13-Deliberate on a nupdate on the Collegiate Drive and Stillhouse projectsCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
02/18/10
Shawn Napier, P.E. Director of
Council Date:
City Council
Engineering, Planning &
13.
02/22/10
Development
RECOMMENDED MOTION:
Not an action item.
POLICY ISSUE(S):
Capital improvements
BACKGROUND:
South Collegiate Drive is on schedule for letting bids in April and to be under construction by the end of
June. TxDOT`s letting schedule for F.M. 1507 (Jefferson Rd.) is the same month as the City's, with
construction to start in July. Acquisition of Right-of-Way for the project should begin in the next couple
of weeks. This project is being funded through a certificate of obligation.
The next step in the Stillhouse Road project is to contract with an engineering firm by April 12 to do the
plans and specifications for phase I and possibly phase II of the project. This $65,174 project is not
budgeted and has been proposed to be funded out of reserves. The original cost estimate did not include
consulting engineer fees of approximately $25,000, which would bring the total to about $90,000.
The Finance Director just finished his 9/30/10 estimate of the General Fund ending balance and projects
this number to be $7,155,608, based on the following assumptions:
1. TXU Energy franchise fee shortfall-$80,000.
2. Transfer to Capital Projects Fund of $350,000. This is needed to completely fund the current
budget.
3. Atmos Energy franchise fee shortfall-$300,000.
4. Sales tax shortfall-$300,000.
5. EMS fees shortfall-$50,000.
6. Budgeted GF revenues would be reached with the exceptions noted above.
7. Budgeted GF expenses would be 100% spent.
We under spent the GF budget by 3.8% ($824,522) last year and the Finance Director's estimate did not
allow for under spending of the FY 2009-2010 budget.
BOARD/COMMISSION RECOMMENDATION:
N/A
EXHIBITS:
Council Member Agenda Item Request form
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$
❑ Department Report ❑ Resolution
Budgeted Amt.
$
❑ Presentation ~ Ordinance
y'I'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
FA-cct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
~ Administration ❑ City Clerk ❑ Community Development ❑ EMS/IT Z Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police Z Eng./Public Wotks ❑ Utilities
City of Paris Revised 2/04/08
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.i
COUNCIL MEMBER AGENDA ITEM REQUEST
Please complete this form if you wish to have an item placed on the agenda for a City Council
meeting. To allow adequate time to prepare packets and to coincide with staff s deadline for
items, the due date for placing an item on the agenda is noon Thursday, 12 days prior to the
regular meetings on the second and fourth Monday of each month (i.e. the Thursday immediately
following a regular Monday meeting). In order for your fellow Council Members to fully
understand your item, have productive discussion, ensure efficient council meetings, and for staff
to be able to assist you as completely as possible, it is important that you describe the item with
as much detail as possible and include any supporting documentation so that it rnay be included
in the Council's meeting packets. Please return this completed form to the City Manager and
contact the City Clerk at (903) 7$4-9248 if you have any questions.
Council member making request:
❑ W'$iard
❑ Joe McCarthy
Plteve Brown
❑ Edwin Pickle
❑ Jesse Freelen
❑ Rhonda Rogers
❑ Kevin Kear
Description of Item: ~ ~VVA4
,
cJz- *"~-4 44
7
Are additional sheets or supporting materials attached? ❑ Yes ❑ No
I request that this item be placed on the agenda for the:
[o°C ty Council meeting on this date:~''''
❑ Sometime in the next 2 meetings
❑ o specific time in mind - just keep it on a list of pending issues
Signature: ~ ~•s~ Date:
City of Paris Revised 11/19/08
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