutes,fi•om previous meeting. (December 7, 2009) Motion was made by Bill Hams, seconded by Keith Barnett to approve the minutes for the December 7, 2009 meeting. Motion carried 5-0. 4. Meeting adjourned at 5:55 p.m. APPROVED THIS 1 ST DAY OF FEBRUARY, 2010. ~ ~ 0 00 r,_12 MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS - CITY HAI.L COUNCIL CHAMBERS PARIS, TEXAS THURSDAY SEPTEMBER 19 2009 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Chairman Vic Ressler at 5:30 p.m. A. The following meinbers were present: Jack Ashmore Bill Boothe Glen Chapman Ray Ball (arrived at 6:05) Billy Copeland Vic Ressler B. The following members were absent: Pete Kampfer C. Also present was Shawn Napier, Director of Engineering, Planning and Development; Jeanna Scott, Administrative Assistant; Edwin Pickle, City Council Member; and Jerry Richey, Airport Manager. 2. Approval of minutes from previous rneetiizgs. (Augzist 20, 2009) Motion was made by Billy Copeland, seconded by Jack Ashmore to approve the minutes for the August 20, 2009 meeting. Motion carried 5-0. 3. Election of Officers: A. Cltairman Motion was made by Bill Boothe, seconded by Glen Chapman to nominate Jack Ashmore. Motion carried by acclamation. B. Vice-Gliairman Motion was made by Glen Chapman, seconded by Bill Boothe to nominate Billy Copeland. Motion carried by acclamation. ~Q~'~~~;~ C. Secretan~ Motion was made by Bill Boothe, seconded by Jack Ashmore to nominate Ray Ball. Motion carried by acclaination. 5. Repol-t and discussion aizd update r-egarding the Mastei• Plan. Shawn Napier, Airport Director, reported the current status of the Master Plan. 6. Update, discussion and possible action fi-om subcornrnittee regar-diiag tlzeir re>>ieii- and reconimend cltanges to the current private hangar• lease agreenzent. Bill Boothe gave report to the Board. Mr. Boothe will come back at the October Airport Advisory Meeting to go over the Mt. Pleasant lease agreement. 7. Report and discussion.fi-om fitnding opportunities sub-committee. Ray Ball will come back at the October meeting to report findings to the Airport Advisory Board. 8. Discussion and possible action on paving of Hangar "A " taxi way. Board discussed options on repairing/paving the taxi way. Shawn Napier stated he would get with Ed Wayne Samis at the street department to see what options are available for repairing the taxi way. 9. Report, fr-om Ailpot•t Manager. Jerry Richey, Airport Manager updated Board regarding repairs that have been made. Mr. Richey also stated that the dip in the taxi way that was recently repaired need additional attention. Shawn Napier stated they could install a gate to correct the problem. Mr. Richey further reported the runway needs to be repainted. The markings are hard to see from the air and some pilots have reported that it looks as if something is on the runway. Shawn Napier advised Mr. Richey to call Ed Wayne Samis at the City of Paris Street Department to see what type of paint can be used to fix problem until the runway is resurfaced. 4. Report and discussion of Airport Im.psroven7ents i°egat-diiig KSA Engineers. Bob Jutton with KSA Engineers reported to the advisory board. 10. Reguest items for,future agendas. Recommendation to Council to fill vacant advisory board seat. IL ~ ~ n ~ ~ : . 11. Meeting adjourned at 6:25 p.m. APPROVED THIS l STH DAY OF OCTOBER, 2009 J Ashmore, Chainnan s ~ 0 J MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS - CITY HALL COUNCIL CHAMBERS PARIS, TEXAS THURSDAY. NOVEMBER 19, 2009 5:30 O'CLOCK PM l. The Airport Advisory Board meeting was called to order by Chairman Jack Ashmore at 5:30 p.m. A. The following members were present: Jack Ashmore Bill Boothe Glen Chapman Ray Ball Billy Copeland Vic Ressler B. The following ineinbers were absent: Pete Kampfer C. Also present was Shawn Napier, Director of Engineering, Plarming and Development; Jeanna Scott, City Staff; and Edwin Pickle, City Council Member. 2. Approval of'minutes.from previous meetifzgs. (September 17, 2009) Motion was made by Billy Copeland, seconded by Bill Boothe to approve the minutes for the September 19, 2009 meeting. Motion carried 5-0. 3. Discussiora and possible action on recommending to t{ie City council a replacenl.ent.for tlze curt°ent board vacancv. Motion was made by Billy Copeland, seconded by Glen Chapman to recommend Dr. Fred Williams to fill vacancy on Airport Advisory Board to the City Council. Motion carried 5-0. 4. Update, discussion afzd possible action from subcommittee regarding their review and recommend changes zo the curr•ent privaze hangar lease agreement. Bill Boothe gave report to the Board. Motion was made by Bill Boothe, seconded by Ray Ball to make changes to the Mt. Pleasant hangar lease agreement and send to City Attorney. Motion carried 5-0. ~ ~ OP11' 6 S. Repof-t and cliscussiort fi-ona fufzding opportunities sub-cornmittee. No action taken. 6. Report, discussion aiid possible actiori ora ne~~ hangar proposals. Board requested new hangars be included in the Master Plan. Shawn Napier stated he will check on the status of the Master Plan regarding new hangars. 7. Request itenas_ for future agendas. Sign update. 8. Meeting adjourned at 6:07 p.in. APPROVED THIS 21 ST DAY OF JANUARY, 2010. J ck Ashmore, Chainnan ~ 2 . ~ MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS TUESDAY, DECEMBER 8, 2009 12:00 O'CLOCK P.M. The Board of Adjustment meeting was called to order by Chairman Terry Christian at 12:00 p.m. A. The following members were present: Terry Christian, Chairman Chester Martindale Kyle McCarley Rick Hundley Allen Moore B. The following members were absent: David Glass C. Also present was Jeanna Scott, City Staff. 2. Approval ofnaifzutes, from previous meetings. (October 6, 2009) Motion was made by Chester Martindale, seconded by Rick Hundley to approve the minutes for the October 6, 2009 meeting. Motion carried 5-0. 3. Public hearing and coiisideration of aizd actioiz on the petition of Kings Sports & Awards to grant a variance of'Zoning Ordinance No. 1710, Section 10-10269 to reduce the requii-ed number of parking spaces. from "one (I) space. for eacll two hundi•ed (200) sguare .feet of floor ar-ea, " to one (1) space.for each two hundred ninery-nine (299) sguare feet of floor area, on Lot IOA, Ciry Bdock 266, being number 2330 Loop 286 N.E. Public hearing was declared open. A. The following individuals spoke in favor of the petition. Garland Lamb, 3460 Pine Bluff, Mr. Lamb stated they are adding private offices to the back of their building. There will not be any increase in customers, addition is for the use of existing employees. B. There was no opposition. Public hearing was declared closed. Motion was made by Rick Hundley, seconded by Allen Moore to approve the variance request. Motion carried 5-0. 4. Public hearing and consideration of and action on the petition of' Kroger to grant a variance of Sign Ordinance No. 2008-021, Section 28-8(h) wlzich provides that tlae "total sign face area of all permaneiit signs, combined on one property, including groufid signs, pole signs, attaclzed signs, etc. shall not exceed one (1) square foot perfront foot of property line, or a maximzsnz of 'three hurzdred (300) square feet, at any time, " to allow 1.32 sguare.feet of sign face area per.firont foot of properry, o» Lot 1, Block A, Kroger Addition, beiilg number 1310 Clarksville Sti•eet. Public hearing was declared open. A. The following individuals spoke in favor of the petition. Jerry, Kroger, Jerry stated they are changing and moving the existing pole sigi. Kroger has shrunk the signage to the minimum allowable for their company. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Kyle McCarley, seconded by Chester Martindale to approve the variance request. Motion carried 5-0. 5. Public liearing afzd consideration of and action on the pezition of Teriy Ragan to grant a variance of Zoning Ordinance No. 1710, Sectiotz 9-602(6), to modify the required side yar•d setback_fi•om S' to 2' on Lot 4, Block B, C.C. Rainey Addition, being number 3240 East Houston. Public hearing was declared open. A. The following individuals spoke in favor of the petition. Terry Ragan, 3240 East Houston, Mr. Ragan stated his father put up this carport before he died. His father must not have been aware that he needed a permit or that it was in the setback. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Chester Martindale, seconded by Rick Hundley to approve the variance request. Motion carried 5-0. 6. Meeting adjourned at 12:10 p.m. APPROVED THIS STH DAY OF JANUARY, 2010. ~ err hristian, Chairman ~ , ~~?['C'2~ Minutes Traffic Commission City of Paris The Traffic Commission met on Tuesday, January 5th, 2010, at 5:15 P.M. in the Municipal Courtroom with the following members present: 1. Ken Kohls 2. Ray Banks 3. Jon McFadden 4. Stephen Holmes 5. George Kimbrough The city staff was represented by Asst. Chief Randy Tuttle. Councilman Joe McCarthy was present a council liaison member The meeting was called to order at 5:17pm by Chairman Kimbrough. A quorum was established by 5 members being present. Mr. Kimbrough asked the commission members to review the submitted minutes of the November 3rd, 2009 meeting. Mr. Banks made a motion to approve the minutes which was seconded by Mr. Holmes and passed 5-0. Mr. Kimbrough moved to item #3 regarding the discussion and action for a request to place a No Parking Zone on the east side of Stillhouse Road north of Loop 286 and south of Levi Lane. After discussion of this item Mr. Banks made a motion to place a No Parking Zone on the east side of Stillhouse Road north of Loop 286 and south of Levi Lane. The motion was seconded by Mr. Kohls and passed 5-0. Mr. Kimbrough moved to item #4 to regarding discussion and action concerning a request for a No Parking Zone on the south side of E. Cherry St. between N. Main and 1St NE. This item had been tabled at October 6, 2009 meeting. A motion to remove item from table was made by Mr. Holmes and second by Mr. Kohls. Motion passed 5-0. After discussion of this item a motion to deny the request was made by Mr. McFadden and second by Mr. Kohls. Motion passed 5- 0. Mr. Kimbrough moved to item #5 regarding future agenda items. There were no future agenda items. Mr Holmes moved for adjournment, seconded by Mr Kohls at 5:41 pm. Motion carried 5-0. Submitted by Asst. Chief Randy Tuttle